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4.1 DRAFT MINUTES (1 SET) 08-21-2023c�ty of Elk � River � Members Present: Members Absent: Meeting of the Elk River City Council Held at the Elk River City Hall Monday, August 7, 2023 Ma�ror John Dietz, Councilmembers Cor�T Grupa, iVlike Be�Ter, Matt Westgaard, and Jennifer Wagner None Staff Present CityT Administrator Calvin Pormer, CommunityT Development Director Zack Carlton, Police Chief NieYenhausen, Public WoYks Director/Chief Engineer Justin Femrite, Street and Park Superintendent Tim Sevcik, Human Resources Manager Lauren Wipper, Fire Chief Mark Dickinson, Deput�- Chief Joe Libor Jr., and Deputy CityT C1eYk Jolene RichteY Others Present Elk River Area Chamber of Commerce Debbi RyTdberg and Linda Cockrell I. Call Meeting to Order 2. 3. PuYsuant to due call and notice thereof, the meeting of the Elk Ri�re� Cit�r Council was called to ordeY at 6:31 p.m. by Mayor Dietz. Pledge of Allegiance: Pledge of Allegiance was recited. Consider Agenda Mayor Dietz added Item 4.12 Final Plat: The Cove Moved by Councilmember Westgaard and seconded by Councilmember Wagner to approve the agenda as amended. Motion carried 5-0. 4. Consent Agenda Moved by Councilmember Beyer and seconded by Councilmember Grupa to approve: 4.1 July 17, 2023, Regular minutes July 24, 2023, Budget meeting minutes 4.2 Check register as outlined in the staff report. 4.3 Pay estimates as outlined in the staff report. 4.4 Personnel Policy Manual updates as outlined in the staff report. 4.5 A bid from Dahlheimer Construction Inc. for the construction of a 32' x 24' garage in the amount of $66,451. 4.6 A proclamation designating August 11, 2023, as David Bleyhl Day in the City of Elk River, Minnesota. 4.7 The position description for the position of Investigative Analyst as outlined in the staff report. Cit�r Council i�linutes r�ugust 7, 2023 �� 6.1 rAJ 8.1 8.2 Page 2 4.8 A change order for North Valley Inc. to install 271 feet of 18-inch storm pipe and associated work south of Main Street on Morton Avenue in the amount of $67,229.95. 4.9 Hiring of Hailey Kipka to the position of police offcer effective August 21, 2023. 4.10 The Memorandum of Understanding (MOU) with the Minnesota Department of Natural Resources (DNR) for a refurbished 5-foot by 30-foot dock for the Orono Boat Launch. 4.11 Interim pay for full-time liquor store clerk Brenda Gustafson. 4.12 Final Plat: The Cove, as outlined in the staff report. Motion carried 5-0. Open Forum No one appeared for Open Forum. Heritage Preservation Commission Interviews MayroY Dietz presented the staff Yeport. The Council interviewed MaryT Stoutenburg for the Heritage Preser�ration Commission. The Council will make an appointment at a later dated Council meeting. Conditional Use Permit: Establish Home-Based Business for Construction, Jason Bye, I 0208 209`" Avenue Mr. Carlton presented the staff report. Discuss Work Session Items MayroY Dietz presented the staff report. _ _. ,� iVlr. Portner stated the school board did not feel it was necessaryr to have a joint meeting at this time. Councilmember �X�agner asked how the cityr shares with the school district YegaYding changes within the cit�T, such as new apartment complexes and housing developments. Mr. Portner answered stating the school district is given reports each year regarding pending plats, building permits, projections on items, and the comprehensive plan. The cityr communicates with the school district often and there is a strong relationship ��ith the school district. MayroY Dietz wanted to add the River's Edge Commons Park limestone blocks as a work session discussion. Ordinance Amendment: Prohibiting the Smoking or Vaping of Cannabis on Public Property Mr. Pormer presented the staff report. vowER�o er ���V�� Cit�r Council i�linutes r�ugust 7, 2023 Page 3 Ma�Tor Dietz asked Chief Nierenhausen to comment on the proposed ordinance. Chief Nierenhausen is in favor of the proposed ordinance. Moved by Councilmember Wagner and seconded by Councilmember Beyer to approve Ordinance 23-19 prohibiting the smoking and vaping of cannabis on public property. Motion carried 5-0. 