The URL can be used to link to this page

Parks and Recreation Meeting 07-10-2024 (4) Parks and Recreation Commission Regular Meeting & Work Session Agenda Wednesday, July 10, 2024 6:30 PM Elk River City Hall ▪ Regular meeting in Council Chambers ▪ Work Session meeting in Upper Town Conference Room immediately following regular meeting 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CONSIDER AGENDA 4. CONSIDER MINUTES 4.1 06-12-2024 Parks and Recreation Commission Minutes 5. OPEN FORUM An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a future meeting. 6. DISCUSSION ITEMS 6.1 Athletic Facilities Master Plan 6.2 Rivers Edge Commons Seating 6.3 Disc Golf 7. ACTION ITEMS 7.1 GNRT Grant Application 8. PARKS AND RECREATION MANAGER UPDATE 8.1 Parks and Recreation Manager Update 9. ANNOUNCEMENTS 10. MOTION TO ADJOURN REGULAR MEETING Page 1 of 92 Page 2 of 92 Page 3 of 92 Page 4 of 92 Page 5 of 92 Page 6 of 92 Page 7 of 92 Page 8 of 92 Page 9 of 92 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Parks and Recreation Commission Item Number 6.1 Meeting Date July 10, 2024 Prepared By Joe Stremcha, Business Services Director/Assistant City Administrator Item Description Athletic Facilities Master Plan Reviewed by Joe Stremcha Cal Portner Action Requested Discuss the Athletic Facilities Master Plan. Background/Discussion HKGi presented detailed concepts for site development of athletic fields on March 13, 2024, based on projected growth outlined in a 2022-23 study. The commission continues to discuss these concepts and refine the capital improvement plan. The construction timeline below preserves the number of fields available for play prior to adding new additional fields. The proposed plan creates the following benefits: • Centralized bathrooms • Centralized concessions • Centralized equipment storage based on sport/activity. • Organized parking • Field locations are based on activity creating ownership cleanliness among user groups. • Fans at “ground level” are at a higher elevation than the playing surface for improved lines of sight. Financial Impact Cost estimates for capital improvements within the Athletic Facilities Master Plan are included. Mission/Policy/Goal Responsible for every dollar as good stewards and providing an opportunity to live, work, and play. Attachments 1. Athletic Fields Master Plan - 10-year CIP 2. 2024 Athletic Centers Concepts Labled SCALE BARS IN BOTTOM RIGHT CORNER 3. Alternative Oak Knoll Site Based on Commission Feedback on April 10, 2024 4. 12.1 03-13-2024 HKGi Athletic Fields Master Planning Presentation Page 10 of 92 Athletic Fields Master Plan HKGi presented detailed concepts for site development of athletic fields based on projected growth outlined in a 2022-23 study. The commission will continue to discuss these concepts in work session following the regularly scheduled meetings to refine and improve this plan. The construction timeline below preserves the number of fields available for play prior to adding new additional fields. The proposed plan creates the following benefits: ▪ Centralized Bathrooms ▪ Centralized Concessions ▪ Centralized Equipment storage based on sport/activity. ▪ Organized Parking ▪ Field locations based on activity