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7.2 sr 2025 Budget discussion (2)it ci Elk* River Request for Action To Item Number Multipurpose Facility A isory Commission 7.2 Agenda Section Meeting Date Prepared by Discussion June 10, 2024 Joe Stremcha, Assistant City Administrator Item Description Reviewed by 2025 Budget Discussion Cal Portner, City Administrator Reviewed by Action Requested Discuss the 2025 Budget. Background/Discussion The City Council will begin discussions about a new rate structure on June 17. This will remove any perceived conflicts of interest and establish revenues necessary for the facility to operate. The Multipurpose Facility Advisory Commission (M AC) will focus their budget discussions on expenses and non -rate related revenues such as concessions. The MFAC will recommend to the City Council the budget elements necessary to discuss appropriate facility rental rates. Financial Impact None Mission/Policy/Goal Responsible for every dollar — good stewards Attachments ■ 2025 FT Center Budget Draft as of June 6, 2024 The Elk River Vision A n elcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. PRNERER ji ATUR Updated.• January 2023 2025 BUDGET DETAIL Dent: 221-5400 - Multinuroose Facilitv Explanation/Detail of Supplies or Services 3464 3465 3466 3468 3469 3470 3485 3621 3629 3791 3792 3910 3918 3921 Ice Rental Admissions Dry Floor Events Skate Sharpening Special Event Admissions Catering3475 Facility Rentals - Field House Meeting/Party Rooms Elk River Youth Hockey Squatch3482 Advertising Fee Naming Rights/Sponsorship Interest Income Misc. Revenue ATM Revenue Cash Over/Short Sale of Assets Lease Revenue Transfers In PERSONAL SE ----- ---- " -- 4102 Overtime Pay 4103 Part Time Pay 4104 4105 4107 -. - IIIII 4109 Workers Comp 4110 4212 4217 4219 4259 4319 4321 4322 TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Gas/oil-� NEE Uniform Allowance Uniforms for staff Operating Supplies Office supplies Signs/banners Cleaning supplies Building supplies Safety supplies Water treatment for cooling towers Water Softener Salt Painting supplies - repairs, purchases of parts Landscape maintenance Skate sharpening supplies AV Equipment- meeting rooms Other Merchandise For Resale Tape, laces, mouthguards, socks, caps, etc. 83,44 28,001 U* CHARGESZamboni TOTAL SUPPLIES SERVICES & Other Professional Services Interior Design/Branding Consult SEE Telephone Postage e Postag4331 ®� Conferences/Schools Minnesota Ice Arena Managers Conference Comments: 'BD based on City Council Work Session 'BD based on City Council Work Session 3485 - Naming Rights 65,000 F&T 28,500 Cornerstone 19,500 Kiser Const. 113,000 19,500 Field House Naming Rights 'BD based on City Council Work Session 3482 - Rink Advertising 2025 Estimated Amounts INT, Ma - - FAM FT Center Supporting Partners - $2,500 list price Alloc Sun Mechanical 1,875 Collins Brothers Towing 1,875 Park Dental 1,875 JL Architects 1,875 Home Comfort Heating & Air Conditioning 1,875 AB Welding 1,875 Rotz Excavating 1,500 Premium Partners - $5,000 list price Power Within Chiropractor 3,750 Elk River Liquor 3,750 Dasher Boards - $1,200 list price Metro Tent Rental 1,200 Rockwoods 1,200 State Farm 1,200 Papa Johns 1,200 Deanos 1,200 Greenscape 1,200 World Class Auto Body 1,200 Elk River Family Dentistry 1,200 Elk River Youth Hockey Association 