07-23-2024 Library Board Meeting Packet
Library Board
Regular Meeting
Agenda
Tuesday, July 23, 2024
5:30 p.m.
Elk River Public Library
Community Room
1. CALL MEETING TO ORDER
2. CONSIDER AGENDA
3. CONSENT AGENDA
Considered to be routine and noncontroversial by the Library Board and will be approved by one motion. There will be no separate discussion of these items unless a board
member, staff member, or citizen so requests, in which case the item will be removed from the consent agenda and considered under the regular agenda.
3.1 April 23, 2024, Minutes
3.2 April, May, June 2024 Revenue and Expense Summaries
4. OPEN FORUM
An opportunity for residents and guests to provide comments and feedback to the Library Board regarding items not on the agenda. Information provided in Open Forum will
not be discussed by the Library Board; rather, the information will be referred to staff and/or scheduled for discussion at a future meeting.
5. GENERAL BUSINESS
General action items in which the Library Board receives information from city staff or consultants and after deliberation acts on the item under consideration. General Business
items are not opportunities to receive or provide public input. However, the board may, at its sole discretion, solicit public feedback.
5.1 Remove Financial Reports from Meeting packets
5.2 Future of the Library Board
5.3 Indoor Building Walk through
5.4 Patron Services Supervisor Report
5.5 Library Services Coordinator Report
5.6 Assistant City Administrator Joe Stremcha Report
5.7 City Council Update Mayor John Dietz
6. ANNOUNCEMENTS
7. MOTION TO ADJOURN REGULAR MEETING
Meeting Protocol
No sidebar discussions
No interruptions
State your concern
Ensure you understand
Don’t take things personally
Adhere to time limits
Come prepared
Ensure all are heard
Meeting of the Elk River Library Board
Held at the Elk River Library Community Room
Tuesday April 23, 2024
Members Present: Vice-Chair Michelle Hegarty, Commissioners Carole Boelter, Sara Soukup, and Kelly Voss
Members Absent: Isaac Blaske
Council Liaison: Mayor Dietz
Staff Present: GRRL Patron Services Supervisor Jeannette Burkhardt, Library Services Coordinator Margot
Barry, Assistant City Administrator Joe Stremcha, Mayor John Dietz, Recording Secretary
Dawn Larson
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Library Board was called to order at
5:30 p.m. by Vice- Chair Hegarty.
2. Consider Agenda
Moved by Commissioner Boelter and seconded by Commissioner Soukup to approve the April 23,
2024, agenda. Motion carried 4-0.
3. Consent Agenda
Moved by Commissioner Boelter and seconded by Commissioner Soukup to approve:
3.1 October 24, 2023, minutes.
3.2 October, November, December 2023 and January, February, and March 2024 Revenue and
Expense Summaries.
Motion carried 4-0.
4. Open Forum
No one appeared for Open Forum.
5. General Business
5.1 Election of Board Positions
Commissioner Boelter nominated Commissioner Soukup for the position of Chair. She accepted.
No other nominations were made.
Commissioner Boelter nominated Commissioner Hegarty as Vice-Chair. She accepted. No other
nominations were made.
Commissioner Boelter nominated Commissioner Blaske as Secretary. He was not present. No
other nominations were made.
Library Board Minutes Page 2
April 23, 2024
-----------------------------
5.2 Review objectives and goals for 2024
Commissioner Hegarty shared that the board has previously discussed attending outreach events such as Elk
Riverfest and the Sherburne County Fair. Mayor Dietz shared that the Fair and Elk Riverfest are back-to-
back weekends in July this year.
Chair Soukup asked why the indoor walk through was not on the agenda for the meeting. Secretary Larson
shared that the walk through was not one of the agenda items added when it was sent out for approval.
Commissioner Boelter suggested to do the inside walk through in July and then do the outside one in
October. The board agreed with this. Secretary Larson pointed out that due to the cancelation of the
January meeting, the agenda items for that meeting were moved to this one.
Mayor Dietz asked if the board was supposed to review the city ordinances that pertained to them. Secretary
Larson said she was not informed of the need for the library to review them, but she will check with the
City Clerk to confirm.
The board members discussed the possibility of being at the Sherburne County Fair this year. Mrs. Barry
said she cannot confirm if the library will have a booth or not at this time, but she is thinking about it.
Mrs. Barry did confirm that the library will have staff working a booth at Elk Riverfest, Safety Camp and
once a month at the Farmers Market.
Vice Chair Hegarty mentioned that the board had previously discussed having a table outside the library
during the parade. Mrs. Barry said she is not sure if people would stop during the parade to visit the booth.
Mayor Dietz asked if the library would close until noon again this year. Mrs. Barry confirmed it would be.
Mr. Stremcha suggested that it may be more beneficial if the board members would be willing to walk in the
parade and hand out bookmarks. Mrs. Barry said she is in favor of this idea but is concerned it might take
away staffing resources from the library. She also mentioned that the library has costumes volunteers could
wear. Commissioner Boelter suggested contacting the Friends of the Library group to gather more people
for the event to create a larger presence. Mrs. Barry said she could reach out to them to confirm if they
would be available.
After some discussion by the board members, it was determined that no one would be able to attend the day
of the parade so they will skip that event this year.
Mrs. Barry will send Secretary Larson the summer schedule for the library events to send out to the board
members. If board members are interested, they can contact the library directly to attend an event. If three
or more board members plan on attending, they would just have to notify Secretary Larson so she can post
a public announcement.
