3. SR 07-24-2023Request for Action
To
Item Number
Mayor and City Council
3
Agenda Section
Meeting Date
Prepared by
Work Session
July 24, 2023
Joe Stremcha, Assistant City Administrator
Item Description
Reviewed by
2024 Budget
Lori Stich, Finance Manager
Reviewed by
Cal Portner, City Administrator
Action Requested
2024 budget review, discussion, and provide staff with direction.
Background/Discussion
Included are the 2024 preliminary budget worksheets along with department/division goals for the below
departments following reviews with the budget committee consisting of the City Administrator, Assistant City
Administrator/Business Services Director, Finance Manager, and Accountant.
General Fund:
■ Community Development/Planning
■ Code Enforcement
■ Building Safety
■ Environmental
■ Energy City
■ Information Technology
■ Human Resources
■ Police
■ City Council
■ Communications
■ Administration
■ Elections
Enterprise Funds: (funded by generated revenues)
■ Garbage
General Fund Update
The personnel request summary sheet reflects the positions that have been requested and reviewed during
department meetings with the budget committee. Departments will address their requested positions individually.
A preliminary General Fund expenditure summary is provided and may be adjusted throughout the budget process.
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires pi ospei l_ y.
M
TUREJ
Updated: Januay 2023
Financial Impact
N/A
Mission/Policy/Goal
Responsible for every dollar — good stewards
Attachments
■ Department Budgets/Goals
■ Personnel Request Summary
■ Preliminary General Fund Expenditure Summary
N:APublic Bodies\Agenda Packets\07-24-2023\3.0 sr Budget Revised.docx
2024 BUDGET DETAIL
Dept: 1510 - Community Development/Planning
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/23 2024
Actual BUDGET
PERSONAL SERVICES
Regular Pay
Part-time Pay
PERA
FICA
Medicare
Insurance
Workers Comp
TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies
TOTAL SUPPLIES
SERVICES & CHARGES
Telephone
Postage
Travel, Conferences/Schools
Publishing
Insurance
Equipment/Software Maint
Dues/Subscriptions
Misc - Recording Fees
IT Equipment Charge
TOTAL SERVICES & CHARGES
TOTAL COMM DEV/PLANNING
393,814
408,354
329,733 317,900
146,127 334,400
-
-
- 20,800
- -
29,536
30,629
24,730 23,850
10,963 25,100
23,976
24,487
19,867 21,000
8,733
21,000
5,607
5,709
4,646 4,900
2,043
4,850
46,296
55,196
46,524 42,250
21,153
44,200
1,524
1,631
1,716 1,500
955
1,550
500,753
6,597
526,006
3,173
427,216 432,200
3,642 1,700
189,974
247
431,100
1,700
6,597
907
3,173
737
3,642 1,700
450 400
247 1,700
- 350
962
992
636 1,500
605 1,500
2,484
5,988
4,180 5,200
3,925 5,200
7,624
5,596
8,392 7,500
2,356 7,500
60
60
88 100
58
100
34,200
34,200
34,273 34,500
34,200
34,500
988
1,406
968 700
702
700
114
87
- 400
-
400
47,339
554,689
A
49,066
578,245
A
- 2,050
48,987 52,350
479,845 486,250
A A
512
2,050
42,358 52,300
232,579 485,100
A
Performance Measures & Goals for 2024
Division:
IComm Dev/Plannin
Completed b
Zack Carlton
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
Land Use Applications
Exclude Plats
89
60
91
90
43
80
Plats
16
15
14
12
4
12
Building Permits Reviewed
375
438
407
400
139
400
Ordinance amendments for
simplification/clarification
Division Goal
Goal Objective/Task
With CitizenServe implementation for online applications and payments and real-time updates on the
Customer experience
review process, monitor customer experience. Review ordinances with Council to understand the desires
of the Council and community.
Streamline processes and reduce
regulation
Continually evaluate processes for improvements to city permitting and reducing steps for residents and
applicants.
Comprehensive Plan
Review action steps outlined in the Comprehensive Plan and complete recommended rezoning and
ordinance amendments to further the goals of the plan.
2024 BUDGET DETAIL
Dept: 2420 -Code Enforcement
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/23 2024
Actual BUDGET
PERSONAL SERVICES
Regular Pay
PERA
FICA
Medicare
Insurance
Workers Comp
TOTAL PERSONAL SERVICES
SUPPLIES
Fuels & Lubes
Uniform Allowance
Operating Supplies
TOTAL SUPPLIES
SERVICES & CHARGES
Telephone
Postage
Conferences/Schools
Insurance
Equipment Maint
Fleet Equipment Charge
IT Equipment Charge
TOTAL SERVICES & CHARGES
TOTAL CODE ENFORCEMENT
57,297
62,014
51,055 72,800
32,909
79,000
4,282
4,654
3,816 5,450
2,468
5,950
3,455
3,798
3,086 4,500
1,995
4,900
818
872
722 1,050
467
1,150
7,686
8,070
11,792 22,400
11,187
23,500
202
235
285 400
214
400
73,740
985
79,643
1,166
70,756 106,600
1,480 2,000
49,240
765
114,900
2,000
361
377
588 400
-
400
855
2,481
651 650
-
650
2,201
510
4,024
529
2,719 3,050
355 550
765
264
3,050
550
614
537
237 1,000
133
1,000
1,940
137
- 1,500
19
1,500
156
146
140 200
70 200
-
-
342 1,000
17 1,000
1,200
1,300
1,500 2,500
625
2,700
4,420
80,361
A
2,649
86,316
A
- 11100
2,574 7,850
76,049 117,500
A A
275
1,100
1,403 8,050
51,408 126,000
A
Performance Measures & Goals for 2024
Division:
ICode Enforcement
Completed b
Zack Carlton
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
Inspections completed
2,380
1,680
874
1,000
220
1,000
Division Goal
Goal Objective/Task
Proactively address highly visible code violations throughout the community to improve community
Community Aesthetics
aesthetics, reduce incidents of code violations reported by residents, and maintain/improve property
values.