creating ownership cleanliness amongst user groups. ▪ Fans at “ground level” are at higher elevation than playing surface for improved sightlines. Project Impact Summary Site Fields removed Fields added PT Complex 1 rectangular field 3 rectangular fields 4 softball fields Dave Anderson Athletic Complex 2 softball fields 1 rectangular field Oak Knoll Complex/ Hales field 3 baseball fields 2 rectangular fields 4 baseball fields 1 miracle field Net Change +2 Softball fields +3 rectangular fields +1 baseball field + 1 miracle field Project Phasing Potential Approx. Year Site Fields Removed Fields Added 2026 PT Complex (Southeast) none 3 rectangular fields 2028 Oak Knoll Complex/Hales Field (South/East) 2 rectangular fields 1 ballfield 2 baseball fields 2030 Oak Knoll Complex/Hales Field (North/West) 2 baseball fields 2 baseball fields 1 miracle field 2032 PT Complex (Southwest & Northeast) 4 softball fields 2 rectangular fields 2034 Dave Anderson Athletic Complex 2 softball fields 1 rectangular field +/– 9-years TOTAL SCOPE 2 softball fields 2 rectangular fields 3 baseball fields 4 baseball fields 4 softball fields 1 miracle field 5 rectangular fields Page 11 of 92 MAIN MAIN PARKINGPARKING +/- 207+/- 207 DROP-OFF + DROP-OFF + PLAZAPLAZA STORAGE BATTING CAGESCAGES BATTING BATTING CAGESCAGES SHELTERSHELTER COVERED STADIUM SEATING WITH COVERED STADIUM SEATING WITH CONCESSIONS, VIEWING DECK, CONCESSIONS, VIEWING DECK, AND STORM SHELTERAND STORM SHELTER DROP-OFF + DROP-OFF + PLAZAPLAZA EXPANDED EXPANDED PONDINGPONDING STORMWATER STORMWATER PONDING PONDING EXISTING EXISTING PONDPOND MIRACLE MIRACLE FIELDFIELD PLAY-PLAY- GROUNDGROUND PREMIER PREMIER FIELDFIELD INTERMEDIATE INTERMEDIATE FIELDFIELD YOUTH YOUTH FIELDFIELD YOUTH YOUTH FIELDFIELD 375’375’ 320’320’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 320’320’ 320’320’ 330’330’PROCTOR AVE. NWPROCTOR AVE. NWSCHOOL ST. NWSCHOOL ST. NWPROCTOR R D . N W PROCT O R R D. N W 330’330’ 90’90’ EXISTING PONDEXISTING POND FUTURE PARKING +/- 86 STALLS OVERFLOW OVERFLOW PARKINGPARKING +/- 87 STALLS+/- 87 STALLS TTSSSSSTSS ABATTING FUTURFUTURE PA RK NGPARKING +/- 86 STALL+/- 86 STALLS 0’0’200’200’ ELK RIVER PARKS & RECREATIONATHLETIC FIELDS MASTER PLANS OAK KNOLL ATHLETIC COMPLEX » Anticipates the removal/relocation of Ivan Sand and the Education Technology Center » Reconfi gures access to Proctor Road and School Street, and creates a connection between the two entries » New, re-oriented full size (90’ basepath) ballfi eld with grandstand seating » Adds miracle fi eld and inclusive playground » Plaza to support the premier fi eld, inclusive play area, and miracle fi eld » Creation of two dedicated youth (60’ basepath) baseball fi elds with grass infi elds » Creation of a dedicated intermediate (70-80’ basepaths) baseball fi eld with grass infi eld » Centralized, elevated plaza with shelter to support the youth and intermediate fi eld » New parking to support expanded ballfi eld program Page 12 of 92 BUSINESS CENTER DR. NWBUSINESS CENTER DR. NW PARKINGPARKING +/- 124 STALLS+/- 124 STALLS EXISTING EXISTING PARKINGPARKING EXISTING EXISTING PLAYGROUNDPLAYGROUND EXISTING EXISTING SPLASH PLAY EXISTING EXISTING SHELTERSHELTER NEW NEW TRAILTRAIL