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05-14-1997 PR MIN . . . MEETING OF THE ELK RIVER PARK & RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, MAY 14, 1997 Members Present: Chair Dana Anderson, Commissioners Dave Anderson, Madsen, Kuester and Huberty. Commissioner Westrum arrived at 7:32 p.m. Commissioner Olson arrived at 7:55 p.m. Members Absent: Commissioner Rolf Anderson Staff Present: Phil Hals, Street/Park Department; Steve Ach, City Planner Others Present: Jeff Asfahl and Michelle Berg. Community Recreation 1. Call Meetina To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park & Recreation Commission was called to order at 7:00 p.m. by Chair Dana Anderson. 2. Consider 5/14/97 Park & Recreation Commission Aaenda COMMISSIONER MADSEN MOVED TO APPROVE THE MAY 14, 1997, PARK & RECREATION AGENDA. COMMISSIONER DAVE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Minutes of 4/14/97 Park & Recreation Commission Meetina COMMISSIONER HUBERTY MOVED APPROVAL OF THE APRIL 14,1997, PARK AND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER MADSEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Ooen Mike No one appeared for this item. 5.2. Preliminary and Final Plat for Dunham Addition (Howard Dunham) Howard Dunham has requested preliminary and final plat approval to subdivide a 43 acre parcel, located on County Road No. 1 just north of Fresno Street, into 1 35.5 acre lot and 3 2.5 acre lots. COMMISSIONER KUESTER MOVED TO ACCEPT CASH PAYMENT OF PARK DEDICATION FEES FOR THE DUNHAM ADDITION ADMINSTRATlVE SUBDIVISION. COMMISSIONER MADSEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Administrative Subdivision for Joseoh Barsodv Joseph Barsody has requested an administrative subdivision to subdivide a 10 acre residential lot from an 80 acre parcel located on County Road No. 21 and 217lh Avenue. A proposal will be coming forward which designates platted right Park & Recreation Minutes May 14.1997 Page 2 of way to the 10 acre lot being created. Mr. Barsody plans to develop the remaining property when mining of the site is completed. . COMMISSIONER KUESTER MOVED TO ACCEPT CASH PAYMENT OF PARK DEDICATION FEES. COMMISSIONER MADSEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Administrative Subdivision for Nellie Sachs Nellie Sachs has requested an administrative subdivision to subdivide a 21.5 acre parcel located on the northwest corner of County Road 32 and County Road No. 1, into a 6 acre lot and a 15.5 acre lot. COMMISSIONER DAVE ANDERSON MOVED TO ACCEPT CASH PAYMENT OF PARK DEDICATION FEES. COMMISSIONER HUBERTY SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. Preliminary Plat for Cherrvwood Hills John Peterson of Good Value Homes has requested preliminary plat approval to subdivide 39 acres located in the northwest corner of Proctor and 193rd Avenue into 68 single family lots. The Commissioners discussed 193rd A venue becoming a trail corridor. A 30 foot wide trail is proposed to connect Rush Circle with 193rd. COMMISSIONER DAVE ANDERSON MOVED TO ACCEPT OUTLOT C, CREDIT THE DEVELOPER FOR TRAIL CONSTRUCTION COSTS IN OUTLOT C AND ALONG PROCTOR TO 193RD AVENUE, AND THE BALANCE OF PARK DEDICATION REQUIREMENTS BE MET BY A CASH PAYMENT. COMMISSIONER MADSEN SECONDED THE MOTION. THE MOTION CARRIED 6-0. . 5.6. Preliminary Plat for Hillside Crossina Two South (Phoenix Enterorisesl Phoenix Enterprises has requested preliminary plat approval to subdivide a 7 acre commercial lot into two lots. located east of Highway 169 and south of 193rd Avenue. COMMISSIONER DAVE ANDERSON MOVED TO ACCEPT CASH PAYMENT OF PARK DEDICATION FEES. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 6-0. 5.1. Preliminary Plat for Trott Brook Farms (CPDCI Steve Ach reviewed discussion items of the last Park & Recreation Commission meeting. Steve noted a 4.2 acre park was proposed for the Schulze property and 2.2 acres on the adjacent parcel. John Payton explained the developer needs to know what sort of park the Park & Recreation would like see in the area. Chair Dana indicated he would like to see more flat land, possibly taking in more area to the north of the wetland. Mr. Ed Hasek indicated the difficulty in creating flat land due to the topography. Discussion followed regarding adjusting the roadway to gain additional flat land to the north of the proposed park. He felt if the Park & Rec Commission was satisfied with a centrally located park and felt it was large enough for a ballfield . . . . Park & Recreation Minutes May 14.1997 Page 3 and tot lot, they could work on the layout so that it would fit within the proposed plat. Grading plan for the structures/features in the park should include the following: -basketball hoops on each end (60'xlOO' pad) -ball field with a backstop -hockey rink -sand volleyball court -picnic shelter The developers asked the Commission if all the park improvements were made "up front" by the developer, could a credit towards their park dedication be made as the project develops. The Commission indicated that there are a large number of park improvements that need to be made throughout the city. However, they would consider the request and give the City Council a recommendation to consider. 