InformationInformation
City
E
Memorandum
TO: Mayor and City Council
From: Lori Stich, Finance Manager
Date: February 20, 2024
Subject: January 2024 Monthly Financial Report
This report is designed to provide summary information regarding the overall level of revenues and
expenditures in the General Fund, the Multipurpose Facility Special Revenue Fund, and the
Enterprise Funds. These funds provide an important picture of the city's financial health.
For the month of January, actual revenues (excluding property taxes and transfers in) and
expenditures should run about 8% of the annual budget. It is natural for some of the items to vary
from month to month, such as exceeding budget for Supplies but being below budget for Services.
This is not considered serious as long as the total expenditure budget amount is not overspent.
Significant variances from budget are highlighted below accompanied with a general discussion for
the variance.
GENERAL FUND
Revenues:
■ Property taxes, our largest revenue source, are received in July and December.
■ License & permit collections are 3% of budget estimates consisting primarily of building -
related permits.
■ Charges for services are about 11% of estimates with plan check fees, second -half school
liaison contract for the 2023-24 school year, and recreation fees making up most collections.
■ Revenue collections in January are typical for this time of year.
■ Transfers in will be recorded mid -year.
Expenditures:
■ Total departmental expenditures are about 5% of budget.
■ January expenditures reflect the first quarter premium for both workers' comp and liability
insurance premiums.
■ Also included in many departments' expenditures are their respective annual software
maintenance contracts.
2024 Monthly Expenditures
$25,000
$20,000
0
z
N $15,000
O
$10,000
$5, 000
$0
Jan Feb Mar Apr May Jun I Jul I Aug I Sep I Oct I Nov I Dec
� Actual $1,074
Budget $1,798 $3,595 $5,393 1 $7,190 $8,988
785I$12,583I$14,380I$16,178I$17,976I$19,773I$21,571
MULTIPURPOSE FACILITY
Through the end of January, revenues of $124,665 exceed expenditures of $64,561 by $60,104. Most
January collections consist of facility rentals, hockey game admissions, recreation fees and
concessions while expenditures are primarily attributable to personal services.
ATTACHMENTS
■ General Fund Revenue & Expense Report
■ Multipurpose Facility — Budget to Actual
■ Enterprise Funds — Budget to Actual
■ Cash Report — All Funds
2-13-2024 04:09 PM CITY OF ELK RIVER PAGE: 1
REVENUE &. EXPENSE REPORT (UNAUDITED)
AS OF: JANUARY 31ST, 2024
101-GENERAL FUND
FINANCIAL SUMMARY 08.33% OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YID BALANCE
REVENUE SUMMARY
General Fund 21,570,600.00 449,289.97 449,289.97 2.08 21,121,310.03 165,811.71
TOTAL REVENUES 21,570,600.00 449,289.97 449,289.97 2.08 21,121,310.03 165,811.71
EXPENDITURE SUMMARY
General Government
City Council
Communications
Administrative Services
Human Resources
Elections
Finance
Information Technology
Legal
Community Development
Planning
Building Maintenance
TOTAL General Government
Public Safety
Police Administration
Patrol
Investigations
Police Support Services
Police Reserves
Public safety building
Fire Administration
Fire Operations
Emergency Management
Building Safety
Code Enforcement
Environmental
TOTAL Public Safety
Public Works
Street Maintenance
Snow Removal
Equipment Services
Engineering
TOTAL Public Works
213,550.00
23,013.50
23,013.50
10.78