6,000 iBackCheck 1,200 Zamboni Wrap Rotz Excavating 4,500 Other Sponsorships (signed prior to sponsorships) Metal Craft 3,750 First Bank of Elk River 3,750 Bank of Elk River 4,500 Total 53,550 Dent: 221-5400 - Multinurnose Facilitv Acct. No. Explanation/Detail of Supplies or Services 2020 Actual 2021 Actual 2022 Actual 2023 Actual 2024 BUDGET 3131124 Actual 2025 BUDGET 4349 4359 4361 4389 4401 4409 4415 4433 4437 4438 4520 4560 4602 4612 4721 Other training STAR Classes - 34,661 - 10,664 - - Management/Training 1,000 1,000 Marketing Building sponsorship si na a 4,000 473 5,000 128 3,822 3,739 2,765 1,000 2,000 Building & event marketing 3,000 3,000 Publishing Printed marketing materials 1,400 624 3,000 7,856 9,784 22,334 26,272 1,200 3,000 Employment ads 200 Insurance Property insurance 29,500 14,182 - 225,442 301,064 456,054 419,509 29,500 Auto insurance - Utilities Natural gas 479,000 37,244 507,250 23,429 39,657 82,359 73,912 145,000 153,000 Garbage 4,000 4,250 Electric, water, sewer 330,000 350,000 Building/Equipment Repair & Maint. Security monitoring / Repairs 31,000 10,129 31,200 life) 2,362 7,582 7,820 21,690 2,000 2,100 Sprinkler inspections 2,000 2,100 Mechanical repairs & inspections 12,000 12,000 Building repairs 10,000 10,000 Zamboni - repairs, sharpen blades, etc. 2,500 2,500 Alternatinci Zamboni battery replacement two year - - Electrical service 2,500 2,500 Doorway into Turf Area - Turf Area - Electric service Contractual Services Ice program maintenance 21,800 3,770 21,300 7,008 7,884 38,178 694 3,000 3,000 Plowing contract 2,000 - Software service agreement/hostingagreement/hosting 4,500 41500 Finnly Ice Program Management 3,300 3,300 Rink Tec Maintenance Contract 9,000 10,500 Equipment rental Copier lease - $657/mo 800 984 800 460 705 710 1,060 - - Miscellaneous 800 800 Dues/Subscriptions M IAMA 1,000 360 1,100 300 350 MRPA memberships 700 750 Taxes & Licenses Property Taxes - leased space - - - 2,123 6,008 5,510 Credit Card Fees TOTAL SERVICES & CHARGES CAPITAL OUTLAY Buildings & Structures Si na e Offset 7,000 2,009 9,500 278,403 - 440,185 39,577 629,943 - 567,139 581,650 113,000 70,623 - 586,300 132,500 - 36,753 - 199,844 113,000 132,500 Equipment AV Equipment- meeting rooms - - - - 764,147 (398,065) 76,330 - - - 7,380 199,844 8,051 - - Zamboni - - TOTAL CAPITAL OUTLAY DEBT SERVICE Copier Leases Principal 113,000 7,400 - - 132,500 7,380 - 8,051 7,400 - - - - 20,720 Interest TOTAL DEBT SERVICE TRANSFER - Capital Reserve (Zamboni loan) TOTAL MPF EXPENDITURES REVENUES OVER/(UNDER) EXPENDITURES 1,259,152 (302,969) 1,491,091 247,197 1,803,599 (374,788) 1,577,400 (200,400) 318,091 (24,249) 1,676,523 ######## Comments: 2022 Utilities 136,457 Natural gas 3,816 Garbage 315,781 Electric,water,sewer /2 of CivicRec cost, Recreation is paying for remaining 1/2 `Proposed amount is $9,500 for 2023 `moved to Operating Supplies ropier leases considered debt service due to change in accounting principal 2025 BUDGET DETAIL Dept: 221-5410 - Hockey Program Acct. No. Explanation/Detail of Supplies or Services 2020 Actual 2021 Actual 2022 Actual 2023 Actual 2024 BUDGET 3/31/24 Actual 2025 BUDGET 3461 4219 4359 4409 4438 REVENUES: Recreation Fees TOTAL REVENUES EXPENDITURES: SUPPLIES Operating Supplies Jerseys 27,675 58,658 80,990 142,982 230,000 1 64,223 230,000 27,675 18,853 58,658 22,064 80,990 