11.5 SR 11-06-2023�,
Elk s �-
River
Request for Action
To Item Number
Ma ror and Cinr Council 11.5
Agenda Section Meeting Date Prepared by
WoYk Session NovembeY 6, 2023 oe Stremcha, Assistant Cit�r Admitustrator
Item Description Reviewed by
Furniture and Things CommunityT Event Center 2024 Tim Dalton, Multi u ose Facilit�r Su erintendent
Budget Review (Continued) Reviewed by
Cal Pormer, City Administrator
Action Requested
Revie`v the 2024 Furniture and Things CommunityT Event Center (FT Center) budget �uith priority and operational
changes as recommended byT the commission.
Background/Discussion
At the August 14, 2023, MFAC meeting, staff pYesented the 2024 FT Center budget showing a deficit of $226,750.
The Commission chose not to approve the budget and tasked staff �vith bringing back a balanced budget for
revie`v.
At the October 9, 2023, MFAC meeting, staff presented a list of budget amendments that included a varietyr of
expense reduction opportunities and potential increases in revenue. The Commission approved several changes
Yesulting in a budget surplus of $53,850 as recommended to the Council.
Financial Impact
Creating a balanced budget will allo`v the FT Center to continue to serve the community.
Mission/Policy/Goal
Establishing sustainable practices gives the FT Center the opportunityT to succeed.
Attachments
■ FT CenteY Adjusted Budget
■ FT Center UnYecoveYed Costs
The Elk River Vision
A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional
se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty.
rowEREo ar
�I'1 ����
Update�l• January 2023
2024 DIVISON BUDGET SUMMARY
FT Center - Special Revenue Fund - Divison Summary
Explanation/Detail of Supplies or Services ^2020 ^2021
3461 Recreation Fees
3464 Ice Rental
3465 Admissions
3466 Dry Floor Events
3467 Concessions
3468 Skate Sharpening
3475 Facility Rentals -
Field House
Meeting/Party Rooms
EIk River Youth Hockey
Squatch
3482 Advertising Fee
3485 Naming Rights/Sponsorships
3621 Interest Income
3622 Vending Machines
3626 Contributions
3629 Misc. Revenue
3791 ATM Revenue
3910 Sale of Assets
3918 Lease Revenue
3921 Transferin
Use of Fund Balance
TOTAL REVENUES
4101 Regular Pay
4102 Overtime Pay
4103 Part Time Pay
4104 PERA
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
4110 Unemployment Compensation
TOTAL PERSONAL SERVICES
SUPPLIES
4212 Fuels & Lubes
4217 Uniform Allowance
4219 Operating Supplies
4259 Merchandise For Resale
TOTAL SUPPLIES
SERVICES & CHARGES
4319 Professional Services
4321 Telephone
4322 Postage
4331 Conferences/Schools
4349 Marketing
4359 Publishing
4361 Insurance
4389 Utilities
4401 Building/Equipment Maint.
4409 Contractual Services
4415 Equipment Rental
4433 Dues/Subscriptions
4437 Taxes & Licenses
4438 Credit Card Fees
TOTAL SERVICES & CHARGES
CAPITAL OUTLAY
4520 Buildings & Structures
4560 Equipment
Zamboni
TOTAL CAPITAL OUTLAY
DEBT SERVICE
4602 Lease Principal
4612 Lease Interest
TOTAL DEBT SERVICE
4721 TRANSFER - Generel Fund
TOTALEXPENDITURES
CHANGEINFUND BALANCE
FUND BALANCE - BEGINNING
FUND BALANCE - ENDING
27,675 84,535 123,521 175,000 169,572
14,493 638,434 654,744 83Q000 361,669 F
4,299 35,099 24,822 4Q000 22,470
6,810 6,355 5,000 2,956