Community Education
Work with other city departments and community groups to increase awareness of common code
violations. Expand community enhancement information on the website and social media accounts.
Provide thorough, consistent, and
fair enforcement
Promptly respond to and investigate complaints and concerns.
of ordinances
2024 BUDGET DETAIL
Dept: 2410 - Building Safety
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/23 2024
Actual BUDGET
PERSONAL SERVICES
Regular Pay
Overtime Pay
PERA
FICA
Medicare
Insurance
Workers Comp
TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies
Fuels & Lubes
Uniform Allowance
Operating Supplies
TOTAL SUPPLIES
SERVICES & CHARGES
Telephone
Postage
Travel, Conferences/Schools
Insurance
Equipment Maint
Dues/Subscriptions
Fleet Equipment Charge
IT Equipment Charge
TOTAL SERVICES & CHARGES
TOTAL BUILDING SAFETY
370,003
361,732
445,861 404,350
183,388 436,400
167
572
5,280
5,000
-
5,000
27,485
27,181
29,397
30,700
13,754
33,100
22,054
22,091
27,517
25,400
11,034
27,350
5,194
5,121
6,435
5,950
2,580
6,400
48,382
51,811
72,577
80,950
40,425
84,800
1,409
1,555
1,760
2,050
1,826
2,200
474,694
5,706
470,063
1,784
588,827
2,100
554,400
2,000
253,007
202
595,250
2,000
3,012
3,028
4,194
5,400
1,604
5,400
1,669
815
898
900
-
1,200
1,218
817
378
300
-
400
11,605
1,494
6,444
1,587
7,570
1,808
I 8,600
1,800
1,806
527
9,000
1,550
12
12
-
200
63
200
4,349
5,121
6,048
6,300
5,502
6,700
528
421
404
600
202
600
1,129
429
506
1,000
220
1,000
513
195
421
400
180
400
4,500
4,800
5,100
6,000
1,500
6,500
12,525
498,824
A
12,565
489,072
A
- 4,300
14,287 20,600
610,684 583,600
A A
1,075
4,300
9,269 21,250
264,082 625,500
A
Performance Measures & Goals for 2024
Division: Building Safety
Completed by: Mark Pistulka
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
New Comm/Ind'I & Institutional
2
4
8
5
6
5
building permits issued
New Residential permits issued
116
142
93
65
16
75
SFD
New Residential permits issued
N/A
1 (50 units)
2 (180 units)
1 (52 units)
1 (52 units)
MFD
Total number of permits issued
3,565
2,736
2,456
2,200
776
2,200
Turnaround time (est.) for
20 days
20 days
20 days
20 days
15-20 days
12-20 days
commercial permit issue
Turnaround time (est.) for
10 days
10 days
10 days
10 days
7-10 days
7-10 days
residential permit issue
Division Goal
Goal Objective/Task
Provide a high level of service to our contractors and
Strive to increase knowledge through continuing education opportunities and collaboration with local
residents to ensure code compliance
building departments to provide a more thorough plan review and inspections, which will lead to a more
efficient service
Ensure that building safety practices and activities align
Stay abreast and implement any revisions to the State Building Code and/or the IPMC. Continue to grow
with the State Building Code and the Int'I Property
into our new positions and become more efficient.
Maintenance Code
Continue to search for ways to ensure first-class
Increase efficiency of new inspectors. Take advantage of new technology and search for ways to be more
customer service
efficient.
J_
Q
w
w
0
D
m
mt
N
C)
N
c
Q
C
O
c
w
F-
O
O
O
O
O
O
O
O
O O
O
O
0
0
0
O O
W
LO
O
O
O
LO
O
O
LO
W) LO
LO
LO
O
Ln
Ln
W) CD
O
I-
—
N
O
O
M
00
00
M
qt
N
I-
00 1,.
Q
(D
co
p
N
m
O
M
O—
M
I* 00
LO
O
(D
O
M
I-
O
M
Cl)
I-
In
—
N
00
(D
O
O O
1-
LO
N
O
00
Cl) I*
N fC
O
N
o0
qqt
00
M
I-
I,
N
N
OA I�
3
M V
M
M
wa
F-
O
O
O
O
O
O
o
O
o O
O
O
0
0
0
0 0
W
LO
O
LO
LO
O
O
W)
LO
W) LO
O
Ul
O
O
Ul
W) W)
M
C 0
O
O
O
M
M
M
W
M—
M
—
N
1-
00 (D
(D
ti
N
m
O
I* M
O
'
(D a)
00
(D
O
LO
(D
(D
OA O
00
O
O
N
In
II-
M
00 M
qqt
ti —
LO
I'
(D
W) T-
N M
qqt
M
O
O
W)
co
M N
N
N
OA OA
CL!7
�
M
M
00
N
N
V
(Dti
M
M
N
a
1-
00
00
—
N
O LO
N N
0)
0)(D
(D 00
M
qqt
I-
M
O
1'. 0)
co
00 I-
00
00
1-
N 1'.
fC
(O
O
LO
I-
M
I,.N
N
0)
CD W)C
Nu
a
LO
O
LO
LO
(D
W) N—
Cl)
N
O
CO
LO
'
a)
O
Ul
O
q�
(D
(D
Cl) 1-
O
(D
O
I-
(D
—
(D W)
p M
O
00
co
Ul
co
N
M
N
LO
LO
O
N 1-
C*a
M
N
N
I_
M <
N V
a
w w
U
L
U U)
J
> o a a
N W W U
W U) z
x
> a U) U) a co z
W
z (2) W = (>c W
U
W Q O Q J U QU
m
a co U W U) U) a� o co `� °' W z
°�' E
z a a W U)W U 0 cn W
0 c J J U= 0)==
Coo J +�
0U)W
LIO.
o w0
(2) w v a) U)° O Q O W o" 0
c
s a0- 2 3 H cn li 0 H U) of of U O� H H
Performance Measures & Goals for 2024
Division: Environmental
Completed b Suzanne Fischer
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
Wetland Conservation Act
16
25
19
17
3
15
applications/decisions
Shoreland Permit Applications
9
11
4
5
2
3
Wetland and Shoreland resident
interactions (calls, emails, etc. but
60
44
51
55
4
60
not permits)
Division Goal Goal Objective/Task
Increase and improve communication via social media, website and publications about city's natural
Increase public education on environmental topics
resource protection requirements. Continue to participate in local initiatives with Sherburne SWCD to
improve water quality regionally and Aquatic Invasive Species (AIS) plan for 2024.
