4.1a ERMUSR 09-12-2023COMMISSION POLICY
Section:Category:
GovernanceGovernance Policies
Policy Reference:Policy Title:
CommissionCity Council Relationship
G.2a
and Roles
PURPOSE:
With this policy, the Commission describes its role in relation to the Elk River City Council and
the way in which it desires to interact with the City Council.
POLICY:
The Commission and the City Council share the responsibility for ensuring effective governance
ustomers. The
Commission desires to maintain a working relationship with the City Council that will enable
both bodies to coordinate and carry out their separate responsibilities so that ERMU is governed
with excellence.
Although governed autonomously by
City government. This creates opportunities for bringing greater value to the stakeholders of
both the City and ERMU through a hybrid of municipal utilities and city governance. It is the
intent of the Commission to align itsgovernance structures and processes with the city in ways
that will realize opportunities for greater value.
Consistent with the preceding, the Commission will:
1. Routinely monitor, evaluate, and strive to improve its performance, keeping the City Council
governance with respect to the following:
a. Compliance with legal and fiduciary responsibilities;
b. Compliance with Commission-established Governance policies that are periodically
results, governance, and management.
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ERMU Commission Policy G.2a Commission City Council Relationship and Roles
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2.
repr
economic development.
3. Provide an opportunity for the City Council to meet jointly with the Commission at least
once every three (3) years. The meeting will be held following completion of the annual
independent financial audit. The focus of this joint meeting will be a report by the
fiscal year, along with an opportunity for the Council to provide input to the Commission on
matters related to planning and budgeting for the next fiscal year. The Commission may
request or recommend additional joint meetings for other specific purposes.
4. Develop, update as necessary, and provide to the Mayor and City Council documentation that
is intended to ensure the appointment of qualified and committed ERMU Commissioners.
Such documentation will include relevant knowledge and experience, core competencies, and
character traits that are consistent w
effective governance.
information to appoint persons who are appropriately qualified and well-informed about the
expectations for service as a Commissioner.
5.
condition with respect to voluntary payments in lieu of taxes (PILOT) and other donations of
services from the ERMU utility enterprises to the City that are likely to have material
financial consequences for both entities. The Commission will inform the City Council
promptly of any material changes in the PILOT and other donations. Further, the
Commission will use a process for determining PILOT and other financial donations to the
City that is transparent, consistent with state and national benchmarking comparisons,
forecasted and budgeted, and with a mutually understood methodology. In approving or
allowing other donations such as labor, street lighting, and water for fire suppression, the
Commission will subscribe to the philosophy that it is providing value to the community and
not just shifting costs from one entity to the other.
POLICY HISTORY:
Adopted May 9, 2017
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