EXISTINGEXISTING PONDINGPONDING EXISTINGEXISTING PONDINGPONDING BALLFIELDBALLFIELD DRAIN TILE TO DRAIN TILE TO IMPROVE DRAINAGEIMPROVE DRAINAGE DRAIN TILE TO DRAIN TILE TO IMPROVE DRAINAGEIMPROVE DRAINAGE SHELTERSHELTER PLAZAPLAZA BALLFIELDBALLFIELD 280’280’ MULTI-USE MULTI-USE FIELDFIELD 280’280’ 280’280’ 280’280’ EXISTING EXISTING POWER POWER LINESLINES EXISTING EXISTING DOG PARKDOG PARK 280’280’ 2 1 0’ 2 1 0 ’360’360’280’280’ 0’0’100’100’ ELK RIVER PARKS & RECREATIONATHLETIC FIELDS MASTER PLANS DAVE ANDERSON ATHLETIC COMPLEX » Removes 2 softball fi elds and replaces them with open fi eld space that can accommodate up to a full sized rectangle fi eld or multiple youth sized fi elds » Improves safety considerations by reducing the number of softball fi elds and having play occur behind spectators » Installation of drain tile in the outfi elds to reduce fl ooding/ponding that is occurring today » Addition of a centralized plaza and shelter to support recreational fi eld use » Creation of new parking to support fi eld programming, as well as Orono Park » Retains fl exibility for potential long term change with adjacent land uses Page 13 of 92 BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD NEW TRAILTRAIL NEW NEW TRAILTRAIL NEW NEW TRAILTRAIL NEW TRAILTRAIL NEW NEW TRAILTRAIL BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD PULL BACK INFIELD PULL BACK INFIELD TO ACCOMMODATE TO ACCOMMODATE INTERMEDIATE PLAYINTERMEDIATE PLAY MULTI-USE FIELDSMULTI-USE FIELDS CAN ACCOMMODATE CAN ACCOMMODATE FB/LAX/SOCCER IN FB/LAX/SOCCER IN YOUTH AND FULL SIZE FIELDSYOUTH AND FULL SIZE FIELDS MULTI-USE FIELDSMULTI-USE FIELDS CAN ACCOMMODATE FB/LAX/SOCCER CAN ACCOMMODATE FB/LAX/SOCCER IN YOUTH AND FULL SIZE FIELDSIN YOUTH AND FULL SIZE FIELDS CHAMPIONSHIP FIELDFIELD 210’210’ W 360’360’PARKINGPARKING +/- 382 STALLS+/- 382 STALLS PARKINGPARKING +/- 185 STALLS+/- 185 STALLS STORM STORM PONDPOND EXISTING EXISTING TURBINETURBINE PARKINGPARKING +/- 525 STALLS+/- 525 STALLS STORM STORM PONDPOND EXSTING EXSTING PONDINGPONDING 200’200’ W W 200’200’ 200’200’ 200’200’ 165TH AVE. NW165TH AVE. NW PLAZA WITH PLAZA WITH SHELTERSHELTER PLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/ STORM SHELTERSTORM SHELTER STORAGESTORAGE PLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/ STORM SHELTERSTORM SHELTER 0’0’300’300’ ELK RIVER PARKS & RECREATIONATHLETIC FIELDS MASTER PLANS PLANTS AND THINGS RECREATION COMPLEX » Creates showcase opportunities for Plants and Things at plaza areas in each of the three areas » Relocates softball from DAAC and creates a 4 fi eld dedicated complex with youth sized fi elds » Softball tournaments could incorporate the existing pinwheel for an 8 fi eld schedule » Parking to accommodate extensive fi eld use » Creates a new rectangle fi eld destination that can accommodate football, lacrosse, and soccer with up to 5 full sized fi elds or many youth sized layouts » Each sport area would have concessions/ restroom/storm shelter » Existing ballfi elds would have parking paved » The smaller 90’ fi eld would have infi eld grass pulled back to accommodate intermediate play » New trails incorporated into the park Page 14 of 92 BALLFIELDBALLFIELD BALLFIELDBALLFIELD STORAGESTORAGE