4.1 ERMUSR 04-09-2024��i
Elk River ,
Municipal Utilities UTILITIES COMMISSION MEETING
TO:
FROM:
ERMU Commission
Tony Mauren — Governance & Communications Manager
MEETING DATE:
AGENDA ITEM NUMBER:
April 9, 2024
4.1
SUBJECT:
Commission Policy Review — G.2d — Commission Member Role, Responsibilities, and Orientation
ACTION REQUESTED:
Review the policy and provide comment
BACKGROUND/DISCUSSION:
This month commissioners are reviewing policy G.2d — Commission Member Role,
Responsibilities, and Orientation to make comments, ask questions, or recommend updates.
This policy describes the role and responsibilities of ERMU Commission members when acting
in their capacity as a Commission in accordance with applicable law. The Commission also
establishes its expectations for the orientation of new Commission members.
ATTACHMENTS:
• ERMU Policy — G.2d —Commission Member Role, Responsibilities, and Orientation
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1 Diver ..._
Municipal Utilities
COMMISSION POLICY
Section:
Governance
Category:
Governance Policies
Policy Reference:
Policy Title:
Commission Member Role,
G.2d
Responsibilities, and Orientation
PURPOSE:
With this policy, the Commission describes the role and responsibilities of ERMU Commission
members when acting in their capacity as a Commission in accordance with applicable law. The
Commission also establishes its expectations for the orientation of new Commission members.
POLICY:
The Commissioners of ERMU act in the interests of customers, employees and other
stakeholders. ERMU stakeholders expect the Commission to make policy decisions that ensure
appropriate organizational performance as set forth in the Commission's adopted Vision, Core
Purpose, Mission, and Core Values.
Consistent with this general statement:
1. The Commission will continuously create and enhance connections between ERMU and its
stakeholders.
2. The Commission will produce, maintain and use written governing policies that, at the
broadest levels, address each of the following categories of deliberation and decision -
making.
a. Authority and Purpose: Policies that recognize the Utilities' and Commission's right to
exist, and authorities and policies to define organizational core purpose.
b. Governance: Policies that specify how the Commission conceives, carries out and
monitors its own tasks.
c. Commission -Management Connection: How organizational authority is delegated, its
proper use is monitored, and the General Manager is accountable for ERMU's
performance.
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ERMU Commission Policy — G.2d Commission Member Role, Responsibilities, and Orientation
d. Delegation to Mana_eg ment: Limitations on executive authority that establish the
prudence and ethics boundaries within which all executive activity and decisions must
take place.
e. Results: ERMU's outcomes, impacts and benefits.
3. The Commission will measure and evaluate the General Manager's performance against its
Results and Delegation to Management policies.
4. Commission members will perform their responsibilities to protect and enhance the value of
ERMU, exercising due diligence and using sound business judgment consistent with
ERMU's enabling legislation and other applicable laws.
5. The ERMU Commission is committed to excellent governance. This requires that individual
Commissioners be well-informed about ERMU, its customers and stakeholders, the utility
business, prudent financial management, and the Commission's own governance structure
and processes. Consistent with this commitment and Commission policies, the ERMU
Commission will develop, implement and maintain current a formal orientation program for
new Commission members.
POLICY HISTORY:
Adopted May 9, 2017
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