190,536.50
6,692.54
485,300.00
20,945.53
20,945.53
4.32
464,354.47
19,220.90
721,850.00
30,031.55
30,031.55
4.16
691,818.45
28,650.35
426,550.00
13,293.12
13,293.12
3.12
413,256.88
13,507.30
75,500.00
4,275.00
4,275.00
5.66
71,225.00
0.00
800,750.00
54,772.37
54,772.37
6.84
745,977.63
53,516.49
731,500.00
14,707.36
36,961.36
5.05
694,538.64
57,236.71
275,000.00
0.00
0.00
0.00
275,000.00
0.00
0.00
34,201.52
34,201.52
0.00
( 34,201.52)
42,139.10
485,100.00
18,819.83
18,819.83
3.88
466,280.17
10,890.29
1,085,250.00
54,179.80
54,179.80
4.99
1,031,070.20
49,728.06
5,300,350.00
268,239.58
290,493.58
5.48
5,009,856.42
281,581.74
1,175,550.00
178,148.44
178,148.44
15.15
997,401.56
149,312.18
3,780,150.00
137,293.09
137,293.09
3.63
3,642,856.91
235,362.67
1,430,850.00
42,363.70
42,363.70
2.96
1,388,486.30
53,119.79
945,800.00
32,788.37
32,788.37
3.47
913,011.63
28,552.92
16,550.00
0.00
0.00
0.00
16,550.00
0.00
229,500.00
7,218.63
7,218.63
3.15
222,281.37
3,256.06
1,332,800.00
49,563.98
49,563.98
3.72
1,283,236.02
46,642.19
630,450.00
24,333.53
24,333.53
3.86
606,116.47
24,176.42
34,750.00
0.00
0.00
0.00
34,750.00
41.99
625,500.00
27,118.55
27,118.55
4.34
598,381.45
29,268.73
126,000.00
5,714.33
5,714.33
4.54
120,285.67
5,571.05
101,700.00
3,559.22
3,559.22
3.50
98,140.78
3,643.43
10,429,600.00
508,101.84
508,101.84
4.87
9,921,498.16
578,947.43
1,742,150.00
56,592.43
56,592.43
3.25
1,685,557.57
38,355.76
411,150.00
82,997.14
82,997.14
20.19
328,152.86
31,250.86
397,300.00
18,449.17
18,449.17
4.64
378,850.83
17,635.42
489,150.00
20,759.13
20,759.13
4.24
468,390.87
20,353.14
3,039,750.00
178,797.87
178,797.87
5.88
2,860,952.13
107,595.18
2-13-2024 04:09 PM CITY OF ELK RIVER PAGE: 2
REVENUE &. EXPENSE REPORT (UNAUDITED)
AS OF: JANUARY 31ST, 2024
101-GENERAL FUND
FINANCIAL SUMMARY
Culture & Recreation
Parks Department
Parks & Rec Admin
Recreation Programs
Farmers Market
Sr Citizen Programs
TOTAL Culture & Recreation
Economic Development
Economic Development
Energy City
TOTAL Economic Development
General
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
08.33% OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YID BALANCE
1,743,700.00
66,551.81
66,551.81
3.82
1,677,148.19
(
11,488.08)
621,100.00
28,047.33
28,047.33
4.52
593,052.67
26,784.81
181,550.00
1,195.43
1,195.43
0.66
180,354.57
889.36
9,500.00
18.13
18.13
0.19
9,481.87
0.00
196,000.00
9,659.86
9,659.86
4.93
186,340.14
8,671.87
2,751,850.00
105,472.56
105,472.56
3.83
2,646,377.44
24,857.96
0.00
12,518.44
12,518.44
0.00
( 12,518.44)
24,473.55
49,050.00
1,105.11
1,105.11
2.25
47,944.89
1,064.33
49,050.00
13,623.55
13,623.55
27.77
35,426.45
25,537.88
21,570,600.00
1,074,235.40
1,096,489.4.0
5.08 20,474,110.60
1,018,520.19
0.00
( 624,945.43)(
647,199.43)
647,199.43
( 852,708.48)
2-13-2024 04:09 PM CITY OF ELK RIVER PAGE: 3
REVENUE &. EXPENSE REPORT (UNAUDITED)
AS OF: JANUARY 31ST, 2024
101-GENERAL FUND
REVENUES
General Fund
08.33% OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YID BALANCE
faxes
101-3-0000-3111
Current Ad Valorem Taxes
14,917,700.00
255,719.08
255,719.08
1.71
14,661,980.92
0.00
101-3-0000-3112
Delinquent Ad Valorem Taxes
0.00
2,573.46
2,573.46
0.00
( 2,573.46)
0.00
101-3-0000-3121
Gravel Tax
225,000.00
0.00
0.00
0.00
225,000.00
0.00
101-3-0000-3131
Penalties/Interest
0.00
752.46
75.2.46
0.00
( 752.46)
0.00
TOTAL Taxes
15,142,700.00
259,045.00
259,045.00
1.71
14,883,655.00
0.00
Licenses
&
Permits
101-3-0000-3211
Liquor License
82,000.00