Mrs. Barry suggested the board members attend the booth with library staff at the Safety Camp event the
Parks and Recreation department is having on July 9th . Vice Chair Hegarty and Commissioner Boelter said
they will be able to make it.
5.3 Patron Services Supervisor Report
Library Board Minutes Page 3
April 23, 2024
-----------------------------
Mrs. Burkhardt presented her report. She also shared that the survey referred to in her report is for kids 11-
18 years old.
5.4 Library Services Coordinator Report
Mrs. Barry presented her report. She shared that they hope to increase circulation now that the books are
more visible with shelving changes.
She is checking on an estimate to add new shelving. They are also modifying the small room in the kids’
areas to become a quiet and calming room. The Friends of the Library group is collaborating with them on
this.
The Elk River is number two behind St. Cloud in circulation numbers. During the locally growin’
fundraising campaign, the library hoped to raise $500 for play to learn kits and they came in just under
$1000.
5.5 Assistant City Administrator Joe Stremcha Report
Michael Hecker retired three weeks ago, and the Parks and Recreation Manager position has been posted to
the public. Mr. Stremcha is hoping to have someone in place by next library board meeting.
5.6 City Council Update Mayor John Dietz
Mayor Deitz shared that the City Council had a long discussion about the attendance policy at a recent
meeting. Board members need to attend 50% of the scheduled meetings and for absences to be excused
board members need to notify staff 24 hours in advance. Normally scheduled meeting dates will not change
to accommodate attendance requests of members.
Mayor Deitz stated that lip on the curb outside is off and needs repair. Mayor Dietz would like Mr.
Stremcha to follow up with the Public Works Director about that and the status of updating the faded signs
around the outside of the library.
Mayor Dietz commended Mrs. Barry for doing a good job and having a good working relationship with the
City of Elk River.
6. Announcements
7. Motion to Adjourn
Moved by Commissioner Boelter and seconded by Commissioner Hegarty to adjourn the meeting
of the Elk River Library Board. Motion carried 4-0.
The meeting adjourned at 6:30 p.m.
Minutes prepared by Dawn Larson.
Library Board Minutes Page 4
April 23, 2024
-----------------------------
___________________
Sara Soukup, Chair
___________________
Tina Allard, City Clerk
7-17-2024 08:47 AM CITY OF ELK RIVER PAGE: 1
BALANCE SHEET
AS OF: APRIL 30TH, 2024
211-LIBRARY
ACCOUNT # ACCOUNT DESCRIPTION BALANCE
_____________________________________________________________________________________________
ASSETS
======
211-1010 Cash - Library 185,680.06
211-1380 Interest Receivable 1,242.00
186,922.06
TOTAL ASSETS 186,922.06
==============
LIABILITIES
=========== ______________ ______________
EQUITY
======
211-2400 Fund Balance 226,185.41
TOTAL BEGINNING EQUITY 226,185.41
TOTAL REVENUE 2,326.31
TOTAL EXPENSES 41,589.66
TOTAL REVENUE OVER/(UNDER) EXPENSES ( 39,263.35)
TOTAL EQUITY & REV. OVER/(UNDER) EXP. 186,922.06
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 186,922.06
==============
7-17-2024 08:50 AM CITY OF ELK RIVER PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2024
211-LIBRARY
FINANCIAL SUMMARY 33.33% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
REVENUE SUMMARY
Library 112,000.00 375.65 2,326.31 2.08 109,673.69
TOTAL REVENUES 112,000.00 375.65 2,326.31 2.08 109,673.69
============= ============= ============= ======= =============
EXPENDITURE SUMMARY
Culture & Recreation
Library 125,000.00 25,090.97 41,589.66 33.27 83,410.34
TOTAL Culture & Recreation 125,000.00 25,090.97 41,589.66 33.27 83,410.34
TOTAL EXPENDITURES 125,000.00 25,090.97 41,589.66 33.27 83,410.34
============= ============= ============= ======= =============
REVENUES OVER/(UNDER) EXPENDITURES ( 13,000.00)( 24,715.32)( 39,263.35) 26,263.35
7-17-2024 08:50 AM CITY OF ELK RIVER PAGE: 2
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2024
211-LIBRARY
33.33% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
Library
=======
Taxes
211-3-0000-3111 Current Ad Valorem Taxes 79,000.00 0.00 ( 14.70) 0.02- 79,014.70
211-3-0000-3112 Delinquent Ad Valorem Taxes 0.00 0.00 14.70 0.00 ( 14.70)
TOTAL Taxes 79,000.00 0.00 0.00 0.00 79,000.00
Other Revenue
211-3-0000-3621 Interest Income 5,000.00 375.65 2,326.31 46.53 2,673.69
TOTAL Other Revenue 5,000.00 375.65 2,326.31 46.53 2,673.69
Transfers In
211-3-0000-3945 Transfer-Utilities 28,000.00 0.00 0.00 0.00 28,000.00
TOTAL Transfers In 28,000.00 0.00 0.00 0.00 28,000.00
_____________________________________________________________________________
TOTAL Library 112,000.00 375.65 2,326.31 2.08 109,673.69
Library Project
===============
Other Financing Sources _____________ _____________ _____________ _______ _____________
_____________________________________________________________________________
___________________________________________________________________________________________________________________
TOTAL REVENUE 112,000.00 375.65 2,326.31 2.08 109,673.69
============= ============= ============= ======= =============
7-17-2024 08:50 AM CITY OF ELK RIVER PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2024
211-LIBRARY
Culture & Recreation 33.33% OF YEAR COMP.