Coordinate Wetland Conservation Act, Floodplain and
Work cooperatively with consultant & TEP members to ensure water resource protection regulations are
Shoreland projects with consultant to reduce impacts to
applied and maintained. Continue to educate residents on the importance of water quality to reduce
water resources whenever possible
negative impacts in the city.
Assist the Lake Orono Improvement District achieve
Provide administrative assistance in regard to water quality monitoring, invasive weed control (curly leaf
goals of their Lake Management Plan.
pondweed & water star -grass), along with interaction from the DNR & MPCA.
2024 BUDGET DETAIL
Dept: 6220 -Energy City
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/23 2024
Actual BUDGET
PERSONAL SERVICES
Regular Pay
15,202
16,255
20,038 21,700
10,023 22,600
1,140
1,219
1,491
1,600
752
1,700
PERA
FICA
917
990
1,218
1,350
603
1,400
217
231
285
300
141
300
Medicare
Insurance
2,946
3,092
1,189
1,250
629
1,350
TOTAL PERSONAL SERVICES
20,422
21,787
24,221
26,200
12,148 27,350
SUPPLIES
Operating Supplies
1,400
1,301
254
20,000
15,000 20,500
TOTAL SUPPLIES
1,400
1,301
254
I 20,000
15,000 20,500
SERVICES & CHARGES
Conferences/Schools
30
550
-
600
- -
Publishing
265
192
-
1,200
- 1,200
Insurance
190
92
-
-
-
-
TOTAL SERVICES & CHARGES
485
834
- 1,800
- 1,200
TOTAL ENERGY CITY
22,307
23,922
24,475 48,000
27,148 49,050
A
A
A A
A
Performance Measures & Goals for 2024
Division: Energy City
Completed b Suzanne Fischer
Performance Measure
2022 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
Electric Week at Farmers Market
N/A
2
2
2
2
2
BR&E Visits
0
3
0
2
2
2
Quarterly articles to Star News
N/A
0
2
4
2
4
Division Goal
Goal Objective/Task
Implement solar picnic table demonstation.
Eagle Scout and ECC members working on this. Fall 2023/Spring 2024 completion. Contact solar
companies for technical guidance.
Raise public awareness of ECC initiatives undertaken
throughout the community via a sign campaign.
Create consistent signage on energy & sustainability project details, community benefits and the ECC
Mission Statement.
Understand public facility sustainability construction
Commissioners to draft sustainability measures to incorporate into RFPs for projects > $50K.
Expand role of Energy City Commission
Continue EV day at the Farmers Market; Host of the 8/5/2023 ElectriFUNcation event in partnership with
MN Recharge and the Initiative Foundation.
2024 BUDGET DETAIL
Fund: Garbage
Detail of Revenues/Expenses
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6130123 2024
Actual BUDGET
REVENUES:
Customer Charges
1,684,840
1,770,812
1,886,972 1,925,000
796,125 2,009,800
-
-
- -
-
County Reimb/Grant
1,824
2,807
2,275
2,227
Special Assmts-County
6,957
7,305
75,952 7,500
3,174 -
Interest Income
1,693,621
1,780,924
1,813,295 1,932,500
797,072 2,009,800
TOTAL REVENUES
EXPENDITURES:
PERSONAL SERVICES
Regular Pay
22,803
24,382
32,592 35,750
16,706 37,650
1,710
1,829
2,426 2,700
11253 2,800
PERA
1,376
1,484
1,978 2,200
1,005 2,350
FICA
1,852
1,588
7,236 -
-
Other Retirement Contributions
326
347
462 500
235 550
Medicare
Insurance
4,419
4,639
1,941 4,300
1,048 2,200
28,782
31,093
46,635 45,450
20,247 45,550
TOTAL PERSONAL SERVICES
SUPPLIES
Operating Supplies
19,614
20,658
566 23,400
728 23,400
19,614
20,658
566 23,400
728 23,400
TOTAL SUPPLIES
SERVICES & CHARGES
Audit Fees
1,765
2,061
1,744 2,000
1,900 2,250
29,113
33,720
20,705
34,000
8,688 35,000
Professional Services
-
-
2,792
200
300
Postage
Travel Conferences & Schools
230
463
-
350
150
Advertising/Marketing
-
285
154
P 500
500
Waste Disposal
444,652
475,331
490,862 534,000
207,755 555,360
1,036,926
1,055,773
1,088,203 1,130,000
454,957 1,175,200
Contractual Services
4,400
4,400
4,600 4,400
4,600 4,500
Misc - Recycle Coach
1,517,086
1,572,033
1,609,060 1,705,450
677,900 1,773,260
TOTAL SERVICES & CHARGES
TRANSFERS OUT
Transfer - General Fund
50,000
52,000
54,000 56,500
58,000
TOTAL EXPENDITURES
1,615,482
1,675,784
1,710,261 1,830,800
698,875 1,900,210
CHANGE IN NET POSITION
78,139
A
105,140
A
103,034 101,700
A A
98,197 109,590
A
CASH BALANCE - BEGINNING
700,412
727,570
CASH BALANCE - ENDING
802,112
736,196
Performance Measures & Goals for 2024
Division: JGarbage
Completed b Suzanne Fischer
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
% Residential recycling participants
83.5
86
89
92
90
93
using service
Organics participation
315
327
347
360
358
350
Clean Up Day participation
351
535
317
300
267
300
Recycle Coach monthly interactions
1,471
1,600
1,638
1,700
1,772
1,790
Division Goal
Goal Objective/Task
Decrease amount of waste going to landfill by 3% and
Increase residential recycling rates by consistent public education, promote waste app and website
increase recycling participation by 3%
information via online promotion and public education for the Recycle Coach app. Continue to provide
information to new residents on both items.