0.00
0.00
0.00
82,000.00
0.00
101-3-0000-3212
THC License
4,000.00
400.00
400.00
10.00
3,600.00
400.00
101-3-0000-3213
Cigarette License
4,000.00
450.00
450.00
11.25
3,550.00
0.00
101-3-0000-3214
Rental License
65,000.00
1,900.00
1,900.00
2.9.2
63,100.00
600.00
101-3-0000-3216
Mining License
26,000.00
0.00
0.00
0.00
26,000.00
0.00
101-3-0000-3217
Garbage Hauler License
2,500.00
395.00
395.00
15.80
2,105.00
765.00
101-3-0000-3218
Other Business License/Permit
16,000.00
1,170.00
1,170.00
7.31
14,830.00
2,220.00
101-3-0000-3229
NPDES Permit
23,000.00
175.00
175.00
0.76
22,8.25.00
0.00
101-3-0000-3.231
Building Permit
600,000.00
14,817.90
14,817.90
2.47
585,182.10
10,019.25
101-3-0000-3232
Plumbing/Heating Permit
160,000.00
5,922.50
5,922.50
3.70
154,077.50
3,864.82
101-3-0000-3233
Permit Surcharge
700.00
700.03
700.03
100.00
( 0.03)
464.50
101-3-0000-3235
Animal License
0.00
50.00
50.00
0.00
( 50.00)
315.00
101-3-0000-3237
Other Non-Business.Lic/Permit
25,000.00
350.00
350.00
1.40
24,650.00
770.00
TOTAL Licenses
& Permits
1,008,200.00
26,330.43
26,330.43
2.61
981,869.57
19,418.57
Intergovernmental
Rev
101-3-0000-3311
Federal Grant
0.00
0.00
0.00
0.00
0.00
308.70
101-3-0000-3322
MV Credit
6,000.00
0.00
0.00
0.00
6,000.00
0.00
101-3-0000-3323
Fire State Aid
230,000.00
0.00
0.00
0.00
230,000.00
0.00
101-3-0000-3325
Police 2% Aid
340,000.00
0.00
0.00
0.00
340,000.00
0.00
101-3-0000-3326
Police Training Reimb
35,000.00
0.00
0.00
0.00
35,000.00
0.00
101-3-0000-3329
State Crime Prevention Grant
48,000.00
0.00
0.00
0.00
48,000.00
0.00
TOTAL Intergovernmental
Rev
659,000.00
0.00
0.00
0.00
659,000.00
308.70
Charges
for Services
101-3-0000-3412
Planning & Zoning Fees
25,000.00
2,500.00
2,500.00
10.00
22,500.00
956.25
101-3-0000-3413
Plan Check Fee
250,000.00
7,618.20
7,618.20
3.05
242,381.80
10,186.01
101-3-0000-3415
Special Assessment Search
500.00
0.00
0.00
0.00
500.00
0.00
101-3-0000-3417
Copies
1,500.00
226.50
226.50
15.10
1,273.50
10.00
101-3-0000-3430
Lockout Fees
3,500.00
140.00
140.00
4.00
3,360.00
360.00
101-3-0000-3431
Police Services
45,000.00
5,010.00
5,010.00
11.13
39,990.00
20.00
101-3-0000-3432
School Liaison
183,000.00
86,123.00
86,123.00
47.06
96,877.00
82,810.50
101-3-0000-3434
Animal Impound Fee
500.00
0.00
0.00
0.00
500.00
50.00
101-3-0000-3436
Fire Contracts
400,000.00
0.00
0.00
0.00
400,000.00
0.00
101-3-0000-3437
Fire Services
3,000.00
0.00
0.00
0.00
3,000.00
0.00
101-3-0000-3451
Street Services
35,000.00
3,720.00
3,720.00
10.63
31,280.00
10.00
101-3-0000-3452
Engineering Services Reimb
20,000.00
0.00
0.00
0.00
20,000.00
0.00
2-13-2024 04:09 PM CITY OF ELK RIVER PAGE: 4
REVENUE &. EXPENSE REPORT (UNAUDITED)
AS OF: JANUARY 31ST, 2024
101-GENERAL FUND
REVENUES
101-3-0000-3461 Recreation Fees
101-3-0000-3462 Sr Center Activities
101-3-0000-3463 Farmer's Market
101-3-0000-3469 Elk RiverFest
101-3-0000-3472 Park Use Fee
101-3-0000-3483 Sewer Inspection Fee
101-3-0000-3484 Contractor License Check
TOTAL Charges for Services
Fines & Forfeits
101-3-0000-3510 Court Fines
TOTAL Fines & Forfeits
Special Assessments
101-3-0000-3610 Special Assmts-County
TOTAL Special Assessments
Other Revenue
101-3-0000-3621 Interest Income
101-3-0000-3625 Refunds & Reimbursements
101-3-0000-3626 Contributions
101-3-0000-3629 Miscellaneous Revenue
TOTAL Other Revenue
Other Financing Sources
Transfers In
101-3-0000-3926 Transfer -Capital Outlay Resery
101-3-0000-3942 Transfer-WWTS
101-3-0000-3943 Transfer -Liquor