31,928 142,982 24,055 230,000 25,000 64,223 1 24,638 230,000 25,000 18,853 - 22,064 - 31,928 - 24,055 400 25,000 25,000 TOTAL SUPPLIES SERVICES & CHARGES Publishing Face Book Ads 25,000 200 24,638 - 25,000 200 2,903 5,997 16,581 51,658 200 200 Electronic billboard Break Away) - Contractual Services Referees 72,000 19,150 72,000 4,290 5,290 5,899 41782 22,000 22,000 Participating arena's fees 50,000 50,000 Credit card fees TOTAL SERVICES & CHARGES TOTAL EXPENDITURES - HOCKEY REVENUES OVER/(UNDER) EXPENDITURES 5,500 2,044 7,193 26,046 1,629 11,287 33,351 25,307 22,480 54,408 26,582 56,840 80,895 62,087 77,700 102,700 127,300 21,194 45,832 18,391 72,200 97,200 132,800 Comments: Summer M/Breakaway program TBD 6/12/2024 2025 BUDGET DETAIL Dept: 221-5420 -Skating Program Acct. No. Explanation/Detail of Supplies or Services 2020 Actual 2021 Actual 2022 Actual 2023 Actual 2024 BUDGET 3/31/24 Actual 2025 BUDGET 3461 3465 4103 REVENUES: Recreation Fees Admissions - Skate show TOTAL REVENUES EXPENDITURES: PERSONAL SERVICES Part Time Pay - 25,877 42,531 58,566 60,000 18,972 60,000 - - - - 1,685 25,877 6,752 42,531 10,733 58,566 13,450 60,000 14,000 18,972 4,019 60,000 15,000 4105 FICA 104 419 665 840 900 249 1,000 4107 Medicare 24 98 156 196 300 58 300 4219 4359 4409 4438 6/1 TOTAL PERSONAL SERVICES SUPPLIES Operating Supplies Supplies for skate show 1,813 603 7,269 3,333 11,554 4,451 14,486 5,074 15,200 3,800 4,326 885 16,300 5,250 603 - 3,333 - 4,451 - 5,074 1,000 Uniforms for instructors 500 750 US Figure Skate supplies / Registrations 3,300 3,500 TOTAL SUPPLIES SERVICES & CHARGES Publishing Skate Show programs 3,800 250 885 - 5,250 250 399 - - - Skate Show Advertising - Star News - Advertising for Skating lessons 250 250 Contractual Services Guest Skater / Senior skaters - - - 631 1,566 1,896 1,768 Tech - to mix music for show - back drops and lighting for skate show - Design for Skate Show Logo - Credit card fees TOTAL SERVICES & CHARGES TOTAL EXPENDITURES -SKATING 2024 1,700 781 1,030 3,446 1,566 12,168 1,896 17,901 1,768 21,328 1,950 20,950 781 5,992 250 21,800 Comments: TBD Dept: 221-5420 -Skating Program Acct. 2020 2021 2022 2023 2024 3/31/24 2025 No. Explanation/Detail of Supplies or Services I Actual Actual Actual Actual BUDGET Actual BUDGET REVENUES OVER/(UNDER) EXPENDITURES (3,446) 13,709 24,630 37,238 39,050 12,980 38,200 6/12/2024 Comments: 2025 BUDGET DETAIL Dept: 221-6430 -Concessions Acct. No. Explanation/Detail of Supplies or Services 2020 Actual 2021 Actual 2022 Actual 2023 Actual 2024 BUDGET 3/31/24 Actual 2025 BUDGET 3467 3622 3792 TBD TBD TBD 4103 REVENUES: Concessions Vending Machines Cash Over/Short Liquor Sales Events Liquor Sales (nights/weekends) Catering TOTAL REVENUES EXPENDITURES: PERSONAL SERVICES Part Time Pay 25,096 5,000 8,165 139,945 217,000 89,138 220,000 5,201 12,927 23,767 6,312 12,000 2,033 24,000 511 30,297 13,860 17,927 - 31,932 2,332 146,257 42,655 229,000 55,000 91,682 20,952 125,000 30,000 125,000 524,000 66,000 4104 PERA - 23 - 58 - 4105 FICA 859 145 2,659 4,000 1,299 4,000 4107 Medicare 201 34 622 1,000 304 1,000 4219 4259 4438 TOTAL PERSONAL SERVICES SUPPLIES Operating Supplies Concessions License 14,920 1,574 2,511 5,225 45,959 7,333 60,000 3,100 22,613 4,794 71,000 37,360 13,806 7,404 20,205 58,008 600 1 600 Concession Stand Supplies 500 10,000 Liquor License 