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3. SR 08-14-2023
Request for Action City Elk �f River To Item Number Mayor and City Council 3 Agenda Section Meeting Date Prepared by Work Session August 14, 2023 Joe Stremcha, Assistant City Administrator Item Description Reviewed by 2024 Budget Cal Portner, City Administrator Reviewed by Action Requested 2024 budget review, discussion, and provide staff with direction. Background/Discussion Included are the 2024 preliminary budget worksheets along with department/division goals for the below departments following reviews with the budget committee consisting of the City Administrator, Assistant City Administrator/Business Services Director, Finance Manager, and Accountant. General Fund: ■ Library ■ Sr. Programs ■ Recreation ■ Facilities Maintenance ■ Park Maintenance ■ Equipment Services ■ Streets/Snow Removal ■ Engineering ■ Fire ■ Legal ■ Finance Enterprise Funds: (funded by generated revenues) ■ Stormwater ■ WWTP ■ Liquor General Fund Update The personnel request summary sheet reflects the positions that have been requested and reviewed during department budget meetings with the City Administrator. A preliminary General Fund expenditure summary is provided and may be adjusted throughout the budget process. The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional,` 01 e service, and community engagement that encourages and inspires prosperity INAMIRE1 Special Revenue Fund (Plants and Things Community Event Center): Will be presented during the council workshop on September 18. Financial Impact N/A Mission/Policy/Goal Responsible for every dollar — good stewards Attachments Department Budgets/Goals Personnel Request Summary Preliminary General Fund Expenditure Summary N:APublic Bodies\Agenda Packets\08-14-2023\Final\x3.0 sr Budget (Aug 3, 2023).docx Performance Measures & Goals for 2024 Division: Library Completed by: Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Circulation: items checked out (physical only)TBD 152,558 213,007 204,474 Programs: people attending 1,288 2,714 TBD No door count in Door Count: number through door 2020 56,004 TBD Division Goal Goal/Objective Task Space: Oversee physical maintenance of facility, promoting access to a space for community development. Anticipate scheduled replacements of building components/furnishings. Include foreseen costs in Budget, CIP and Goals documents. Promote community room use. Grounds: Oversee physical maintenance Follow established plan for grounds maintenance and repair. of grounds. Sustain past and current beautification efforts. The Elk River Public Library Board wants the library to be a welcoming, engaging environment. Safety: Promote safety on library grounds and building. Plan and position for future by remaining vigilant in building and grounds oversight. Education: Focus on community Promote best possible usage of all library resources, by taking advantage of grounds education about grounds and building. and building as the learning resources they are. Access: Provide enhanced programming Provide enhanced programming to promote community involvement and through local dollars. engagement. 2024 BUDGET DETAIL Fund: Library Detail of Revenues/Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET REVENUES: Property Taxes 68,944 71,300 1 75,191 73,000 27,175 84,000 6,826 3,805 4,167 7,000 1,008 - Interest Income 28,000 28,000 28,000 28,000 28,000 28,000 Transfers In TOTAL LIBRARY REVENUES 103,770 103,105 107,358 108,000 56,183 112,000 EXPENDITURES: SUPPLIES Operating Supplies 5,157 3,444 10,315 6,000 71227 8,000 TOTAL SUPPLIES 5,157 3,444 10,315 6,000 7,227 8,000 SERVICES & CHARGES M Telephone 1,132 1,122 1,133 1,200 607 1,200 245 - - 500 - 500 Publishing Insurance 2,890 3,226 4,888 7,000 2,656 7,000 28,718 21,551 32,889 31,100 17,209 33,300 Utilities 9,513 19,668 9,962 , 19,800 14,001 19,800 Building/Grounds Maint - - 207 1 200 - - Equipment Maint. 29,880 29,880 27,390 r 35,000 4,980 35,000 Cleaning Services 10,520 10,880 11,253 7,200 3,927 7,200 Contractual Services TOTAL SERVICES & CHARGES 82,898 86,327 87,722 102,000 43,380 104,000 CAPITAL OUTLAY Building 51,741 166,118 - - - Equipment - Furniture - 10,000 - 13,000 TOTAL CAPITAL OUTLAY 51,741 166,118 - 10,000 - 13,000 TOTAL LIBRARY EXPENDITURES 139,796 255,889 98,037 118,000 50,607 125,000 n n n n n REVENUES OVER/(UNDER) EXPENDITURES (36,026) (152,784) 9,321 (10,000) 5,576 (13,000) CASH BALANCE - BEGINNING 244,187 234,187 CASH BALANCE - ENDING 234,187 221,187 Comments: Performance Measures & Goals for 2024 Division: Isenior Programs Completed by: I Natalie Anderson Performance Measure 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Memberships 470 574 600 564 625 Activity Center Attendance *8500 14,487 16,000 7,044 17,500 *Only open 6 mo. 2021 Division Goal Goal Objective/Task Increase access to public recreation Engage in program and facility analysis to determine ideal program offerings within available resources that will engage and serve the community. Fiscal responsibility of public funds Balance recreation programs that are offered as a service with programs that produce revenue. Promote the public health and wellness benefits of Engage in marketing analysis and implement adjustments to most effectively Parks and Recreation communicate services to the community. Continually evaluate programs, and make necessary adjustments to assure Safe facilities and programs participant safety. Work with Maintenance Supervisor to review/revise cleaning schedule, to assure participants are safe from slips and fall accidents. Provide value-added options for members who Free open skating and open turf. Ability to rent event FT Center spaces at a discount. purchase Senior Activity Center membership Ability to rent the Sr. Activity Center for private events and use. Analyze current membership program to determine needed adjustments to function Effective membership program and events most productively in the facility - Implement needed adjustments to membership and activity fees to meet financial standards. Survey members and consider auto renewal. 