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12-10-1997 PR MIN . . . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, DECEMBER 10, 1997 Members Present: Commissioners Huberty. Olson. Dave Anderson and Westrum. Commissioner Kuester arrived at 7: 10 p.m. Chair Dana Anderson arrived at 7: 15 p.m. Members Absent: Commissioners Rolfe Anderson and Madsen staff Present: Phil Hals, Street/Park Superintendent. Steve Ach, City Planner: Debbie Huebner. Recording Secretary Also Present: Jeff Asfahl. Community Recreation Director 1. Call MeetinaTo Order 2. Pursuant to due call and notice thereof. the meeting of the Elk River Park and Recreation Commission was called to order at 7:10 p.m. by Vice Chair Huberty. Consider 12/10/9.7 Park & Recreation CommissionAaenda COMMISSIONER WESTRUM MOVED TO APPROVE THE DECEMBER 10, 1997, PARK & RECREATION AGENDA WITH THE FOLLOWING ADDITION: - ITEM 5.2. - CONCEPT REVIEW - WINDSOR WOODS PRELIMINARY PLAT COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Mii"lutesof 11/12/97 Park & Recreation Commission Meetina COMMISSIONER DAVE ANDERSON MOVED APPROVAL OF THE NOVEMBER 12,1997, PARK AND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike No one appeared for this item. 5.1 . Guardian Anaels Reauest for Mixed Use Planned Unit Develooment Steve Ach. City Planner. noted Guardian Angels of Elk River. Inc. is proposing to plat 11.7 acres into the following parcels: a 3.17 acre lot for a commercial facility: a 2.97 acre lot for an assisted living facility: a 3.42 acre common area. and the remainder of the parcel (2.14 acres) consisting of 22 lots for townhouse development. The first phase will consist of the townhomes and 60 units of assisted living. The Commission discussed the need for a pedestrian system along the north side of Park & Recreation Commission Minutes December 10. 1997 Page 2 Highway 10. The pedestrian system could extend from Guardian Angels to the Bowling Alley. . It was the consensus of the Commissioners to support the previous motions passed by the Park & Recreation Commission on July 16, 1997, as follows: COMMISSIONER DAVE ANDERSON MOVED TO REQUIRE CASH PARK DEDICATION AT COMMERCIAL RATE FOR THE RETAIL PORTION OF THE ORONO SHORES PLAT, AND AT THE RESIDENTIAL RATE FOR THE TOWN HOMES; AND, THAT NO PARK DEDICATION BE ON THE PLAT. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION REQUIRED FOR ASSISTED LIVING UNITS AND FUTURE ASSISTED LIVING AREA SHOWN CARRIED 6-0. COMMISSIONER DAVE ANDERSON MOVED THAT THE PARK & RECREATION RECOMMEND A SIDEWALK BE PLACED ON THE NORTH SIDE OF HIGHWAY 10 UP TO THE elK RIVER BOWL IN ACCORDANCE WITH THE MASTER PARK PLAN. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 5.2. Windsor Woods ConceotPlan: Marly Glines, developer of the project. requested the Park & Recreation Commission consider park dedication requirements for the proposed Windsor Woods plat. Chair Anderson indicated that since no area park has been identified for this area. the Commission would recommend a cash payment to meet park dedication requirements. COMMISSIONER WESTRUM MOVED TO ACCEPT CASH AS PAYMENT OF PARK DEDICATION REQUIREMENTS FOR THE WINDSOR WOODS PLAT. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 6-0. . ..... .0.... __. 7. Discussion "Set Meetina Dates for February It was the consensus of the Commissioners to consider the February meeting dates at the January Park & Recreation Commission meeting. 8. staff Uodates" Phil Hals, Streets/Parks Superintendent. updated the Commission on the following issues: · ERY AC Fields - The fences will be completed in approximately a week to 10 days. · Lions Park - The portable hockey boards have been installed and the 160' x 62' area is ready to flood. · Flooding of the ice rinks throughout the city will begin as soon as the temperatures allow. · The portable warming house has been installed at Hankie Stadium and is expected to be ready to go next week. · Country Crossing I - Clearing and brushing is currently underway to open up this park area for use. . . . . Park & Recreation Commission Minutes December 10. 