Increase Organics recycling by 5%
Increase residential participation rates with public outreach, provide materials at city events; collaborate
with Sherburne County Solid Waste for a county wide program with multiple drop-off stations.
Initiate pilot business recycling and organics programs for
Promote and educate on the benefits of recycling to local schools and restaurants focusing on larger trash
area businesses and food establishments.
generators first, in coordination with BR&E visits when possible.
2024 BUDGET DETAIL
Dept: 1350 - Information Technology
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/23 2024
Actual BUDGET
PERSONAL SERVICES
Regular Pay
Overtime Pay
PERA
FICA
Medicare
Insurance
Workers Comp
TOTAL PERSONAL SERVICES
SUPPLIES
Operating Supplies
TOTAL SUPPLIES
SERVICES & CHARGES
Professional Services
Telephone
Travel, Conferences/Schools
Equipment/Software Maint
IT Equipment Charge
TOTAL SERVICES & CHARGES
CAPITAL OUTLAY
Lease Expenditure
DEBT SERVICE
Copiers Lease
TOTAL INFORMATION TECHNOLOGY
262,028
251,171
266,865 286,300
131,055 302,750
-
-
50 -
-
14,088
18,838
20,019 21,450
9,831 22,700
16,116
15,240
16,123 17,750
7,852
18,750
3,772
3,564
3,771 4,150
1,836
4,400
45,808
46,490
51,486 53,150
26,565
55,800
924
1,087
1,227 1,250
933 1,300
342,736
17,413
336,390
17,882
359,541 384,050
14,273 10,000
178,072 405,700
8,546 10,000
17,413
15,750
17,882
1,083
14,273 10,000
5,254 10,000
8,546 10,000
3,683 45,000
3,085
947
1,956 1,900
1,527
1,900
20,322
5,314
5,376 9,000
7,820
9,000
102,593
93,032
118,356 195,500
52,670
223,700
-
-
- 4,000
1,000
4,000
141,750
-
-
501,899
A
100,376
-
-
454,648
A
130,942 220,400
123,152 -
66,700 283,600
- -
24,188 -
22,254 24,200
652,096 614,450
A A
275,572 723,500
A
Performance Measures & Goals for 2024
Division: Information Technology
Completed b Seth Calvin
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
Physical Servers
10
11
11
11
11
11
Virtual Servers
44
44
31
32
32
32
Computers
264
267
264
267
264
270
Desk Phones
300
305
310
94
94
94
Cell Phones
78
80
87
93
89
95
Data Cards
53
53
41
41
41
45
Security Cameras
125
140
121
125
121
130
Wireless Access Points
42
44
50
55
51
60
Support Tickets
967
908
910
900
424
880
Division Goal
Goal Objective/Task
Improve security processes
Secure our data and systems against malicious intent.
Maintain network reliability
Trained staff, updated systems, system redundancy
Ensure network security/recovery
Policy updates, business continuity, disaster recovery, incident response
Create staff efficiencies through technology and
improve customer/user experience
Research and implement new technology and systems to meet service needs. Migrate files to the cloud.
2024 BUDGET DETAIL
Dept: 1220 -Human Resources
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/23 2024
Actual BUDGET
PERSONAL SERVICES
Regular Pay
Overtime Pay
Part-time Pay
PERA
FICA
Medicare
Insurance
Workers Comp
TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies
TOTAL SUPPLIES
SERVICES & CHARGES
Professional Services
Telephone
Postage
Conferences/Schools
Software Services
Dues/Subscriptions
IT Equipment Charge
TOTAL SERVICES & CHARGES
TOTAL HUMAN RESOURCES
166,649
178,922
197,145 233,800
104,084 247,250
53
-
-
-
- -
-
20,235
19,059
-
- -
12,503
14,937
16,224
17,550
8,040 18,550
10,055
11,708
12,936
14,500
6,441 15,350
2,351
2,738
3,025
3,400
1,506 3,600
22,416
23,532
25,008
26,450
13,242 27,650
689
879
997 1,000
755 1,050
214,716
774
252,951
6,948
274,395 296,700
3,130 4,200
134,068 313,450
1,932 9,200
774
6,017
6,948
6,055
3,130 4,200
6,311 10,000
1,932 9,200
1,153 6,300
-
90
450 350
90 350
228
150
135 300
131 300
255
805
-
4,200
250 4,200
78,298
76,925
82,642
83,950
46,721
90,000
99
545
579
900
686
850
84,897
300,387
A
84,570
344,469
A
-
1,900
475
1,900
90,117 101,600
367,643 402,500
A A
49,506 103,900
185,506 426,550
A
Performance Measures & Goals for 2024
Division: Human Resources
Completed b Lauren Wipper,
HR Manager
Performance Measure 2021 Actual 2022 Actual
2023 Estimated
2023 YTD
2024 Projected
Retention Rate - regular employees
94%
86%
93%
96%
94%
Retired
2
5
1
0
3
New Job
3
12
7
4
4
Other
3
2
2
1
2
Positions Filled/Employees Hired:
78
163
95
69
205
Regular FT & PT
44
18
15
7
15
Seasonal & non-reg PT
34
53
80
62
90
Election Jude
0
105
0
0
100
Job applications processed
1,277
699
900
429
1,300
Avg applications received per job -
regular fulltime positions
74
19
30
33
60
Division Goal
Goal Objective/Task
Maintain employee retention
Develop programs to ensure professional development, consider personnel program
suggestions, provide opportunities for a healthy workforce.