Library
CURRENT CURRENT YEAR TO DATE % OF BUDGET
DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
Personal Services _____________ _____________ _____________ _______ _____________
Supplies
211-4-5600-4219 Operating Supplies 8,000.00 703.94 2,723.44 34.04 5,276.56
TOTAL Supplies 8,000.00 703.94 2,723.44 34.04 5,276.56
Services & Charges
211-4-5600-4321 Telephone 1,200.00 0.00 ( 72.50) 6.04- 1,272.50
211-4-5600-4359 Publishing 500.00 0.00 0.00 0.00 500.00
211-4-5600-4361 Insurance 7,000.00 0.00 3,116.00 44.51 3,884.00
211-4-5600-4389 Utilities 33,300.00 5,145.31 8,498.48 25.52 24,801.52
211-4-5600-4401 Bldg Repair/Maint Services 19,800.00 7,421.66 10,074.18 50.88 9,725.82
211-4-5600-4405 Cleaning Services 35,000.00 4,980.00 9,960.00 28.46 25,040.00
211-4-5600-4409 Contractual Services 7,200.00 0.00 450.00 6.25 6,750.00
TOTAL Services & Charges 104,000.00 17,546.97 32,026.16 30.79 71,973.84
Capital Outlay
211-4-5600-4520 Buildings & Structures 0.00 6,840.06 6,840.06 0.00 ( 6,840.06)
211-4-5600-4560 Equipment 13,000.00 0.00 0.00 0.00 13,000.00
TOTAL Capital Outlay 13,000.00 6,840.06 6,840.06 52.62 6,159.94
___________________________________________________________________________________________________________________
TOTAL Library 125,000.00 25,090.97 41,589.66 33.27 83,410.34
___________________________________________________________________________________________________________________
TOTAL Culture & Recreation 125,000.00 25,090.97 41,589.66 33.27 83,410.34
___________________________________________________________________________________________________________________
TOTAL EXPENDITURES 125,000.00 25,090.97 41,589.66 33.27 83,410.34
============= ============= ============= ======= =============
REVENUES OVER/(UNDER) EXPENDITURES ( 13,000.00)( 24,715.32)( 39,263.35) 26,263.35
7-17-2024 8:53 AM D E T A I L L I S T I N G PAGE: 1
FUND : 211-LIBRARY ACTIVE ACCOUNTS ONLY PERIOD TO USE: Apr-2024 THRU Apr-2024
DEPT : 0000 Library SUPPRESS ZEROS ACCOUNTS: ALL
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/PO/JE # NOTE =====AMOUNT==== ====BALANCE====
------------------------------------------------------------------------------------------------------------------------------------
3-0000-3621 Interest Income
B E G I N N I N G B A L A N C E 1,950.66CR
4/30/24 5/22 B48396 09989 MONTHLY INTEREST - APR JE# 063067 375.65CR 2,326.31CR
============= APRIL ACTIVITY DB: 0.00 CR: 375.65CR 375.65CR
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4219 Operating Supplies
B E G I N N I N G B A L A N C E 2,019.50
4/01/24 3/28 A61603 EFT: 006120 05312 SUPPLIES 20300 354.18 2,373.68
GRAINGER INV# 9050456632 /PO#
4/01/24 3/28 A61663 EFT: 006131 05312 PAINT 32280 21.98 2,395.66
SHERWIN-WILLIAMS INV# 5544-3 /PO#
4/15/24 4/11 A62190 CHK: 127212 05331 BULK SALT 13048 168.00 2,563.66
STEP SAVER INC INV# 172205 /PO#
4/15/24 4/11 A62238 EFT: 006183 05331 SUPPLIES 25145 159.78 2,723.44
MENARDS - ELK RIVER INV# 033124 /PO#
============= APRIL ACTIVITY DB: 703.94 CR: 0.00 703.94
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4389 Utilities
B E G I N N I N G B A L A N C E 3,353.17
4/01/24 3/28 A61599 EFT: 006119 05312 WATER/ELECTRIC/SEWER 17700 2,669.30 6,022.47
ELK RIVER MUNICIPAL UTILI INV# 031324 /PO#
4/05/24 4/05 A61887 CHK: 127134 05322 MAR COMM GARBAGE SVC 10407 64.46 6,086.93
REPUBLIC SERVICES #899 INV# 899-004450065 /PO#
4/15/24 4/11 A62051 CHK: 127151 05326 NATURAL GAS 13845 20.97 6,107.90
CENTERPOINT ENERGY INV# 6781052-3 MAR 24 /PO#
4/24/24 4/24 A62585 EFT: 006325 05339 WATER/ELECTRIC/SEWER 17700 2,390.58 8,498.48
ELK RIVER MUNICIPAL UTILI INV# 041024 /PO#
============= APRIL ACTIVITY DB: 5,145.31 CR: 0.00 5,145.31
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4401 Bldg Repair/Maint Services
B E G I N N I N G B A L A N C E 2,652.52
4/15/24 4/11 A62183 CHK: 127175 05331 DAMPER REPAIRS 11926 2,706.00 5,358.52
HUMERATECH INV# 240319 /PO#
4/15/24 4/11 A62184 CHK: 127175 05331 AHU CONTROLLER REPLACEME 11926 2,683.77 8,042.29
HUMERATECH INV# 240325 /PO#
4/15/24 4/11 A62270 EFT: 006192 05331 HEAT PUMP REPAIRS 36620 2,031.89 10,074.18
YALE MECHANICAL LLC INV# 254503 /PO#
============= APRIL ACTIVITY DB: 7,421.66 CR: 0.00 7,421.66
