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7.1 SUPERINTENDENT'S REPORT4--FURNITURE -AND- THINGS To: Multipurpose Facility Advisory Commission From: Tim Dalton, Multipurpose Facility Superintendent Date: February 12, 2024 Subject: Superintendent's Update Memorandum Skate with Santa Our annual Skate with Santa event on Dec. 10, 2023, was very well attended, 382 pounds of food was collected and donated to the CAER Food shelf. ERYHA 2023-24 Outdoor Rink Lease After reviewing several sites within the city and school district, ERYHA asked to place a temporary outdoor rink on the west side of the FT Center. A lease was drafted for the location that included a $2000 payment. All costs associated with the rink are the responsibility of ERYHA. ERYHA is also responsible for removal of the rink at the end of the season and any costs to restore the site to its original condition. Unfortunately, the weather was not favorable for outdoor ice this season and the rink was only used sparingly. The future of the outdoor rink and potential locations will be reviewed in the off season. Future Outdoor Rink ISD 728 has expressed interest in partnering with the city to develop a lease agreement for use of their practice field to the north of the FT Center. This parcel would then be sublet to Elk River Youth Hockey for the purposes of an outdoor hockey rink. This idea will be explored for the winter of 2024-25. Staff Leaves Facility Maintenance Manager, Rich Czech was on leave November 17-26, he is also currently on a leave that began January 20. Facility staff have performed Rich's duties quite admirably. I want to recognize these members of our team, Jeff Shelby, Tony Seibert, and Laura Estby, for all their efforts to keep the facility fully operational, maintained, and clean during these periods. Natalie Anderson, Senior Activities Coordinator has been on a medical leave since late December. FT Center Staff and Park and Recreation staff have stepped in help to fulfill Natalies duties in her absence. Senior Activity Center Program Assistant, Kristin Gilbertson has done a great job working through the day-to-day operations and preparations for Senior Programs. Parks and Recreation Manger, Michael Hecker, has contributed to several of the senior programs in Natalie's absence as well. Billy Hunter Resignation Assistant Facility Supervisor, Billy Hunter, resigned and his last day with the FT Center was January 13, 2023. Billy is relocating to Fargo ND to work in community engagement for the City of Fargo. Staff will miss Billy's ideas and enthusiasm; we wish him continued success in his new venture. FT Center Reserved Parkin Since winter break student parking has become quite troublesome. Staff towed the first vehicle of the 23-24 school year on Thursday, February 8, 2024. To safeguard the reserved spots for FT Center users, staff are distributing informational flyers on vehicles indicating the lot is for FT Center users only. The next step is issuing violation tickets. These explain their vehicle's license number was recorded and any future violations will result in the vehicle being towed at the owner's expense. Our protocol is to issue two violation tickets prior to having the vehicle towed. Parking is becoming a significant issue during the daytime hours. Increased participation at the Senior Activity Center, free walking program users, additional daytime facility rentals, more patrons utilizing our lease space businesses, and increased daytime ice programs, are all increasing demand for the FT Center reserved spaces (Q'IY 80). Staff are hearing more concerns from building users on the lack of parking space and staff has been strongly enforcing our policy procedures. Feedback from Rental Users We received some very positive feedback from Trimark, who rented the FT Center community room for a daylong job fair. It looks like they met their hiring targets through the event and the Trimark team was extremely complimentary of the center, and how well it worked for their event. I have also included a couple of emails from recent rental space users. Birthday Party Packages We launched a variety of FT Center birthday party packages in January. The reception has been quite encouraging, with many inquiries and a high level of interest. Since the launch of the packages, we have booked twelve turf birthday partis and four ice birthday parties. New FT Center Website We recently launched a new web page for the FT Center, we believe the new format will bring our web presence to a new level. MyFTCenter.com Summer Ice In the fall of 2023, it became apparent the demand for summer indoor ice had risen to the level making it financially advantageous to operate both sheets of ice throughout the summer. Budgetary goals were set to sell an additional 200 hours of offseason ice and significant efforts were made by staff to sell those added hours. Happily, ice bookings quickly exceeded the 200-hour mark! Later, some opportunities that aligned with our facility mission came to us, the premier event being the Taste of Elk River, hosted by the Elk River Rotary. To accommodate these dry floor opportunities, we revised the schedule for summer ice in Cornerstone for a few weeks in August. By this point, we had committed one of the two planned ice sheets to a new ice sale opportunity. Most of these scheduling challenges caused by the reduction to one sheet were able to be resolved with relative ease. However, August 5-9 involves some particularly challenging scheduling issues impacting Two Brothers Hockey due to their interest in summer ice. Joe is meeting with Two Brothers and Showdown Sports on Monday, February 12 to review August ice programming and consider mutually beneficial options for all parties involved. High School Hockey Section Games The FT Center is hosting several Boys Varsity Hockey Section Playoff Games. These playoff games fall into two categories: 1. Potential home site Sections 8AA playoff games for our Elk River Boys Team. (The Elk River Girls did not qualify to host a home playoff game this season). 