06-12-2023 MFACMIN cY or Meeting of the Elk River
Elk �..-.. Multipurpose Facility Advisory Commission
River Held at the Furniture and Things Community Event Center
Monday,June 12, 2023
Members Present: Vice Chair Greg Loidolt, Commissioners Betsy Gulden,Mike Westgaard,
Mike Cunningham,Jim Hecker,Jake Peterson,and Jennifer Wagner
Members Absent: Chair Dave Williams and Commissioner Kara Walker
Staff Present: Assistant City Administrator/Business Services Director Joe Stremcha,
Facility Superintendent Tim Dalton,Assistant Facility Supervisors Jeff Shelby and
Billy Hunter,and Customer Service Associate Laura Estby
PRIOR TO MEETING: Commissioner Jake Peterson sworn in.
PUBLIC HEARING: No members of the public present.
1. Call Meeting to Order
Pursuant to due call and notice thereof,the meeting of the Multipurpose Facility Advisory
Commission was called to order at 6:31 p.m.by Vice Chair Loidolt.
—, 2. Consider Agenda
Chair Williams was unable to attend tonight's meeting and has requested the Commission table 7.1
and 8.1 and schedule a special meeting to discuss these items on Monday,July 10,2023.
Moved by Commissioner Wagner and seconded by Commissioner Cunningham to approve
the June 12, 2023 Multipurpose Facility Advisory Commission agenda making 7.1 and 8.1
discussion only with no action. Motion carried 7-0.
3.1 Consider Minutes
Moved by Commissioner Hecker and seconded by Commissioner Westgaard to approve the
April 10,2023, minutes. Motion carried 7-0.
4.1 Billy Hunter - Sponsorship Package
Mr.Hunter presented the completed booklet and discussed the ways he is bringing it to local
businesses.
Commissioner Cunningham asked for clarification of"game sponsorships" which are listed in the
booklet and notes it could not be done during sectional games.
Commissioner Wagner asked for clarification on"the change in coding" noted on the staff report.
Mr.Dalton noted he will get further clarification from the finance department.
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June 12,2023
,---1 5. Open Forum
No one appeared for Open Forum.
6. Reports
7.1 Ice/Room/Turf Rates
Mr.Dalton presented the staff report.
Mr. Stremcha added the Minnesota Ice Arena Manager's Association(MAMA) rates are only a
snapshot and don't indicate whether a facility is subsidized by the general fund.
7.2 Initial Budget Draft, Goals & Performance Measures
Mr.Dalton presented the staff report and noted the FT Center has maximized prime season ice
rentability but added there are opportunities for increased revenue in the shoulder seasons and in
summer.
He added the Food and Beverage Lead position being proposed could be a combined position that
services the FT Center in the winter/spring and the Parks and Recreation Department in the summer.
and the Maintenance Worker position would combine two current part-time positions.
Mr.Dalton concluded the budget is currently"in the red" and added utility costs have increased due
to the facility being charged at its highest demand day rate year-round.He is currently working with
utilities to see if this can be adjusted.
Commissioner Wagner inquired if the expenses presented for the concession stand include credit card
fees,which Mr.Dalton confirmed.
7.3 Capital Improvement Projects
Mr.Dalton presented the staff report and noted a more refined list will be available at the August
meeting.
8.1 Two Brothers Contract
Two Brothers Owner Ben Jaremko presents a history of the company and its facility usage.
8.2 Jim Hecker— Senior Center Branding
Commissioner Hecker noted the branding group would like the display case to be wall mounted at eye
level near party room 2, in a similar style to other cases in the building.Efforts to find a similar case
have exceeded the budget of$3,000.
Mr. Stremcha suggested a collaboration with the High School or the Eagles Club.
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June 12,2023
Commissioner Westgaard offered to review the bids that have been received.
9. Motion to Adjourn Regular Meeting
Moved by Commissioner Wagner and seconded by Commissioner Peterson to adjourn the
meeting of the Multipurpose Facility Advisory Commission. Motion carried 7-0.
The meeting was adjourned at 8:28 p.m.
Minutes prepared by Laura Estby.
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Dave W' ms,Chair
Tina Allard,City Clerk
PDIEREI IT
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