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5.3 ERMUSR 08-08-2023______________________________________________________________________________ Page 1 of 2 UTILITIES COMMISSION MEETING TO: ERMU Commission FROM: Melissa Karpinski – Finance Manager MEETING DATE: August 8, 2023 AGENDA ITEM NUMBER: 5.3 SUBJECT: 2024 Annual Business Plan: Travel & Training Budget; Dues & Subscriptions - Fees Budget ACTION REQUESTED: None DISCUSSION: The 2024 budgeting process has begun. Per the 2023 Governance Agenda, the budgeting process schedule is as follows: August Meeting: Travel & Training Dues & Subscriptions - Fees September Meeting: 20 Year Capital Projections Capital Projections Conservation Improvement Program October Meeting: Projected Purchased Power Costs Projected Sales Revenues Projected Expenses November Meeting: Completed Budget with Rate Analysis December Meeting: Adopt Budget with Rate changes (if any) FINANCIAL IMPACT: The Travel & Training budget has a 5% increase over the prior year. The increase is mainly due to adding additional commissioner participation in American Public Power Association’s (APPA) National Conference and Legislative Round-up, Advanced Metering Infrastructure (AMI) training, and an increase in labor due to the annual wage adjustment (based off an estimated 4%). These proposed additions/increases are as follows: • Additional APPA training (As discussed at the July commission meeting): $8,225. • Xylem Reach Conference (AMI conference that will likely be attended for the next 4 to 5 years): $5,300. The Dues & Subscriptions - Fees budget has a 10% decrease over the prior year. The main reason for the decrease is due to amounts being budgeted in 2023 for bonding. If bonding 82 ______________________________________________________________________________ Page 2 of 2 expenses were removed there would be a 4% increase over the prior year. Amounts identified for AMI have been identified and estimated. All other increases are immaterial in nature. ATTACHMENTS: • Proposed 2024 Travel & Training Budget • Proposed 2024 Dues & Subscriptions - Fees Budget 83 ELK RIVER MUNCIPAL UTILITIES TRAVEL & TRAINING BUDGET FOR 2024 Budget Budget Budget # Attending 2024 2023 2022 Comments Electric Advanced Staking Workshop 1 staff 1,900            1,900            1,900             APPA Linemen Rodeo team 3 staff 5,500            5,000            4,500            1 team ‐ Lafayette, Louisiana Apprenticeship 1 staff 625               1,875            3,125             Commercial Driving School 1 staff 3,000            3,000             ‐                 Competent Person training 2 staff 1,220            950               950                Cross Training School/Diesel Workshop 2 staff 1,960            1,960            1,960             Member Information Conf (NISC)1 staff 2,513            2,363            2,363            Inventory attending MMUA Locator Workshop 2 staff 720               720               720                MMUA Meter School 2 staff 1,830            1,960            1,960             MMUA Overhead Hot Line School 2 staff 2,575            2,140            2,140            ST no registration MMUA Stepping Into Leadership 1 staff 3,580            5,080            2,200             MMUA Substation Workshop 2 staff 2,240            2,140            2,140             MMUA T&O Conference 2 staff 460               460               460               Inventory Foreperson and Assistant attending partia MMUA Transformer School 2 staff 2,370            2,370            2,370             MMUA Underground School 2 staff 2,575            2,140            2,140            ST no registration PCB Training 1 staff 1,233            1,233            1,233             Regional Workshop 8 staff 920               920               920                Tree Trimming/Chainsaw Workshop 4 staff 2,060            2,060            2,060             Leadership Training 7,000            6,957            6,957            Identified need in Survey Additional Training 3,000            2,000            2,000            Inventory Assistant 0% 47,281          47,228          42,098           Water Backflow Tester Certification Class 1 staff 1,200             ‐                2,400             Backflow Tester Re‐Certification Class 2 staff 1,050            Every 3 years MMUA Electrical Skills 2 Staff 1,200             ‐                ‐                2024 MMUA Stepping Into Leadership 1 staff ‐                1,870            2,200            18 month program Professional Operator and Development 1 staff 750               750               750                Public Works Certificate Program 1 staff 2,350            2,350             ‐                 Staking University 2 staff 2,200             ‐                ‐                 Unlicensed Electrician Continuing Education 1 staff 60                  60                  60                   Wastewater Certification Continuing Education 4 staff 2,000            2,000            2,000             Water Certification Continuing Education 4 staff 2,668            2,668            2,668             Leadership Training 1,750            1,739            1,739            Identified need in Survey Additional Training 2,500            2,500            2,500             27% 17,728          13,937          14,317           Technical Services ESRI User Conference 1 staff 2,000            2,000             ‐                 Infrared Camera training 1 staff 2,200            2,500            2,000             Midwest ESRI User Group 1 staff 810                ‐                ‐                 MMUA Diesel Workshop 2 staff ‐                ‐                850                MMUA Generation School 2 staff 1,850            2,000             ‐                 MMUA Locator Workshop ‐                ‐                ‐                 MMUA Stepping Into Leadership 1 staff 3,580            3,580             ‐                 MN Electric Meter School 1 staff 700               700               700                Power Quality training 2 staff 1,100            1,000            1,000             Staking University 1 staff 1,100             ‐                ‐                 Substation School 1 staff 1,000            2,000            890                UMMA summer mtg 1 staff 800               800               475                UMMA winter mtg 1 staff 750               800               435                Xylem Reach Conference 2 staff 5,300             ‐                ‐                 Leadership Training 2,200            2,174            2,174            Identified