25,096 5,000 8,165 9Q000 73,597
419 395 5,000 1,018
8,380 106, 497 188, 000 112,161
150,000 1
65,000
2Q100
3,000
5.387 31.952 51.833 55.000 42.150
424, 054 I 1,058,645 I 1,893,741 I 1,680,350 I 844, 806 I 1,896,000
176
608 I 567
- - 1,708 - - -
427,449 666,464 807,750 917,800 534,303 900,650
244 11 87 350 25 250
109, 864 I 116, 243 I 121, 892 I 102, 850 I 86,592 I 158, 800
8.174 28.006 7.846 81 -
286,626 453,038 654,319 457,500 307,485 661,300
39,577 113,000
36,753 1,000
76,330 114,000
7,380 7,400
7,380 7,400
Ac
823,939 1,312,075 1,591,341 1,478,150 928,380 1,842,150 $
399,885) (253,430) 302,400 202,200 (83,574) 53,850 $
(68,433) 233,969 233,969 436,169
233,967 436,169 150,395 490,019 $
balance - amounts not yet billed yet for 2023
to include $22K Zamboni Payment
1,820,150
31,850
468,019
d to remove 2023 $202,000 Zamboni Payment
FT Center Currently Unrecovered Costs
Senior Center/Senior Programs
Customer Service, Reception, and Registration Hr./day Staff Days/wk. Hr./wk. Weeks Hr./yr. Rate NET IMPACT
CSA to accommodate (Senior Programs) 8 1 5 40 52 2080 $ 24 $ 49,920
Senior Center Annual Utilities Costs SQ/FT Facility SQ�FT Utilities/SQ/FT
3,469 124,101 $ 3.86 $ 13,390
H r./day Staff Days/wk. H r./wk. Weeks H r./yr. Rate N ET I M PACT
2 1 5 10 52 520 $ 16 $ 8,320
H r./day Staff Days/wk. H r./wk. Weeks H r./yr. Rate N ET I M PACT
1 1 5 5 52 260 $ 53.85 $ 14,001
H r./day Staff Days/wk. H r./wk. Weeks H r./yr. Rate N ET I M PACT
2 1 S 10 52 520 $ 16 $ 8,320
Senior Center Cleaning Costs
Senior Center Maintenance Costs
Operational Costs to the facility for Rental Rooms utilized by Senor Programs (Not Rent)
Unrecovered Rental costs for rooms utilized by Senior Programs
ERHS Hockey Programs Costs
ERHS Game Operations Costs Games Uncovered cost per game
20 $ 500
***2021 Annual Game Operations Loses: $28,000
**2022 Annual Game Operations Loses: $10,000
ERHS Locker Rooms/Coaches Offices Utilities SQ/FT Facility SQ�FT Utilities/SQ/FT
ERHS Locker Rooms/Coaches Offices Maintenance Costs
Senior Program Annual Unrecovered Direct Costs $ 93,951
Room No. of hours Hourly Rate Rental cost
Party Room 1-2 541.5 $95.00 $51,442.5
Flex Space 472.5 $100.00 $47,250
Meeting Room 1-2 6 $110.00 $660
Upper Lobby 12.5 $110.00 $1,375.00
Unrecovered Rent for rooms utilized by Senior Programs $100,727.5
Total Unrecovered Senior Program Costs $194,678.8
3,064 124,101 $ 3.86
H r./day Staff Days/wk. H r./wk.
1 1 5 5
Weeks
52
N ET I M PACT
$ 10,000
N ET I M PACT
$ 11,827
H r./yr. Rate N ET I M PACT
260 $ 53.85 $ 14,001
ERHS Hockey Annual Unrecovered Costs
$ 35,828
Lease Space
Lease Space Utilities
SQ�FT Facility SQ/FT Utilities/SQ�FT
3,008 124,101 $ 3.86
N ET I M PACT
$ 11,611
Lease Space Maintenance Costs
H r./day Staff Days/wk. H r./wk. Weeks H r./yr. Rate N ET I M PACT
1 1 S S 52 260 $ 53.85 $ 14,001
Lease Space Annual Unrecovered Costs
Total Annual Unrecovered Costs
FT Center Currenly Unrealized Opportunity Costs
$ 25,612
$ 155,391
Senior Center SQ/FT Rent/SQ/FT NET IMPACT
3,469 $ 18.54 $ 64,315
ERHS Hockey Programs Costs SQ�FT Utilities/SQ�FT NET IMPACT
3,064 $ 8.00 $ 24,512
Lease Space SQ/FT Utilities/SQ�FT NET IMPACT
3,008 $ 18.54 $ 55,768
Total Annual Unrealized Opportunity Costs $ 144,596