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10-08-1997 PR MIN . . . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, OCTOBER 8, 1997 Members Present: Chair Dana Anderson; Commissioners Huberty, Kuester, Rolfe Anderson, Dave Anderson and Madsen Members Absent: Commissioners Westrum and Olson Staff Present: Phil Ha/s, Street/Park Superintendent; Debbie Kleckner, Recording Secretary Also Present: Jeff Asfahl. Community Recreation Director 1. Call Meetinq To Order Pursuant to due call and notice thereof. the meeting of the Elk River Park and Recreation Commission was called to order at 7:00 p.m. by Chair Anderson. 2. Aqenda Consider 10/8/97 Park & Recreation Commission Aqenda COMMISSIONER KUESTER MOVED TO APPROVE THE OCTOBER 8, 1997, PARK & RECREATION AGENDA. COMMISSIONER MADSEN SECONDED THE MOTION. THE MOTION CARRIED 6-0. 3. Consider Minutes of 9/10/97 Park & Recreation Commission Meeting COMMISSIONER KUESTER MOVED APPROVAL OF THE SEPTEMBER 10, 1997, PARK AND RECREATION COMMISSION MEETING MINUTES WITH THE FOLLOWING AMENDMENT: MEMBERS PRESENT - COMMISSIONER OLSON COMMISSIONER HUBERTY SECONDED THE MOTION. THE MOTION CARRIED 6-0. 4. Open Mike Leesa Gilliam, 11018 196th Avenue, requested an update for the 196th Avenue area residents regarding the Hillside park. Chair Anderson stated the Commission will not be taking any action to make improvements in the park for quite some time. Chair Anderson indicated the residents will be contacted when the Commission is ready to begin discussfons on the park in the future. Commissioner Kuester indicated the park system budget is $25,000 for the entire city, and due to the failure of the referendum, the Commission will be limited for improvements in the park. Chair Anderson noted the developer of Hillside met with the Park and Recreation Commission and discussed including a 2 acre park site as part of the next phase. Park & Recreation Commission Minutes October 8. 1997 Page 2 5.1. Request bv Roval Oaks Realtv for Preliminary Plat (Riverolacel. Case No. P 97-15 . Phil noted the Riverplace plat includes a 2 acre park site which includes a drainage area and that park dedication credit will only be given to the usable park area. Phil indicated there is an inlet into the park area from the Mississippi River. Staff is unsure of the status of Outlot A. The Commissioners discussed whether or not to require an additional cash payment. Commissioner Dave Anderson suggested the shape of the proposed park be changed to run east and west. COMMISSIONER DAVE ANDERSON MOVED THE FOLLOWING RECOMMENDATIONS FOR THE PROPOSED PARK FOR THE RIVERPLACE PLAT: ..THE PARK BE ORIENTED TO LOTS 3, 4 AND 5 AND THE WEST LINE OF PARK WOULD BE WEST LINE OF PREVIOUS LOT 3, BETWEEN LOTS 2 AND 3. -THAT STAFF REVIEW MOVING THE DRAINAGE POND TO EAST. - IN ORDER TO SATISFY PARK DEDICATION REQUIREMENTS, STAFF NEGOTIATE THE CITY'S ACQUISITION OF OUTLOT A , AND IF OUTLOT IS NOT ACQUIRED, CASH BE REQUIRED FOR REMAINDER OF PARK DEDICATION REQUIREMENTS. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 6-0. 6. Update - Communitv Recreation - Jeff Asfahl . Communitv Ed - Jeff indicated the Community Education Fall brochure will be coming out October 22nd. He added they plan to distribute more frequent versions of activities brochures. Skate park Update - Jeff indicated the Skateboarder's Association will be asking the School Board to consider allowing the Skateboarder's Association acquisition of the School District's portion of the 160' x 200' site at Oak Knoll park, located just north of the former temporary skate park site. Jeff n07ed he will place the commissioners on the Youth Initiatives Newsletter mailing list. He noted the running list of needs which is published in the newsletter provides an opportunity for the business community to become involved in the Youth Initiatives project. Jeff indicated he is working to get the Ministerial Association involved, as well. Otseqo Update - Jeff indicated the Otsego City Council representatives and Park and Recreation Commissioners will be meeting to discuss the community education program. 6.1. Review Draft Policv for Youth Athletic Complex Schedule Jeff Asfahl distributed the draft scheduling policy for the Youth Athletic Complex. The Commissioners will review and discuss the policy at next month's meeting. Jeff noted the Youth Athletic Association will also review the draft before next month's Park & Recreation meeting, and will relay their comments to the Commission. 7. Discussion of Elk River Youth Athletic Complex Fields . . . . Park & Recreation Commission Minutes October 8. 1997 Page 3 Phil indicated the 4" potable water well is in and the 8" well will be drilled later (next spring). Phil discussed problems he experienced with the contractor, Renner Drilling, to get the work completed. Phil added that the bids for the fencing have been accepted and are $500 less than their estimate. Phil indicated the contractor will be drilling the holes for the fencing on the following Monday. Phil asked the Commissioners for input on the location of the ballfield ag lime. After discussion, it was determined to have two 28' backstops and two 15' backstops, with a 300' radius outfield. Phil indicated approximately 2/3 of the ag lime has been delivered. 8. Discussion of Bond Referendum - Where do we qO from here? John Kuester reviewed issues associated with the park bond referendum. He felt when a referendum is presented again, more time is needed to build a coalition of volunteers. John discussed whether to try the referendum in the spring or wait till the.general election in November. The Commissioners discussed the low voter turn-out and reasons people gave for not voting. The Commissioners were in agreement more door-to-door contact is necessary for support, especially in neighborhoods benefiting from passage of the referendum. John felt the Commission should look at the referendum as a lesson and not a failure. It was the consensus of the Commissioners to meet with Decision Resources to discuss their views on the referendum after the school referendum is over. 9. Staff Updates Lions' Park - Phil Hals indicated the trails scheduled for 1997 have been completed. Phil estimated the cost for movable hockey boards for a 50'x160' rink at $3.000 for the plywood panels and metal braces, plus $1,000 for labor. The boards would be disassembled in the summer and stored. If the expenditure is approved, the boards could be installed and usable this coming season. The.Commissioners and staff discussed the location of the hOCkey boards and lighting. They also discussed providing ice rinks for other skaters. Commissioner Dave Anderson suggested the owner of Sax Foods be contacted regarding flooding a corner of the Sax Foods parking lot for skating. COMMISSIONER DA VEANDERSON MOVED TO RECOMMEND THE CITY COUNCIL APPROVE THE EXPENDITURE OF UP TO $7,000 FROM PARK DEDICATION FUNDS FOR THE PURCHASE OF TWO SETS OF HOCKEY BOARDS SO'X 150', ONE AT LIONS PARK, AND THE OTHER AT A SITE EAST OF HIGHWAY 169. COMMISSIONER ROLFE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. Park & Recreation Commission Minutes , October 8. 1997 Page 4 11. Adiournment . There being no further business, COMMISSIONER MADSEN MOVED TO ADJOURN THE MEETING. COMMISSIONER DAVE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. The meeting of the Elk River Park & Recreation Commission adjourned at 9:25 p.m. Respectfully submitted, ,~ Debbie Kleckner Recording Secretary .. .