4.9 SR 08-21-2023Request for Action
To Item Number
Ma Tor and CinT Council 4.9
Agenda Section Meeting Date Prepared by
Consent Agenda August 21, 2023 Tim Sevcik, Street and Park Superintendent
Item Description Reviewed by
Fleet Replacement ustin Femrite P.E., Public Works Director
Reviewed by
Cal Pormer, Ci r Administrator
Action Requested
Approve, byT motion, the 2023 Street, Park, and Building Maintenance Divisions equipment replacement purchase
of five pickups.
Background/Discussion
Over the past three yTears, the Council has approved the purchase of 12 replacement pickup trucks for the Public
Works Department's fleet. Five of these pickups were approved by the Council at the Julyr 17, 2023, meeting. Five
more trucks are no`v readyT for purchase. The final t�vo are anticipated to arrive in late August and the Council `vill
be asked to approve the purchase at that time.
The current package of five trucks includes two F-350 cab-chassis units, one F-550 cab-chassis unit, and t��o F-350
crew cab units. The purchases from Cornerstone Ford of Elk River will utilize a combination of funds budgeted in
the 2023 Fleet Replacement Fund and ARPA funds approved by the Council.
In addition to the cab-chassis truck purchases, these trucks `vill require installation of hydraulic dump bodies and
plow equipment to build-out the trucks. This build-out will be conducted by a sepaYate vendoY and will be bYought
back to the Council for approval once pricing is received.
Financial Impact
$308,910.50 from the Equipment Replacement Fund. Once final build-out costs aYe determined, final impacts to
the approved ARPA fund supplement will be detailed.
Mission/Policy/Goal
Responsible for ever�T dollar — good ste`vards
Attachments
■ Cornerstone Ford of Elk River Quotes
The Elk River Vision
A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional
se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty.
rowEREo ar
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Update�l• January 2023
' �.
s
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River
13065 Orono Parkway
Elk River, MN. 55330
PHONE:
PO NUMBER:
YEAR: 2023 MAKE:
VIN: 1FDRF3H NXPDA09553
TERMS:
N ET: 10 DAYS:
MUST BE RECEIVED NO LATER THAN:
DATE: 8/9/2023
Ford MODEL: F-350 Chassis
STOCK NUMBER: F50348
NET DUE $: 55,383.50
8/19/2023
DELIVERY RECEIPT:
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
SIGNATURE:
FORD FLEET #:
RESALE #:
R.S. #:
BID #:
FLEET MANAGER CONTACT:
DATE:
PAYABLE TO: Cornerstone Ford/Chrysler
17219HWY10NW
Elk River, MN 55330
SALES PRICE: $54,180.00
SALES TAX:
LICENSE FEE: $178.50
DOCUMENT FEE: $200.00
ACCESSORI ES: $825.00
SUB TOTAL: $55,383.50
LESS TRADE:
LESS DOWN:
LESS REBATE:
NET DUE: $55,383.50
' �.
s
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River
13065 Orono Parkway
Elk River, MN. 55330
PHONE:
PO NUMBER:
YEAR: 2023 MAKE:
VIN: 1FDRF3H N7PDA09543
TERMS:
N ET: 10 DAYS:
MUST BE RECEIVED NO LATER THAN:
DATE: 8/9/2023
Ford MODEL: F-350 Chassis
STOCK NUMBER: F50355
NET DUE $: 55,383.50
8/19/2023
DELIVERY RECEIPT:
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
SIGNATURE:
FORD FLEET #:
RESALE #:
R.S. #:
BID #:
FLEET MANAGER CONTACT:
DATE:
PAYABLE TO: Cornerstone Ford/Chrysler
17219HWY10NW
Elk River, MN 55330
SALES PRICE: $54,180.00
SALES TAX:
LICENSE FEE: $178.50
DOCUMENT FEE: $200.00
ACCESSORI ES: $825.00
SUB TOTAL: $55,383.50
LESS TRADE:
LESS DOWN:
LESS REBATE:
NET DUE: $55,383.50
' �.
s
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River
13065 Orono Parkway
Elk River, MN. 55330
PHONE:
PO NUMBER:
YEAR: 2023 MAKE:
VIN: 1FDUF5HTXPDA09735
TERMS:
N ET: 10 DAYS:
MUST BE RECEIVED NO LATER THAN:
DATE: 8/9/2023
Ford MODEL: F-550 Chassis
STOCK NUMBER: F50369
NET DUE $: 69,608.50
8/19/2023
DELIVERY RECEIPT:
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
SIGNATURE:
FORD FLEET #:
RESALE #:
R.S. #:
BID #:
FLEET MANAGER CONTACT:
DATE:
PAYABLE TO: Cornerstone Ford/Chrysler
17219HWY10NW
Elk River, MN 55330
SALES PRICE: $68,580.00
SALES TAX:
LICENSE FEE: $178.50
DOCUMENT FEE: $200.00
ACCESSORIES: $650.00
SUB TOTAL: $69,608.50
LESS TRADE:
LESS DOWN:
LESS REBATE:
NET DUE: $69,608.50
' �.
s
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River
13065 Orono Parkway
Elk River, MN. 55330
PHONE:
PO NUMBER:
YEAR: 2023 MAKE:
VIN: 1FT8W3BN5PED57683
TERMS:
N ET: DAYS:
MUST BE RECEIVED NO LATER THAN:
DELIVERY RECEIPT:
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
SIGNATURE:
FORD FLEET #:
RESALE #:
R.S. #:
BID #:
FLEET MANAGER CONTACT:
DATE: 8/11/2023
Ford MODEL: F-350 Crew Cab
STOCK NUMBER: F50420
NET DUE $: 64,267.50
DATE:
PAYABLE TO: Cornerstone Ford/Chrysler
17219HWY10NW
Elk River, MN 55330
SALES PRICE: $63,290.00
SALES TAX:
LICENSE FEE: $178.50
DOCUMENT FEE: $200.00
ACCESSORIES: $599.00
SUB TOTAL: $64,267.50
LESS TRADE:
LESS DOWN:
LESS REBATE:
NET DUE: $64,267.50
' �.
s
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River
13065 Orono Parkway
Elk River, MN. 55330
PHONE:
PO NUMBER:
YEAR: 2023 MAKE:
VIN: 1FT8W3BNOPED57963
TERMS:
N ET: DAYS:
MUST BE RECEIVED NO LATER THAN:
DELIVERY RECEIPT:
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
SIGNATURE:
FORD FLEET #:
RESALE #:
R.S. #:
BID #:
FLEET MANAGER CONTACT:
DATE: 8/11/2023
Ford MODEL: F-350 Crew Cab
STOCK NUMBER: F50417
NET DUE $: 64,267.50
DATE:
PAYABLE TO: Cornerstone Ford/Chrysler
17219HWY10NW
Elk River, MN 55330
SALES PRICE: $63,290.00
SALES TAX:
LICENSE FEE: $178.50
DOCUMENT FEE: $200.00
ACCESSORIES: $599.00
SUB TOTAL: $64,267.50
LESS TRADE:
LESS DOWN:
LESS REBATE:
NET DUE: $64,267.50