101-3-0000-3944 Transfer -Garbage
101-3-0000-3945 Transfer -Utilities
101-3-0000-3946 Transfer-Stormwater
101-3-0000-3948 Transfer-EDA
101-3-0000-3949 Transfer-HRA
TOTAL Transfers In
08.33%
OF YEAR COMPLETED
CURRENT
CURRENT
YEAR TO DATE
o
OF
BUDGET
PRIOR FY
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
YID BALANCE
50,000.00
4,691.41
4,691.41
9.38
45,308.59
1,325.00
43,000.00
7,908.04
7,908.04
18.39
35,091.96
5,648.46
12,000.00
7,625.00
7,625.00
63.54
4,375.00
10,770.00
20,000.00
2,120.00
2,120.00
10.60
17,880.00
1,150.00
40,000.00
2,86.2.50
2,862.50
7.16
37,137.50
2,465.00
15,000.00
430.00
430.00
2.87
14,570.00
280.00
1,200.00
60.00
60.00
5.00
1,140.00
35.00
1,148,200.00
131,034.65
131,034.65
11.41
1,017,165.35
116,076.22
150,000.00
10,789.05
10,789.05
7.19
139,210.95
0.00
150,000.00
10,789.05
10,789.05
7.19
139,210.95
0.00
0.00
0.00
0.00
0.00
0.00
190.33
0.00
0.00
0.00
0.00
0.00
190.33
150,000.00
0.00
0.00
0.00
150,000.00
16,895.86
145,000.00
20,476.50
20,476.50
14.12
124,523.50
11,362.00
25,000.00
0.00
0.00
0.00
25,000.00
0.00
10,000.00
1,614.34
1,614.34
16.14
8,385.66
1,560.03
330,000.00
22,090.84
22,090.84
6.69
307,909.16
29,817.89
89,000.00
0.00
0.00
0.00
89,000.00
0.00
175,000.00
0.00
0.00
0.00
175,000.00
0.00
1,000,000.00
0.00
0.00
0.00
1,000,000.00
0.00
250,000.00
0.00
0.00
0.00
250,000.00
0.00
1,400,000.00
0.00
0.00
0.00
1,400,000.00
0.00
135,000.00
0.00
0.00
0.00
135,000.00
0.00
46,000.00
0.00
0.00
0.00
46,000.00
0.00
37,500.00
0.00
0.00
0.00
37,500.00
0.00
3,132,500.00
0.00
0.00
0.00
3,132,500.00
0.00
TOTAL General Fund 21,570,600.00 449,289.97 449,289.97 2.08 21,121,310.03 165,811.71
TOTAL REVENUE 21,570,600.00 449,289.97 449,289.97 2.08 21,121,310.03 165,811.71
CITY OF ELK RIVER
MULTIPURPOSE FACILITY - BUDGET TO ACTUAL
MONTH ENDED JANUARY, 2024
Current
Year to Date
% of
Budget
Actual
Budget
Revenues:
Ice Rental
$893,500
$3,053
0.34%
Admissions
45,000
8,047
17.88%
Dry Floor Events/Craft Shows
7,000
0
0.00%
Facility Rental
244,400
21,461
8.78%
Advertising/Naming Rights/Sponsorships
178,000
7,967
4.48%
Recreation fees (Skating/Hockey)
290,000
51,028
17.60%
Concessions/vending
229,000
31,699
13.84%
Other Revenues (interest, etc.)
9,100
1,411
15.50%
Total Revenues
$1,896,000
$124,665
6.58%
Operating expenses:
Personal services
$900,650
$49,656
5.51%
Supplies
159,800
2,992
1.87%
Other service charges
661,300
11,913
1.80%
Capital Outlay
120,400
0
0.00%
Total Expenditures
$1,842,150
$64,561
3.50%
Revenues over/(under) expenditures
$53,850 $60,104
FTCenter
January 2024
$2,000,000
Budget, $1,896,000 Budget, $1,842,150
$1, 800,000
$1, 600,000
$1,400,000
$1, 200,000
$1,000,000
$800,000
$600,000
$400,000
Actual Actual
$200,000
$124,665 $64,561
$0
M
Total Revenues Total Expenditures
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2-14-2024 08:52 AM CITY OF ELK RIVER PAGE: 1
POOLED CASH REPORT (FUND 999)
AS OF: JANUARY 31ST, 2024
FUND ACCOUNT# ACCOUNT NAME
CLAIM ON CASH
BEGINNING
BALANCE
CURRENT CURRENT
ACTIVITY BALANCE
002-1010
Cash
- Section 125
6,462.85
3,322.99
9,785.84
101-1010
Cash
- General Fund
9,443,162.76
(
1,370,410.80)
8,072,751.96
211-1010
Cash
- Library
235,776.03
(
5,669.72)
230,106.31
219-1010
Cash.-
Federal COVID Fund
1,517,330.07
10,311.21
1,527,641.28
221-1010
Cash
- Multipurpose Facility
( 470,071.08)
120,249.50
(
349,821.58)
225-1010
Cash
- Park Dedication
1,510,106.11
(
10,931.50)
1,499,174.61
228-1010
Cash
- Landfill
179,324.89
(
687.45)
178,637.44
231-1010
Cash.