7-17-2024 8:53 AM D E T A I L L I S T I N G PAGE: 2
FUND : 211-LIBRARY ACTIVE ACCOUNTS ONLY PERIOD TO USE: Apr-2024 THRU Apr-2024
DEPT : 5600 Library SUPPRESS ZEROS ACCOUNTS: ALL
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/PO/JE # NOTE =====AMOUNT==== ====BALANCE====
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4405 Cleaning Services
B E G I N N I N G B A L A N C E 4,980.00
4/15/24 4/11 A62186 CHK: 127201 05331 CLEANING SVCS - MAR 12651 2,490.00 7,470.00
PERFECTION PLUS, INC. INV# 315202 /PO#
4/15/24 4/11 A62188 CHK: 127201 05331 CLEANING SVCS - APR 12651 2,490.00 9,960.00
PERFECTION PLUS, INC. INV# 315273 /PO#
============= APRIL ACTIVITY DB: 4,980.00 CR: 0.00 4,980.00
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4520 Buildings & Structures
B E G I N N I N G B A L A N C E 0.00
4/15/24 4/11 A62067 CHK: 127173 05326 FLOORING-LIBRARY 14223 6,840.06 6,840.06
HILLER COMMERCIAL FLOORS INV# 2117002 /PO#
============= APRIL ACTIVITY DB: 6,840.06 CR: 0.00 6,840.06
*-*-*-*-*-*-*-*-*-*-*-*-*- 000 ERRORS IN THIS REPORT! *-*-*-*-*-*-*-*-*-*-*-*-*-*
** REPORT TOTALS ** --- DEBITS --- --- CREDITS ---
BEGINNING BALANCES: 16,585.89 2,037.86CR
REPORTED ACTIVITY: 25,090.97 375.65CR
ENDING BALANCES: 41,676.86 2,413.51CR
TOTAL FUND ENDING BALANCE: 39,263.35
7-17-2024 08:48 AM CITY OF ELK RIVER PAGE: 1
BALANCE SHEET
AS OF: MAY 31ST, 2024
211-LIBRARY
ACCOUNT # ACCOUNT DESCRIPTION BALANCE
_____________________________________________________________________________________________
ASSETS
======
211-1010 Cash - Library 175,747.87
211-1380 Interest Receivable 1,242.00
176,989.87
TOTAL ASSETS 176,989.87
==============
LIABILITIES
=========== ______________ ______________
EQUITY
======
211-2400 Fund Balance 226,185.41
TOTAL BEGINNING EQUITY 226,185.41
TOTAL REVENUE 2,698.24
TOTAL EXPENSES 51,893.78
TOTAL REVENUE OVER/(UNDER) EXPENSES ( 49,195.54)
TOTAL EQUITY & REV. OVER/(UNDER) EXP. 176,989.87
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 176,989.87
==============
7-17-2024 08:51 AM CITY OF ELK RIVER PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MAY 31ST, 2024
211-LIBRARY
FINANCIAL SUMMARY 41.67% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
REVENUE SUMMARY
Library 112,000.00 371.93 2,698.24 2.41 109,301.76
TOTAL REVENUES 112,000.00 371.93 2,698.24 2.41 109,301.76
============= ============= ============= ======= =============
EXPENDITURE SUMMARY
Culture & Recreation
Library 125,000.00 10,304.12 51,893.78 41.52 73,106.22
TOTAL Culture & Recreation 125,000.00 10,304.12 51,893.78 41.52 73,106.22
TOTAL EXPENDITURES 125,000.00 10,304.12 51,893.78 41.52 73,106.22
============= ============= ============= ======= =============
REVENUES OVER/(UNDER) EXPENDITURES ( 13,000.00)( 9,932.19)( 49,195.54) 36,195.54
7-17-2024 08:51 AM CITY OF ELK RIVER PAGE: 2
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MAY 31ST, 2024
211-LIBRARY
41.67% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
Library
=======
Taxes
211-3-0000-3111 Current Ad Valorem Taxes 79,000.00 0.00 ( 14.70) 0.02- 79,014.70
211-3-0000-3112 Delinquent Ad Valorem Taxes 0.00 0.00 14.70 0.00 ( 14.70)
TOTAL Taxes 79,000.00 0.00 0.00 0.00 79,000.00
Other Revenue
211-3-0000-3621 Interest Income 5,000.00 371.93 2,698.24 53.96 2,301.76
TOTAL Other Revenue 5,000.00 371.93 2,698.24 53.96 2,301.76
Transfers In
211-3-0000-3945 Transfer-Utilities 28,000.00 0.00 0.00 0.00 28,000.00
TOTAL Transfers In 28,000.00 0.00 0.00 0.00 28,000.00
_____________________________________________________________________________
TOTAL Library 112,000.00 371.93 2,698.24 2.41 109,301.76
Library Project
===============
Other Financing Sources _____________ _____________ _____________ _______ _____________
_____________________________________________________________________________
___________________________________________________________________________________________________________________
TOTAL REVENUE 112,000.00 371.93 2,698.24 2.41 109,301.76
============= ============= ============= ======= =============
7-17-2024 08:51 AM CITY OF ELK RIVER PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MAY 31ST, 2024
211-LIBRARY
Culture & Recreation 41.67% OF YEAR COMP.
