8.7.A. SR 12-19-2005
Item #8.7
MEMORANDUM
TO:
Mayor and City Council
FROM:
Joan Schmidt, City Clerk
DATE:
December 19, 2005
SUBJECT:
Meeting Dates
ITEM
Review the schedule of the regular meetings.
BACKGROUND
A schedule of the regular meetings of the City Council is kept on file in the City Clerk's
office and posted on the principal bulletin board. I have attached the 2006 schedule for
Council's review.
Since the legal holiday for New Year's Day is Monday, January 2nd, our regular meeting per
city ordinance (af!Y regular meetingfalling upon a holidqy shall be held on the next following business dqy
at the same time and place) would be held on Tuesday, January 3rd. State Statute 645.44, Subd 5
states that in the case when New Year's Dqy, Independence dqy, Veteran's Dqy, Christmas dqy, etcetera,
falls on S undqy the following dqy shall be a holidqy and when those same dqys occur on a S aturdqy the dqy
before shall be a holidqy. No public business is to be transacted.
If a regular meeting is to be held at a time or place different from that stated in the schedule
of regular meetings, notice needs to be provided for a "special meeting." Notice is also
provided of cancelled meetings.
On this schedule I have also placed two special meetings, the Board of Appeal and
Equalization for April 24rh which is fine with Sherburne County and October 9th for the
Goal Setting Meeting with the Boards and Commissions if the Council wishes to do in
2006.
Staff is asking that Council also consider when to have the Annual Report presentation.
Several department heads will be gone on February 27th. Staff was considering the date of
March 6rh with items on the Consent Agenda and the remainder of the regular meeting for
presentation of the Annual Report.
S:\Council\Joan\Council Issues\meeting dates. doc
I have also attached the agenda of the January 3, 2006 meeting. As you can see, there are
very few items and Council may wish to cancel this meeting and consider these items at the
meeting of January 9th or have the meeting direcrly following the HRA meeting. If you wish
to meet on January 3rd at 5:45 or 6 p.m., this would be considered a Special Meeting.
ACTION REQUESTED
Staff is asking the Council to review the schedule giving direction of any meetings to be
changed or cancelled.
Some considerations:
. Cancel January 3rd or call a Special Meeting for January 3rd at 5:45 p.m. or 6 p.m. (to
follow the HRA meeting).
. Schedule Annual Report Meeting.
. Schedule Special Meeting for Board of Appeal and Equalization meeting for April
24, 2006 at 6:30 p.m. at Sherburne County.
· Schedule Special Meeting for Joint Meeting with Boards and Commissions for
October 9th at 6:30 p.m. at Lions Park Center.
· Does Council wish to cancel the meeting of July 3, 2006 or reschedule to another
Monday in July?
· Approve the 2006 City Council Meeting dates with changes as discussed.
S:\Council\Joan\Council Issues\meeting dates. doc
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CITY OF ELK RIVER
REGULAR MEETING OFTHE
CITY COUNCIL
-------------------------------------------------------------------------------------------------------------
AGENDA
Tuesday, January 3, 2006
6:30 p.m.
Elk River City Hall
ITEM NUMBER
I CALL MEETING TO ORDER
ACTION
TAKEN
2. CONSIDER COUNCIL AGENDA
3. CONSENT AGENDA
3.1 12/19/05 Council Minutes
3.2. Check Register
3.3 Designation of Official Depositories
3.4. Designation of City Newspaper
4. OPEN MIKE
5. ADMINISTRATION
5.1 Authorization to Purchase Fire Department Grass
Unit
5.2. Appointment of Acting Mayor
6. OTHER BUSINESS
7. COUNCIL UPDATES
8. STAFF UPDATES
9. ADJOURNMENT
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* CONSENT AGENDA ITEMS are considered to be routine and noncontroversial by the Council and will be approved by
one motion. There will be no separate discussion of these items unless a Councilmember, staff member, or citizen so requests. in
which case the item will be removed from the consent agenda and considered under the regular agenda.
"This agenda is available in alternate formats upon a 72 hour advanced notice. "Auxiliary aids and services are also
available upon a 72 hour advanced notice. Please contact the City Clerk at (763) 635-1000 to make a request.
Examples of alternate formats may include: large print, Braille, audio tape, etc." Examples of auxiliary aids may
include a sign language interpreter, assistive listening device, etc."