4.12 SR 07-17-2023Request for Action
To
Item Number
Mayor and City Council
4.12
Agenda Section
Meeting Date
Prepared by
Consent Agenda
July 17, 2023
Tim Sevcik, Street and Park Superintendent
Item Description
Reviewed by
Fleet Replacement — Public Works
Justin Femrite P.E., Public Works Director
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, the 2023 Street, Park and Building Maintenance Divisions equipment replacement fund
purchases of five (5) pickups.
Background/Discussion
Over the past three years Council has approved the purchase of twelve (12) pickup trucks for replacements within tl
Public Works Department's fleet. Due to factory shutdowns as a result of the Covid 19 pandemic in 2021, the
subsequent nationwide chip shortage in 2022, and manufacture production shortages in 2023 the city has been unab.
to procure any vehicles from the state contract for three years. As a result, the Council approved staff to work with
local vendors to purchase vehicles from dealer lots and supplemented the purchase of these vehicles with $195,000 i
additional ARPA funds.
Staff has been working with Cornerstone Ford of Elk River over the past several weeks to procure the necessary
trucks. Cornerstone Ford currently has five (5) trucks available for the city to purchase and an additional seven (7)
trucks arriving in late August.
Staff is recommending proceeding with the purchase of five (5) F-350 Superduty pickup trucks from Cornerstone
Ford of Elk River utilizing a combination of funds budgeted in the 2023 Fleet Replacement Fund and ARPA funds
approved by Council. $250,000 was approved in the Equipment Replacement Fund for the purchase of these five
trucks. The total purchase price quoted by Cornerstone Ford of Elk River for these units is $302,539.97. Staff
recommends utilizing $52,539.97 of the approved ARPA funds toward the purchase of these five trucks.
Financial Impact
$250,000.00 from the Equipment Replacement Fund
$52,539.97 in approved ARPA Funds
Mission/Policy/Goal
Replacement of this equipment will help to ensure a sustainable city fleet and continue to provide exceptional
service in the areas of streets, parks, and building maintenance.
Attachments
■ Cornerstone Ford of Elk River Quotes
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires pi ospei ly.
M
TUREJ
Updated: Januag 2023
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River DATE
13065 Orono Pkwy NW
Elk River, MN. 55330
PHONE:
PO NUMBER:
VIN:
YEAR: 2023
1 FT8X3 BA8 P E D19021
MAKE:
7/13/2023
Ford MODEL:
STOCK NUMBER: F50310
F-350
TERMS:
NET: 10 DAYS: NET DUE $: 58,372.63
MUST BE RECEIVED NO LATER THAN: 7/23/2023
DELIVERY RECEIPT:
PAYABLE TO: Cornerstone Ford/Chrysler
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
17219 HWY 10 NW
Elk River, MN 55330
SALES PRICE: $52,490.00
SIGNATURE: DATE:
SALES TAX: $3,703.63
LICENSE FEE: $598.00
FORD FLEET #:
DOCUMENT FEE: $200.00
ACCESSORIES: $1,381.00
RESALE #:
SUB TOTAL: $58,372.63
R.S. #:
LESS TRADE:
LESS DOWN:
BID #:
LESS REBATE:
FLEET MANAGER CONTACT:
NET DUE: $58,372.63
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River DATE
13065 Orono Pkwy NW
Elk River, MN. 55330
PHONE:
PO NUMBER:
VIN:
YEAR: 2023
1 FT8X3 BAXP E D19022
MAKE:
7/13/2023
Ford MODEL:
STOCK NUMBER: F50311
F-350
TERMS:
NET: 10 DAYS: NET DUE $: 58,372.63
MUST BE RECEIVED NO LATER THAN: 7/23/2023
DELIVERY RECEIPT:
PAYABLE TO: Cornerstone Ford/Chrysler
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
17219 HWY 10 NW
Elk River, MN 55330
SALES PRICE: $52,490.00
SIGNATURE: DATE:
SALES TAX: $3,703.63
LICENSE FEE: $598.00
FORD FLEET #:
DOCUMENT FEE: $200.00
ACCESSORIES: $1,381.00
RESALE #:
SUB TOTAL: $58,372.63
R.S. #:
LESS TRADE:
LESS DOWN:
BID #:
LESS REBATE:
FLEET MANAGER CONTACT:
NET DUE: $58,372.63
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River DATE
13065 Orono Pkwy NW
Elk River, MN. 55330
PHONE:
PO NUMBER:
VIN:
YEAR: 2023
1 FT8 W3 BA8 P E D39174
MAKE:
7/13/2023
Ford MODEL:
STOCK NUMBER: F50346
F-350
TERMS:
NET: 10 DAYS: NET DUE $: 61,931.57
MUST BE RECEIVED NO LATER THAN: 7/23/2023
DELIVERY RECEIPT:
PAYABLE TO: Cornerstone Ford/Chrysler
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
17219 HWY 10 NW
Elk River, MN 55330
SALES PRICE: $55,820.00
SIGNATURE: DATE:
SALES TAX: $3,932.57
LICENSE FEE: $598.00
FORD FLEET #:
DOCUMENT FEE: $200.00
ACCESSORIES: $1,381.00
RESALE #:
SUB TOTAL: $61,931.57
R.S. #:
LESS TRADE:
LESS DOWN:
BID #:
LESS REBATE:
FLEET MANAGER CONTACT:
NET DUE: $61,931.57
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River DATE
13065 Orono Pkwy NW
Elk River, MN. 55330
PHONE:
PO NUMBER:
VIN:
YEAR: 2023
1 FT8 W3 BA5 P E D39620
MAKE:
7/13/2023
Ford MODEL:
STOCK NUMBER: F50347
F-350
TERMS:
NET: 10 DAYS: NET DUE $: 61,931.57
MUST BE RECEIVED NO LATER THAN: 7/23/2023
DELIVERY RECEIPT:
PAYABLE TO: Cornerstone Ford/Chrysler
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
17219 HWY 10 NW
Elk River, MN 55330
SALES PRICE: $55,820.00
SIGNATURE: DATE:
SALES TAX: $3,932.57
LICENSE FEE: $598.00
FORD FLEET #:
DOCUMENT FEE: $200.00
ACCESSORIES: $1,381.00
RESALE #:
SUB TOTAL: $61,931.57
R.S. #:
LESS TRADE:
LESS DOWN:
BID #:
LESS REBATE:
FLEET MANAGER CONTACT:
NET DUE: $61,931.57
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River DATE
13065 Orono Pkwy NW
Elk River, MN. 55330
PHONE:
PO NUMBER:
VIN:
YEAR: 2023
1 FT8W3 BAO P E D39864
MAKE:
7/13/2023
Ford MODEL:
STOCK NUMBER: F50354
F-350
TERMS:
NET: 10 DAYS: NET DUE $: 61,931.57
MUST BE RECEIVED NO LATER THAN: 7/23/2023
DELIVERY RECEIPT:
PAYABLE TO: Cornerstone Ford/Chrysler
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
17219 HWY 10 NW
Elk River, MN 55330
SALES PRICE: $55,820.00
SIGNATURE: DATE:
SALES TAX: $3,932.57
LICENSE FEE: $598.00
FORD FLEET #:
DOCUMENT FEE: $200.00
ACCESSORIES: $1,381.00
RESALE #:
SUB TOTAL: $61,931.57
R.S. #:
LESS TRADE:
LESS DOWN:
BID #:
LESS REBATE:
FLEET MANAGER CONTACT:
NET DUE: $61,931.57