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6.3 SR 09-18-2023�, Elk s �- River Request for Action To Item Number Ma Tor and CinT Council 6.3 Agenda Section Meeting Date Prepared by PYesentations Se tembeY 18, 2023 oe Stremcha, Assistant Cit�r Admitustrator Item Description Reviewed by 2023 Elk River Fest SummaryT Cal Pormer, Cit�r Administrator Reviewed by Action Requested Staff will provide highlights of the 2023 Elk RiveY Fest. Adopt, b�T motion, a resolution ackno�vledging appreciation and thanks to the man�T sponsors that help make the event possible. Background/Discussion DayTtime familyT activities included: Inflatables, Field of Fun Obstacle Courses, Petting Zoo, Orono Mile, Bingo, NW Robotics Remote Control Area, Face Painting, Food Trucks (8), Sandcastle Contest, Softball Tournament (6 teams), CommunityT Parmers and Craft Vendors (34). Evening adult activities included: Elk River Sings Competition, Volunteer of the Year award, Bean Bag Tournament (17 teams), Bad Bad Hats Concert, Sips VendoYs, VIP option, Food Trucks (4) Revenue $26,158.75 Expenses $18,744.00 Difference $7,414.75 Financial Impact The event geneYated funds to be used towaYds the 2024 RiveY Fest. Mission/Policy/Goal Responsible for everyT dollar — good ste`vards Attachments ■ Resolution Elk River Fest Sponsors Appreciation The Elk River Vision A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty. rowEREo ar �I'1 ���� Update�l• January 2023 City of Elk -�-� River City of Elk River City Council Resolution 23- A Resolution of the City Council of the City of Elk River Acknowledging Contributions WHEREAS, the City of Elk River is grateful to all civic groups, organizations, and individuals for their contributions to the communityT; and WHEREAS, the City- of Elk River received $6,000 from First Bank Elk River, $500 each from The Sunshine Depot, Ampact, Elk Lodge, P.S. Dance, Northface Construction, Beautifully You, and prize donations valued at $500 from iVlinneMade for Elk RiverFest 2023. NOW, THEREFORE, BE IT RESOLVED by the CityT Council, byT at least four-fifths vote, to ackno`vledge the support and commend the businesses for their donation. The motion for adoption of the foregoing resolution was introduced byT Councilmember and dulyT seconded byT Councilmember , and upon vote being taken thereon, the following voted in favor thereo£ and the follo�ving against: ,`vhereupon said resolution �vas declared du1�T passed and adopted. The follo`ving members `vere present: and the following absent: Passed and adopted this 18`i' day of SeptembeY 2023. ATTEST: John J. Dietz, Mayor Tina Allard, CityT Clerk rowEREo er ���V�� � i � 1 � �� _ �r � � �. � ' � � � � � , � � , + A � " v r � � 4 � ' b fii R. � y� � 5 ,� � � �, _ - • . . � '. � t � , ` � �, / v +� r.. � ,.�.� � �iE� fi�� � � � � � � � � � � � � � ► � � / i � .,.�T�,�,. ,, � `�- � // r . , ��"�{. !��-"",�' �� � � �/} ' � ' _. i. . � . . . 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Inflatables Fam i I Activiti es Reca y p Field of Fun Obstacle Courses Petting Zoo Orono Mile ■ Bingo ■ NW Robotics Remote Control Area . . . Face Painting Food Trucks (8) Sandcastle Contest ■ Softball Tournament (6 teams) ■ Community Partners and Craft Vendors (34) � uF,,, 3rd L'ai Skatebo� First � B�nk Elk RiUer � � Lake C?rono f,• Y � � �� � Restroon \ ��� , ���� 2 CQP // C raft Area Community Metro Robatics � �� Partners �� a �.� �` �.., Inflatahles Challenge Course � � Pettfng 'Sandcastle Z�a Contest'� � � � r� Hame Depat Face Painting Building Kits ,, _ _„_ . R08l3TIC5 Ndrthwest Food �� �' �Trucks Restrooms ..., singc Emergency� Tent [� 0 M' PE INFO EVfNT 5ensory f = pqRKING Tent � _ � � <�' FREE FfIN �4R TH� WH��E FAti?�LY FAMIL � �� o Z � `' �� � ORON� PARK � � SATURDAY, JULY 29 . 1Q:QQ A.M. - 2:QQ P.M. 'r U��� -,=�� =�. Saftball Tourney \ � � Everit�Parking � Even i n Ad u It Activities Reca g p ■ Elk River Sings Competition ■ Volunteer of the Year award ■ Bean Bag Tournament (17 teams) ■ Bad Bad Hats Concert ■ Sip s Vendors ■ VIP option ■ Food Trucks (4) m � � w � w � 3' � � � � � � General Parking VIPJ � � � � VI P � EnterlExit Parking Check-in � �iiw �� � Food Trucks Restroams Non-ticket Holder� f Seating � C�77 General Parking ❑ Check-in �1/ine, Beer, Ticketsl �B� � & S irits Here � THc p Emergency Trailer + � u� 0 �` L General Parking General Parking � � y ►` � �� - �l' ���� � , ,, . DOWNT�WN ELK RIVER . SATURQAY,JULY29 5:00 P. M. - 9:00 P. M. � _� Bean Bag M�If1 Taurnament Stage i� ■ Safety Signs ■ US�lInflatables ■ Concert ■ Stage Rental ■ Sound Financials-Ex enses p $630 (2022-$756) $1,715.93 (2022-$3,345) ■ i�Tetro Tent Rental ' Sanitatlon ■ Daytime Entertainment ■ Event Shirts ■ SO�T Ice ■ 1-�dvertising ■ Sips Liquor License ■ �Tisc. ■ Umpires $4,650 $1,164 $1,825 $1,597.5 $2,990 $1,350 $558.16 $553.72 $360 $160 $499.30 $720 (2022-$1,651) Total � 18,744 Financials-Income Sponsorships $9,500 ■ First Bank of Elk River ■ The Sunshine Depot ■ 1-�mpact ■ Elk Lodge . . P.S. Dance Northface Construction ■ Beautifully You ■ �Tinnei�lade Vendor Fees Sips on Main Softball $3,300 $6,000 $500 $500 $500 $500 $500 $500 $500 (value) $12,200 (2022 $11,645 2021-$6,435 $1,408.75 2019-$7,594) 2023 Bud et Summar g y . . Total Revenue �26,408.75 2022 �20,845 2021 2019 �20,622 �7,947 Total Expenses �18,744 2022 �20,557.89 2021 �22,477.29 2019 �14,136.09 (council budget �20,000) (council budget � 19,000) (council budget � 10,000) (council budget �21,000) (council budget �12,500) (council budget �12,500) 2024 Recom mendations ■ Planning similar layout at same locations ■ Saturday July 27, 2024 ■ Possible collaboration with Sherburne County Fairgrounds ■ Increase number of vendor spaces