12-11-2023 MFACMIN c or Meeting of the Elk River
Multipurpose Facility Advisory Commission --,
E '��,-Held at the Furniture and Things Community Event Center
R1VeY' Monday, December I I, 2023
Members Present: Commissioners Betsy Gulden,Mike Westgaard,Jim Hecker,Kara Walker,and
Jennifer Wagner
Members Absent: Vice Chair Greg Loidolt,Commissioner Mike Cunningham
Staff Present: Assistant City Administrator/Business Services Director Joe Stremcha,
Facility Superintendent Tim Dalton,Assistant Facility Supervisor Jeff Shelby and
Customer Service Associate Laura Estby
Public Present: Lisa Zeman iBackCheck Sport Therapy,Ben Jaremko Two Brothers Hockey
1. Call Meeting to Order
In lieu of the resignation of MFAC Chair Williams and the absence of Vice Chair Loidolt,the
December 11,2023,meeting of the Multipurpose Facility Advisory Commission was called to order
by a unanimous vote of present members at 6:37p.m.
Motion by Commissioner Wagner and seconded by Commissioner Hecker to assign
Commissioner Westgaard to run the December 11,2023 MFAC meeting. Motion carried 5-0.
2. Consider Agenda
Motion by Commissioner Wagner and seconded by Commissioner Gulden to approve the
December 11,2023,Multipurpose Facility Advisory Commission agenda as presented. Motion
carried 5-0.
3.1. Consider Minutes
Motion by Commissioner Wagner and seconded by Commissioner Walker to approve the
October 9,2023,minutes. Motion carried 5-0.
4.1 Public Art in Facility
Mr.Stremcha presented the staff report.
Consensus reached among Commission to pursue the FT Center as an installation point for public art
if the grant is received,prioritizing the lower bathroom entrance wall(depending on the art) and the
work being a timeless community-oriented piece.
Commissioner Westgaard expressed interest in being on the board approving the artwork.
5. Open Forum
Lisa Zeman from llBackCheck Sport Therapy and Ben Jaremko of Two Brothers Hockey appeared in
in open forum to discuss the locked door between their lease spaces and the fieldhouse being
reopened.
Multipurpose Facility Advisory Commission Minutes Page 2
December 11,2023
MFAC approves a special meeting set for Tuesday,December 19 at 6:00 p.m.to discuss/approve a M
written instrument allowing access via the south fieldhouse door.
6.1 Superintendent's Report
Mr.Dalton presented the staff report.
7.1 Approve meeting dates for 2024
Mr.Dalton presented the staff report.
Dalton noted staff is looking to standardize the contract process making the MFAC approved ice rate
the set point and discounts to be offered based on a commitment of ice hours purchased.He also
asked the commission for guidance on which 2024 meeting date the facility rates should be reviewed
and set.
Motion by Commissioner Hecker and seconded by Commissioner Gulden to approve the
2024 meeting dates after establishing April 8,2024, as the date to approve ice,room, and turf
rates. Motion carried 5-0.
7.2. Review Policies and Procedures for Facility
Mr.Dalton presented the staff report.
Commissioner Wagner noted use of cannabis should be added to the general guidelines,changing the
wording to "The FT Center, its grounds,and parking lot are smoke-free,tobacco-free,and cannabis
free including smoking,chewing,and vaping.The City reserves the right to remove a user or revoke a
permit when in violation of the policy".
Commissioner Hecker noted the fire capacity for the Senior Activity Center should be added to the
General Guidelines in the Reservation Procedures section on page 8.
Motion made by Commissioner Wagner and seconded by Commissioner Gulden to approve
the FT Center policies and procedures with the abovementioned additions. Motion carried 5-
0.
7.3. Review Value/Mission statement
Mr.Dalton presented the staff report.
Commissioner Wagner noted there should be a comma after"serving the present" in the Mission
Statement.
Moved by Commissioner Gulden and seconded by Commissioner Walker to approve the
`, MFAC value and mission statements with the above-mentioned change. Motion carried 5-0.
PDVEDED BY
NATURE
Multipurpose Facility Advisory Commission Minutes Page 3
December 11,2023
7.4. Fieldhouse Hard Court
Mr.Dalton presented the staff report.
Commissioner Wagner noted the City Council's expectation is to have a turf option available over any
hard court installed.
8.1 Year- End Presentation to Council
Mr.Dalton presented the staff report.
Commissioner Wagner noted the total revenue line under ice revenues was empty,and asked for a
total revenue page to be added.
Mr. Stremcha requested concessions revenue to be added to the report.
Motion by Commissioner Wagner and seconded by Commissioner Gulden to approve the
year- end presentation to the City Council with the abovementioned changes. Motion carried
4-0. (Commissioner Hecker was not present in the room at the time of the vote).
9. Motion to adjourn regular meeting
Motion by Commissioner Gulden and seconded by Commissioner Wagner to adjourn the
meeting of the Multipurpose Facility Advisory Commission. Motion carried 5-0.
The meeting was adjourned at 8:40 p.m.
Minutes prepared by Laura Estby.
Mike Wes ting Chair
Tina Allard, City Clerk
P-D / EKED BY
NATURE