2. Section 5A and 5AA contracted with the FT Center to host their neutral site playoff events. Staff will have a presentation outlining the preparations made for these events. Potential Boys Hockey Section Games Estimated Attendance 8AA Tuesday, February 20, 2024 7:OOpm Possible Home Site Quarterfinal 800 5AA Saturday, February 24, 2024 12:OOpm Confirmed semifinal game 1200 5AA or 8AA Saturday, February 24, 2024 4:OOpm Confirmed semifinal game 1200 5AA Boys Saturday, February 24, 2024 8:OOpm Possible semifinal game 1200 NOTE: If hosting an 8AA Semi on 2/24, we'll have games at 12p, 4p, & 8p — if not we have two 5AA semis (12p & 4 or 5p) 5A Boys Wednesday, February 28, 2024 7:OOpm 5AA Boys Thursday, February 29, 2024 7:OOpm Confirmed Final Game 1200 Confirmed Final Game 2900 *A maximum of 3,000 tickets will be sold for any of these events to ensure the safety of the building while at full capacity. patty Rao�s Located on the first floor across from Kiser Arena, our two party rooms are great for small birthday parties or events. You can either rent one or both. • Tables and chairs for 20 people per room included • Includes internet access, mounted TV (west room only), microphone port, counter area with sink, laminate flooring, large window with adjustable blinds, and dimmable lights • Residents: $50 per hour • Non-residents: $58 per hour Flex space Located on the first floor near our Field House, the Flex Space is a great option for parties, events, bridal/baby showers, and more. • Tables and chairs for 48 people included • Includes internet access, mounted TV, microphone port, counter area with sink, carpeted floors, large window with adjustable blinds, and dimmable lights • Residents: $100 per hour • Non-residents: $115 per hour MW THINGS ElkRiverMN.gov/RoomRentals PH+ 763.635.4500 FTCenter@ElkRiverMN.gov BIRTHDAY PACKAGES Make youv birthday party a b/ard 9 � 0 cah kere to FURNITURE AND THINGS 1000 SCHOOL ST NW, ELK RIVER, MN 55330 1000 SCHOOL ST NW, ELK RIVER, MN 55330 763.635.4500 Ice Party package Does your child love to be on the ice? Choose this birthday package, which includes open skating and a private party room for food, cake, and presents. Visit E/kRiverMN.gov/Skating for available hours. Parties of 12 and Under: $175 Savings of $30 • Two hours of rental time in one party room • Tables and chairs for 12 people included • Admission to Open Skate or Stick and Puck Open Skate for 12 people • 12 free skate rentals Parties of 13-20 people: $225 Savings of $45 • Two hours of rental time in one party room • Tables and chairs for 20 people included • Open Skating or Stick and Puck costs for 20 people included • 20 free skate rentals Looking to have the ice for yourself? Rent one of our ice sheets for your party! You will have the arena to yourself, 2 locker rooms for changing, and a 1 hour party room rental with tables and chairs for 20 people included. Hourly rates range from $225/$280 i Tuv Marty Package Our turf Field House is the perfect place for a birthday party and allows kids to run around and play, and with 30,000 square feet of turf, they will have plenty of space. We'll set up tables and chairs for food and gifts on the side. Parties of up to 20 people: $150 • Include two hours of half Field House rental • Tables and chairs for 20 people • Up to 3 batting cages available upon request for North End turf parties (No pitching machines or L screens available) *Additional tables/chairs can be added for a fee Party Fvod Package Add food on to your rental for just $40, when you use code: FTCenter at the Elk River Papa Johns. • 3 large,1 topping pizzas (cheese, pepperoni, or sausage) • 2 two -liter sodas (Pepsi options) • 2 dessert options (choice of cinnamon sticks or brownies) • Generic plates, cups, napkins, and eating utensils for 20 people *Gluten free option available upon request P A Use code: FTCenter JOHNS at the Elk River Papa Johns *FT Center does not coordinate food purchase or delivery 6etiera/IA(0 FOR ALL PARTIES • Party rooms include a general setup of table and chairs for 12-20 people • Please dispose of trash in provided receptacles and take all personal items with you. A $25 cleaning fee will be charged for any trash left behind in the room • Set up and take down time must be accounted for in your reservation • No confetti or glitter allowed Please use blue tape only for wall decor • Balloons and flowers are welcome • Outside food and non-alcoholic beverages can be brought in for parties under 75 people Availability can be found at ElkRiverMN.gov/Room Rentals and varies depending on the desired space. *Rates subject to change. From: Skip Robinson To: Estbv. Laura Subject: Re: Follow up to birthday party last weekend Date: Wednesday, February 07, 2024 1:00:45 PM Greetings. Everything was fantastic. The field and tables were set up just as expected. The signage was great and people were able to find us in the fieldhouse. We did speak with one employee while we were there and he offered to let us use a cart to help bring items in. That was very helpful. Unfortunately I didn't take a single picture so I don't have anything to share. It was a great time and I've been letting people know how great it was and how great of a job your team did. Thank you so much. On Wed, Feb 7 2024 at 8:37 AM Estby, Laura <LEstb a.elkrivermn.gov> wrote: Good Morning Skip! Just wanted to send you a quick note to see how your party went last weekend and if you had any feedback on how we can provide better service to our customers. Also, if you have any photos you would be willing to share for promotional/marketing purposes, we would be happy to have them. Have a great week, Laura Laura Estby Customer Service Associate Furniture and Things Community Event Center 1000 School Street, Elk River, MN 55330 763.635.4500 E1kRiverMN.gov Skip Robinson skipdoaa uma� il.com 320-248-2838 From: Kenneth Beaudry To: Estby. Laura Subject: Re: Breakfast Club follow up Date: Wednesday, February 07, 2024 11:07:21 AM Laura, we are very satisfied with all the service and everything that's going on at the furniture & things arena. you have a five star rating from us for you and all your staff. It's been going very very well. Really appreciate you. Thanks, Ken Beaudry. On Feb 7, 2024, at 8:38 AM, Estby, Laura <LEstby@elkrivermn.gov> wrote: Hey Ken! I know we usually touch base, but I wanted to send an email to make sure everything is still going ok for the Breakfast Club and to make sure we are getting you everything you need. Can you let me know? Have a great week, Laura Laura Estby Customer Service Associate Furniture and Things Community Event Center 1000 School Street, Elk River, MN 55330 763.635.4500 ElkRiverMN.gov This email has been scanned for spam and viruses. Click here to report this email as spam.