6.1. Community Recreation Uodate - Jeff Asfahl Lance Cunningham, representing Elk River Skateboarders, Inc. provided an update on fundraising activities proposed by the skaterboarder's group. He noted the students have received their non-profit status through the state. Lance distributed samples of the logo which will be used by the group. Jeff updated the Commission on recent activities as follows: -A Web site has been established for the Youth Initiatives Task Force project -Mentoring program is proposed as elective through the senior high school -Summer program registration is underway 6.2. Harold Gramstad - Reoresentative of the Lions' Club Harold Gramstad explained this is the final year of the Lions' Club plans to donate $75.000 in improvements for Lions' Park over a three year period. Projects proposed to be completed with the remaining $25,000 are: -blacktopping of remainder of trails -blacktopping of the hockey rink -lighting in the basketball court area -sliding tube on hill -landscaping Planning Commission expressed their appreciation of the stewardship of the park 7. Discussion on Movina Plavaround Eauioment from ECFE to Handke School Katy Alfebee, Maria Derks and Judy Schulze were present to express the need for playground equipment at Handke School. Maria Derks explained how the playground equipment at the former ECFE site was originally acquired and how they plan to incorporate the equipment at the Handke site. Ms. Derks also explained the fund-raising efforts in progress to fund new playground equipment. Ms. Schluze estimates incorporating the existing structure at the former ECFE site into the plans for the Handke playground, they would realize a cost saving of Park & Recreation Minutes May 14.1997 Page 4 $7,000 - $12.000. The Commissioners expressed a concern a void would be created by removing the playground equipment from its present location. Phil felt it would cost approximately $2,000-$3,000 to move the equipment. Commissioner Dave Anderson suggested the city make a cash contribution toward the purchase of new playground equipment. . COMMISSIONER HUBERTY MOVED TO CONTRIBUTE UP TO $5,000 FOR HANDKE SCHOOL PLAYGROUND EQUIPMENT, TO MATCH THE AMOUNT CONTRIBUTED BY DISTRICT #728. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. 8. Discussion on Park Develooments East of Hiahway 169 Chair Anderson indicated he and two others were the only ones present at the Hillside water tower site for the scheduled meeting with the residents on park needs. He added that the neighborhood group had previously indicated they would be present at this meeting with survey information, but were not in the audience. Chair Anderson explained he has encouraged Kelly Oleen and Tom Cruz to work together as a group and present their needs and desires to the Commission. He was informed by Mr. Cruz the group now has survey information available and will be coming forward with a proposal. The Commissioners discussed possible uses for the park area at the water tower site. It was the consensus of the Commissioners to hear the survey results from the residents before making a recommendation to the City Council. . Phil stated one of the property owners east of Deerfield 3rd and Royal Oaks has indicated possible interest in developing his property. Also, it appears the development of the church property will begin this year. 9. Discussion on Permittina Civil War Reenactment Grouo Encamoment on EDA Site Downtown - Auaust 8. 9 & 10 (Heritage Festival) COMMISSIONER HUBERTY MOVED TO APPROVE THE CIVIL WAR REENACTMENT GROUP ENCAMPMENT ON THE DOWNTOWN EDA SITE DURING THE HERITAGE FESTIVAL. COMMISSIONER WESTRUM SECONDED THE MOTION. THE MOTION CARRIED 7-0. 10.1. Set Date for Decision Resources Discussion A meeting has been scheduled for Wednesday, May 21st at 7:00 p.m. to discuss the survey results with Decision Resources at the City Hall. 10.2. Set Date for Joint Meetina with City Council A joint meeting with the City Council has been tentatively scheduled for Monday, June 2, 1997. from 6-7 p.m. 10.3. Joint Meetina with Plannina Commission A joint meeting with the Planning Commission has been scheduled for Wednesday, June 11, 1997 from 6-7 p.m. . . . . Park & Recreation Minutes May 14.1997 Page 5 10.4. Cass Ballfields Uodate Phil reported the topsoil at the field site is back in place and they plan to start irrigating on Monday, May 19th. Commissioner Dave Anderson expressed concern that the sprinklers be placed as close to the infield as possible. 10.5. Sherburne County Park Plan Public Hearing The public hearing for the Sherburne County Park Plan will be held on June 3, 1997, at the Becker Senior High School. 11. Other Business No other business items. 12. Adiournment There being no other business, COMMISSIONER OLSON MOVED TO ADJOURN THE MEETING. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. The meeting of the Elk River Park & Recreation Commission adjourned at 10:30 p.m. Respectfully submitted. O.JJr ~ Phil Hals StreetslParks Superintendent Debbie Kleckner Planning Secretary