need in Survey Additional Training 2,500            1,500            1,500             36% 25,890          19,054          10,024           Management/Commission Advanced Training 1 staff 1,900            1,900            1,900             APPA Customer Connections Conference 1 staff 3,500             ‐                ‐                 APPA E&O Conference 3 staff 6,000            6,185            6,185            New Orleans, Louisiana APPA Legal & Regulatory Conference 1 staff ‐                3,350            ‐                 APPA Legislative Round‐up 4 staff/comm 8,600            6,475            6,475             APPA National Conference 3 staff/comm 9,150            3,050            3,050             APPA Rodeo 2 staff 2,500            2,420             ‐                Lafayette, Louisiana APPA Training (Mgmt, CS, Fin, Eng, CIP, etc)2 staff 7,000            7,000            2,500             AWWA 2 staff 3,400            3,400            1,700            Water Certification Continuing Education AWWA National Conference 2 staff 4,200            4,200            2,100             Chippewa Valley Tech ‐ Electric Training Non‐Lineman 2 staff 2,800            2,800             ‐                 Clerk's Conference 1 staff 800                ‐                800                CPA CPE 1 staff 2,000            1,500            1,500             Engineering MPSYCON 2 staff 1000 1,000            3,500             Engineering seminar 1 staff 2,000            2,000            2,000             JTS Spring and Fall Meeting 1 staff 500               420                ‐                 Kentucky Equipment Show 2 staff ‐                3,000            ‐                odd year Member Information Conf (NISC)2 staff 5,100            4,726            4,726             MMUA Annual Summer Meeting 3 staff/ 5 comm 7,900            7,406            7,406             MMUA Emergency Preparedness 3 staff 1,365             ‐                ‐                 MMUA Leadership Academy 1 staff ‐                4,310            4,310             MMUA Legislative Round‐up 2 staff/1 comm 1,400            1,305            1,305             MMUA Stepping Into Leadership 1 staff 3,600            3,580             ‐                12 month program MMUA T&O Conference 5 staff 3,325            3,325            3,325             MN Municipal Clerks Institute 1 staff ‐                1,000            1,000            Complete 2023 MRWA 2 staff 1,000            1,000            500               Water Certification Continuing Education Project Management Certification Training 1 staff 1,400            700                ‐                 UMMA Meter Workshop 1 staff 435               435               435                UMMA winter mtg 1 staff 2,000            475               475                Wastewater Certification Continuing Education 1 staff 500               500               500                Management Training 10,000          20,000          20,000           Leadership Training 5,000            4,348            4,348             Additional Training 3,000            3,000            3,000             ‐3% 101,375       104,810       83,040           Office APPA Customer Connections Conference 1 staff 3,500            3,500             ‐                Communications APPA Cybersecurity Summit 1 staff 1,500            1,500            1,500            IT Chamber Leadership Program 1 staff 475               475               475                Clerk's Conference 1 staff ‐                800               800               Communications IT SCCP Online Education 1 staff 500               500               500               IT Member Information Conf (NISC)3 staff 7,600            7,089            4,726            Added additional staff for preparation of AMI MMUA Stepping Into Leadership ‐                ‐                ‐                 MRA Employment Law Update 1 staff 250               250               250                SHRM Conference 1 staff 3,000            3,000            3,000            HR Customer Service 3,000            3,000            3,000            Identified need in Survey Communications Training 1 staff 1,000            1,000            1,000             Financial/Accounting (APA, NISC & Misc)5,000            1,650            1,650            APA Continuing Ed, Misc PR, Excel, Accounting Misc IT Training (NISC/Misc).1 staff 1,000            1,000            1,000            IT Leadership Training 11 staff 5,000            4,783            4,783            Identified need in Survey Additional Training 1,000            1,000            1,000             11% 32,825          29,547          23,684           Safety Training Safe Driver Training 7 staff 2,100            2,100            2,100             Additional Training 1,000            1,000            1,000             Hearing Test 700               700               700                Labor 106,343       102,253       99,275           4% 110,143       106,053       103,075        Education 3,000            3,000            3,000             3,000            3,000            3,000             Total 338,242       323,629       279,238        Total Change 5% 16% General Ledger Account Schools & Meetings  920.9305 84 ELK RIVER MUNCIPAL UTILITIES DUES & SUBSCRIPTIONS ‐ FEES BUDGET FOR 2024 Budget Budget Actual Description 2024 2023 2022 accessiBe 500                       490                        Adobe Creative Cloud software 1,700                    1,720                    1,576                    Includes stock image subscription Adobe Pro software 2,300                    1,200                    1,235                    Additional for CS Dept Adobe Sign for Enterprise 600                       ‐                        ‐                        New for electronic signatures AMI 15,000                  ‐                        ‐                        New for 2024 Annual Water Quality Report 3,500                    ‐                        2,950                     APPA DEED Program Dues 3,500                    3,600                    3,466                     APPA Dues 17,350                  17,338                  17,332                   AWWA Annual Fee Dues 2,180                    2,120                    2,128                     AWWA Partnership Safe Water Treatment/Distribution 100                       100                       ‐                         Bond Administrative & Management Fees 6,400                    6,400                    6,163                    US Bank, City (Disclosure Fees), Moody's, Baker Tilly Citizen