2024 BUDGET DETAIL Dept: 5510 -Senior Programs Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET EXPENDITURES: PERSONAL SERVICES Regular Pay Part Time Pay PERA FICA Medicare Insurance Workers Comp Unemployement Benefits TOTAL PERSONAL SERVICES SUPPLIES Operating Supplies TOTAL SUPPLIES SERVICES & CHARGES Telephone Postage Conferences/Schools Insurance Utilities Building Maint. Contractual Svcs - Programming Dues/Subscriptions IT Equipment Charge TOTAL SERVICES & CHARGES TOTAL SENIOR PROGRAMS 69,174 71,540 73,319 79,050 36,481 I 82,200 15,208 5,825 7,951 10,900 5,573 24,750 6,240 5,501 6,095 5,900 3,154 8,000 5,533 4,961 5,183 5,600 2,471 6,650 1,294 1,160 1,212 1,300 578 1,550 5,904 3,654 3,654 3,650 11,187 23,500 419 319 383 400 199 450 - - 1,275 - - - 103,772 2,971 92,960 5,562 99,072 106,800 8,080 10,100 59,643 147,100 3,341 10,800 2,971 1,902 5,562 1,476 8,080 296 10,100 300 3,341 10,800 148 300 2,353 3,045 4,268 4,500 2,291 4,700 418 307 130 1,650 41 1,650 1,306 - - - - - 20,173 - - - - - 12,758 - - - - - 7,600 15,791 23,669 24,500 13,630 29,500 49 324 501 950 335 850 46,559 153,302 A 20,943 119,465 A - 1,100 275 1,100 28,864 33,000 136,016 149,900 A A 16,720 38,100 79,704 196,000 A Comments: Senior displays Bus trip contracts Performance Measures & Goals for 2024 Division: Recreation Completed by: Michael Hecker Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected YMCA Annual Hourly Gym Usage 0 0 52 80 40 80 Number of Community Events 25 45 49 52 3 56 Recreation Program Participants 625 1,258 2,256 2,400 990 2,500 Event Attendees 5,850 28,950 18,690 24,000 300 26,000 Shelter/Pavilion Rentals 60 132 236 250 79 275 Warming House Partidipants During Hours Staffed n/a n/a 2,122 2,130 2,130 2,200 Rec Programs at FTCenter N/A 0 1 1 0 1 Division Goal Goal Objective/Task Increase access to public recreation Engage in program and facility analysis to determine ideal program offerings within available resources that will engage and serve the community Fiscal responsibility of public funds Balance recreation programs that are offered in the program plan as a service with programs that produce revenue based on our revenue and pricing policy. Utilizing business sponsors through collaboration. Promote the public health and wellness benefits of Engage in marketing analysis and implement adjustments to most effectively communicate services to the Parks and Recreation community Maintain facilities and programs that continue to Continually evaluate programs, and make necessary adjustments to assure participant safety meet the communities needs Responsible use of public rental facilities Implement facility rental use policy and fee structure that balances the needs of service groups and revenue generating groups based on our organized use policy. 2024 BUDGET DETAIL Dept: 5210-5230 Recreation Detail of Expenditures 2019 Actual 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET PERSONAL SERVICES Regular Pay Overtime Pay Part Time Pay PERA FICA Medicare Insurance Workers Comp Unemployement Benefits TOTAL PERSONAL SERVICES SUPPLIES Operating Supplies TOTAL SUPPLIES SERVICES & CHARGES Telephone Postage Conferences/Schools Advertising/Marketing Insurance Utilities Building Maint. Equipment/Software Maint. Contractual Services Building Rent Dues/Subscriptions Credit Card Fees IT Equipment Charge TOTAL SERVICES & CHARGES TOTAL RECREATION 338,993 318,605 352,554 374,848 431,550 163,883 380,000 - 45 20 551 - 89 - 157,019 134,231 48,183 56,706 107,450 26,516 110,750 29,475 28,888 28,965 29,953 34,600 13,296 30,950 29,442 27,133 24,532 25,491 32,200 10,960 29,250 6,885 6,386 5,730 5,962 7, 850 2,563 7,150 64,936 56,959 56,219 80,459 91,750 41,700 87,500 3,455 3,012 3,609 4,941 5,500 2,649 5,250 - - - 123 - - - 630,205 36,150 575,259 18,751 519,812 30,955 579,034 57,153 1 710,900 25,600 261,656 650,850 71536 25,600 36,150 2,092 18,751 1,902 30,955 1,642 57,153 2,099 25,600 2,400 7,536 25,600 846 1,500 323 - 293 364 1,000 174 500 10,551 1,879 7,182 6,215 9,000 2,370 9,500 17,591 13,927 12,416 5,766 9,000 3,467 7,500 910 536 118 2,412 5,000 1,942 5,000 6,303 - - - 15,000 16,000 13,028 4,833 4,824 4,824 19,800 3,553 11,700 10,089 15,881 16,235 35,707 10,950 5,250 51,806 22,875 47,189 58,468 88,400 42,921 73,400 1,670 1,111 657 1,710 6,500 742 5,000 2,481 2,616 2,104 2,359 2,900 2,103 3,150 4,135 2,333 5,543 5,630 5,750 2,628 6,750 120,979 787,334 n 67,893 661,903 n 98,203 648,970 n 125,554 761,741 n 5,200 1,300 5,200 ' 180,900 ' 917,400 n 62,046 150,450 331,238 826,900 I n Comments: Division: Completed by: Performance Measures & Goals for 2024 Facilities Maintenance Gary Lore Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Facilities Maintained 11 11 11 11 11 11 Square feet cleaned daily 180,000 180,000 180,000 180,000 180,000 180,000 Work order requests 2,227 2,179 1500- Estimated 1,000 441 1,000 PM Work order completion rate 15% 23% 100% 100% 50% 100% Division Goal Goal Objective/Task Maintain clean and safe facilities Planning and positioning Improve building operations and efficiency Keeping up with and implementing new technologies Improve preventative maintenance work order completion rate Planning, prioritizing, staffing 2024 BUDGET DETAIL Dept: 1600 -Facilities Maintenance Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET PERSONAL SERVICES Regular Pay Overtime Pay Part-time Pay PE RA FICA Medicare Insurance Workers Comp Unemployement Benefits TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Uniform Allowance Operating Supplies TOTAL SUPPLIES SERVICES & CHARGES Telephone Conferences/Schools Insurance Utilities Building Maint Equipment/Software Maint Fleet Equipment Charge IT Equipment Charge TOTAL SERVICES & CHARGES TOTAL FACILITIES MAINTENANCE 437,141 470,606 523,177 619,700 277,867 656,700 7,422 6,957 3,985 8,000 1,995 8,000 3,282 3,906 100 4,550 2,967 4,550 33,346 35,820 39,537 47,100 20,990 49,850 27,399 29,646 32,895 39,200 17,360 41,500 6,460 6,913 7,693 9,150 4,060 9,700 59,984 62,869 66,557 84,900 43,688 93,750 17,405 19,618 24,448 25,250 18,243 28,300 - - 700 603 592,439 2,787 636,335 2,745 699,092 5,623 11 837,850 4,500 387,773 892,3501 3,439 5,200 1,944 2,547 3,670 3,600 2,199 3,600 25,680 27,855 21,869 25,500 14,590 25,500 30,411 12,523 33,147 12,052 31,162 33,600 14,307 14,550 20,228 5,161 34,300 14,550 405 520 845 3,000 2,594 3,000 5,232 5,738 7,822 10,200 4,035 10,200 71,206 69,059 102,932 75,100 35,984 75,100 31,326 43,533 34,447 35,450 18,201 35,450 7,107 7,073 30,203 10,300 546 10,300 4,500 4,800 5,100 6,000 1,500 6,500 132,299 755,149 n 142,775 812,257 n - 3,500 875 3,500 195,656 158,100 925,910 1,029,550 n n 68,896 158,600 476,897 1,085,250 n Comments: Performance Measures & Goals for 2024 Division: Park Maintenance Completed b Tim Sevcik Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Athletic Fields 18 17 17 17 17 17 Sport Court Surfaces 9 9 13 13 13 13 Playgrounds 18 18 18 18 18 18 Miles of Sidewalks 24.1 1 24.1 1 24.1 1 24.1 1 24.1 24.1 Miles of Bitumunous Trails 25.3 29 30.1 30.1 30.1 31 Miles of Grass Trails 11 12 12 12 12 12 Acres of Park Property 1,392 1,392 1,392 1,392 1,392 1,392 Division Goal Goal Objective/Task Conduct preventative maintenance and safety inspection program utilizing certified inspectors. Conduct Maintain a safe park and recreation system. park inspections 2 times per week to included inspection of playgrounds, shelters, electrical infrastructure, trails, etc. Conduct preventative maintenance and weekly inspections of park amenities. Integrate new splash pad, Maximize life expectancy of park amenities and pickleball courts, picnic shelter, skate park and restroom building at Orono Park and new restroom building maintain the highest level of aesthetics. at YAC. Develop schedules for weekend and evening maintenance support for facility reservations and splash pad maintenance. Utilize techniques described in the Field Maintain athletic fields to the standards outlined through the Baseball Tomorrow Fund. Enhance playability Maintenance Guide for maintenance of athletic and safety of fields by conducting maintenance on turf/ag-lime transition areas. Reconstruct pitching fields. mounds on YAC 5 and 6. Edge all ballfields once per season, conduct weekly irrigation inspections, drag fields daily, and aerate and topdress to reduce compaction. 2023 BUDGET DETAIL Dept: 5110 -Park Maintenance Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET PERSONAL SERVICES Regular Pay Overtime Pay Part Time Pay PERA FICA Medicare Insurance Workers Comp Unemployment Compensation TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Uniform Allowance Operating Supplies Equipment Parts TOTAL SUPPLIES SERVICES & CHARGES Telephone Postage Conferences/Schools Property/Auto Insurance Utilities Building Maint. Equipment Maint. Contractual Services Equipment Rental Equipment Replacement Charge IT Equipment Charge TOTAL SERVICES & CHARGES TOTAL PARK MAINTENANCE 459,921 471,001 666,974 619,600 192,008 651,600 3,189 4,000 8,295 9,000 28,300 9,000 58,499 82,983 54,726 116,000 24,617 116,000 33,289 34,868 42,612 47,150 22,582 49,550 31,402 34,151 43,276 46,150 14,299 1 48,150 7,397 7,954 10,121 10,800 3,344 1 11,250 70,167 88,590 112,573 115,600 66,885 141,050 18,250 20,821 26,114 32,500 22,822 34,050 292 - 4,830 - - - 682,406 22,211 744,368 21,857 969,521 996,800 31,009 44,000 374,857 1,060,650 14,009 38,200 5,526 6,013 6,770 6,550 3,174 6,550 121,557 120,773 160,881 167,150 53,671 167,150 25,058 40,072 35,603 40,000 6,632 40,000 174,352 2,933 188,715 1,552 234,263 257,700 1,235 1,800 77,486 251,900 826 1,400 71 - - - - - 853 3,045 2,047 5,150 3,980 9,050 34,700 46,653 42,749 19,000 11,977 20,000 111,792 149,197 140,750 164,000 42,698 160,000 182 5,347 21,410 10,000 2,786 15,000 31,233 43,203 21,192 52,500 5,499 48,000 61,792 37,260 37,991 66,650 30,451 67,850 26,215 28,012 29,401 24,000 3,621 26,000 59,000 63,500 71,800 77,000 19,250 83,150 328,771 1,185,529 n 377,769 1,310,852 n 1,700 368,575 421,800 1,572,359 1,676,300 n n 425 1,700 121,513 432,150 573,856 1,744,700 n Comments: Performance Measures & Goals for 2024 Division: Equipment Services Completed b Tim Sevcik Performance Measure 2020 Actual 2021 Actual 2022 Actual 2022 Estimated 2023 YTD 2024 Projected Scheduled Services 814 846 918 900 397 925 Vehicle Repairs 246 312 379 250 192 350 Division Goal Goal Objective/Task Maintain 95% fleet operational rate Conduct routine preventative maintenance and equipment inspections. Conduct non -mission critical repairs in conjunction with scheduled services. Meet repair time standards as outlined in manufacturer specifications, outsource repairs with estimated labor over 40 hours. Utilize technology to enhance service time and facilitate tracking of services Conduct ongoing training and utilization of the ManagerPlus Lightning Software to enhance tracking of labor required for services. Upgrade and update vehicle scan tools for diagnosis of vehicle deficiencies to reduce equipment down time. Minimize equipment failures through preventative maintenance Conduct routine services within 90-110% life based on manufacturer recommended intervals. Conduct thorough inspections of all vehicles/equipment during routine services, identify and repair any deficiencies. Conduct, at a minimum, annual inspections on all equipment to include annual DOT inspections on all primary movers and trailers. 