3.1 August 14, 2023 Draft Minutes
Meeting of the Elk River
Multipurpose Facility Advisory Commission
Held at the Furniture and Things Community Event Center
Monday, August 14, 2023
Members Present: Chair Dave Williams, Vice Chair Greg Loidolt, Commissioners Betsy Gulden, Mike
Westgaard, Mike Cunningham, Jim Hecker, Kara Walker (arrived at 7:35), and Jennifer
Wagner
Members Absent: Commissioner Jake Peterson
Staff Present: Assistant City Administrator/Business Services Director Joe Stremcha,
Facility Superintendent Tim Dalton, Assistant Facility Supervisor Jeff Shelby and
Customer Service Associate Laura Estby
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Multipurpose Facility Advisory
Commission was called to order at 6:34 p.m. by Chair Williams.
2. Consider Agenda
Moved by Vice Chair Loidolt and seconded by Commissioner Westgaard to approve the
August 14, 2023, Multipurpose Facility Advisory Commission agenda. Motion carried 6-0.
3.1. Consider Minutes
Moved by Commissioner Hecker and seconded by Commissioner Westgaard to approve the
June 12, 2023, minutes. Motion carried 6-0.
3.2. Consider Minutes
Moved by Commissioner Gulden and seconded by Commissioner Westgaard to approve the
July 10, 2023, minutes. Motion carried 6-0.
4. Presentation
5. Open Forum
No one appeared for Open Forum.
6. Reports
7. New Business
Multipurpose Facility Advisory Commission Minutes Page 2
August 14, 2023
-----------------------------
8.1. Operational/Ice/Room/Turf Policies
Mr. Dalton presented the staff report and a current draft of the policies. He anticipates presenting the
policy for approval at the October 9, 2023, meeting.
8.2. Ice/Room/Turf Rates 2023-2024
Mr. Dalton presented the staff report noting that staff is not recommending an increase in room
rental rates, however, is encouraging further discussion about rental expectations in the future.
Dalton suggested basing the ice rate on the average 5-year inflation rate, adding while comparable
facility rates matter, our rate structure is not the same as other facilities and we are not subsidized by
the city. He further suggested the Commission consider changing the fee schedule to prime rate year-
round, except for school days from 5a-2p. He added while 89% of the hours sold between September
2022 – August 2023 were sold to users at a contracted rate, having a published prime rate is important
to have a starting point for future contracts.
Commissioner Wagner asked which rinks were subsidized as that would be good information to know
for the future when establishing rates.
Moved by Commissioner Wagner and seconded by Commissioner Westgaard to approve a
prime rate of $250.00 from September 1, 2023 – March 15, 2024 and a non-prime rate of $195
from March 16, 2024 – August 31, 2024 as well as modifying the fee schedule to change 5a-2p
on ISD728 school days to be considered non-prime hours. Motion carried 8-0.
Moved by Chair Williams and seconded by Vice Chair Loidolt to raise the turf rate $5 across
all categories beginning September 1, 2023 contingent on the door between iBackCheck and
the fieldhouse being permanently locked. Motion carried 8-0.
8.3. Approve FT Center Budget
Staff report presented by Mr. Dalton.
Commissioner Wagner noted there needs to be a line item on the concessions portion of the budget
for credit card fees and for new hardware if we are moving to a new POS system.
Mr. Dalton adds the budget as it currently stands is $226,750 in the negative.
Vice Chair Loidolt inquired about the regular pay figure growing a large amount over the years.
Mr. Dalton replied he will follow up with the finance department to clarify the numbers.
Commissioner Wagner stated she will not vote for the budget as is, and that it needs to balance
without a governmental funds transfer.
Moved by Commissioner Westgaard and seconded by Commissioner Wagner to not approve
the budget as presented. Motion carried 8-0.
Multipurpose Facility Advisory Commission Minutes Page 3
August 14, 2023
-----------------------------
9. Motion to Adjourn Regular Meeting
Moved by Vice Chair Loidolt and seconded by Chair Williams to adjourn the meeting of the
Multipurpose Facility Advisory Commission. Motion carried 8-0.
The meeting was adjourned at 10:08 p.m.
Minutes prepared by Laura Estby.
___________________
Dave Williams, Chair
___________________
Tina Allard, City Clerk