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3.1 LIBMIN 10-24-2023.docxMeeting of the Elk River Library Board Held at the Elk River Library Community Room Tuesday October 24, 2023 Members Present: Chair Isaac Blaske, Commissioners Carole Boelter, Sara Soukup, Michelle Hegarty, Kelly Voss Members Absent: none Council Liaison: Mayor Dietz Staff Present: GRRL Patron Services Supervisor Jeannette Burkhardt, Library Services Coordinator Margot Barry, Parks and Recreation Manager Michael Hecker, Recording Secretary Dawn Larson I . Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Library Board was called to order at 5:29 p.m. by Chair Blaske. 2. Consider Agenda Moved by Commissioner Boelter and seconded by Commissioner Soukup to approve the October 24, 2023, agenda with the addition of item 5.4, the report from the Mayor. Motion carried 5-0. 3. Consent Agenda Moved by Commissioner Soukup and seconded by Commissioner Boelter to approve: 3.1 April 24, 2023, minutes. 3.2 April, May, June, July, August, September 2023 Revenue and Expense Reports. Motion carried 5-0. 4. Open Forum No one appeared for Open Forum. S. General Business 5.1 Forecast a list of annual goals and projects Commissioner Boelter shared that the last time the board discussed this the focus was going to be on doing more outreach like Elk Riverfest. Chair Blaske said that he attended the library booth at Elk Riverfest this past summer and he felt like it was busy and a good experience. Ms. Barry agreed that the event was well attended, and the staff gave away many books, library card applications and information about programs. Chair Blaske asked Ms. Barry if there were events coming up in the next quarter. Ms. Barry shared that while she is doing a lot of networking with other organizations in the area to build relationships and create opportunities the next events would not be until Spring. She recently attended an event called Community Connect and had similar success to Elk Riverfest. Library Board Minutes October 25, 2023 Page 2 Mayor Dietz asked Ms. Barry about an update on the flooring that is replacing the cork flooring near the teen area. Ms. Barry confirmed that the cork flooring will be replaced next year with tile like other areas of the library. 5.2 Patron Services Supervisors Report Ms. Burkhardt presented her report. The monetary total that will be given to the library in November from the Marcile Carlson family is $154,897.12. As Ms. Barry requests money for specific things at the Elk River Library, the Regional Library Board will review the request and approve or deny. The money will be kept within the Elk River Library system. Regarding the Collection Development Committee portion of the report, Mayor Dietz asked Ms. Barry if any issues had come up with the Elk River library collection. Ms. Barry said that there has not been, but if something did, they have a process in place to handle those inquiries. Ms. Barry also clarified that the year-end campaign in her report is region wide and not just Elk River like the locally growin' campaign. 5.3 Library Services Coordinator Report Ms. Barry presented her report. She expressed that she would like to coordinate with the City on more visits to the Elk River Farmers Market in 2024. The library is planning to reconfigure the layout of the shelving and seating areas in both the adult section and the children's section. Because of this they are going to hold off on purchasing new seating for the children's area but are considering sturdy bean bag chairs as an option when the time comes. Ms. Barry also explained more about the updates with the art currently hanging in the library. Some pictures will be reframed and moved, while new art may be coming in soon with a rotating schedule of local artists. City staff will assist in the hanging process. The board briefly discussed the Friends of the Library book sale coming up on the 26, 27, and 28`''. Commissioner Boelter asked how many people belong to the Friends group. Ms. Barry said there about seven, but they could use more. Ms. Barry mentioned that Library at the Capital Day is coming up. Some friends of the library usually attend the event, but board members could go as well. She will get the information to Secretary Larson to disperse to the board members. Ms. Barry also mentioned that the seating in the teen area needs to be cleaned but she will reach out to City staff about that separately. 5.4 City Council Report 11�EIE 1 INATUREI Library Board Minutes October 25, 2023 Page 3 Mayor Dietz had a couple of discussion items he wanted to bring up to the board. The lip on the curb outside the main entrance of the library needs to be fixed. He will speak to City Staff to get this fixed. The paintings above the fireplace were donated by Mayor Dietz's mother-in-law so he is happy to hear they are being matted and framed. He also thinks moving them away from the fireplace will keep them in better shape by avoiding the heat. Mayor Dietz informed city staff that the signs around the outside of the building and parking lot are faded and in bad shape. City staff will get those signs replaced in the spring. Mayor Dietz mentioned the attendance policy currently in place for the members of the library board. The library board members are scheduled to attend four meetings per year. They can miss one meeting without penalty but if they miss more than that they risk losing their seat on the board. Right now, one of the library board members have recently been placed in this situation. The City Council is reviewing the attendance policy of all boards and commissions right now and will decide and get back to the library board with the results. Once the attendance policy has been fully discussed and modified, that information will be given to each board member, so they are aware of the requirements for attending meetings. Mayor Dietz asked the library board and staff if they had an update on the status of the master gardeners that in previous years had done work on the gardens on the library grounds. Commissioner Boelter said she remembered that at one point the board discussed not having enough master gardeners involved to do the work. Ms. Barry and Ms. Burkhardt said they have not had any contact with the master gardeners, just the junior master gardener program contacts. Ms. Barry said she could reach out to the contact she has to see if there is an additional contact for the master program. Commissioner Boelter mentioned that she thought Rita Dreissig, a previous library board member, was involved with the master gardeners. Secretary Larson will pull the minutes from previous library board meetings when the status of the master gardeners was discussed. Mayor Dietz also asked about the status of parking in the round bout in front of the library. He had been asked about this by a library patron and wondered what happened with it or if there had been discussion. Secretary Larson will put the minutes for him from previous library board meetings. Mayor Dietz and the board also requested to move the yearly grounds walk through to April and then move the indoor building walk through to July. Secretary Larson will adjust the standing agenda items list to reflect this change. 6. Announcements I!®MESF! I NATUREEI Library Board Minutes October 25, 2023 7. Motion to Adjourn Page 4 Moved by Commissioner Voss and seconded by Commissioner Soukup to adjourn the meeting of the Elk River Library Board. Motion carried 5-0. The meeting was adjourned at 6:23 p.m. Minutes prepared by Dawn Larson. Michelle Hegarty, Vice -Chair Tina Allard, City Clerk PIT E8E1 lr NATURE