Serve 3,800                    3,800                    ‐                         Customer Service Chat Feature ‐                        4,000                    ‐                         Customer Service Survey ‐                        6,000                    ‐                         Drug and Alcohol Random Testing 1,500                    1,500                    856                        Economic Development Association ‐                        350                       ‐                        MN Deed, EDA of MN Elk River Chamber Membership 600                       620                       980                        ESRI Small Govt Enterprise agreement 30,000                  27,300                  28,067                   GASB Subscription ‐                        287                       ‐                         Government Jobs 800                       ‐                        ‐                        New job posting subscription Homeland Security (Hazardous Chemical Fee)700                       700                       700                        HR professional membership(s)1,400                    1,400                    1,653                    SHRM and MRA MMTG Dues ‐                        6,550                    6,549                    Dues no longer being billed MMUA Membership Dues 34,409                  33,839                  33,839                   MMUA Monthly Safety Meetings 32,000                  30,500                  30,697                   MPCA Permit Fee ‐ Engines 360                       360                       257                        MPCA Permit Fee ‐ WTP 350                       350                       ‐                         MRWA Annual Fee 300                       300                       300                        Munici‐pals Membership ‐                        25                         ‐                         Quarterly MN Dept of Health Water Connection Fee 57,000                  55,500                  54,177                   Rotary 300                       300                       150                        SIEM Solution ‐                        2,380                    ‐                         Survey Monkey 400                       390                       384                        SUSA Membership 250                       125                       ‐                         Miscellaneous 7,470                    6,281                    6,924                    Detail below Bond Underwriter's Discount ‐                        20,000                  ‐                        AMI Bonding Bond Service Professional Fee ‐                        15,000                  ‐                        AMI Bonding Total 224,769               250,825               200,385                209                        Budget Change ‐10%23% Budget Change without Bonding Expenses 4%6% Miscellaneous 7,470                    6,281                    6,924                    Total Amazon Business Prime Membership 200                       200                       193                        APA ‐ Northstar Chapter Membership Fee 50                         50                          APA Membership Renewal 300                       298                       275                        APPA SEP Fee ‐                        ‐                        ‐                        Every 2 years ‐ 2025 AWWA Membership Renewal 560                       324                       81                         7 memberships Backflow Tester Certification Recert 500                       ‐                        ‐                        1st in 2024 BPMS Software ‐                        ‐                        ‐                         Class A Electrical License ‐                        130                       ‐                        Odd year renewal CPA License Renewal 105                       102                       102                        CPP Certification Renew ‐                        ‐                        ‐                        Every 5 years (renewed in 2021) Engineer License Renewal 250                       ‐                        Even year renewal Excellence in Power Entry Fee 150                       ‐                        50                          Fire Alarm Monitoring 500                       ‐                        475                        Go Daddy 70                         150                       60                          IEEE Membership Renewal 210                       241                       210                        ISC2 Certification (IT)125                       125                       125                        IT ProTV 240                       240                       238                        Journey worker A Electrician License Fee 43                         43                         43                          Marco Meraki Licenses 1,045                    1,045                    357                        Master A Electrician License Fee ‐                        73                         ‐                        Odd year renewal MCFOA Membership 92                         92                         49                         2 memberships Misc Bonds/Permits 1,000                    1,000                    579                        MN Society of CPA Membership 710                       680                       680                       2 memberships MPCA Wastewater Certification Renewal 92                         92                         92                         4 renewals Notary Renewal Fee 120                       ‐                        120                       Renews 1/2024 and 12/2027 ‐ 5 years RP3 Application Fee ‐                        ‐                        1,200                    Every 3 years Sprinkler Inspection 450                       350                       431                        State Registration Backflow Prevention 400                       400                       84                          Supervisors Legal Update Renewal ‐                        530                       504                        Unlicensed Electrican Fee 19                         24                         55                          Water Operator License 69                         92                         23                          Zoom 170                       170                       162                        Digicert ‐ mapping 268                        Excel Univ Pass 468                        General Ledger Account Dues & Subscriptions ‐ Fees 920.9303 85