2024 BUDGET DETAIL Dept: 3150 -Equipment Services Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET PERSONAL SERVICES Regular Pay Overtime Pay PERA FICA Medicare Insurance Workers Comp TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Uniform Allowance Operating Supplies Equipment Parts TOTAL SUPPLIES SERVICES & CHARGES Telephone Travel, Conferences/Schools Equipment Maint Software Subscriptions IT Equipment Charge TOTAL SERVICES & CHARGES TOTAL EQUIPMENT SERVICES 133,096 140,111 211,642 234,050 98,689 243,450 790 24 2,013 1,000 971 1,000 10,042 10,513 16,024 17,650 7,478 18,350 7,905 8,211 12,353 14,550 5,615 15,150 1,888 1,902 2,889 3,400 1,313 3,550 34,956 36,696 52,894 54,800 23,395ll 57,500 2,767 4,149 6,034 6,000 4,225 6,200 191,444 4,348 201,606 7,539 303,849 331,450 8,765 10,500 141,686 345,200 3,275 9,000 1,250 1,250 1,932 2,000 1,0691 2,000 14,423 30,974 16,132 15,100 11,973 17,100 288 4,438 5,656 5,000 (194) 4,500 20,309 - 44,201 - 32,485 32,600 296 300 16,123 32,600 148 300 - 336 2,074 750 570 2,000 9,519 6,857 14,527 7,000 5,638 8,000 - - 56 12,500 3,117 7,500 9,519 221,272 A 7,193 253,000 A - 1,700 425 1,700 16,953 22,250 353,287 386,300 A A 9,898 19,500 167,707 397,300 A Comments: Performance Measures & Goals for 2024 Division: Streets Completed b Tim Sevcik Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Centerline Miles of Bitumunous Roadway 153 157 159 161 159 163 Crack Seal Miles 10 22 16 20 0 20 Street Sweeping 2 2.5 2.5 2 1 2 ROW Maintenance Mowing 2 2 2 2 0 2 Parking Lots 20 20 21 21 21 21 Division Goal Goal Objective/Task Meet / exceed approved timelines for snow removal. Continue to reduce road salt usage while maintaining Snow and Ice Control safe winter driving surfaces through utilization of new equipment and applying BMPs for chemical application. Develop a plan of action for future liquid deicing equipment. Utilize BMPs to extend pavement life Crack seal, pothole repair, mill and overlay, reclamation, and other procedures to maintain bituminous roadways, parking lots, and trails to a 70% standard utilizing the Paser scoring system. Transition from nameplate sign conversion throughout the city to regulatory signage updates and Sign Maintenance replacements. Update citywide signage for consistency. Maintain railroad quiet zone delineators to BNSF standard. 2024 BUDGET DETAIL Dept: 3120 - Street Maintenance Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET PERSONAL SERVICES Regular Pay Overtime Pay Part-time Pay PERA FICA Medicare Insurance Workers Comp TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Fuels/Lubes Uniform Allowance Operating Supplies Equipment Parts Street Signs TOTAL SUPPLIES SERVICES & CHARGES Professional Services Telephone Postage Conferences/Schools Property/Auto Insurance Utilities Building Maint. Equipment Maint. Contractual Services Equipment Rental Dues and Subscriptions Licenses Fleet Equipment Charge IT Equipment Charge TOTAL SERVICES & CHARGES TOTAL STREET MAINTENANCE 544,089 558,021 502,727 548,250 212,136 688,650 1,252 1 2,406 2,429 3,000 365 3,000 66,700 66,251 57,456 80,800 29,144 82,400 45,321 46,535 41,850 46,150 17,732 56,800 36,311 36,763 33,372 1 39,200 14,041 1 48,000 8,559 8,473 7,805 1 9,150 3,284 11,200 109,890 116,578 97,177 100,300 41,821 121,400 25,835 32,468 29,997 28,550 23,711 38,600 837,957 7,310 867,495 2,054 772,813 855,400 1,390 1,000 342,234 1,050,050 304 1,500 63,505 43,180 68,677 112,000 88,320 117,000 5,615 5,252 5,186 5,300 2,500 7,000 92,706 122,995 86,346 95,000 41,828 102,600 52,485 59,246 80,549 68,000 33,167 75,000 32,546 49,615 22,109 46,000 5,969 39,000 254,167 - 282,342 201 264,257 327,300 - 300 172,088 342,100 - 300 4,748 3,801 3,689 4,150 11878 700 284 215 128 350 85 350 225 2,026 270 3,000 6,937 4,900 16,552 18,352 19,104 21,000 8,684 22,000 80,233 79,161 94,489 84,000 41,607 84,000 32,185 45,785 44,881 41,000 16,930 43,000 12,097 3,903 8,756 10,000 4,569 10,000 52,593 34,229 43,001 62,000 3,030 109,000 273 7,325 3,254 6,500 - 6,500 - - - - 26 - 622 45 689 200 - 500 120,000 127,200 136,200 146,000 36,500 157,700 5,800 1,450 5,800 319,812 1,411,936 n 322,243 1,472,080 n 354,461 384,300 1,391,531 1,567,000 n n 121,696 444,750 636,018 1,836,900 n Comments: *Signal maint. - Quiet Zones 2024 BUDGET DETAIL Dept: 3130 -Snow Removal Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET PERSONAL SERVICES Regular Pay Overtime Pay Part-time Pay PERA FICA Medicare Insurance Workers Comp TOTAL PERSONAL SERVICES SUPPLIES Operating Supplies TOTAL SUPPLIES TOTAL SNOW REMOVAL 83,707 124,806 131,240 120,000 96,256 144,600 44,916 42,611 52,888 50,000 37,052 50,000 2,152 6,454 - - - - 9,681 12,748 13,810 12,700 9,998 14,600 7,994 10,539 11,416 10,500 8,265 12,050 1,870 2,437 2,670 2,450 5,116 2,800 11,762 13,553 19,703 20,100 14,431 24,300 5,177 4,410 7,880 8,250 7,343 9,650 167,259 117,662 217,558 119,149 239,607 224,000 126,675 136,000 178,461 258,000 58,326 158,000 117,662 284,921 A 119,149 336,707 A 126,675 136,000 366,282 360,000 A A 58,326 158,000 236,787 416,000 A Comments: Division: Completed by: Performance Measures & Goals for 2024 Wastewater Treatment Matt Stevens Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Flow Rate (MGD) 1.331 1.31 1.35 1.35 1.35 1.38 Tons of Biosolids landfilled 2,425 2,600 2,850 3,250 1,635 3,400 Total gallons of leachate treated 14,084,237 12,673,074 12,604,243 12,600,000 3,868,850 12,600,000 # of pump station call outs 126 94 88 85 37 85 # of pump stations 22 23 23 23 23 24 # of plant and collection call outs 14 26 23 25 10 25 Division Goal Goal Objective/Task Meet all the requirements that are given to us by the MPCA, and maintain an efficient plant and collection system Preventative maintenance program: • Inspect 23 lift stations weekly • Clean 23 lift station 2 times/year and exercise valves • Annual lift station inspection • Ongoing inspection of sanitary sewer system • let 50% of city sewer lines/year 2024 BUDGET DETAIL Fund: Waste Water Treatment Plant Detail of Revenues/Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET REVENUES: Sewer Customer Charges Leachate Disposal Fee Interest Income Misc. Revenue Sewer Connection Fee Disposal of Assets Capital Contributions TOTAL REVENUES EXPENDITURES: PERSONAL SERVICES Regular Pay Overtime Pay Part-time Pay PERA FICA Other Retirement Contributions Medicare Insurance Workers Comp TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Fuels & Lubes Operating Supplies TOTAL SUPPLIES SERVICES & CHARGES Audit Fees Legal Fees Engineering Dept Services Professional Services Telephone/Communications Postage Conferences/Schools Insurance Publishing Waste Disposal Utilities Equipment Maint Contractual Services Uniform Rental Depreciation Dues/Subscriptions Taxes & Licenses TOTAL SERVICES & CHARGES CAPITAL OUTLAY Equipment: Chopper pumps Sewer line rapid assessment