Continue to help build a positive workplace
Assist management with policy development; promote safe and healthy workplace.
Develop opportunities to promote future workforce
Internships, apprenticeship programs, school work experience days, job and career
fairs.
Maintain compliance with law changes
Successfully interpret, write policy for, and implement new laws resulting from the
2023 legislative session
2024 BUDGET DETAIL
Dept: 2110-2190 Police
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/2023 2024
Actual BUDGET
PERSONAL SERVICES
Regular Pay
Overtime Pay
Part-time Pay
PERA
FICA
Medicare
Insurance
Workers Comp
Unemployement Benefits
TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies
Fuels & Lubes
Uniform Allowance
Operating Supplies
Equipment Parts
TOTAL SUPPLIES
SERVICES & CHARGES
Professional Services
Telephone/Communications
Postage
Travel, Conferences/Schools
Insurance
Utilities
Building Maint
Equipment/Software Maint
Contractual Services
Dues/Subscriptions
Taxes & Licenses
Misc - TZD Grant Distribution
Equipment Replacement Charge
IT Equipment Charge
TOTAL SERVICES & CHARGES
CAPITAL OUTLAY
DEBT SERVICE
TOTAL CAPITAL OUTLAY & DEBT
TOTAL POLICE
3,591,686
3,860,211
4,029,905 4,460,600
1,843,751
4,564,200
145,943
219,550
211,610
187,500
50,023
187,500
43,101
45,218
45,500
59,500
25,984
66,450
611,544
666,424
686,364
769,150
307,500
777,950
29,093
32,228
35,035
38,850
16,770
45,400
52,961
58,223
59,512
68,250
26,490
69,900
408,452
419,824
495,043
561,200
249,815
550,850
93,325
117,757
176,603
228,000
178,532
230,950
-
-
6,989
-
-
4,976,106
5,699
6,419,436
6,342
6,746,661 6,373,060
4,327 7,500
2,698,866 6,493,200
935 7,500
68,895
60,859
76,328
108,000
33,191
85,000
46,844
79,926
52,409
33,600
12,520
57,500
115,361
118,529
164,463
117,900
56,108
127,100
28,789
32,913
23,090
31,300
7,556
31,300
266,688
16,226
298,669
12,519
320,617 298,300
24,377 20,150
110,310
12,832
308,400
11,000
31,325
35,516
32,193
36,700
15,632
41,900
1,699
1,727
2,768
1,500
525
1,500
25,757
50,686
55,657
71,050
41,458
76,500
58,268
61,840
74,464
86,500
40,255
94,000
94,320
82,231
122,827
94,000
51,382
126,500
37,245
43,018
47,665
50,400
15,878
51,300
84,993
166,226
108,025
182,600
149,475
99,600
11,473
14,345
19,486
15,500
2,804
15,500
18,376
19,070
19,152
20,100
14,992
27,500
345
303
312
1 350
110
1 350
30,975
25,684
25,568
32,000
3,208
1 -
82,000
88,500
95,100
102,000
25,500 110,050
493,002
601,666
18,643
31,400
627,694 744,260
134,091 -
7,850 31,400
381,901 687,100
- -
80,607
89,700
6,734,696
A
18,643
6,338,212
A
214,698 -
6,909,470 7,416,600
A A
- 89,700
3,191,076 7,678,400
A
Performance Measures & Goals for 2024
Division: Police
Completed b Chief Ron Nierenhausen
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
Social Media Followers
10,427
11,000
11,468
12,500
11,942
13,000
Business Watch Participants
56
56
Nei hbood Watch Groups
1 30
1 30
Calls for Service
24,083
25,449
23,982
1 24,000
9,545
26,000
Division Goal
Goal Objective/Task
Increase community engagement in areas of crime
prevention
Fully staff and train the crime prevention unit. Re -implement existing programs that have been paused and
start new programs for the community
Improve inter -agency communication and efficiency
Research and coordinate with other agencies in the county. Agree upon a more effective RIMS
Maintain patrol staffing consistent with workload
Recruit, retain, and properly train
Meet changing expectations for data records
management
Decrease backlog of data entry, data requests, and background checks. Allow time for completion of BCA
mandated suspense file updates
Meet the potential increased training requirements
set by legislation.
Fulfill training requirements from the Minnesota POST Board with regard to anticipated changes in police
training requirements
2023 BUDGET DETAIL
Dept: 1110 -City Council
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/23 2024
Actual BUDGET
PERSONAL SERVICES
Part-time Pay
38,500
38,500
39,125 38,500
19,250 38,500
PERA
1,220
1,225
1,200 1,250
425
1,250
FICA
868
868
899
900
667
900
Medicare
558
559
558
600
279
600
Workers Comp
45
57
60
50
89
50
TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies
Operating Supplies
TOTAL SUPPLIES
SERVICES & CHARGES
Professional Services
Communications
Postage
Travel, Conferences/Schools
Publishing
Insurance
Contractual Services:
Fireworks
Elk RiverFest
Dues/Subscriptions
Misc - Employee/Volunteer Recognition
IT Equipment Charge
TOTAL SERVICES & CHARGES
TOTAL CITY COUNCIL
41,191
2,287
41,209
1 2,362
41,842 41,300
206 600
20,710
168
41,300
600
-
-
897 -
15
-
2,287
6,406
2,362
3,936
1,103 600
6,292 9,500
183 600
2,874 21,000
1,846
1,114
1,263
1,300
593
1,300
180
92
91
100
4
100
724
1,033
1,154
2,400
300
1,400
3,964
2,830
3,307
5,200
3,910
5,200
39,095
43,370
52,992
61,000
30,173
72,000
16,500
16,500
38,558
41,000
22,000
-
22,477
-
-
4,855
20,000
19,834
20,706
21,994
22,550
-
24,550
9,857
5,893
12,137
16,300
7,222
13,100
98,406
141,884
A
117,951
161,522
A
-
137,788
180,733
A
2,500
625
2,500
161,850
203,750
A
50,556 183,150
71,449 225,050
A
Performance Measures & Goals for 2024
Division: City Council
Completed b Tina Allard
Division Goal
Goal Objective/Task
Commercial Development
HRA Main/Gates Project
Market EDA TH10 Property
Natures Edge Business Park
Budget and Sinking Fund for Building Repair
Transition facility bond to debt services levy
Policy and Master Planning Discussion
Zoning and acquisition of "challenged" properties
Furniture and Things Event Center
Fully staffed and financially self-sustaining
Broadband
Improve broadband connectivity
Downtown Asset Evaluation &
Rejuvenation Plan
Traffic, parking, pedestrian crossing studies, Street Improvement Project (and
beautification? Downtown Main Street to 169 visioning.
