3.5. SR 01-09-2006
*Item 3.5.*
MEMORANDUM
TO:
Mayor and City Council
FROM:
Joan Schmidt, City Clerk
DATE:
January 9, 2006
SUBJECT:
Approval of a Resolution Appointing Responsible Authority
regarding Data Practices
Minnesota Statutes, section 13.02, subdivision 16, requires that the City appoint by name,
not position, a Responsible Authority to administer the City's Data Practices policy. The
Council approved a resolution at the Council meeting of June 30, 1997 naming City
Administrator Pat Klaers as the Responsible Authority and he held that position until his
resignation. Since Lori Johnson is the new City Administrator the Council may wish to
appoint her as the Responsible Authority.
ACTION REQUESTED
The Council is asked to approve the attached resolution appointing City Administrator
Lori Johnson as the Responsible Authority for the data practices act.
RESOLUTION NO. 06-
RESOLUTION APPOINTING RESPONSIBLE
AUTHORITY FOR PURPOSES OF THE
MINNESOTA GOVERNMENT DATA PRACTICES ACT
WHEREAS, MinnesQta Statutes, section 13.02, subdivision 16, as amended, requires that
the City of Elk River appoint one person as the Responsible Authority to administer the
requirements for collection, storage, use and dissemination of data on individuals, within the
City; and
WHEREAS, the City of Elk River shares the concern expressed by the legislature on the
responsible use of all City data and wishes to satisfy this concern by appointing an
administratively qualified Responsible Authority as required under the statue; and
WHEREAS, the duties of Responsible Authority have in the past been performed by the
city administrator; and
WHEREAS, effective December 19, 2005, Lori Johnson was appointed the city
administrator of the City;
NOW, THEREFORE, BE IT RESOLVED:
1. The City Council of the City of Elk River appoints Lori Johnson as Responsible
Authority for the purposes of meeting all requirements of the Minnesota Government Data
Practices Act, Minnesota Statutes, Chapter 13, as amended, and the rules lawfully promulgated
by the Commissioner of Administration at Minnesota Rules, Chapter 1205.
2. Ms. Johnson is authorized to delegate the duties of the Responsible Authority to other
City employees as Ms. Johnson, in her discretion, determines to be necessary in order to satisfy
the requirements of the Minnesota Government Data Practices Act and at the same time continue
to effectively and efficiently provide other City services.
3. This resolution becomes effective immediately upon its passage.
Adopted by the Elk River City Council on the 9th day of January, 2006.
Stephanie Klinzing, Mayor
ATTEST:
Joan Schmidt, City Clerk