tool Hiperline high performance sewer lining Arc flash safety lift station panel 2 KSB heavy duty dry pit grit pumps Aerzen D98S hybrid blower replacement TOTAL CAPITAL OUTLAY DEBT SERVICE TRANSFER OUT - General Fund TOTAL EXPENDITURES CHANGE IN NET POSITION CASH BALANCE - BEGINNING CASH BALANCE - ENDING CASH FLOW RESERVE 2,296,735 2,346,690 2,441,729 2,520,000 1,020,102 2,630,000 183,095 168,010 177,367 170,000 69,355 180,000 265,503 67,639 999,746 100,000 39,0131 125,000 22,472 2,325 14,636 1,000 1,497 1,000 1,193, 700 1,227,369 1,789,641 1,000,000 1,095 1,000,000 108,514 - - - 444,622 720,408 2,700,332 - - 4,406,127 A 453,014 4,288,649 A 480,433 6,123,959 3,791,000 A A 514,822 549,850 1,128,068 3,936,000 A 252,666 579,800 35,975 27,860 28,262 37,800 16,139 39,300 2,145 - 1,184 9,600 9,600 36,645 38,133 40,732 44,050 20,173 46,400 28,035 29,149 31,155 37,050 15,271 39,000 9,796 32,056 66,584 - - 6,620 6,783 7,286 8,700 3,572 9,100 88,697 96,940 109,009 117,800 58,905 123,500 19,962 15,483 15,943 16,300 11,694 16,800 661,297 280 662,725 77 814,977 821,150 177 500 378,420 863,500 300 6,909 6,887 12,579 21,050 5,566 17,500 271,997 234,950 285,798 312,300 132,439 306,800 279,186 5,295 241,914 6,182 298,554 333,850 5,233 6,200 138,005 324,600 5,700 6,750 8,930 32,560 31,040 30,000 19,678 30,000 - - - 1,000 1,000 25,293 36,380 34,857 29,500 29,813 34,500 8,342 6,483 6,079 7,350 2,845 7,350 668 146 70 600 63 300 2,505 1,690 10,011 4,350 1,209 4,500 20,796 22,672 28,744 34,700 14,903 36,500 - - - - 138 - 12,084 14,160 3,139 13,000 726 13,000 412,240 365,497 414,474 399,500 179,726 448,100 86,702 168,248 138,920 121,650 45,471 140,760 171,176 205,473 208,351 220,000 119,755 235,000 6,528 6,914 7,267 7,500 3,099 7,500 1,636,413 1,640,094 1,641,444 1,645,000 1,705,000 550 300 576 550 400 550 6,214 6,066 6,285 6,600 5,923 6,600 2,403,736 327,957 2,512,865 325,999 2,536,490 2,527,500 92,000 30,000 90,000 54,000 - 266,000 107,372 608,050 429,449 2,677,410 135,673 30,000 - - 53,000 56,000 34,000 135,673 173,000 528,003 602,800 155,000 160,000 165,000 170,000 175,000 3,827,176 A 578,951 3,903,503 A 385,146 3,922,393 4,726,550 A A 2,201,566 (935,550) 9,261,155 9,970,605 5,038,345 1,609,550 4,816,310 A (481,482) (880,310) 9,291,880 10,116,570 5,189,000 Comments: Division: Completed b Performance Measures & Goals for 2024 lEngineering Justin Femrite/Brandon Wisner Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Active Engineering Projects 22 24 24 22 23 22 Completed Engineering Projects 9 11 10 10 Undetermined 12 Division Goal Goal Objective/Task Responsibly Grow Continue planning for utility service extension in new urban service target areas Community Engagement Work with internal and external team members to establish downtown revitalization goals. 2024 BUDGET DETAIL Dept: 3300 -Engineering Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET PERSONAL SERVICES Regular Pay Overtime Pay PERA FICA Medicare Insurance Workers Comp TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Fuels Operating Supplies TOTAL SUPPLIES SERVICES & CHARGES Engineering Fees Professional Services Telephone Postage Conferences/Schools Car Allowance Insurance Equipment Maint. Fleet Equipment Charge IT Equipment Charge TOTAL SERVICES & CHARGES TOTAL ENGINEERING 268,481 315,288 324,218 348,950 161,045 362,900 333 - - - - 19,922 23,647 24,316 26,150 12,078 27,200 16,764 19,495 20,282 21,650 10,001 22,500 3,927 4,596 4,779 5,050 2,339 5,250 15,819 18,690 17,676 28,400 21,099 44,300 690 1,126 1,405 1,900 1,397 1,950 325,936 171 382,842 179 392,676 432,100 310 200 207,959 66 464,100 200 566 499 562 950 128 750 592 1,687 2,663 2,000 499 2,000 1,329 - 2,365 1,472 3,535 3,150 17,348 5,000 693 2,950 3,483 5,000 3,119 54 2,016 2,500 57 2,000 529 889 887 950 254 700 24 28 38 50 115 50 1,776 475 3,093 2,000 436 2,150 1,600 4,800 4,800 4,800 2,400 4,800 124 119 128 150 70 150 350 1,221 73 1,500 - 1,000 1,800 1,900 2,200 3,000 750 3,250 9,322 336,587 A 10,958 396,165 A - 3,000 30,583 22,950 426,794 458,200 A A 750 3,000 8,315 22,100 216,967 489,150 A Comments: Performance Measures & Goals for 2024 Division: Storm Water Completed by: Brandon Wisner Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Active Stormwater Projects Reviewed 11 12 10 8 4 8 Completed Stormwater Pro ects 5 6 6 5 0 5 Water Quality Inspections 245 265 275 260 120 270 Active Site Inspections in Compliance 70% 70% 70% 70% 70% 70% Stormwater Basin Cleaned 1 1 0 0 0 6 Stormwater Basin % Performance: <70% - Considerable Maintenance 4 5 6 6 6 4 70-80% - Notable Maintenance 17 23 23 25 23 19 80-90% - Some Maintenance 93 92 92 90 90 90 >90% - Little to No Maintenance 226 228 230 232 232 236 Permit Application Reviews 370 349 351 353 351 355 Division Goal Goal Objective/Task Maintain Municipal Separate Storm Sewer System (MS4) Ensure compliance to protect and improve water quality and continue Stormwater Program Guide Permit updates and implementation TMDL Waste Load Reduction Construct stormwater management projects that reduce nutrients entering Lake Orono Asset Management Electronically track all stormwater assets, conditions and track potential illicit discharges Permit compliance Ensure that all construction site obtain required permits and continue to improve active inspection compliance with the city building department. Apply for water quality grants Reduce the financial impact on the stormwater fund for future projects that reduce nutrient loading to Lake Orono. Review permit applications Ensure that all city water resource protection ordinances are considered in the preliminary planning stages before building permits are issued 2024 BUDGET DETAIL Fund: Storm Water Detail of Revenues/Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET REVENUES: Storm Water Charges 564,123 585,637 608,796 620,000 263,330 630,000 48,888 12,724 191,635 20,000 7,629 25,000 Interest Income 576 1 413 305 - 17,015 - Misc. Revenue - 579,978 872,439 - - Capital Contributions 613,587 1,153,304 1,289,905 640,000 287,974 655,000 TOTAL REVENUES EXPENDITURES: PERSONAL SERVICES Regular Pay 65,174 - - 4,888 PERA FICA 3,768 Other Retirement Contributions 31,692 50,179 881 Medicare Insurance 6,405 204 Workers Comp TOTAL PERSONAL SERVICES 49,628 (50,179) - SUPPLIES Operating Supplies 575 133 2,075 1,000 344 1,000 TOTAL SUPPLIES 575 133 2,075 1,000 344 1,000 SERVICES & CHARGES Audit Fees 1,765 2,061 1,744 2,100 1,900 2,250 12,438 11,252 13,633 12,000 4,485 14,000 Professional Services 166 270 330 400 350 Telephone Travel, Conferences/Schools 3,017 3,000 3,000 500 500 - - - 20,000 20,000 Equip/Software Maint. 