2024 BUDGET DETAIL
Dept: 1120 -Communications
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/23 2024
Actual BUDGET
PERSONAL SERVICES
Regular Pay
Part-time Pay
PERA
FICA
Medicare
Insurance
Workers Comp
TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies
TOTAL SUPPLIES
SERVICES & CHARGES
Professional Services
Telephone
Travel, Conferences/Schools
Dues/Subscriptions
IT Equipment Charge
TOTAL SERVICES & CHARGES
TOTAL COMMUNICATIONS
207,202
232,056
261,505 313,800
142,683 338,350
6,029
15,942
- -
-
-
15,992
18,360
19,288 23,550
10,701
25,400
13,389
15,336
15,825 19,450
8,697
21,000
3,138
3,587
3,701 4,550
2,034
4,900
21,426
26,841
42,837 49,350
24,606
51,800
631
993
939 1,000
637
1,000
267,807
920
313,115
2,316
344,095 411,700
4,048 2,000
189,358 442,450
342 5,000
920
11,467
2,316
17,544
4,048 2,000
17,089 24,850
342
1,495
5,000
25,500
736
480
218 800
207
350
541
351
1,247 7,600
1,247 7,600
1,085
845
1,339 1,300
95 1,300
13,829
282,556
A
19,220
334,651
A
- 3,100
775 3,100
19,893 37,650
368,036 451,350
A A
3,819 37,850
193,519 485,300
A
Division:
Completed b
Performance Measures & Goals for 2024
lCommunications
Tina Allard, City Clerk
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
# of pages viewed on website
520,021
524,976
565,175
480,000
222 385
500,000
Visitors to the website
446,230
469,342
477,701
480,000
68,248
484,000
Total number of productions
31
69
72
72
36
72
YouTube views
5,092
9,180
12,600
20,000
12,100
22,000
YouTube impressions
31,448
71,600
92,700
200 000
188,500
200,000
Facebook followers
3,509
n/a
5,269
6,000
5,708
6 500
Facebook Page Visits
N/A
n/a
27,638
32,000
14,558
35 000
Facebook total reach
774,895
n/a
190,141
350,000
297,813
350,000
Division Goal
Goal Objective/Task
Enhance community awareness of city functions and
amenities
Market Furniture and Things Center
Market Liquor Operations
169 Redefine Communications Effort
Design and execute dedicated communications campaigns across multiple media platforms for city
programs and educational campaigns.
Public education
Distribute public service announcements, notices, and educational videos though various media tools.
Unified messaging to build public trust and transparency
Work with departments to ensure the delivery of internal and external communications is united and
consistent with the city message, brand, tone, and vision.
Graphic design services
Photography, signage, logo creation, design creation, and brand consistency throughout each program.
2024 BUDGET DETAIL
Dept: 1210 -Administration
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/23 2024
Actual BUDGET
PERSONAL SERVICES
Regular Pay
Overtime Pay
Part-time Pay
PERA
FICA
Medicare
Insurance
Workers Comp
TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies
TOTAL SUPPLIES
SERVICES & CHARGES
Telephone
Postage
Travel, Conferences/Schools
Car Allowance
Insurance
Equipment/Software Maint
Dues/Subscriptions
IT Equipment Charge
Debt Service
TOTAL SERVICES & CHARGES
TOTAL ADMINISTRATION
378,560
404,014
456,604 510,400
235,957 538,350
617
83
1,767
-
- -
52,821
54,917
4,131
-
-
-
32,406
33,013
34,523
38,300
17,696
40,400
24,669
26,450
27,027
31,650
14,573
33,400
6,218
6,590
6,739
7,400
3,408
7,800
39,807
39,814
46,487
47,750
27,339
56,450
1,830
1,941
2,151
2,200
1,706 2,350
536,928
6,220
566,822
5,901
579,429
3,594
637,700
6,000
300,679 678,750
3,089 6,000
6,220
887
5,901
1,176
3,594
1,086
6,000
1,250
3,089
370
6,000
1,250
443
464
291
500
376
500
777
4,271
5,433
6,950
2,261
8,200
4,800
4,800
4,800
4,800
2,400
4,800
60
60
88
100
58
100
13,804
11,862
10,736
14,450
1,025
14,450
2,133
2,108
2,361
2,200
1,612
2,200
-
3,550
887
3,550
2,050
-
- 2,050
22,904
566,052
A
24,741
597,464
A
26,845 33,800
609,868 677,500
A A
8,989 37,100
312,757 721,850
A
Performance Measures & Goals for 2024
Division: lAdministration
Completed b Tina Allard, City Clerk
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
Licenses/permits issued
242
222
205
240
201
245
Scanned pages into digital system
98,975
91,100
92,838
75,000
20,099
70 000
Volume of paper records eliminated
1 116 cubic feet
68 cubic feet
41
23
21
30
1 cubic foot = 1 banker box
Division Goal
Goal Objective/Task
Review and update personnel and operating policies. Ensure fair and equitable processes. Provide
Foster trust and transparency
effective communication channels. Set and uphold standards and expectations. Identify and provide
leadership and management training.
Enhance customer service
Timely responses to resident and elected/appointed official communication. Organization -wide customer
service focus and training.
