4.5 SR 09-18-2023Request for Action
To Item Number
Ma Tor and CinT Council 4.5
Agenda Section Meeting Date Prepared by
Consent Agenda September 18, 2023 Tim Sevcik, Street and Park Superintendent
Item Description Reviewed by
Fleet Replacement — Public Works ustin Femrite P.E., Public Works Director
Reviewed by
Cal Pormer, Ci r Administrator
Action Requested
Approve, byT motion, the 2023 Street, Park and Building Maintenance Divisions Equipment Replacement Fund
purchase of one pickup truck.
Background/Discussion
Over the past three yTears, the Council has approved the purchase of 12 pickup trucks for replacements `vithin the
Public Works Department's fleet Ten of these pickups were approved by the Council at the July 17 and August 21,
2023 meetings. One more truck is now readyT for purchase and its quote is attached for approval.
The final truck is available; ho`vever due to increased pricing on the cab-chassis builds, staff will hold off on the final
truck purchase until all pYoceeds are received from auction of the old vehicles. If revenues from the auction of the
e�sting trucks meet pYojections, staff will continue with the purchase of the final truck.
The current truck is an F-250 standard pickup. The purchase from Cornerstone Ford of Elk RiveY will utilize a
combination of funds budgeted in the 2023 Fleet Replacement Fund and ARPA funds approved by the Council.
Financial Impact
$58340.24 from the Equipment Replacement Fund. Once final build-out costs are determined, final impacts to the
approved ARPA fund supplement `vill be detailed.
Mission/Policy/Goal
Responsible for ever�T dollar — good ste`vards
Attachments
■ CoYneYstone FoYd of Elk RiveY Quotes
The Elk River Vision
A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional
se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty.
rowEREo ar
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Update�l• January 2023
' �.
s
17219 HWY 10 NW Elk River, MN 55330
Fleet Office (763) 274-3323 Leo's Cell (909) 644-1345
SOLD TO: City of Elk River
13065 Orono Parkway
Elk River, MN. 55330
PHONE:
PO NUMBER:
YEAR: 2023 MAKE:
VIN: 1FT7X2BA5PED53245
TERMS:
NET: 10 DAYS:
MUST BE RECEIVED NO LATER THAN:
DELIVERY RECEIPT:
I ACKNOWLEDGE THE RECEIPT OF THE ABOVE VEHICLE:
SIGNATURE:
FORD FLEET #:
RESALE #:
R.S. #:
BID #:
FLEET MANAGER CONTACT:
DATE:
Ford
DATE: 9/11/2023
MODEL: F-250 Supercab
STOCK: F50419
NET DUE $: 58,340.24
9/21/2023
PAYABLE TO: Cornerstone Ford/Chrysler
17219HWY10NW
Elk River, MN 55330
SALES PRICE: $52,580.00
SALES TAX: $3,700.74
LICENSE FEE: $610.50
DOCUMENT FEE: $200.00
ACCESSORIES: $1,249.00
SUB TOTAL: $58,340.24
LESS TRADE:
LESS DOWN:
LESS REBATE:
NET DUE: $58,340.24