38,771 177,096 162,636 110,000 76,951 415,000 Contractual Services 463,058 467,397 478,502 475,000 495,000 Depreciation 1,750 1,500 1,500 1,550 1,650 1,500 Dues/Subscriptions 520,965 662,576 661,345 621,550 84,986 948,600 TOTAL SERVICES & CHARGES CAPITAL OUTLAY Public Shoreline Improvements 250,000 - - - Morton Ave drainage 250,000 TRANSFER OUT - General Fund 15,500 121,000 135,000 135,000 - 135,000 40,000 Transfer - Equip. Replacement TOTAL EXPENDITURES 586,668 733,530 798,420 1,257,550 85,330 1,124,600 CHANGE IN NET POSITION 26,919 A 419,774 A 491,485 (617,550) A A 202,644 (469,600) A CASH BALANCE - BEGINNING 1,775,066 1,632,516 CASH BALANCE - ENDING 1,632,516 1,657,916 CASH FLOW RESERVE 609,800 628,000 Comments: Moved to Engineering dept. Performance Measures & Goals for 2024 Division: Fire Department Completed b Chief M. Dickinson Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Total Incidents: 508 578 547 552 216 570 Fires 139 61 58 58 25 70 Overpressure/Explosion, No Fire N/A 5 7 7 0 5 Rescue/EMS Incidents N/A 128 122 122 61 120 Hazardous Conditions N/A 71 61 61 44 80 Service Calls N/A 23 20 20 5 25 Good Intent Calls N/A 114 93 93 29 100 False Alarms 74 173 182 182 52 190 Severe Weather N/A 0 2 2 0 1 Special Incidents N/A 3 2 2 0 2 Fire Inspections 288 452 650 302 800 Rental Inspections 253 388 430 266 500 Paid on -call firefighters 43 50 48 46 46 54 Firefighter Training Hours 240 240 240 380 190 380 Fire Academy: 16 16 N/A 16 Elk River students 4 11 8 N/A 8 Outside A enc students 10 5 8 N/A 8 Division Goal Goal Objective/Task Enhance the fire prevention/public education program to Implement a risk assessment for the city to identify what the risk reduction program should be focused on. include a community risk reduction program that will create Expand the reach of our community risk reduction program through the development and implementation a more resilient community. of programs that enhance community outreach, reduce false alarms, and protect the vulnerable population. Continue the growth and success of the Elk River Fire Utilize the Fire Academy for the continued development of our current and future firefighters. Academy program. Ensure adequate coverage throughout the entire fire Improve outreach and recruitment to fill staffing needs. Monitor event coverage/response. Study types of district. response and identify means to decrease response costs. Continue to develop and enhance current and future Enhance the newly implemented Officer Development Program to ensure we are meeting the goals of leaders of the organization. developing our current firefighters into future officers and leaders. Create a leadership program for all officers, that will develop and build their abilities as leaders. Succession planning. Continue discussions with Otsego for a possible partnership to provide fire coverage that enhances our Work with contracted jurisdictions towards a long-term services to both communities. partnership. Review the possibility of fire district expansion. Promote health and wellness for all fire personnel Provide consistent health and wellness throughout all facilities and apparatus. 2024 BUDGET DETAIL Dept: 2310-2330 -Fire Department Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6130123 2024 Actual BUDGET PERSONAL SERVICES Regular Pay Overtime Pay Part-time Pay PERA FICA Relief Retirement Contrib - City Relief Retirement Contrib - Fire Aid Medicare Insurance Workers Comp Unemployment Insurance TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Fuels & Lubes Uniform Allowance Operating Supplies Equipment Parts TOTAL SUPPLIES SERVICES & CHARGES Professional Services Telephone Postage Conferences/Schools Publishing Insurance Utilities Building Maint Equipment/Software Maint Contractual Services Dues/Subscriptions Equipment Replacement Charge IT Equipment Charge TOTAL SERVICES & CHARGES CAPITAL - Equipment TOTAL FIRE DEPARTMENT 317,821 453,914 475,014 1 524,100 236,244 552,850 - - - - - 173,008 218,130 241,402 220,000 134,593 260,000 47,740 74,531 78,381 86,650 38,191 91,550 15,981 17,223 18,491 17,350 9,470 17,500 30,000 30,000 30,000 30,000 30,000 207,496 218,909 255,658 225,000 230,000 7,006 9,533 10,286 10,800 5,230 11,200 41,260 76,851 63,068 63,500 39,507 89,650 39,093 52,504 60,711 66,900 52,877 67,750 - - 75 879,405 4,296 1,151,595 3,404 1,233,086 1,244,300 5,554 1,950 516,112 1,350,500 651 2,000 10,575 13,756 18,682 27,000 8,441 26,300 11,435 13,392 10,467 16,700 5,287 27,050 114,185 66,730 126,508 137,000 119,191 147,750 8,587 8,725 16,260 61,000 24,480 40,000 149,078 21,319 106,007 - 177,471 243,650 7,160 - 158,050 243,100 76 10,000 9,300 8,338 12,700 9,650 6,558 10,250 344 237 272 500 86 500 13,929 24,232 28,262 47,000 3,980 37,200 - - 1,605 8,500 4,000 6,730 6,410 10,242 15,000 6,084 15,000 27,147 28,137 60,721 49,500 32,971 64,800 8,586 12,675 41,210 20,000 29,353 40,000 38,792 51,484 57,444 75,550 31,976 80,950 9,321 24,257 14,961 20,500 7,725 26,000 4,658 2,205 1,406 1,950 1,430 1,950 75,000 80,000 87,000 94,000 23,500 101,150 - 12,600 3,150 12,600 215,126 - 237,975 19,175 322,983 354,750 - - 146,889 404,400 - 1,243,609 A 1,514,752 A 1,733,540 1,842,700 A A 821,051 1,998,000 A Comments: Staff Request Form 2024 Budget Year Position: Fire Engineer Department: Fire Department Number of Positions: if positions aren't exactly the same (# of hours, duties, etc.), please use a separate form for each position. Position Classification: Full -Time Benefit earning? yes Length of Hire (for Seasonal/Temp only) Estimated Hire Date: Jan-24 Non -Exempt "please