BALLFIELDBALLFIELD BALLFIELDBALLFIELD TRAIL TRAIL CONNECTIONCONNECTION PARKINGPARKING +/- 185 STALLS+/- 185 STALLS STORM STORM PONDPOND EXISTING EXISTING TURBINETURBINE 200’200’ 200’200’ 200’200’ 200’200’ 165TH AVE. NW165TH AVE. NW PLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/ STORM SHELTERSTORM SHELTER NEW NEW TRAILTRAIL NEW NEW TRAILTRAIL NEW ROAD NEW ROAD AND TRAILAND TRAIL MULTI-USE FIELDSMULTI-USE FIELDS CAN ACCOMMODATE CAN ACCOMMODATE FB/LAX/SOCCER IN FB/LAX/SOCCER IN YOUTH AND FULL SIZE FIELDSYOUTH AND FULL SIZE FIELDS MULTI-USE FIELDSMULTI-USE FIELDS CAN ACCOMMODATE FB/LAX/SOCCER CAN ACCOMMODATE FB/LAX/SOCCER IN YOUTH AND FULL SIZE FIELDSIN YOUTH AND FULL SIZE FIELDS CHAMPIONSHIP CHAMPIONSHIP FIELDFIELD 210’210’360’360’PARKINGPARKING +/- 525 STALLS+/- 525 STALLS STORM STORM PONDPOND EXSTING EXSTING PONDINGPONDING PLAZA WITH PLAZA WITH SHELTERSHELTER PLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/ STORM SHELTERSTORM SHELTER STORAGESTORAGE 0’0’ 200’200’0’0’ 200’200’0’0’ ELK RIVER PARKS & RECREATIONATHLETIC FIELDS MASTER PLANS PLANTS AND THINGS RECREATION COMPLEX Page 15 of 92 MAIN MAIN PARKINGPARKING +/- 207+/- 207 DROP-OFF + DROP-OFF + PLAZAPLAZA BATTING CAGESCAGES BATTING BATTING CAGESCAGES SHELTERSHELTER COVERED STADIUM SEATING WITH COVERED STADIUM SEATING WITH CONCESSIONS, VIEWING DECK, CONCESSIONS, VIEWING DECK, AND STORM SHELTERAND STORM SHELTER DROP-OFF + DROP-OFF + PLAZAPLAZA EXPANDED EXPANDED PONDINGPONDING STORMWATER STORMWATER PONDING PONDING EXISTING EXISTING PONDPOND MIRACLE MIRACLE FIELDFIELD PLAY-PLAY- GROUNDGROUND PREMIER PREMIER FIELDFIELD INTERMEDIATE INTERMEDIATE FIELDFIELD YOUTH YOUTH FIELDFIELD YOUTH YOUTH FIELDFIELD 375’375’ 320’320’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 320’320’ 320’320’ 330’330’PROCTOR AVE. NWPROCTOR AVE. NWSCHOOL ST. NWSCHOOL ST. NWPROCTOR R D . N W PROCT O R R D. N W 330’330’ 90’90’ EXISTING PONDEXISTING POND FUTURE OVERFLOW OVERFLOW PARKINGPARKING +/- 87 STALLS+/- 87 STALLS FUTURFUTURE Page 16 of 92 BUSINESS CENTER DR. NWBUSINESS CENTER DR. NW PARKINGPARKING +/- 124 STALLS+/- 124 STALLS EXISTING EXISTING PARKINGPARKING EXISTING EXISTING PLAYGROUNDPLAYGROUND EXISTING EXISTING SPLASH PLAY EXISTING EXISTING SHELTERSHELTER NEW NEW TRAILTRAIL EXISTINGEXISTING PONDINGPONDING EXISTINGEXISTING PONDINGPONDING BALLFIELDBALLFIELD DRAIN TILE TO DRAIN TILE TO IMPROVE DRAINAGEIMPROVE DRAINAGE DRAIN TILE TO DRAIN TILE TO IMPROVE DRAINAGEIMPROVE DRAINAGE SHELTERSHELTER PLAZAPLAZA BALLFIELDBALLFIELD 280’280’ MULTI-USE MULTI-USE FIELDFIELD 280’280’ 280’280’ 280’280’ EXISTING EXISTING POWER POWER LINESLINES EXISTING EXISTING DOG PARKDOG PARK 280’280’ 2 1 0’ 2 1 0 ’360’360’280’280’ 100’50’ Page 17 of 92 BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD NEW TRAILTRAIL NEW NEW TRAILTRAIL NEW NEW TRAILTRAIL NEW TRAILTRAIL NEW NEW TRAILTRAIL BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD PULL BACK INFIELD PULL BACK INFIELD TO ACCOMMODATE TO ACCOMMODATE INTERMEDIATE PLAYINTERMEDIATE PLAY MULTI-USE FIELDSMULTI-USE FIELDS CAN ACCOMMODATE CAN ACCOMMODATE FB/LAX/SOCCER IN FB/LAX/SOCCER IN YOUTH AND FULL SIZE FIELDSYOUTH AND FULL SIZE FIELDS MULTI-USE FIELDSMULTI-USE FIELDS CAN ACCOMMODATE FB/LAX/SOCCER CAN