1997 Page 3 · Meadowvale Heights - Clearing and mowing has been done to make this park completely accessible. · Bruce Dalcow of the local snowmobile club has spoken with police chief and staff regarding trail connections through the city. Currently, snowmobilers are using the County Road 1 detached trail. The Commissioners agreed to discuss issues such as speed, damage from studs. etc. at a future meeting. 9. Other Business Commissioner Kuester suggested the Park & Recreation Commission hold a worksession to set objectives and short/long term goals. The Commissioners will discuss a date for a worksession at the January meeting. Commissioners Kuester and Huberty will formulate a draft agenda for the worksession. 6. UodateC CommunitYRecreOtion 1. Grants and Loans - Jeff Asfahl requested the Commission's support for a grant application for a concession stand at the Elk River Youth Athletic Complex. as well as a grant for the proposed skatepark. A matching contribution would be required from the City and Jeff will research whether or not land donation will be acceptable for the City's contribution. ' It was the consensus of the Commissioners to support Jeff in applying for grants and the details regarding the building plan for a concession stand could be worked out if the grants were received. Phil explained the City would have the option of turning down the grants if the matching funds were not available. COMMISSIONER DAVE ANDERSON MOVED TO SUPPORT A CASH MATCH OF UP TO $20,000 FOR THE GRANT PROPOSAL FOR A CONCESSION STAND AT THE YOUTH ATHLETIC COMPLEX. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 6-0. The Commissioners discussed a grant application for surfacing of the skatepark and for ramp construction. Phil indicated the surface size is approximately 80'x120'. COMMISSIONER DAVE ANDERSON MOVED TO SUPPORT A MATCHING CASH CONTRIBUTION UP TO $2,500 FOR GRANT APPLICATION FOR A SKATEPARK FACiLITY, IF THE lAND THAT WILL BE DONATED IS NOT ACCEPTABLE FOR PART OF THE MATCH. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 2. Joint Park & Recreation Commission/Community Recreation Proarammina Meetina - Jeff invited the Commissioners to attend a meeting with Community Recreation. Thursday. January 8th, 7 p.m., to discuss Community Recreation program' objectives and avoiding overlapping of activities. Park & Recreation Commission Minutes December 10. 1997 Page 4 -------- . 3. Status of City of Otseao Particioation in Community Education - Jeff indicated Otsego has decided to remain with the Area Recreation program. 4. Elk River Youth Athletic Fields - Jeff is working on the field use policy and will distribute a draft to the Commissioners. 5. Prairie House Restaurant Site - Jeff indicated the former Prairie House site is available for no rent, but the user must pay the property taxes. utilities, etc. Jeff suggested the site be researched for program activities so that the building could function as a temporary youth center. He indicated another party was interested in the site and the two uses could be compatible. Jeff noted the site would strictly be used on a short term basis until the Watz's and/or Boys' and Girls Club proceed forward with their plans. 6. Meadowvale School Soccer Fields - Jeff indicated Soccer Field # 1 will be more usable with the proposed irrigation improvements. The Soccer Association has been asked to contribute to the cost. 7. Warmina house staff - Jeff indicated positions are available for warming house staff at the 4 rinks (2 in Elk River. 1 in Dayton, and 1 in Otsego). 8. Varsity Ball Field - Jeff noted Improvements are proposed for the varsity ball fields in the amount of $18.000. It is proposed the City, School District, . and community will each contribute $6,000. 10. Adiournment There being no further business, COMMISSIONER WESTRUM MOVED TO ADJOURN THE MEETING. COMMISSIONER DAVE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. The meeting of the Elk River Park & Recreation Commission adjourned at 9:02 p.m. Respectfully submitted. ..[)d;.(kt" (#Uv(f?dJ Debbie Huebner Recording Secretary .