make a selection in the highlighted boxes to # hours/week Pay Range: $ 62,000 to $ 73,000 Min. Max. 40 Reason additional staffing is needed/requested: This position would help assist the Fire Marshal, Community Risk Reduction specialist, and Rental Inspector position. Two years ago we combined two positions and have been able to keep up with all the responsibilities, but with the growth of businesses and rentals, we are struggling to meet expectations. This position would also be a full-time firefighter position which would help with day -time response. What benefit will the city receive as a result of these changes? (Do additional hours need covering? Is the position needed to support a new program/grant?) The Rental division has been successful in keeping our residents residing in rental properties safe, this position would be able to keep up with the growing pace of our infrastructure while helping the Fire Marshal continue to help our business community grow unhindered. Additionally, this position would help our fire department's day -time response which has decreased over the years. List other costs associated with adding this position: TOTAL $ Other comments: Requested by: Fire Chief Mark Dickinson City Administrator Date: Jul-23 Approve Deny Date: 2024 BUDGET DETAIL Dept: 1400 -Legal Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET SERVICES & CHARGES Legal Fees Campbell Knutson 232,017 244,402 270,650 275,000 110,368 275,000 232,017 232,017 244,402 244,402 95,000 180,000 - 270,650 275,000 270,650 275,000 95,000 Hawkins & Baumgartner, P.A. - prosecution 180,000 Legal Projects, outside retainer TOTAL SERVICES & CHARGES TOTAL LEGAL 275,000 110,368 275,000 Comments: Division: Completed by: Date: Division Performance Measures & Goals for 2024 IFinance Ran Vadnais June 7, 2023 Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected City Bond Rating AA+ AA+ AA+ AA+ AA+ AA+ Avg Rate of Return to Maturity 1.00% 1.54% 4.92% 4.75% 4.84% 4.75% Accounts payable disbursements 4,210 4,575 4,663 4,750 1,948 4,875 AP ACH vendors 170 176 — 205 265 225 305 Division Goal Goal Objective/Task Transparency of public finances Continued participation in ACFR award program Provide meaningful and timely financial reports and information to Council and city departments Ensure compliance with applicable federal/state laws and GASB auditing standards and reporting requirements Administer the distribution and reporting requirements of the ARPA funds Efficient and effective processes Review effectiveness of internal controls and implement auditor recommendations Evaluate processes to take advantage of technology to enhance efficiencies and streamline operations Sustainable funding Continue to develop a long-term financial management plan to provide financial sustainability for the city Employee development Enhance employee development Cross training of finance department staff 2024 BUDGET DETAIL Dept: 1310 -Finance Detail of Expenditures 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/23 2024 Actual BUDGET PERSONAL SERVICES Regular Pay Overtime Pay Part-time Pay PERA FICA Medicare Insurance Workers Comp TOTAL PERSONAL SERVICES SUPPLIES Office Supplies TOTAL SUPPLIES SERVICES & CHARGES Audit Fees Professional Services Telephone Postage Conferences/Schools Publishing Software Services Dues/Subscriptions Credit Card Fees Bank Fees IT Equipment Charge TOTAL SERVICES & CHARGES TOTAL FINANCE 337,181 357,127 410,863 455,650 195,271 508,150 - - - 31 - 46,914 51,309 35,414 - 1,125 - 28,650 30,417 31,842 34,150 12,322 38,100 23,302 24,832 27,119 28,250 11,773 31,500 5,492 5,797 6,342 6,600 2,753 7,350 40,156 41,839 50,084 52,600 26,386 63,450 1,434 1,810 2,044 1,950 1,423 2,200 483,129 1,301 613,131 1 4,942 663,708 679,200 3,338 1,800 261,084 660,760 764 1,800 1,301 17,700 4,942 20,605 3,338 1,800 17,442 22,000 764 1,800 19,000 22,500 55,968 58,200 56,657 60,000 63,076 59,000 360 360 180 400 - 400 1,835 1,972 1,460 3,000 1,272 2,000 660 1,220 1,865 3,500 495 10,750 224 208 240 250 66 250 18,900 3,303 29,735 25,650 24,465 25,750 1,589 1,144 1,484 1,300 515 1,600 14,639 14,111 19,342 16,000 11,748 21,000 1,483 1,352 1,467 1,500 699 1,600 113,368 697,788 A 102,476 620,648 A - 3,350 129,872 136,960 696,918 717,960 A A 838 3,350 122,174 148,200 374,022 800,760 A Comments: 'Payroll Specialist to FT (shared with front desk) & added Finance Assistant Division: Completed b Performance Measures & Goals for 2024 ILiquor Joe Audette Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2023 YTD 2024 Projected Customer Count 261,947 291,287 285,953 287 000 99,009 290,000 Avg. Sale per Customer $33.37 $29.64 $29.68 $29 $29.00 $29 Gross Profit % 29% 29% 28% 28% 28% 28% Labor Costs as % of Sales 10.95% 11.59% 11.62% 12% 12.68% 13% # of Deliveries 78 685 318 450 141 1000 Division Goal Goal Objective/Task Promote community value of liquor operations Promote a unified "message" paired with liquor transfers and a better knowledge of where consumer dollars go. We also do community projects Improve number of delivery sales and items offered Improve delivery messaging and establish customer base. Get Northbound online with new delivery software Recruit and retain staff Explore new strategies to recruit and retain liquor store employees. 