4.1 DRAFT MINUTES (1 SET) 09-18-2023c�ty of
Elk �
River �
Members Present:
Members Absent:
Meeting of the Elk River City Council
Held at the Elk River City Hall
Tuesday, September 5, 2023
Ma�ror John Dietz, Councilmembers Cor�T Grupa, iVlike Be�Ter, Matt Westgaard, and
Jennifer Wagner
None
Staff Present CityT Administrator Calvin Pormer, Business Services Director/r�ssistant CityT
Administrator Joe Stremcha, Finance Manager Lori Stich, Northbound Liquor Store
Manager John Colotti, Public Works Director/Chief Engineer Justin Femrite, and
Records Specialist Katie Porath
I. Call Meeting to Order
2.
3.
Pursuant to due call and notice thereof, the meeting of the Elk River Cit�r Council �vas called to order
at 6:31 p.m. by MayoY Dietz.
Pledge of Allegiance:
Pledge of Allegiance was recited.
Consider Agenda
�.
Moved by Councilmember Westgaard and seconded by Councilmember Grupa to approve
the agenda. Motion carried 5-0.
4. Consent Agenda
Moved by Councilmember Beyer and seconded by Councilmember Wagner to approve:
4.1 August 14, 2023, Special Budget Meeting Minutes.
August 21, 2023, Regular Meeting Minutes.
4.2 Check register as outlined in the staff report.
4.3 Position description for fre academy instructor.
4.4 Adopt Resolution 23-29 acknowledging the monetary contributions of $2,500 from Elk
River Youth Hockey Association.
4.5 Amended and Restated Ground Lease and Estoppel Certifcate Agreement 23-29 with
the Boys and Girls Club of the Twin Cities.
4.6 Joint Powers Mutual Aid Agreement 23-30 for IT Services.
4.7 Approve the expenditure of IT Capital Reserve Funds in the amount of $38,932.93 to
directional bore our fber lines near the Lake Orono Dam.
4.8
4.9
4.10
Adopt Resolution 23-31 approving the submission of information and grant with the
Minnesota Public Facilities Authority (MPFA) for $1,100,00 of special appropriation
for the Rolling Hills Sewer Extension project.
Adopt Resolution 23-32 of donations for the City of Elk River Fire Department Silent
Auction as listed in the staff report.
Adopt Resolution 23-33 acknowledging the contribution of rubber flooring valued at
$49,641.17 to be installed in the north-end of the Cornerstone Automotive and Kiser
Construction Arenas at the Furniture and Things Community Event Center.
Cit�r Council i�linutes
September 5, 2023
Motion carried 5-0.
5. Open Forum
No one appeared for Open Forum.
6. Presentations, Awards, and Recognition
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There `vere no presentations, a�vards, or recognition.
7. Public Hearings
www
There were no public hearings. ''� _
8.1 Orono Lake Improvement District (OLID) Annual Update and 2024 Budget
Patrick Plant, OLID BoaYd Chair, pYesented the staff report.
MayTor Dietz asked if the fish population has returned following the lake dredging. Mr. Plant
Yesponded that it seems betteY, but it won't be confirmed until the DNR does a lake fish survey in
2029.
MayoY Dietz asked how many of the 197 propert�� owners attended the OLID annual meeting. 1VLr.
Plant responded that 27 attended.
Moved by Councilmember Westgaard and seconded by Councilmember Grupa to adopt
Resolution 23-34 approving OLID Resolution 23-01 2024 OLID Annual Service and Activities
Charge Request. Motion carried 5-0.
8.2 Discuss Work Session Items
NLr. Portner presented the staff Yeport.
9. Council Liaison Updates
Councilmembers provided updates as outlined in the respective advisoryT board's minutes.
Ma��or Dietz has asked staff to look into the price of upgrading the electricityT in the Furniture and
Things Communit�- Event Center fieldhouse to allow for indoor concerts.
Mayor Deitz has talked with ERMU to discuss alternatives for lowering the electricity bill at the
Furniture and Things CommunityT Event Center.
Councilmember Wagner stated that the EDA public art subcommittee has merged with the
Beautification Committee and are looking at a grant to help fund a ne�u public art project.
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September 5, 2023
I U.
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I I .2
I 2.
I 3.
Adjourn Regular Meeting
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Moved by Councilmember Beyer and seconded by Councilmember Wagner to adjourn the
regular meeting of City Council. Motion carried 5-0.
The regulaY meeting adjourned at 6:59 p.m. Mayor Dietz called the woYk session to ordeY at 7:01 p.m.
Rivers Edge Commons Park Limestone Block Deterioration
Mr. Stremcha and Mr. Femrite presented the staff report.
The Council discussed replacing some of the blocks that aYe in the worst shape and the types of
materials that may be an option. The blocks function as seating as well as a retaiuiug ��all.