- Landfill Const Debris
843,104.85
0.00
843,104.85
240-1010
Cash
- Micro Loan Fund
1,003,211.62
131,470.20
1,134,681.82
242-1010
Cash
- State DEED
440,253.30
5,780.79
446,034.09
245-1010
Cash
- Development Fund
1,183,254.40
12,442.75
1,195,697.15
290-1010
Cash.-
Capital Outlay :Reserve
3,001,712.01
91,887.49
3,093,599.50
291-1010
Cash
- Insurance Reserve
( 181,497.25)
123,047.35
(
58,449.90)
292-1010
Cash
- Govt Bldgs Reserve
4,312,848.84
325,384.53
4,638,233.37
294-1010
Cash
- Drug Forfeiture
6,500.04
0.00
6,500.04
296-1010
Cash.
- GRE :Reserve
832,106.17
0.00
832,106.17
301-1010
Cash
- 2020A GO CIP Bonds
487,451.44
10,281.49
497,732.93
302-1010
Cash
- 2021A GO CIP BONDS
319,672.45
6,778.38
326,450.83
333-1010
Cash
- 2020B (2010/2012) Bonds
157,372.37
(
764.11)
156,608.26
343-1010
Cash.-
2019A Sales Tax Bonds
6,936,543.09
313,839.35
7,250,382.44
401-1010
Cash
- Pavement Mgmt
3,669,449.18
186,593.32
3,856,042.50
403-1010
Cash
- Street Improvement
542,223.88
292.20
542,516.08
406-1010
Cash
- City Wide Trunk Util
1,606,775.43
(
162,864.65)
1,443,910.78
410-1010
Cash.
- Equipment :Replacement
1,988,616.92
1,939.37
1,990,556.29
411-1010
Cash
- Technology Replacement
37,793.94
(
10,450.39)
27,343.55
420-1010
Cash
- Active ER
1,492,469.40
3,127.98
1,495,597.38
421-1010
Cash
- PS Building/Fire Sta 3
902,986.57
3,675.69
906,662.26
440-1010
Cash.
- Park Improvement
328,676.76
(
5,000.00)
323,676.76
462-1010
Cash
- TIF 422 Downtown Redev
0.00
1,342.75
1,342.75
463-1010
Cash
- TIF 423 Prof Powder
63,200.08
0.00
63,200.08
465-1010
Cash
- TIF 25 Jackson Hills
18,300.30
0.00
18,300.30
466-1010
Cash.
- TIF 426 Shoot Steel
14,266.64
0.00
14,266.64
467-1010
Cash
- TIF 427 Delta Apartment
1,398.28
0.00
1,398.28
602-1010
Cash
- Wastewater Treatment
10,039,417.20
77,547.41
10,116,964.61
603-1010
Cash
- Liquor
3,872,344.17
(
70,050.65)
3,802,293.52
605-1010
Cash.
- Garbage
881,384.93
28,9.27.40
910,312.33
607-1010
Cash
- Storm Water
2,119,843.60
13,905.63
2,133,749.23
801-1010
Cash
- Interest.
0.00
219,359.34
219,359.34
821-1010
Cash
- Developer Escrow
1,255,652.24
(
211,877.50)
1,043,774.74
TOTAL CLAIM ON
CASH
60,599,424.48
(
157,199.65)
60,442,224.83
CASH IN BANK - POOLED CASH
999-1000
A/P BANK ACCOUNTS
212,311,824.99
1,228,756.89
213,540,581.88
999-1001
PY BANK ACCOUNT
(180,094,590.07)(
1,385,956.54)(181,480,546.61)
999-1002
POOLED INVESTMENTS
28,382,189.56
0.00
28,382,189.56
SUBTOTAL
CASH IN BANK - POOLED CASH
60,599,424.48
(
157,.199.65)
60,442,2.24..83