04-10-2023 MFACMIN ' '41
Elk Meeting of the Elk River
,�„ Multipurpose Facility Advisory Commission
Held at the Furniture and Things Community Event Center
River
Monday, April 10, 2023
Members Present: Chair David Williams, Commissioners Betsy Gulden,Greg Loidolt,Mike Westgaard,
Mike Cunningham,Jim Hecker,Jennifer Wagner(Arrives at 7:15 p.m)
Members Absent: Commissioners Jake Peterson,Kara Walker
Staff Present: City Administrator Calvin Portner,Facility Superintendent Tim Dalton,and Customer
Service Associate Laura Estby
1. Call Meeting to Order
Pursuant to due call and notice thereof,the meeting of the Multipurpose Facility Advisory
Commission was called to order at 6:30 p.m.by Chair Williams.
2. Consider Agenda
Moved by Commissioner Hecker and seconded by Commissioner Loidolt to approve the
April 10,2023 Multipurpose Facility Advisory Commission agenda. Motion carried 6-0.
3. Consider Minutes
Moved by Commissioner Hecker and seconded by Commissioner Gulden to approve the
February 13,2023 minutes.Motion carried 6-0.
4. Election of Officers
Moved by Commissioner Cunningham and seconded by Commissioner Loidolt to re-appoint
Commissioner Williams as the Chair of the Multipurpose Facility Advisory Commission.
Motion carried 6-0.
Moved by Chair Williams and seconded by Commissioner Cunningham to appoint
Commissioner Loidolt as the Vice Chair of the Multipurpose Facility Advisory Commission.
Motion carried 6-0.
5. Open Forum
No presentation
6.1. FT Center Concessions and Catering Direction
Commissioner Wagner arrived at 7:15 p.m.
Multipurpose Facility Advisory Commission Minutes Page 2
April 10,2023
Mr.Dalton presented the staff report and the figures showing profits made by the concession stand
with
varying expenses listed for Building Maintenance Manager Rich Czech's time to manage it.
Mr.Dalton adds the facility is expecting approximately$5600 in catering commission from events
that have taken place between January- March.
The Commission agreed to invite Chris from the Elk River Golf Course to a future meeting to discuss
his interest in running the concession stand.
Mr.Williams noted he will be bringing a group to a future meeting that has developed an app for
online ordering that was used at the High School football stadium for home games with success.
6.2. Public Hearing Planning
The Commission agreed to set the public hearing for the June meeting at 6:30 p.m.
6.3. Facility Branding
Mr. Hecker agreed to form a group with Senior Center Coordinator Natalie Anderson to discuss the
branding of the Senior Activity Center.
6.4. Multipurpose Facility Policy
Mr.Dalton presented the staff report with additional sections of the policy for review by The
Commission.He agreed to look into other turf facilities to see what they had in place for priority
rental policies.
6.5. Ice/Turf/Room Rates for 2023-2024
Mr.Dalton presented the staff report noting a lack of information on surrounding rink rates for the
2023-2024 season.
The Commission agreed to set the ice rates at the June meeting.
7.1. Commission By - Laws
Motion by Commissioner Loidolt and seconded by Commissioner Westgaard to approve the
Multipurpose Facility Advisory Commission By-Laws as presented. Motion carries 7-0.
7.2. MN Squatch Contract
Mr. Cunningham expressed concern with MN Squatch signage in the lobby during High School
Hockey games.
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Multipurpose Facility Advisory Commission Minutes Page 3
April 10,2023
,--1 Chic Pojar,Owner of the MN Squatch,was in attendance and agreed to move his organization's
signage to the vending area away from the ticket selling station.
Mr.Westgaard added his getup's (Elk River Youth Hockey Association) only concern is having
enough hours of ice available.
Motion by Commissioner Wagner and seconded by Commissioner Gulden to approve the
Minnesota Squatch contract as presented. Motion carries 6-0. (Commissioner Cunningham
abstained from voting)
7.3 Two Brothers Contract
The Commission noted the top of the contract should read"Two Brothers" not"Two Bothers" and
to strike the last line in Section 11.
Motion by Commissioner Westgaard and seconded by Commissioner Wagner to approve the
Two Brothers Contract with the above mentioned changes. Motion carries 7-0.
9. Motion to Adjourn Regular Meeting
Moved by Commissioner Cunningham and seconded by Commissioner Loidolt to adjourn
the meeting of the Multipurpose Facility Advisory Commission. Motion carried 7-0.
The meeting adjourned at 920 p.m.
Minutes prepared by Laura Estby.
ice_
Dave Willase
, Chair
Tina Allard, City Clerk
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