5,200 Liquor Liability Insurance 5,000 Liquor Supplies 5,000 Cateri ng/Restu rant License 5,000 Catering Supplies 5,000 Point of Sale System Set Up Fee 21000 - Point of Sale Annual Subscription 1,560 Other Merchandise For Resale Supplies and products for resale (Concessions) 80,000 28,644 220,000 15,380 7,404 25,430 65,341 1,117 80,000 80,000 Supplies and products for resale (Liquor) 77,500 Supplies and products for resale (Catering) 62,500 TOTAL SUPPLIES SERVICES & CHARGES Credit Card Fees TOTAL SERVICES & CHARGES TOTAL EXPENDITURES - CONCESSIONS REVENUES OVER/(UNDER) EXPENDITURES 83,100 33,438 2,515 257,360 30,300 (3) 7,404 10,523 27,941 3,991 1117 112,417 33,840 143,100 85,900 2515 58,566 33,116 328,360 195,640 Comments: 'Spring 2023 - Bernicks now servicing vending machines, Terminate contract in 2025. 50 events - 2500ea. w/ 100 % mark up 50 events - 2500ea. w/ 100 % mark up 4103 - Part Time Pay 50,000 Concessions 8,000 Extra Liquor Staff (50 events) 8,000 Extra Catering Staff (50 events) 66,000 $1,250 each event (x50) + $15,000 nights/weekends) $1,250 each event (x50) TBD Performance Measures & Goals for 2025 Division: FT Center Completed by: Joe Stremcha Date: June 6, 2024 (Jan 1 - May 31) Performance Measure 2020 Actual 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Ice Hours: Hours Sold 13104 23680 33367 33700 33800 13582 Total Hours Utilized 23801 33761 43469 43598 43600 13946 Turf Hours: Hours Sold 212 435 832 13087 13200 649 Total Hours Utilized 212 822 13644 13707 23000 13028 Meeting Room Hours: Hours Sold 0 157 273 298 375 179 Total Hours Utilized 153 13513 23795 13904 33000 13385 Division Goal Goal Objective/Task Market the facility as a destination Work with Communications Division to develop and implement marketing that showcases the features of the facility. Develop and attract non -ice events. Increase room and event rentals Facilitate Marking Strategy that will drive customers to rent space and book large events on the FT Center Increase facility revenue Identify specific programs and revenue streams to increase participation and customer base of the facility. Increase facility programing Increase current programming participation and revenues. Develop new facility programing opportunities to increase facility usership and promote exposure of the facility amenities to our community and increase revenue. Expand concessions services Obtaining liquor and catering licensing requirements to enhance concessions capabilities to provide services in house. Update facility maintenance plan Evaluate the needs of the facility for maintenance protocols and establish staffing levels that will support facility mission and goals. 2024 BUDGET DETAI Dept: FT Center - Special Revenue Fund Acct. No. Explanation/Detail of Supplies or Services 2020 Actual 2021 Actual 2022 Actual 2023 Actual 2024 BUDGET 3131124 Actual 2025 BUDGET 3461 3464 3465 3466 3467 3468 3469 3470 3475 3482 3485 3621 3622 3626 3629 3791 3792 3910 3918 3921 4101 4102 4103 4104 4105 4107 4108 4109 4110 4212 4217 REVENUES: Recreation Fees Ice Rental Admissions Dry Floor Events Concessions Skate Sharpening Special Event Admissions Catering Facility Rentals - Field House Meeting/Party Rooms Elk River Youth Hockey Squatch Advertising Fee Naming Rights/Sponsorships Interest Income Vending Machines Contributions Misc. Revenue ATM