City Council and Commission Support
Prepare meeting agendas/staff reports/minutes for City Council and Commission meetings. Research and
provide Council guidance for policy and resident questions.
Maintain/enhance organization -wide morale,
Review and update personnel and operating policies. Ensure fair and equitable processes. Provide
professionalism, leadership
effective communication channels. Set and uphold standards and expectations. Identify and provide
leadership and management training.
Efficient and effective general management of all city
Advise City Council on matters affecting operation of city government. Monitoring and responding to citizen
operations and intergovernmental relations
concerns. Effective communication and collaboration with other governmental agencies.
2024 BUDGET DETAIL
Dept: 1230 -Elections
Detail of Expenditures
2020
Actual
2021
Actual
2022 2023
Actual BUDGET
6/30/2023 2024
Actual BUDGET
PERSONAL SERVICES
Part-time Pay - Election Judges
53,694
-
25,573 -
-
53,000
TOTAL PERSONAL SERVICES
53,694
-
25,573 -
-
53,000
SUPPLIES
Operating Supplies
9,903
-
4,944 -
(86)
7,000
TOTAL SUPPLIES
9,903
-
4,944 -
(86)
7,000
SERVICES & CHARGES
Postage
134
-
132 -
200
Travel, Conferences/Schools
158
-
- -
200
Publishing
872
-
1,125 -
1,000
6,300
6,300
6,300 6,600
6,300
6,600
Equipment Maint.
2,500
-
3,790 -
7,500
Building Rental
TOTAL SERVICES & CHARGES
9,964
6,300
11,347 6,600
6,300
15,500
TOTAL ELECTIONS
73,561
6,300
41,864 6,600
6,214
75,500
A
A
A A
A
Division:
Completed b
Performance Measures & Goals for 2024
Elections
Tina Allard, City Clerk
Performance Measure
2020 Actual
2021 Actual
2022 Actual
2023 Estimated
2023 YTD
2024 Projected
Number of persons voting in general
election
14,874
N/A
11,178
N/A
N/A
15,000
Registration on election day
1,091
N/A
478
N/A
N/A
1,100
Registered voter turnout for general
election
86%
N/A
65%
N/A
N/A
85%
Percentage of absentee earl voters
51 %
N/A
21 %
N/A
N/A
40
Election iud es hired
86
N/A
96
N/A
N/A
105
Division Goal
Goal Objective/Task
Prepare and coordinate the 2024 general, local, state, and
national elections
Ensure legal compliance, security, and equity
Conduct fair and impartial elections
Ensure equipment works properly and accurately
Administer training to election judges
2024 BUDGET
PERSONNEL REQUESTS
Police
Senior Programs
Streets
Streets
GENERAL
Department:
FUND
Assistant
Maintenance
Maintenance
Position:
Records Clerk
(increase PT hours)
Operator II
Operator II
TOTAL
Regular Pay
56,638
60,195
60,195
177,028
Overtime Pay
-
Part -Time Pay
13,260
13,260
PERA
4,248
995
4,515
4,515
14,273
FICA
3,512
822
3,732
3,732
11,798
Medicare
821
192
873
873
2,759
Insurance
17,010
17,136
17,136
51,282
Workers Comp
242
1 57
3,260
3,260
1 6,819
82,471
15,326
89,711
89,711
277,219
Total Personal Services
Additional Costs:
Uniform Allowance
350
675
675
1,700
Supplies
300
300
600
Training/License
400
1,000
1,000
2,400
Auto insurance
-
Equipment - vehicle
-
Total Additional Costs
750
-
1,975
1,975
4,700
Total Position Requests
83,221
15,326
91,686
91,686
281,919
CITY OF ELK RIVER
2024 PROPOSED BUDGET
GENERAL FUND
2020
2021
2022
2023
2024
% of
Increase/
ACTUAL
ACTUAL
ACTUAL
BUDGET
PROPOSED
Budget
(Decrease)
Change
General Fund Expenditures
General Government:
Mayor & Council
141,884
161,522
180,733
203,750
225,050
1.0%
21,300
10.5%
Communications
282,556
334,651
368,036
451,550
485,300
2.2%
33,750
7.5%
Administrative Services
566,052
597,464
609,868
677,500
721,850
3.3%
44,350
6.5%
Human Resources
300,387
344,469
367,643
402,500
426,550
2.0%
24,050
6.0%
Elections
73,561
6,300
41,864
6,600
75,500
0.3%
68,900
1043.9%
Finance
597,788
620,548
696,918
717,950
763,850
3.5%
45,900
6.4%
Information Technology
501,899
454,648
652,096
614,450
723,500
3.3%
109,050
17.7%
Legal
232,017
244,402
270,650
275,000
275,000
1.3%
-
0.0%
Community Dev/Planning
554,689
578,245
479,845
486,250
485,100
2.2%
(1,150)
-0.2%
Facilities Maintenance
755,149
812,257
925,910
1,029,550
1,085,250
5.0%
55,700
5.4%
Energy City
22,307
23,922
24,541
48,000
49,050
0.2%
1,050
2.2%
Total General Government
4,028,289
4,178,428
4,618,104
4,913,100
5,316,000
24.6%
402,900
8.2%
Public Safety
Police
5,734,695
6,338,212
6,909,469
7,418,350
7,578,400
35.1%
160,050
2.2%
Fire
1,243,609
1,514,752
1,733,540
1,842,700
1,997,850
9.2%
155,150
8.4%
Building Safety
498,824
489,072
610,684
583,600
625,500
2.9%
41,900
7.2%
