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06-11-1997 PR MIN - JOINT . . . JOINT MEETING OF THE ELK RIVER PARK & RECREATION COMMISSION AND PLANNING COMMISSION HELD AT THE ELK RIVER CITY HALL TRAINING ROOM WEDNESDAY, JUNE 11, 1997 Members Present: Chair Dana Anderson, Commissioners Dave Anderson, Olson and Madsen. Commissioners Rolf Anderson, Kuester and Huberty arrived during the regular Park & Recreation Commission meeting (No.4. Items). Members Absent: Commissioner Westrum staff Present: Phil Hals, Street/Park Department; Steve Ach, City Planner Planning Commissioners. Present: Chair Anderson, Commissioners Kuester, Mesich, Cote, Sullivan, Thompson and Minton Others Present: Jeff Asfahl, Community Recreation 1. Call Meetina To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park & Recreation Commission was called to order at 6:09 p.m. by Chair Dana Anderson. 4. Joint Meetinq with Planninq Commission 4.1. ALC Location at Oak Knoll The Park & Rec Commission and Planning Commission discussed an alternative proposal for relocating the Alternative Learning Center (ALe) on existing Oak Knoll Park property. The Park & Recreation Commissioners expressed concerns regarding parking, traffic, loss of a ballfield, and possible loss of soccer fields if the ALC expanded in the future. 4.2. Tree Preservation Ordinance The Commissioners expressed their desire to work jointly to develop a tree preservation ordinance. Ordinances from other cities will be reviewed and discussed and a draft ordinance will be presented by jointly to the City Council. 4.3. Sidewalk Guidelines a. Hiqhland Road Sidewalk Members of the Planning Commission expressed their desire to have sidewalks wherever possible throughout the city. Chair Dana Anderson indicated the Park & Recreation Commission supports a sidewalk on the north side of Highland. Phil Park & Recreation Commission Minutes June 11, 1997 Page 2 Hals explained that even though it is a challenge to keep sidewalks clear in the winter, he supports sidewalks. . 4.4. Trail Issues Chair Jon Anderson stated his concern that the areas adjacent to some of the trails are not being maintained. Discussion followed regarding location and signage of trails. 4.5. Park Land Shapes Commissioner Dave Anderson expressed his concern for changes being made in parks after the Park & Recreation Commission has spent time and effort reviewing and making recommendations for new plats. 4.6. PUD's Chair Dana Anderson and Commissioner Dave Anderson expressed concern that the PUD concept may allow too much flexibility by allowing developers to increase density, thereby preserving fewer natural amenities. It was consensus of the Commissioners for the Park and Recreation Commission, Planning Commission and City Council to work jointly to improve the PUD ordinance. 2. Consider 6/11/97 Park & Recreation Commission Aqenda COMMISSIONER ROLF ANDERSON MOVED TO APPROVE THE JUNE 11, 1997, PARK & RECREATION AGENDA. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. . 3. Consider Minutes of 5/14/97 Park & Recreation Commission Meeting COMMISSIONER KUESTER MOVED APPROVAL OF THE PARK AND RECREATION COMMISSION MEETING MINUTES AS FOLLOWS: MAY 14, 1997 REGULAR MEETING MAY 21, 1997 SPECIAL MEETING MAY 28, 1997 SPECIAL MEETING JUNE 4, 1997 SPECIAL MEETING COMMISSIONER ROLF ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 5. Open Mike No one appeared for this item. 6. Planninq Items 6.1. CPDC (Trott Brook farms) Ed Hasek and John Payton were present to discuss the revised the park proposal for Trott Brook farms. Mr. Payton explained the entire parcel is 8.13 acres in size . . . . Park & Recreation Commission Minutes June 11, 1997 Page 3 which includes 1.54 acres of wetland, for a net usable park area of 6.59 acres. The centrally located park will include a ballfield/soccer/playfield (hockey in winter), a tot lot with playground equipment. a tennis/basketball court, and a picnic shelter with picnic tables. There will be 3 trail connections to the park. The developer has requested credit be given for park improvements when Phase 2 of the project is developed. John Payton noted there will be tot lots and other amenities associated with the townhomes. as well. Members of the Commission expressed interest in the developers' proposal for a passive park in the northeast portion of the plat. as well as a trail along Trott Brook. COMMISSIONER KUESTER MOVED TO APPROVE THE PARK LAND DEDICATION CONCEPT COMBINED WITH A CASH CONTRIBUTION TO MEET PARK DEDICATION REQUIREMENTS FOR THE TROTT BROOK FARMS SUBDIVISION. COMMISSIONER DAVE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. COMMISSIONER KUESTER MOVED TO DIRECT STAFF TO WORK WITH THE DEVELOPER AND THE PARK & RECREATION COMMISSION IN DEVELOPING THAT PORTION OF TROTT BROOK AFFECTED BY THE TROTT BROOK FARMS PLAT AS A LINEAR PARK. COMMISSIONER MADSEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COMMISSIONER KUESTER MOVED TO APPROVE THE CONCEPT OF PARK DEDICATION CREDIT FOR IMPROVEMENTS MADE BY THE DEVELOPERS IN THE TROTT BROOK FARMS PARK, WITH DETAILS OF THE PARK WORKED OUT AND PRESENTED TO THE COMMISSION PRIOR TO CONSTRUCTING ANY IMPROVEMENTS. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.2. Administrative Subdivision (James Maplethoroe) AS 97-4 James Maplethorpe is requesting to subdivide a 5 acres parcel into 2 lots at 13975 196th Avenue. COMMISSIONER DAVE ANDERSON MOVED TO ACCEPT A CASH PAYMENT OF PARK DEDICATION REQUIREMENTS FOR THE MAPLETHORPE ADMINISTRATIVE SUBDIVISION. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Discussion of Hillside 5th Park Chair Anderson acknowledged receipt of a letter from Chuck Gilliam adressing residents' concerns related to development of the Hillside Estates 5th Addition park. Chuck Gilliam, 11018 196th Avenue NW, asked the Commission to consider the concerns of the residents. as stated in his letter. Lou Kirsch, 11098 196th Avenue NW, owner of Lot 3 adjacent to the park, expressed his objection to locating the proposed playground area next to his home. He stated he was told when he purchased the lot, there were no plans to develop the park. He requested the park be as least intrusive to the residents as possible. Park & Recreation Commission Minutes June 11. 1997 Page 4 The residents in attendance and members of the Commission discussed possible uses for the park. The Commissioners indicated their support for a basketball half court. sand volleyball court. picnic area with tables and a tot lot with playground equipment. . Chair Anderson indicated the Commission is waiting for the door-to-door survey information being compiled by a group of Hillside Estates residents regarding park needs. Design of the park will be further discussed at the next Park & Recreation Commission meeting July 9th. 8. Discussion of Skateboard Issues Lance Cunningham distributed information regarding the progress of the Elk River Skateboarders. Inc. and discussed upcoming fundraising events. 9. Community Recreation Update - Jeff Asfahl 9.1. Community Center/Youth Center Jeff distributed a draft proposal (attached) for utilizing VandenBerge School as a community center until a permanent facility is constructed. The proposal suggests opening the school to the general public on friday nights, Saturdays and Sundays for activities and special events. 9.2. Lion's Club Youth Center Proposal Jeff indicated the Lion's Club discussed a proposal to construct a youth center on the Lion's Park property. The building is proposed to be approximately 70 feet by 100 - 150'and will include meeting room space, kitchen facilities. storage area, staff office, and food service for the youth center. Cost information is not yet available. Jeff explained research has indicated a successful youth center requires a large motor skills space. video arcade and good leadership. Phil estimated the project cost at $40/sq. ft. ($280,000 - $300,000). The Lions indicated they expect to raise one-half the funds for the project. Phil felt the best site would be the west parking in regards to soils. but the site may not be practical due to the close proximity of the church. bandshell and apartment buildings. The southeast portion of the park would be an option but would require moving the hockey rinks. Phil indicated he will include soil borings for possible sites as part of a current order for Lion's Park and will report back to the Commission at the June meeting. . 10. Discussion of ALC The Commission discussed the latest proposal by the School District for relocating the ALC. The Commissioners expressed concerns regarding parking. traffic. the close proximity to the playing fields and lack of expansion area. COMMISSIONER OLSON MOVED TO RECOMMEND THE CITY COUNCIL NOT SUPPORT THE ALC CONCEPT PROPOSED BY THE SCHOOL DISTRICT. COMMISSIONER DAVE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. . . . . Park & Recreation Commission Minutes June 11. 1997 Page 5 11. Review Park Information Handout Phil distributed copies of the current handout of city park information. Phil will revise the handout and include a map highlighting the main parks and ballfields. 12. Discussion on Decision Resources Executive Summary It was the consensus of the Park & Rec Commissioners to accept the Decision Resources Executive Summary. 13. Discussion of Park Bond Issues Members of the Commission and staff discussed a proposal for park improvements for possible inclusion in the park bond issue. such as lighting. shelters, concession buildings, restrooms. playground equipment, swimming pool and bathhouse. 14. Set Meetinq Date for Master Park Plan Aoproval with City Council June 23, 1997 was tentatively scheduled for a joint meeting of the Park & Recreation Commissioner and City Council. 15. Staff Updates 15.1. Queen Street Park Phil noted staff has leveled out some of the holes. cleaned up trash and mowed the Queen Street park. Chair Anderson questioned the possibility of selling the park to adjoining property owners. Phil will research the history of the park and report back to the Commission at next month I s meeting. Chair Anderson suggested each of the Commissioners visit the site before the meeting. 15.2. Hiqhland Watermain Proiect (Sidewalk) COMMISSIONER ROLF ANDERSON MOVED TO RECOMMEND THE CITY COUNCIL AUTHORIZE CONSTRUCTION OF A 6 FOOT SIDEWALK ON THE NORTH SIDE OF HIGHLAND, IN CONJUNCTION WITH THE HIGHLAND WATERMAIN PROJECT. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 17. Adiournment There being no further business, COMMISSIONER OLSON MOVED TO ADJOURN THE MEETING. COMMISSIONER MADSEN SECONDED THE MOTION. THE MOTION CARRIED 7-0. The meeting of the Elk River Park & Recreation Commission adjourned at 11: 15 p.m. Re.1)ecltf~IIY. submitted. 6Wd "()~ Debbie Kleckner Recording Secretary