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3. JOINT MEETING MINUTES (2 SETS) 09-18-2023Meeting of the Elk River EDA Beautification Committee Held at the Elk River City Hall Monday, August 14th, 2023 Members Present: Deb Hjermstad, Melissa McAlpine, Ryan Hardin (10:10 a.m.) Staff Present: Josh Mollan, Economic Development Specialist Others Present Jennifer Wagner, Sharon Tracy (10:11 a.m.) 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the EDA Beautification Committee was called to order at 10:05 a.m. by Josh. 2. Consider Agenda Moved by Melissa and seconded by Deb to approve the agenda. Motion carried 2-0. 3. Consider Minutes Moved by Melissa and seconded by Deb to approve July 10, 2023, Meeting Minutes as written. Motion carried 2-0. 4.1 Marketing Strategy for 2023 Activities Josh advised that staff will reprint the flyer with the updated QR code and give to Karen for the famers market and the magazine stand in city hall. Melissa will display the flyer on multiple ad walls around town. Melissa shared that the flyer will be published in the chamber newsletter and digital sign. 4.2 General Updates Josh advised that the Together Elk River Committee is close to approving new banners for downtown. (Ryan joined at 10:10 a.m.) (Sharon joined at 10:11 a.m.) Josh provided Ryan an update of what was covered prior to his arrival. Deb asked if there is a target date for the downtown banners. Josh advised that they expect them to be done in the next few months. 5. Adjournment There being no further business, Josh adjourned the meeting of the EDA Beautification Committee. The meeting was adjourned at 10:13 a.m. Minutes prepared by Josh Mollan. Special Joint Meeting of the Elk River EDA Beautification and Public Art Committees Held at the Elk River City Hall Monday, August 14th, 2023 Members Present: Deb Hjermstad, Melissa McAlpine, Ryan Hardin, Jennifer Wagner, Sharon Tracy, Dan Tveite Members Absent: Michael Niziolek Staff Present: Josh Mollan, Economic Development Specialist, Brent O’Neil, Economic Development Director 1. Call Meeting to Order Pursuant to due call and notice thereof, the special joint meeting of the EDA Beautification and Public Art Committees was called to order at 10:16 a.m. by Josh. 2. Consider Agenda Moved by Dan and seconded by Ryan to approve the agenda. Motion carried 6-0. 3.1 Introductions Each member and staff member introduced themselves to the group and how they have been involved with their respective committees. 3.2 Public Art Committee Activities for 2023 Sharon shared details about the public art RFP process and her involvement in the state-wide art community. She also suggested involving the school district again to include an educational aspect regarding the selected artist. Jennifer suggested that staff lead the role in determining funding opportunities as well as using Sharons expertise in grant writing. Brent asked the group if the committees would be willing to merge due to enough overlap between the group’s mission and vision. Josh shared that the Central Minnesota Arts Board (CMAB) will host a public art grant with an April 3 application deadline. The committee shared potential target areas/ideas for a public art project: Farmers market, riverfront, Orono Park, FT Center, Woodland Trails, former Kemper wall, top of Pompeii wall, former meat market site, chamber site, along Highway 169, Martie’s Farm Services, interactive art, Handke, electrical boxes, round abouts, downtown sign. 3.3 2023 Meeting Schedule Josh requested feedback on timing of the joining of the committees. The committee agreed to merge committees now. Jennifer suggested the committee get started on applying for the CMAB Public Art Grant. She also suggested the group meet on Monday afternoons prior to the Together Elk River on the third Monday of the month. The committee was agreeable to Jennifer’s proposal, but staff will determine what time works best and advise the group later. Sharon suggested that determining the project type will be the necessary next step toward completing the CMAB grant application. Brent explained that as both committees are subcommittees of the EDA, the approval will be proposed to the EDA at its next meeting. 3.4 General Updates This item was not discussed. 4. Adjournment There being no further business, Josh adjourned the meeting of the special joint meeting of the EDA Beautification and Public Art Committees at 11:13 a.m. Minutes prepared by Josh Mollan.