Library
CURRENT CURRENT YEAR TO DATE % OF BUDGET
DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
Personal Services _____________ _____________ _____________ _______ _____________
Supplies
211-4-5600-4219 Operating Supplies 8,000.00 2,751.15 5,474.59 68.43 2,525.41
TOTAL Supplies 8,000.00 2,751.15 5,474.59 68.43 2,525.41
Services & Charges
211-4-5600-4321 Telephone 1,200.00 0.00 ( 72.50) 6.04- 1,272.50
211-4-5600-4359 Publishing 500.00 0.00 0.00 0.00 500.00
211-4-5600-4361 Insurance 7,000.00 0.00 3,116.00 44.51 3,884.00
211-4-5600-4389 Utilities 33,300.00 87.23 8,585.71 25.78 24,714.29
211-4-5600-4401 Bldg Repair/Maint Services 19,800.00 5,674.04 15,748.22 79.54 4,051.78
211-4-5600-4405 Cleaning Services 35,000.00 0.00 9,960.00 28.46 25,040.00
211-4-5600-4409 Contractual Services 7,200.00 1,791.70 2,241.70 31.13 4,958.30
TOTAL Services & Charges 104,000.00 7,552.97 39,579.13 38.06 64,420.87
Capital Outlay
211-4-5600-4520 Buildings & Structures 0.00 0.00 6,840.06 0.00 ( 6,840.06)
211-4-5600-4560 Equipment 13,000.00 0.00 0.00 0.00 13,000.00
TOTAL Capital Outlay 13,000.00 0.00 6,840.06 52.62 6,159.94
___________________________________________________________________________________________________________________
TOTAL Library 125,000.00 10,304.12 51,893.78 41.52 73,106.22
___________________________________________________________________________________________________________________
TOTAL Culture & Recreation 125,000.00 10,304.12 51,893.78 41.52 73,106.22
___________________________________________________________________________________________________________________
TOTAL EXPENDITURES 125,000.00 10,304.12 51,893.78 41.52 73,106.22
============= ============= ============= ======= =============
REVENUES OVER/(UNDER) EXPENDITURES ( 13,000.00)( 9,932.19)( 49,195.54) 36,195.54
7-17-2024 8:54 AM D E T A I L L I S T I N G PAGE: 1
FUND : 211-LIBRARY ACTIVE ACCOUNTS ONLY PERIOD TO USE: May-2024 THRU May-2024
DEPT : 0000 Library SUPPRESS ZEROS ACCOUNTS: ALL
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/PO/JE # NOTE =====AMOUNT==== ====BALANCE====
------------------------------------------------------------------------------------------------------------------------------------
3-0000-3621 Interest Income
B E G I N N I N G B A L A N C E 2,326.31CR
5/31/24 7/02 B48775 10052 MAY INTEREST ALLOCATION JE# 063434 371.93CR 2,698.24CR
============= MAY ACTIVITY DB: 0.00 CR: 371.93CR 371.93CR
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4219 Operating Supplies
B E G I N N I N G B A L A N C E 2,723.44
5/20/24 5/16 A63612 CHK: 127402 05360 SUPPLIES 15887 452.22 3,175.66
DACOTAH PAPER CO INV# 80227 /PO#
5/20/24 5/16 A63703 CHK: 127432 05368 SUPPLIES 12027 2,298.93 5,474.59
MIDWEST MECHANICAL SOLUTI INV# P24851-1 /PO#
============= MAY ACTIVITY DB: 2,751.15 CR: 0.00 2,751.15
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4389 Utilities
B E G I N N I N G B A L A N C E 8,498.48
5/10/24 5/09 A63349 CHK: 127372 05355 APR COMM GARBAGE SVC 10407 64.46 8,562.94
REPUBLIC SERVICES #899 INV# 899-004468944 /PO#
5/10/24 5/09 A63360 CHK: 127357 05355 NATURAL GAS 13845 22.77 8,585.71
CENTERPOINT ENERGY INV# 6781052-3 APR 24 /PO#
============= MAY ACTIVITY DB: 87.23 CR: 0.00 87.23
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4401 Bldg Repair/Maint Services
B E G I N N I N G B A L A N C E 10,074.18
5/20/24 5/16 A63464 EFT: 006427 05360 SPRING START UP-LIBRARY 11661 487.96 10,562.14
SPEEDCUTTERS OUTDOOR MAIN INV# 26540 /PO#
5/20/24 5/16 A63572 CHK: 127413 05360 FLOOR REPAIRS-LIBRARY 14223 5,103.58 15,665.72
HILLER COMMERCIAL FLOORS INV# 2119163 /PO#
5/20/24 5/16 A63581 EFT: 006450 05360 PEST CONTROL-LIBRARY 14717 82.50 15,748.22
BLACKHAWK PEST CONTROL, L INV# 48916 /PO#
============= MAY ACTIVITY DB: 5,674.04 CR: 0.00 5,674.04
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4409 Contractual Services
B E G I N N I N G B A L A N C E 450.00
5/06/24 5/02 A62918 CHK: 127338 05347 LIBRARY CLASS 4/20 13780 330.00 780.00
RUM RIVER ART CENTER INC INV# 1227612 /PO#
7-17-2024 8:54 AM D E T A I L L I S T I N G PAGE: 2