Revenue Cash Over/Short Sale of Assets Lease Revenue Transfer In Use of Fund Balance TOTAL REVENUES EXPENDITURES: PERSONAL SERVICES Regular Pay Overtime Pay Part Time Pay P E RA FICA Medicare Insurance Workers Comp Unemployment Compensation TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Uniform Allowance 27,675 84535 123521 201548 290,000 83,195 290,000 314,493 638,434 654744 807,498 893500 188559 45,000 4,299 35,099 24,822 44,448 45,000 18,488 451000 - 6,810 6,355 (7,906) 7,000 465 - 25,096 5,000 8,165 139,945 217,000 89,138 2201000 E 419 - 395 2,647 2,000 1,407 3,000 - - - 556 - - - - 2,434 - 81380 106,497 188,000 173,139 57,907 F 5,387 I 31,952 I 51,833 1 54738 1 156,000 - - 65,000 - - 20,100 - 3,300 - 65,000 4,488 55,000 23,000 130,975 1131000 64,250 113,000 16,250 132500 6,183 227 1799 1,944 2,000 336 - 5,201 12,927 23767 6,312 12,000 2,033 24,000 - 2755 - 51756 - 2,000 - 860 3,434 31568 5741 4500 1,490 - - - - - 400 - - 529 - - 1,200 30,000 200 - - - 371572 - - - 3,061 - 655,000 200,000 - - 424,054 246,176 1,058,645 395,385 1,893J41 425,318 1 J76,616 491,087 - 1,896,000 567,450 468J19 111,492 - 814,500 474560 1,052 9,288 9501 7,361 - 3,221 - 91,270 10809 186,897 290,073 122,000 8101 258,216 23,117 37,347 42, 316 50552 45,800 12,089 481884 20,650 30,982 37701 47709 42750 11, 949 45,410 4,846 7,246 8,818 11,157 10,150 2795 10751 34,728 62,858 75,099 93,852 102,900 23,332 112,455 5,610 14,689 20,392 10,122 9,600 6,116 20,202 - 427A49 244 - 666,464 11 1708 807J50 87 140 1,002,053 44 - 900,650 250 - 252,685 93 - 970,478 250 - I - 1 1,007 2556 1500 - 21500 Comments: 4219 Operating Supplies 4259 Merchandise For Resale TOTAL SUPPLIES SERVICES & CHARGES 4319 Professional Services 4321 Telephone 4322 Postage 4331 Conferences/Schools 4349 Marketing 4359 Publishing 4361 Insurance 4389 Utilities 4401 Building/Equipment Maint. 4409 Contractual Services 4415 Equipment Rental 4433 Dues/Subscriptions 4437 Taxes & Licenses 4438 Credit Card Fees TOTAL SERVICES & CHARGES CAPITAL OUTLAY 4520 Buildings & Structures 4560 Equipment Zamboni TOTAL CAPITAL OUTLAY DEBT SERVICE 4602 Lease Principal 4612 Lease Interest TOTAL DEBT SERVICE 4721 TRANSFER - General Fund TOTAL EXPENDITURES CHANGE IN FUND BALANCE FUND BALANCE - BEGINNING FUND BALANCE - ENDING 95,363 108, 690 100593 119750 78,850 51, 946 117485 14,257 7542 20,205 59,077 81,200 28,644 221,200 10%864 116,243 121,892 1 181,427 161,800 1 80,683 1 341,435 8,174 28X6 7,846 81 - - - 2,722 4A27 4,829 4,815 5,100 815 5,100 - 67 11 2 50 33 50 822 403 55 165 1 X0 - 2 X0 - 3401 - 1004 4, 000 473 5, 000 128 3,822 3739 3,165 1, 850 624 3 A50 7,856 9784 22,334 26,272 29,500 14,182 - 225A42 301,064 456,054 419509 479X0 37,244 507,250 23A29 39,657 82,359 73,912 31 X0 M 129 31,200 504 13579 24 A01 73,348 9300 22,920 93,300 7, 008 704 38,178 694 800 984 800 460 705 710 1, 060 1, 000 360 1,100 4,921 8,979 1303 13,177 14,200 7,349 9500 286,626 453,038 654,319 626,864 661,300 95,113 658,750 39577 - - 113, 000 - 132500 36753 - 1 W 844 - - - 76,330 - 19%844 113,000 - 132,500 71380 8,051 7400 - - - 7,380 8,051 7,400 - - - - 20,720 I*Interfund Loan for Zamboni 823,939 1,312,075 1,591,341 2,018,239 1,844,150 428,481 2,123,883 (39%885) (253,430) 302,400 (241,623) 51,850 40,238 (1,30%383) " " " " " " FALSE (68,433) 233,969 (7,654) 44,196 44,196 233,967 (7,654) 441196 84,434 (1,265,187)