Code Enforcement
80,360
86,316
76,049
117,500
126,000
0.6%
8,500
7.2%
Environmental
54,759
57,578
111,919
99,650
101,700
0.5%
2,050
2.1%
Total Public Safety
7,612,247
8,485,930
9,441,661
10,061,800
10,429,450
48.3%
367,650
3.7%
Public Works:
Street Maintenance
1,411,936
1,472,080
1,391,531
1,567,000
1,786,900
8.3%
219,900
14.0%
Snow Removal
284,921
336,707
366,282
360,000
416,000
1.9%
56,000
15.6%
Equipment Services
221,272
253,000
353,287
386,300
397,300
1.8%
11,000
2.8%
Engineering
336,587
396,165
426,794
458,200
489,150
2.3%
30,950
6.8%
Total Public Works
2,254,716
2,457,952
2,537,894
2,771,500
3,089,350
14.3%
317,850
11.5%
Culture & Recreation:
Park Maintenance
1,185,529
1,310,852
1,572,359
1,676,300
1,743,700
8.1%
67,400
4.0%
Recreation
661,903
648,970
761,741
917,400
826,900
3.8%
(90,500)
-9.9%
Sr. Citizen Programs
153,302
119,465
136,016
149,900
196,000
0.9%
46,100
30.8%
Total Culture & Recreation
2,000,734
2,079,287
2,470,116
2,743,600
2,766,600
12.8%
23,000
0.8%
Transfers Out
887,986
171,591
-
-
-
0.0%
-
0.00%
Total General Fund Expenditures
$16,783,972
$17,373,188
$19,067,775
$20,490,000
$21,601,400
100.0%
$1,111,400
n
5.4%
CITY OF ELK RIVER
2024 PROPOSED BUDGET
GENERAL FUND EXPENDITURES BY ACCOUNT
2020 2021 2022 2023
EXPENDITURES: ACTUAL ACTUAL ACTUAL BUDGET
2024
PROPOSED
INCREASE %
(DECREASE) CHANGE
Personal Services
Full Time Salaries
$8,369,176
$9,130,334
$9,818,161
$10,667,700
$11,171,800
$504,100
4.7%
Overtime
204,970
276,223
288,869
263,500
263,500
-
0.0%
Part Time Salaries
773,721
657,853
587,143
658,500
756,400
97,900
14.9%
PERA
1,016,494
1,123,073
1,165,831
1,295,950
1,339,900
43,950
3.4%
FICA
346,884
366,023
393,388
434,050
464,000
29,950
6.9%
Other Retirement Contributions
237,496
248,909
285,658
255,000
260,000
5,000
2.0%
Medicare
131,705
142,267
150,083
168,050
175,500
7,450
4.4%
Insurance
1,097,440
1,197,940
1,360,230
1,504,150
1,644,900
140,750
9.4%
Workers Compensation
215,240
267,271
350,141
415,450
435,900
20,450
4.9%
Unemployment Benefits
-
-
13,991
-
-
-
0.0%
Total Personal Services
12,393,126
13,409,893
14,413,495
15,662,350
16,511,900
849,550
5.4%
Supplies
Office Supplies
41,082
39,405
31,639
28,950
37,500
8,550
29.5%
Fuels/Lubes
176,958
154,724
215,352
314,350
288,850
(25,500)
-8.1%
Uniform Allowance
74,643
109,572
81,922
69,050
105,300
36,250
52.5%
Operating Supplies
654,970
667,777
792,513
762,450
822,200
59,750
7.8%
Equipment Parts
115,208
145,394
161,157
205,300
190,800
(14,500)
-7.1%
Street Signs
32,546
49,615
22,109
46,000
39,000
(7,000)
-15.2%
Total Supplies
1,095,407
1,166,487
1,304,692
1,426,100
1,483,650
57,550
4.0%
Services & Charges
Audit Fees
17,700
20,605
17,442
22,000
22,500
500
2.3%
Engineering Fees
-
1,472
17,348
5,000
5,000
-
0.0%
Legal Fees
232,017
244,402
270,650
275,000
275,000
-
0.0%
Professional Services
136,271
99,592
125,155
137,500
180,100
42,600
31.0%
Telephone
73,353
72,558
75,677
79,900
75,300
(4,600)
-5.8%
Postage
9,684
10,053
10,948
14,600
13,450
(1,150)
-7.9%
Travel, Conferences/Schools
77,549
113,688
124,308
191,500
201,150
9,650
5.0%
Car Allowance
6,400
9,600
9,600
9,600
9,600
-
0.0%
Advertising/Marketing
13,927
12,416
5,766
9,000
7,500
(1,500)
-16.7%
Publishing
13,511
8,826
14,668
22,650
23,650
1,000
4.4%
Property/liability Insurance
163,537
183,379
210,633
218,850
238,350
19,500
8.9%
Utilities
404,871
407,785
521,719
481,600
526,400
44,800
9.3%
Building Maintenance
127,116
155,182
194,437
176,650
196,450
19,800
11.2%
Equipment/Software Maint.
455,194
522,253
558,821
715,500
660,100
(55,400)
-7.7%
Contractual Services
184,069
214,024
268,337
348,150
337,950
(10,200)
-2.9%
Building Rent
1,112
657
1,710
6,500
5,000
(1,500)
-23.1%
Equipment Rental
28,988
35,337
36,445
30,500
40,000
9,500
31.1%
Dues & Subscriptions
51,940
50,652
52,625
55,450
65,100
9,650
17.4%
Taxes & Licenses
967
348
1,001
550
850
300
54.5%
Credit Card Fees
16,971
19,654
24,972
21,750
27,750
6,000
27.6%
Miscellaneous
44,276
33,016
39,238
50,200
15,100
(35,100)
-69.9%
Fleet Replacement Charge
348,000
372,000
404,000
436,500
471,000
34,500
7.9%
IT Equipment Charge
-
-
-
92,600
92,600
-
-
Total Services & Charges
2,407,453
2,587,499
2,985,500
3,401,550
3,489,900
88,350
2.6%
Capital Outlay
-
37,718
257,243
-
-
-
-
Debt Service
-
-
106,845
115,950
115,950
Transfers Out
887,986
171,591
-
Total General Fund Expenditures
$16,783,972
$17,373,188
$19,067,775
$20,490,000
21,601,400
$1,111,400
5.4%