FUND : 211-LIBRARY ACTIVE ACCOUNTS ONLY PERIOD TO USE: May-2024 THRU May-2024
DEPT : 5600 Library SUPPRESS ZEROS ACCOUNTS: ALL
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/PO/JE # NOTE =====AMOUNT==== ====BALANCE====
5/06/24 5/02 A63042 CHK: 127298 05347 MAGIC OF ERIC CARLE-HALB 20818 350.00 1,130.00
LYNN HALBROOK INV# 042724 /PO#
5/10/24 5/09 A63365 CHK: 127361 05355 STORYTIME W/CRAFT-5/6,13 14941 225.00 1,355.00
MARILYN L DIRKSWAGER INV# 052024 /PO#
5/10/24 5/09 A63366 CHK: 127362 05355 STORYTIME W/CRAFT 3/4 14941 75.00 1,430.00
MARILYN L DIRKSWAGER INV# 3/4 & 4/22 /PO#
5/10/24 5/09 A63366 CHK: 127362 05355 STORYTIME W/CRAFT 4/22 & 14941 150.00 1,580.00
MARILYN L DIRKSWAGER INV# 3/4 & 4/22 /PO#
5/20/24 5/16 A63465 EFT: 006427 05360 MOWING & FERTILIZER-APR 11661 661.70 2,241.70
SPEEDCUTTERS OUTDOOR MAIN INV# 26545 /PO#
============= MAY ACTIVITY DB: 1,791.70 CR: 0.00 1,791.70
*-*-*-*-*-*-*-*-*-*-*-*-*- 000 ERRORS IN THIS REPORT! *-*-*-*-*-*-*-*-*-*-*-*-*-*
** REPORT TOTALS ** --- DEBITS --- --- CREDITS ---
BEGINNING BALANCES: 41,676.86 2,413.51CR
REPORTED ACTIVITY: 10,304.12 371.93CR
ENDING BALANCES: 51,980.98 2,785.44CR
TOTAL FUND ENDING BALANCE: 49,195.54
7-17-2024 08:49 AM CITY OF ELK RIVER PAGE: 1
BALANCE SHEET
AS OF: JUNE 30TH, 2024
211-LIBRARY
ACCOUNT # ACCOUNT DESCRIPTION BALANCE
_____________________________________________________________________________________________
ASSETS
======
211-1010 Cash - Library 192,858.59
211-1380 Interest Receivable 1,242.00
194,100.59
TOTAL ASSETS 194,100.59
==============
LIABILITIES
=========== ______________ ______________
EQUITY
======
211-2400 Fund Balance 226,185.41
TOTAL BEGINNING EQUITY 226,185.41
TOTAL REVENUE 30,935.02
TOTAL EXPENSES 63,019.84
TOTAL REVENUE OVER/(UNDER) EXPENSES ( 32,084.82)
TOTAL EQUITY & REV. OVER/(UNDER) EXP. 194,100.59
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 194,100.59
==============
7-17-2024 08:51 AM CITY OF ELK RIVER PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: JUNE 30TH, 2024
211-LIBRARY
FINANCIAL SUMMARY 50.00% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
REVENUE SUMMARY
Library 112,000.00 28,236.78 30,935.02 27.62 81,064.98
TOTAL REVENUES 112,000.00 28,236.78 30,935.02 27.62 81,064.98
============= ============= ============= ======= =============
EXPENDITURE SUMMARY
Culture & Recreation
Library 125,000.00 11,126.06 63,019.84 50.42 61,980.16
TOTAL Culture & Recreation 125,000.00 11,126.06 63,019.84 50.42 61,980.16
TOTAL EXPENDITURES 125,000.00 11,126.06 63,019.84 50.42 61,980.16
============= ============= ============= ======= =============
REVENUES OVER/(UNDER) EXPENDITURES ( 13,000.00) 17,110.72 ( 32,084.82) 19,084.82
7-17-2024 08:51 AM CITY OF ELK RIVER PAGE: 2
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: JUNE 30TH, 2024
211-LIBRARY
50.00% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
Library
=======
Taxes
211-3-0000-3111 Current Ad Valorem Taxes 79,000.00 28,236.78 28,222.08 35.72 50,777.92
211-3-0000-3112 Delinquent Ad Valorem Taxes 0.00 0.00 14.70 0.00 ( 14.70)
TOTAL Taxes 79,000.00 28,236.78 28,236.78 35.74 50,763.22
Other Revenue
211-3-0000-3621 Interest Income 5,000.00 0.00 2,698.24 53.96 2,301.76
TOTAL Other Revenue 5,000.00 0.00 2,698.24 53.96 2,301.76
Transfers In
211-3-0000-3945 Transfer-Utilities 28,000.00 0.00 0.00 0.00 28,000.00
TOTAL Transfers In 28,000.00 0.00 0.00 0.00 28,000.00
_____________________________________________________________________________
TOTAL Library 112,000.00 28,236.78 30,935.02 27.62 81,064.98
Library Project
===============
Other Financing Sources _____________ _____________ _____________ _______ _____________
_____________________________________________________________________________
___________________________________________________________________________________________________________________
TOTAL REVENUE 112,000.00 28,236.78 30,935.02 27.62 81,064.98
============= ============= ============= ======= =============
7-17-2024 08:51 AM CITY OF ELK RIVER PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: JUNE 30TH, 2024
211-LIBRARY
Culture & Recreation 50.00% OF YEAR COMP.