ACCOMMODATE FB/LAX/SOCCER IN YOUTH AND FULL SIZE FIELDSIN YOUTH AND FULL SIZE FIELDS CHAMPIONSHIP FIELDFIELD 210’210’ W 360’360’PARKINGPARKING +/- 382 STALLS+/- 382 STALLS PARKINGPARKING +/- 185 STALLS+/- 185 STALLS STORM STORM PONDPOND EXISTING EXISTING TURBINETURBINE PARKINGPARKING +/- 525 STALLS+/- 525 STALLS STORM STORM PONDPOND EXSTING EXSTING PONDINGPONDING 200’200’ W W 200’200’ 200’200’ 200’200’ 165TH AVE. NW165TH AVE. NW PLAZA WITH PLAZA WITH SHELTERSHELTER PLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/ STORM SHELTERSTORM SHELTER STORAGESTORAGE PLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/ STORM SHELTERSTORM SHELTER Page 18 of 92 Page 19 of 92 ATHLETIC FIELDS MASTER PLANNING Elk River Parks & Recreation March 2024 Page 20 of 92 Agenda Recap Findings From Utilization Study Concept Review Costs Phasing Discussion ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 21 of 92 Project Purpose Provide a long term vision to guide development of athletic fields in Elk River Meet the needs of a growing community Guide investments where they will last Help the City plan for future costs Continue to position Elk River as a place with great recreation opportunities for families and youth ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 22 of 92 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 23 of 92 Utilization Study Findings Expansion for growing population and to add capacity/resiliency Preference for improved user (player and spectator) experience Desire for tournament capabilities Safety/Functionality concerns at DAAC short term) ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 24 of 92 Utilization Study Findings In the next 10-15 years: 3-4 60’ ballfi elds with 200-225’ fences 1-2 75’ ballfi elds 1-2 90’ ballfi elds 4 rectangle fields ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 25 of 92 Master Plans 50' 125' 88_STALLS 204_STALLS WARMUPSPACE 75' 320' 60'225' 0 SCALE: 1" = 100' 200'100'50' Sheet Number: 2023SD/DDDRAFTELKRIVERATHLETICFIELDSDescription: Key:Project Number: Date:Drawn by:Checked By: Client: Sheet Title: Project: SignatureRegistration No.Date023- 00101.01.01IherebyceritfythatthisplanwaspreparedbymeorundermydirectsupervisionandthatIamadulylicensedLandscapeArchitectunderthelaws of the State ofMinnesota.Date:Landscape Architecture /Planning / Urban Design www. hkgi. com Minneapolis, MinnesotaOKAC OPTION 01. 01.01 JBHKCELKRIVERPARKS & Page 26 of 92 Master Plan Initiatives Create a distinct “Home of” for each sport Add capacity to the system Help PTRC facilitate tournaments ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 27 of 92 Dave Anderson Athletic Complex Shifts from outmoded facility to rec focused extension of Orono Park/ City Hall/YMCA district BUSINESS CENTER DR. NWBUSINESSCENTERDR. NW PARKINGPARKING 124 STALLS+/- 124 STALLS EXISTINGEXISTING PARKINGPARKING EXISTINGEXISTING PLAYGROUNDPLAYGROUND EXISTINGEXISTING SPLASH PLAY EXISTINGEXISTING SHELTERSHELTER NEWNEW TRAILTRAIL EXISTINGEXISTING PONDINGPONDING EXISTINGEXISTING PONDINGPONDING BALLFIELDBALLFIELD DRAIN TILE TODRAINTILETO IMPROVEDRAINAGEIMPROVEDRAINAGE DRAIN TILE TODRAINTILETO IMPROVEDRAINAGEIMPROVEDRAINAGE SHELTERSHELTER PLAZAPLAZA BALLFIELDBALLFIELD 