9. Council Liaison Updates The CouncilmembeYs provided updates as out]ined in the Yespective advisoryr board's minutes. 10. Adjourn Regular Meeting Moved by Councilmember Westgaard and seconded by Councilmember Beyer to adjourn the regular meeting of the City Council. Motion carried 5-0. The regulaY meeting adjouYned at 6:54 p.m. Mayor Dietz called the work session to ordeY at 6:56 p.m. I I.I Chamber of Commerce Building Improvements Mr. Pormer presented the staff report and introduced Linda Cockrell, Elk River Area Chamber of Commerce Board Member. Ms. Cockrell explained the improvements that need to be made to the building including ADA requirements, as outlined in the staff report. MayoY Dietz asked where the funds would come from for this pYoject Mr. PoYtneY stated the Building Reserve Fund. The Council agYeed the�r would be willing to see the plans and the cost of this pYoject. I 1.2 Snow Removal Policy Mr. Femrite presented the staff repoYt. The Council agreed to move forward with the snow Yemoval policy changes, the sidewalk routes, and the employ ee handbook amendments as outlined in the staff YepoYt. I I.3 Compost Transfer Facility Policy Mr. Femrite and �1r. Sevcik presented the staff report. The Council discussed having a first offense of revoking the pass for a�Tear unless cleaned up byT the violator, then lessen the time revoked. For a second offense the pass could be revoked indefinitelyT, and the violator could get invoiced for the disposal of the materials. vowER�o er ���V�� Cit�r Council i�linutes r�ugust 7, 2023 I I .4 I I .5 I 2. I 3. I 4. Page 4 MayTor Dietz stated all four sites within the count�T should have the same rules. Once we adopt a policyT, he �uould like the policy sent to the other sites in the count�-, so the�T are a`vare of our rules. The Council directed staff to finalize the policyT and bring it back to a future council meeting. Kelley Parkway/Twin Lakes Road Extension Mr. Femrite presented the staff report. The Council discussed possibilities and directed staff to have another conversation with MnDOT and bring it back to the Council. Fire Academy Instructor Position Chief Dickinson pYesented the staff YepoYt. The Council discussed and agreed to have the Fire Department move forwaYd with the proposed instructor positions. Motion to Adjourn Work Session Moved by Councilmember Westgaard and seconded by Councilmember Beyer to adjourn the meeting of the City Council. Motion carried 5-0. The work session meeting adjourried at 7:59 p.m. Closed Meeting PuYsuant to due call and notice theYeof, the meeting of the Elk RiveY Cityr Council tivas called to oYdeY at 7:59 p.m. b�� Ma��or Dietz Statement read by the Ma��or: "The Council will be holding a closed meeting pursuant to MN Statute 13D.05, Subdivision 3(a). The Council will discuss the cit�J's labor negotiation strategy related to the cityT's negotiations with the Police Captains union, LELS 501." Members Present: Staff Present: Ma�Tor John Dietz, Councilmembers CoryT Grupa, Mike BeyTer, Matt Westgaard, and Jennifer Wagner CityT Administrator Calvin Pormer, Human Resources Manager Lauren Wipper, and Deput�r City Clerk Jolene Richter Moved by Councilmember Wagner and seconded by Councilmember Grupa to commence the closed meeting of the City Council. Motion carried 5-0. Motion to Adjourn PowER�o er ���V�� Cit�r Council i�linutes r�ugust 7, 2023 Page 5 Moved by Councilmember Westgaard and seconded by Councilmember Wagner to adjourn the meeting of the Ciry Council. Motion carried 5-0. The meeting adjouYned at 8:09 p.m. Minutes prepaYed byr Jolene Richter. vowER�o er ���V��