Library
CURRENT CURRENT YEAR TO DATE % OF BUDGET
DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
Personal Services _____________ _____________ _____________ _______ _____________
Supplies
211-4-5600-4219 Operating Supplies 8,000.00 300.85 5,775.44 72.19 2,224.56
TOTAL Supplies 8,000.00 300.85 5,775.44 72.19 2,224.56
Services & Charges
211-4-5600-4321 Telephone 1,200.00 0.00 ( 72.50) 6.04- 1,272.50
211-4-5600-4359 Publishing 500.00 0.00 0.00 0.00 500.00
211-4-5600-4361 Insurance 7,000.00 1,696.00 4,812.00 68.74 2,188.00
211-4-5600-4389 Utilities 33,300.00 3,148.39 11,734.10 35.24 21,565.90
211-4-5600-4401 Bldg Repair/Maint Services 19,800.00 346.25 16,094.47 81.29 3,705.53
211-4-5600-4405 Cleaning Services 35,000.00 4,980.00 14,940.00 42.69 20,060.00
211-4-5600-4409 Contractual Services 7,200.00 654.57 2,896.27 40.23 4,303.73
TOTAL Services & Charges 104,000.00 10,825.21 50,404.34 48.47 53,595.66
Capital Outlay
211-4-5600-4520 Buildings & Structures 0.00 0.00 6,840.06 0.00 ( 6,840.06)
211-4-5600-4560 Equipment 13,000.00 0.00 0.00 0.00 13,000.00
TOTAL Capital Outlay 13,000.00 0.00 6,840.06 52.62 6,159.94
___________________________________________________________________________________________________________________
TOTAL Library 125,000.00 11,126.06 63,019.84 50.42 61,980.16
___________________________________________________________________________________________________________________
TOTAL Culture & Recreation 125,000.00 11,126.06 63,019.84 50.42 61,980.16
___________________________________________________________________________________________________________________
TOTAL EXPENDITURES 125,000.00 11,126.06 63,019.84 50.42 61,980.16
============= ============= ============= ======= =============
REVENUES OVER/(UNDER) EXPENDITURES ( 13,000.00) 17,110.72 ( 32,084.82) 19,084.82
7-17-2024 8:55 AM D E T A I L L I S T I N G PAGE: 1
FUND : 211-LIBRARY ACTIVE ACCOUNTS ONLY PERIOD TO USE: Jun-2024 THRU Jun-2024
DEPT : 0000 Library SUPPRESS ZEROS ACCOUNTS: ALL
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/PO/JE # NOTE =====AMOUNT==== ====BALANCE====
------------------------------------------------------------------------------------------------------------------------------------
3-0000-3111 Current Ad Valorem Taxes
B E G I N N I N G B A L A N C E 14.70
6/18/24 6/20 B48684 Deposit 000000 10030 SHERBURNE CO - TAX SETTLEMENT JE# 063338 28,236.78CR 28,222.08CR
============= JUNE ACTIVITY DB: 0.00 CR: 28,236.78CR 28,236.78CR
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4219 Operating Supplies
B E G I N N I N G B A L A N C E 5,474.59
6/17/24 6/12 A64817 CHK: 127612 05402 SUPPLIES 15887 170.35 5,644.94
DACOTAH PAPER CO INV# 22414 /PO#
6/17/24 6/12 A64938 CHK: 127678 05406 BULK SALT 13048 130.50 5,775.44
STEP SAVER INC INV# 174265 /PO#
============= JUNE ACTIVITY DB: 300.85 CR: 0.00 300.85
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4361 Insurance
B E G I N N I N G B A L A N C E 3,116.00
6/03/24 5/29 A64223 CHK: 127529 05379 INSURANCE ALLOCATION 23805 1,696.00 4,812.00
LEAGUE OF MN CITIES INS T INV# 40002926 0724 /PO#
============= JUNE ACTIVITY DB: 1,696.00 CR: 0.00 1,696.00
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4389 Utilities
B E G I N N I N G B A L A N C E 8,585.71
6/03/24 5/29 A64204 EFT: 006526 05379 WATER/ELECTRIC/SEWER 17700 3,061.16 11,646.87
ELK RIVER MUNICIPAL UTILI INV# 051524 /PO#
6/06/24 6/07 A64610 CHK: 127586 05393 MAY COMM GARBAGE SVC 10407 64.46 11,711.33
REPUBLIC SERVICES #899 INV# 899-004493433 /PO#
6/17/24 6/12 A64783 CHK: 127605 05402 NATURAL GAS 13845 22.77 11,734.10
CENTERPOINT ENERGY INV# 6781052-3 MAY 24 /PO#
============= JUNE ACTIVITY DB: 3,148.39 CR: 0.00 3,148.39
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4401 Bldg Repair/Maint Services
B E G I N N I N G B A L A N C E 15,748.22
6/24/24 6/24 A65315 CHK: 127698 05414 EXTERIOR WINDOW CLNG 16448 238.00 15,986.22
DISTINCTIVE WINDOW CLEANI INV# 11303099 /PO#
6/24/24 6/24 A65331 EFT: 006618 05414 ANNUAL FIRE EXT INSPECTI 33444 108.25 16,094.47
SUMMIT COMPANIES INV# 130105668 /PO#
============= JUNE ACTIVITY DB: 346.25 CR: 0.00 346.25
7-17-2024 8:55 AM D E T A I L L I S T I N G PAGE: 2
FUND : 211-LIBRARY ACTIVE ACCOUNTS ONLY PERIOD TO USE: Jun-2024 THRU Jun-2024
DEPT : 5600 Library SUPPRESS ZEROS ACCOUNTS: ALL
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/PO/JE # NOTE =====AMOUNT==== ====BALANCE====
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4405 Cleaning Services
B E G I N N I N G B A L A N C E 9,960.00
6/03/24 5/29 A64284 EFT: 006503 05381 CLEANING SVCS - MAY 12651 2,490.00 12,450.00
PERFECTION PLUS, INC. INV# 315335 /PO#
