4.7 SR 07-17-2023
Request for Action
To Item Number
Mayor and City Council 4.7
Agenda Section Meeting Date Prepared by
Consent Agenda July 17, 2023 Lauren Wipper, Human Resources Manager
Item Description Reviewed by
Finance Assistant Position Description Joe Stremcha, Assistant City Administrator
Lori Stich, Finance Manager
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, the position description for the new finance assistant position.
Background/Discussion
At the June 5, 2023, Work Session, Assistant City Administrator Joe Stremcha and Finance Manager Lori Stich
provided information regarding finance division workload challenges and the request to add a 20 hour per week
position.
The Council consented to the proposed job description, which was updated to include new responsibilities.
At the June 20, 2023, City Council meeting, Ali Wallace was moved into this position. This current action is
approving the position description as a full-time position.
Financial Impact
N/A
Mission/Policy/Goal
The Elk River Mission
Attachments
Position Description
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: January 2023
City of Elk River
Finance Assistant
Position Description
Department: Immediate Supervisor:
Finance Finance Manager
Pay Grade: FLSA Status: Last Updated: (date)
6N Non-Exempt 07/2023
Positions Supervised:
N/A
Position Summary
The Finance Assistant performs a variety of tasks within the finance division.
Essential Functions
1. Performs clerical support duties.
A. Processes checks for mailing.
B. Opens and reviews incoming mail/email and routes to appropriate location.
C. Prepares daily cash receipts deposit.
D. Assists with department filing and records retention requirements.
E. Types memos and correspondence as needed.
2. Performs accounts payable activities.
A. Sorts/distributes invoices to proper divisions/departments.
B. Scans documents into imaging system and verifies all payments have proper
documentation scanned.
C. Reviews vendor statements and resolves unpaid invoices.
3. Assists with accounts receivable activities.
A. Processes documentation and generates invoices for miscellaneous billings.
B. Maintains accounts receivable customer files.
C. Runs balance reports at month end.
4. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in safety training.
Required Knowledge, Skills, and Abilities
Skilled in paying attention to detail and multi-tasking.
Skilled in data entry.
Ability to follow oral and written instructions.
Ability to work as a team player.
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Minimum Qualifications
High school diploma or equivalent.
Valid driver's license and good driving record.
Experience with Microsoft Office, specifically Excel, Word, and Outlook.
Preferred Qualifications
Accounts payable experience.
General accounting experience.
This Position Description is not intended to be all-inclusive. It is within the City of Elk River’s discretion
to assign additional duties and responsibilities or remove duties and responsibilities at any time.
This Position Description does not constitute a Contract of Employment.
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