LIB MIN 04-25-2023Members Present:
Members Absent:
Council Liaison:
Staff Present:
Meeting of the Elk River Library Board
Held at the Elk River Library Community Room
Tuesday April 25, 2023
Chair Carole Boelter, Commissioners Isaac Blaske, Sara Soukup
Michelle Hegarty, Kelly Voss
Mayor Dietz
GRRL Patron Services Supervisor Jeannette Burkhardt, Parks and Recreation Manager
Michael Hecker, Recording Secretary Dawn Larson
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Library Board was called to order at
5:28 p.m. by Chair Boelter.
2. Consider Agenda
Moved by Commissioner Boelter and seconded by Commissioner Soukup to approve the April 25,
2023, agenda. Motion carried 3-0.
3. Consent Agenda
Moved by Commissioner Soukup and seconded by Commissioner Boelter to approve:
4.1 January 24, 2023, minutes.
4.2 January, February, March 2023 Revenue and Expense Reports.
Motion carried 3-0.
4. Open Forum
No one appeared for Open Forum.
5.1 Elk RiverFest Involvement
At the last meeting, the Elk River Library Board considered participating in Elk Riverfest this year. The
event is July 20, 2023, at Orono Park. Mrs. Burkhardt has contacted Karen Wingard, the city Events
Coordinator, to apply for a booth that day. She has also booked one of her staff to be there. The board
members could attend and help with run a plinko game the library has or hand out pens from the library
and answer any questions the public has. Commissioner Boelter and Soukup are unable to attend. Chair
Blaske will check his schedule. Secretary Larson will send out an email to Commissioners Hegarty and Voss.
Moved by Commissioner Boelter and seconded by Commissioner Soukup to have board members
attend a booth representing the library at Elk Riverfest. Motion carried 3-0.
5.2 Sherburne County Parade
Library Board Minutes
April 25, 2023
Page 2
The board discussed possible involvement in the parade along with the library but decided to focus on just
participation in Elk Riverfest this year. Mayor Dietz expressed concerns about patrons trying to get in and
out of the library during the parade. Mrs. Burkhardt said she will check with the GRRL about closing the
library for the couple of hours that the parade is happening. Once she knows an answer, she will reach out
to Mr. Hecker about acquiring proper signage.
The board also requested adding the downtown trick or treat event to the July agenda. They would like to
consider being involved somehow.
The board expressed interest in possibly holding an event at the library after the parade next year.
5.3 CIP Items
Six chairs by the fireplace were reupholstered by Colbath Upholstery.
5.4 Prepare Annual Report
Chair Blaske and Commissioner Boelter will meet to put a report together that will be presented to the City
Council on June 5`' at 6:30pm. Mrs. Burkhardt will also present the Elk River Library report at the same
time.
5.5 Interior Building Walk Through
Key items identified on the walk included:
■ One of the toilets in the front entry bathroom needs to be reattached inside the wall. Building
maintenance is working on this but it isn't an easy fix.
■ Two chairs in the kid's area need to be reupholstered and the caterpillar couch needs to be cleaned.
■ The main wall in the kid's area is now orange, the mural is gone.
■ There is a piece of weather stripping in one of the back windows on the northeast corner of the
library loose.
■ The cork flooring in the teen area needs to be replaced. The library staff and the library board agreed
that just matching the same flooring that is up around the front desk would be fine. Mr. Hecker said
he will reach out to Butch Pelarski, the Assistant Facilities Maintenance Superintendent to check on
flooring options.
5.6 Patron Services Supervisors Report
GRRL Patron Services Supervisor Jeannette Burkhardt presented Lori Lundstrom's report since she has
resigned from the Elk River Library.
5.7 Library Services Coordinator Report
Mrs. Burkhardt presented her staff report. She informed the board that five applicants are being interviewed
for the GRRL for the new Library Services Coordinator Report. Also, the Elk River Library will now have
to provide a plan for how the donation money will be spent from a large trust that contributes $12,000 per
year to the library. Mrs. Burkhardt is also working on developing a reading program at the library that could
be implemented next year connecting patrons to adult volunteers that would read with them.
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NATURE
Library Board Minutes
April 25, 2023
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5.8 City Council Report
Mayor Dietz did not have any City Council updates that pertained to the library to share.
6. Announcements
7. Motion to Adjourn
Moved by Commissioner Boelter and seconded by Commissioner Soukup to adjourn the meeting
of the Elk River Library Board. Motion carried 3-0.
The meeting was adjourned at 6:44p.m.
Minutes prepared by Dawn Larson.
Isaac Blaske, Chair
Tina Allard, City Clerk
MATURE