6/24/24 6/24 A65304 EFT: 006614 05414 CLEANING SVCS - JUN 12651 2,490.00 14,940.00
PERFECTION PLUS, INC. INV# 315391 /PO#
============= JUNE ACTIVITY DB: 4,980.00 CR: 0.00 4,980.00
------------------------------------------------------------------------------------------------------------------------------------
4-5600-4409 Contractual Services
B E G I N N I N G B A L A N C E 2,241.70
6/17/24 6/12 A64928 EFT: 006556 05406 MOWING & FERTILIZER SVCS 11661 654.57 2,896.27
SPEEDCUTTERS OUTDOOR MAIN INV# 26791 /PO#
============= JUNE ACTIVITY DB: 654.57 CR: 0.00 654.57
*-*-*-*-*-*-*-*-*-*-*-*-*- 000 ERRORS IN THIS REPORT! *-*-*-*-*-*-*-*-*-*-*-*-*-*
** REPORT TOTALS ** --- DEBITS --- --- CREDITS ---
BEGINNING BALANCES: 51,980.98 2,785.44CR
REPORTED ACTIVITY: 11,126.06 28,236.78CR
ENDING BALANCES: 63,107.04 31,022.22CR
TOTAL FUND ENDING BALANCE: 32,084.82
GREAT RIVER REGIONAL LIBRARY
Elk River Library Services Coordinator Report
To the Elk River Library Board – July 23, 2024
Building Maintenance
Shelving
o We still have one more shift in the Children’s Area this fall, after summer reading and after
nonfiction weeding.
o A CIP has been submitted to the City of Elk River to replace the shelving in the library at the
time the floors are being redone to help maintain the floors.
- $231,000 estimate cost based on 2024 pricing and for complete replacement.
- Can be broken down by area – children’s, adult, media, but cost will increase for labor
and lack of bulk pricing.
General Maintenance
o City staff have made improvements to the drop box areas
- Priming and sealing rusting slots
- Installation of shallower bumpers to prevent books from getting stuck.
Cleaning
o Cleaning has improved with the return of Heather to the crew.
Alarm and other Systems
o Requesting a “warning” Light flash ten minutes before closing.
Looking Forward
o Kids Quiet Room
Library Statistics
Circulation: 103,697 items January – June 2024 (2023 = 102,054 Jan-Jun)
Express Check Out: 33,362 so far in 2025 (88298 total as of Jun30, 2024), representing 41.5% of all
check outs.
New Library Card Registrations: 1413 new card holders in 2024 (as of 7/15/2024).
1000 Books Before Kindergarten – 95 new kiddos January – July 15, 2024
o At least 15 kids graduating in August
o Started a monthly email with early literacy calendar.
Programs April-June
o Ages 0-6: 18 programs reaching 492 community members
o Ages 6-11: 16 programs reaching 321 community members
o Teens: Six programs reaching 6 community members
o Adults: 10 programs reaching 90 community members
o Outreach: One activity reaching 117 community members
o All Ages: One program reaching 53 community members
o Class Visits to the Library: zero
o Self-Directed: One reaching 97 community members
Summer Reading Challenge: 1375 registered to date (1,074 total 2023), and 760 books given out so
far (100+ more than last year total.)
Respectfully Submitted by Margot Barry, LSC, Elk River Library. 07/15/2024
GREAT RIVER REGIONAL LIBRARY - Explore. Learn. Connect.
Patron Services Supervisor Report
To: Elk River Board
CC: Margot Barry, Library Services Coordinator
From: Jeannette Burkhardt, Patron Services Supervisor
Date: July 23, 2024
Library Card Contest
In June we kicked off a Library Card design contest. Submissions were accepted through July 5th. We had
over 500 submissions to the contest (445 kids, 60 teens and 45 adults). The Communications/Fund
Development staff reviewed all the submissions and narrowed down the choices to reflect how well the
designs will transfer onto the cards and how well the design communicates “why do you love your library”.
We had some wonderful artists in our region. Staff had until July 17th to vote on the final selections.
Leadership Team
LST is starting to work on how to update the strategic plan and are hoping to present the process to the
GRRL Board in September for the 2026-2030 Strategic Plan. We would like to be more intentional about
incorporating city and county goals into the next strategic plan. We are also looking at national library
benchmarking tools, such as the Public Library Association’s Library Benchmarks, that could help shape our
long-range goals, as well as focusing on our Logic Model’s short, intermediate and long-term outcomes.
DEI Workgroup
We are in the process of starting a new DEI workgroup. The team’s purpose will be to define DEI at Great
River, evaluate progress and effectiveness of the DEI objectives that were in the 2022-2025 Strategic Plan
and review data from the 2023 User survey and 2023 staff DEI small group meetings. The goal is to have
the group recommend future goals for the library system that are foundational and long-range.