The Council asked staff to YeseaYch the range of cost between natuYal stones and concrete and bring
some options to a futuYe meeting as part of the Capital Improvement Plan review. Staff will consult
with the original designer.
2024 Budget
Mr. PortneY and 1VLr. Stremcha presented the staff repoYt.
_ ��
Mayror Dietz stated the cuYrent levy increase of 10.3% seems high but he is happy that the tax rate is
going down.
The Council agreed on a maxirnum tax lev�r of �16,641,082 and adjustments can be made before the
public hearing in December 2023.
Motion to Adjourn
The meeting adjourried at 7:36 p.m.
Moved by Councilmember Westgaard and seconded by Councilmember Wagner to adjourn
the meeting of City Council. Motion carried 5-0.
Closed Meeting — BMI Litigation
Members Present:
Members Absent:
N1a�-or John Dietz, Councilmembers CoryT Grupa, Mike Beyer, Matt
Westgaard, and Jennifer Wagner
None
Staff Present CityT Administrator Calvin Pormer, Public Works Director/Chief Engineer
Justin Femrite, Business Services Director/Assistant CityT Administrator Joe
Stremcha, and RecoYds Specialist Katie PoYath
Also Present Eric Ruzicka, Attorne�T from DorseyT and WhimeyT
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Cit�r Council i�linutes
September 5, 2023
13b. Motion Calling Closed Meeting
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Pursuant to due call and notice thereof, the closed meeting of the Elk River CityT Council was called to
ordeY at 7:37 p.m. by MayoY Dietz.
13c. Hold Closed Meeting
The Council held a closed meeting puYsuant to Minnesota Statute, Section 13D.05, Subdivision 3 to
discuss Bolten & Menk, Inc. litigation status of equipment selection for the Wastewater Treatment
FacilityT expansion.
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13d. Motion Adjourning Closed Meeting �
Moved by Councilmember Beyer and seconded by Councilmember Grupa to adjourn the
closed meeting. Motion carried 5-0.
The meeting adjouYned at 8:21 p.m.
I 4. Closed Meeting — Nature's Edge
Members Present: MayTor John Dietz, Councilmembers Cory Grupa, i��ike BeyTer, Matt
Westgaard, and Jennifer �X�agneY
MembeYs Absent: None
Staff Present: Cit�� Administrator Cal�rin Portner, Community Development Director Zack
Carlton, Economic De�relopment DirectoY BYent O'Neil, Business Services
Director/r�ssistant Cit�- �dministrator Joe Stremcha, and Records Specialist
Katie Porath
14b. Motion Calling Closed Meeting
Pursuant to due call and notice thereof, the closed meeting of the Elk RiveY Cit�r Council was called to
order at 8:21 p.m. b�r Ma�ror Dietz.
14c. Hold Closed Meeting
The Council held a closed meeting puYsuant to Minnesota Statute, Section 13D.05, Subdivision 3 to
discuss the possible sale of cit�r owned propert�r PID 75-929-0020, Outlot B, Nature's Edge Business
Center Fourth Addition.
14d. Motion Adjourning Closed Meeting
Moved by Councilmember Wagner and seconded by Councilmember Beyer to adjourn the
closed meeting. Motion carried 5-0.
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September 5, 2023
The meeting adjouYned at 8:26 p.m.
I 5. Closed Meeting - PID 75-566-01 I 0
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Members Present: MayTor John Dietz, Councilmembers Cory Grupa, Mike BeyTer, Matt
Westgaard, and Jennifer Wagner
Members Absent: None
Staff Present: CityT Administrator Calvin Portner, Community Development Director Zack
Carlton, Economic Development Director Brent O'Neil, Business Services
DirectoY/Assistant Cityr Admitustrator Joe Stremcha, NoYthbound Liquor
StoYe ManageY John Colotti, and Records Specialist Katie PoYath
15b. Motion Calling Closed Meeting
Pursuant to due call and notice thereof, the closed meeting of the Elk River Cityr Council was called to
order at 8:27 p.m. by Mayror Dietz.
ISc. Hold Closed Meeting �
The Council held a closed meeting pursuant to i��innesota Statute, Section 13D.05, Subdivision 3 to
develop oY consideY offeYs oY counteroffers for sale of real estate at 19348 Evans St NW — PID 75-
566-0110.
15d. Motion Adjourning Closed Meeting
Moved by Councilmember Westgaard and seconded by Councilmember Grupa to adjourn the
closed meeting. Motion carried 5-0.
The meeting adjouYned at 8:51 p.m.
I6. Adjournment
Minutes prepared b�T Katie Porath.
John J. Dietz, Ma�ror
Tina Allard, Cit�T Clerk
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