11-12-1997 PR MIN
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MEETING OF THE ELK RIVER
PARK AND RECREATION COMMISSION
HELD AT THE ELK RIVER CITY HALL
WEDNESDAY, NOVEMBER 12, 1997
Members Present:
Chair Dana Anderson; Commissioners Olson, Rolfe Anderson, Dave
Anderson, Westrum and Madsen. Commissioner Huberty arrived at
7:05 p.m. Commissioner Kuester arrived at 7: 1 0 p.m.
Members Absent:
None
Staff Present:
Pat Klaers, City Administrator; Phil Hals, Street/Park Superintendent;
Debbie Huebner, Recording Secretary
Pursuant to due call and notice thereof, the meeting of the Elk River Park and
Recreation Commission was called to order at 7:00 p.m. by Chair Anderson.
COMMISSIONER DAVE ANDERSON MOVED TO APPROVE THE NOVEMBER 12,1997,
PARK & RECREATION AGENDA. COMMISSIONER MADSEN SECONDED THE MOTION.
THE MOTION CARRIED 6-0.
COMMISSIONER DAVE ANDERSON MOVED APPROVAL OF THE OCTOBER 8, 1997,
PARK AND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER
WESTRUM SECONDED THE MOTION. THE MOTION CARRIED 6-0.
No one appeared for this item.
Dave Gracik has requested preliminary plat approval to subdivide a 4.6 acre
parcel into 8 single family lots. The applicant's home is presently located on one
of the proposed lots.
Pat Klaers, City Administrator, indicated the plat will involve shared driveways so
there will not be 8 homes with access onto County Road NO.1. He indicated the
Park & Recreation Commission needs to determine if a trail is appropriate for this
plat.
COMMISSIONER DAVE ANDERSON MOVED TO ACCEPT A CASH PAYMENT TO MEET
PARK DEDICATION REQUIREMENTS FOR THE HIDDEN CREEK PLAT, CASE NO. P 97-17,
AND RECOMMENDED THE PLANNING COMMISSION REQUIRE ADDITIONAL RIGHT OF
WAY FOR A 10 FOOT DETACHED TRAIL. COMMISSIONER HUBERTY SECONDED THE
MOTION. THE MOTION CARRIED 7-0.
Park & Recreation Commission Minutes
November 12, 1997
Page 2
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Pat Klaers indicated Jeff Karsten has requested to subdivide 3 existing residential
lots located at Boston Street and Meadowvale Road into 2 lots. There are no
parks planned for this site and staff suggests a park dedication fee be considered
for this application.
COMMISSIONER MADSEN MOVED TO ACCEPT A PAYMENT OF CASH FOR PARK
DEDICATION REQUIREMENTS FOR THE ADMINISTRATIVE SUBDIVISION REQUESTED BY
JEFF KARSTEN, CASE NO. AS 97-7. COMMISSIONER OLSON SECONDED THE MOTION.
THE MOTION CARRIED 8-0.
Pat indicated MSF hopes to break ground in 1998. He noted that MSF employee
AI Mundt has retired.. MSF has hired a fundraising organization and pledges are
coming in. MSF met with Bruce Anderson and Mark Ourada to discuss a possible
$2 million grant from the governor's budget. Pat discussed MSF's progress to date.
Pat Klaers indicated the Council discussed putting $150,000 toward the Lion's
Teen Center project at their budget meeting on October 27th ($30,000 over 5
years). Pat explained the Lions Club may work in partnership with the Boys and
Girls Club of America to build the teen center and, in that case, the City may not
need to participate financially for its construction.
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Pat indicated the skatepark project site acquisition is still moving forward. The
School District will likely wait until the exchange of property with the City for the
ALC site is complete.
Pat Klaers indicated Jeff Asfahl was out of town attending a conference and
information was available in the Commissioners' packets regarding Community
Recreation. Chair Anderson indicated that the youth baseball and softball
associations are concerned that the complex not turn into a complex for adult
softball and baseball. Pat indicated he could send a letter stating that the fields
are being developed for regular youth league and practices, and that these
activities are the top priority.
Pat noted the following Commissioners' terms will expire on December 31, 1997,
and they will need to advise the City Clerk if they are interested in
reappointment:
Commissioner Westrum, Commissioner Kuester and Commissioner Rolfe Anderson.
Pat noted the park dedication fees for residential lots will increase to $650 per lot
in 1998. Commercial fees are not scheduled to change. Pat indicated staff is
again considering proposing a $100 per lot trail fee, but may wait on this request
Os the same request was rejected by the Council last year.
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Park & Recreation Commission Minutes
November 12, 1997
Page 3
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Discussion followed regarding a park bond referendum in November 1998 and
inclusion of a swimming pool or water park.
Discussion of Elk River Youth Athletic Complex Fields
Phil Hals, streets/Parks Superintendent, indicated 90% of the posts have been
installed for the fencing at the Youth Athletic Complex. The fencing has been
delivered and will be put up when the posts are done. An additional fee of
$1,000 will be charged for tying the fencing on the inside. The ag lime been
delivered and installed. The concrete will be done in spring (by May 15th). The
Class V for the parking lot has been completed. The entrance will be paved as
well one leg of the field for foot traffic. Phil indicated the project is very close to
budget and final information will be provided at the December Park &
Recreation Commission meeting.
10.b.
10.c.
Phil indicated the old hockey boards have been taken out of Lions Park. He is
trying to locate a site for the second set. Phil indicated he plans to sandbag the
Deerfield IV site in the spring to divert the water and prevent flooding.
Handke Pit Warminq House
COMMISSIONER KUESTER MOVED TO AUTHORIZE THE EXPENDITURE FOR A
CONSTRUCTION TRAILER TO BE USED AS A WARMING HOUSE AT HANDKE STADIUM.
COMMISSIONER MADSEN SECONDED THE MOTION. THE MOTION CARRIED 8-0.
Woodland Trails Park Ski Trails
A message board will be placed at Woodland Trails Park to advise skiers of
practices and meets. The Commissioners and staff discussed usage of the trails
by other schools and clubs. The consensus was to consider charging a fee for
grooming costs and scheduling their practices in advance with Community
Recreation.
Phil will distribute water playground information he recently obtained.
There being no further business, COMMISSIONER ROLFE ANDERSON MOVED TO
ADJOURN THE MEETING. COMMISSIONER WESTRUM SECONDED THE MOTION. THE
MOTION CARRIED 8-0.
The meeting of the Elk River Park & Recreation Commission adjourned at 8:45p.m.
ZJ:M:r~
Debbie Huebner
Recording Secretary