2024 BUDGET SHEET Fund: Liquor Detail of Revenues/Expenses 2020 Actual 2021 Actual 2022 2023 Actual BUDGET 6/30/2023 2024 Actual BUDGET REVENUES: Sales Cost of Sales GROSS PROFIT Other Revenue Interest Delivery Fee Misc. Revenue Transfer In TOTAL LIQUOR REVENUE EXPENDITURES: PERSONAL SERVICES Regular Pay Overtime Pay Part-time Pay PERA FICA Other Retirement Contributions Medicare Insurance Workers Comp Unemployment Compensation TOTAL PERSONAL SERVICES SUPPLIES Fuel & Lubes Uniform Allowance Operating Supplies TOTAL SUPPLIES SERVICES & CHARGES Audit Fees Telephone Conferences/Schools Advertising/Marketing Insurance Utilities Maintenance/Software Depreciation Dues/Subscriptions Taxes & Licenses Credit Card Fees Miscellaneous TOTAL SERVICES & CHARGES CAPITAL OUTLAY DEBT SERVICE TRANSFERS OUT General Fund Park Improvement Fund SCBA Funding TOTAL LIQUOR EXPENDITURES CHANGE IN NET POSITION CASH BALANCE - BEGINNING CASH BALANCE - ENDING CASH FLOW RESERVE 7,923,581 8,613,070 8,528,136 6,816,250 3,813,186 8,161,000 (5,679,210) (6,234,978) (6,191,509) (4,937,100) (2,597,582) (6,028,000) 2,244,371 215,253 2,378,092 (67,485) 2,336,627 1,879,150 (489,851) 100,000 1,215,604 2,133,000 19,618 125,000 - 3,424 1,970 5,000 865 5,000 4,126 4,146 1,263 4,000 3,316 4,000 14,205 - - - - 2,477,955 522,980 2,318,177 1 548,842 1,850,009 1,988,150 533,642 615,600 23,799 2,267,000 279,358 627,800 1,953 - 8 - - 202,175 237,506 264,863 191,100 119,825 191,100 54,269 58,962 56,928 60,500 28,509 61,400 43,756 47,552 48,675 50,050 24,095 50,800 10,977 22,464 44,571 - - 10,329 11,112 11,384 11,700 51635 11,850 93,613 101,247 94,855 98,250 50,770 108,100 16,050 18,083 30,090 19,750 14,786 19,450 924 - 1,126 - 287 957,026 56 1,000,840 703 1,086,142 1,046,950 957 1,000 523,265 412 1,070,500 1,500 2,817 3,273 3,772 3,600 1,169 3,600 24,513 17,143 18,701 22,000 7,708 23,000 27,386 8,824 21,119 10,304 23,430 26,600 8,722 10,300 9,289 9,500 28,100 11,300 3,471 3,122 3,083 3,900 1,661 3,900 586 - 530 2,000 759 2,000 14,490 5,511 5,396 19,000 3,335 19,000 14,913 18,265 18,656 19,850 2,636 2175-6 67,722 62,930 72,675 64,500 30,455 64,500 84,459 44,786 104,793 54,600 60,348 54,600 95,999 94,939 93,815 99,000 100,000 6,164 6,176 6,200 6,000 6,000 440 573 459 500 900 500 158,972 180,150 167,247 169,000 56,394 173,000 - 456,040 - - 426,756 - - - 481,576 448,650 - 80,000 13 - 166,001 455,950 182,250 91,000 - 344 - 500,000 500,000 750,000 1,000,000 750,000 255,147 250,000 250,000 250,000 250,000 2,195,599 282,356 n 251,394 - 2,591,492 2,852,200 (741,483) (864,050) n n 4,727,923 4,560,789 4,560,789 3,795,739 2,852,200 2,645,550 880,805 2,645,550 (857,006) (378,550) n 3,795,739 3,517,189 2,450,109 (131,932) n 4,907,484 4,727,923 Comments: 2024 BUDGET PERSONNEL REQUESTS Police Fire Senior Programs Streets Streets GENERAL Department: FUND Assistant Maintenance Maintenance Position: Records Clerk Fire Engineer increase PT hours O erator II Operator II TOTAL Regular Pay 56,638 65,083 60,195 60,195 242,111 Overtime Pay - Part -Time Pay 13,260 13,260 PERA 4,248 11,520 995 4,515 4,515 25,793 FICA 3,512 822 3,732 3,732 11,798 Medicare 821 944 192 873 873 3,703 Insurance 17,010 8,820 17,136 17,136 60,102 Workers Comp 242 3,645 57 3,260 3,260 10,464 82,471 90,012 F 15,326 89,711 89,711 367,231 Total Personal Services Additional Costs: Uniform Allowance 350 675 675 1,700 Supplies 300 300 600 Training/License 400 1,000 1,000 2,400 Auto insurance - Equipment - vehicle - Total Additional Costs 750 - - 1,975 1,975 4,700 Total Position Requests 83,221 90,012 15,326 91,686 91,686 371,931 I I "Not in budget I I I I CITY OF ELK RIVER 2024 PROPOSED BUDGET GENERAL FUND 2020 2021 2022 2023 2024 % of Increase/ ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Budget (Decrease) Change General Fund Revenues: Property taxes $ 11,934,049 12,297,572 13,017,377 13,893,000 $15,626,550 72.1% $1,733,550 12.5% Other taxes 193,275 233,745 173,039 225,000 225,000 1.0% - 0.0% Licenses & Permits 665,519 1,015,529 939,133 1,004,300 1,008,200 4.6% 3,900 0.4% Intergovernmental Revenues 607,367 581,927 657,106 634,000 639,000 2.9% 5,000 0.8% Charges for Services 779,964 1,035,953 1,129,408 1,127,200 1,143,200 5.3% 16,000 1.4% Fines 89,359 127,266 127,954 130,000 130,000 0.6% - 0.0% Other Revenues 278,453 297,915 335,594 275,000 315,000 1.5% 40,000 14.5% Other Financing Source - Lease - - 225,719 - - 0.0% - 0.0% Transfers In 2,613,943 2,281,960 2,599,306 3,201,500 2,601,500 12.0% (600,000) -18.7% Total General Fund Revenues 17,161,929 17,871,867 19,204,636 20,490,000 21,688,450 100.0% $1,198,450 5.8% General Fund Expenditures General Government: Mayor & Council 141,884 161,522 180,733 203,750 225,050 1.0% 21,300 10.5% Communications 282,556 334,651 368,036 451,550 485,300 2.2% 33,750 7.5% Administrative Services 566,052 597,464 609,868 677,500 721,850 3.3% 44,350 6.5% Human Resources 300,387 344,469 367,643 402,500 426,550 2.0% 24,050 6.0% Elections 73,561 6,300 41,864 6,600 75,500 0.3% 68,900 1043.9% Finance 597,788 620,548 696,918 717,950 800,750 3.7% 82,800 11.5% Information Technology 501,899 454,648 652,096 614,450 723,500 3.3% 109,050 17.7% Legal 232,017 244,402 270,650 275,000 275,000 1.3% - 0.0% Community Dev/Planning 554,689 578,245 479,845 486,250 485,100 2.2% (1,150) -0.2% Facilities Maintenance 755,149 812,257 925,910 1,029,550 1,085,250 5.0% 55,700 5.4% Energy City 22,307 23,922 24,541 48,000 49,050 0.2% 1,050 2.2% Total General Government 4,028,289 4,178,428 4,618,104 4,913,100 5,352,900 24.7% 439,800 9.0% Public Safety: Police 5,734,695 6,338,212 6,909,469 7,418,350 7,578,400 34.9% 160,050 2.2% Fire 1,243,609 1,514,752 1,733,540 1,842,700 1,998,000 9.2% 155,300 8.4% Building Safety 498,824 489,072 610,684 583,600 625,500 2.9% 41,900 7.2% Code Enforcement 80,360 86,316 76,049 117,500 126,000 0.6% 8,500 7.2% Environmental 54,759 57,578 111,919 99,650 101,700 0.5% 2,050 2.1% Total Public Safety 7,612,247 8,485,930 9,441,661 10,061,800 10,429,600 48.1% 367,800 3.7% Public Works: Street Maintenance 1,411,936 1,472,080 1,391,531 1,567,000 1,836,900 8.5% 269,900 17.2% Snow Removal 284,921 336,707 366,282 360,000 416,000 1.9% 56,000 15.6% Equipment Services 221,272 253,000 353,287 386,300 397,300 1.8% 11,000 2.8% Engineering 336,587 396,165 426,794 458,200 489,150 2.3% 30,950 6.8% Total Public Works 2,254,716 2,457,952 2,537,894 2,771,500 3,139,350 14.5% 367,850 13.3% Culture & Recreation: Park Maintenance 1,185,529 1,310,852 1,572,359 1,676,300 1,743,700 8.0% 67,400 4.0% Recreation 661,903 648,970 761,741 917,400 826,900 3.8% (90,500) -9.9% Sr. Citizen Programs 153,302 119,465 136,016 149,900 196,000 0.9% 46,100 30.8% Total Culture & Recreation 2,000,734 2,079,287 2,470,116 2,743,600 2,766,600 12.8% 23,000 0.8% Transfers Out 887,986 171,591 - - - 0.0% - 0.00% Total General Fund Expenditures $16,783,972 $17,373,188 $19,067,775 $20,490,000 $21,688,450 100.0% $1,198,450 5.8% n