280’280’ MULTI-USEMULTI-USE FIELDFIELD 280’280’ 280’280’ 280’280’ EXISTINGEXISTING POWERPOWER LINESLINES EXISTING EXISTING DOGPARKDOGPARK 280’280’ 2 1 0’ 2 1 0 360’360’ 280’280’ELKRIVERPARKS & RECREATIONATHLETIC FIELDS Page 28 of 92 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 29 of 92 BUSINESS CENTER DR. NWBUSINESSCENTERDR. NW PARKINGPARKING 124 STALLS+/- 124 STALLS EXISTING EXISTING PARKINGPARKING EXISTING EXISTING PLAYGROUNDPLAYGROUND EXISTINGEXISTING SPLASH PLAY EXISTING EXISTING SHELTERSHELTER NEW NEW TRAILTRAIL EXISTINGEXISTING PONDINGPONDING EXISTINGEXISTING PONDINGPONDING BALLFIELDBALLFIELD DRAIN TILE TODRAINTILE TO IMPROVEDRAINAGEIMPROVEDRAINAGE DRAIN TILE TODRAINTILETO IMPROVEDRAINAGEIMPROVEDRAINAGE SHELTERSHELTER PLAZAPLAZA BALLFIELDBALLFIELD 280’280’ MULTI-USEMULTI-USE FIELDFIELD 280’280’ 280’280’ 280’280’ EXISTING EXISTING POWER POWER LINESLINES EXISTING EXISTING DOGPARKDOGPARK 280’280’ 2 1 0’ 2 1 0 360’360’ 280’280’ELKRIVERPARKS & RECREATIONATHLETIC FIELDS Page 30 of 92 Dave Anderson Athletic Complex Removes 2 softball fields and replaces them with open field space that can accommodate up to a full sized rectangle field or multiple youth sized fields Improves safety considerations by reducing the number of softball fields and having play occur behind spectators Installation of drain tile in the outfi elds to reduce flooding/ponding that is occurring today ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 31 of 92 Dave Anderson Athletic Complex Addition of a centralized plaza and shelter to support recreational field use Creation of new parking to support field programming, as well as Orono Park Retains flexibility for potential long term change with adjacent land uses Needs short term safety issues addressed (netting) ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 32 of 92 Dave Anderson Athletic Complex All costs are planning level to help the City budget based on contractor pricing. Additional design will further refi ne the costs. Costs may change based on infl ation, labor & material costs, permitting, timing, and other factors. Project Cost: $1,985,000 Parking and Roads: $760,000 Plaza and Trails: $645,000 Other: $235,000 Soft Costs: $165,000 10% Contingency: $180,000 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 33 of 92 Oak Knoll Athletic Complex Creates a destination baseball complex for players of all ages and abilities anchored by a revamped, realigned, and improved premier ballfi eld MAIN MAIN PARKINGPARKING 207+/- 207 DROP-OFF + DROP-OFF + PLAZAPLAZA STORAGE BATTING CAGESCAGES BATTINGBATTING CAGESCAGES SHELTERSHELTER COVERED STADIUM SEATING WITHCOVEREDSTADIUMSEATINGWITH CONCESSIONS, VIEWING DECK, CONCESSIONS, VIEWING DECK, AND STORMSHELTERANDSTORMSHELTER DROP-OFF + DROP-OFF + PLAZAPLAZA EXPANDED EXPANDED PONDINGPONDING STORMWATER STORMWATER PONDING PONDING EXISTING EXISTING PONDPOND MIRACLE MIRACLE FIELD PLAY-PLAY- GROUNDGROUND PREMIER PREMIER FIELDFIELD INTERMEDIATE INTERMEDIATE FIELDFIELD YOUTH YOUTH FIELDFIELD YOUTH YOUTH FIELD 375’375’ 320’320’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 320’320’ 320’320’ 330’330’ PROCTOR AVE. NWPROCTORAVE. NWSCHOOL ST. NWSCHOOL ST. NWPROCTOR R D . N W PROCT O R R D. NW 330’330’90’ 90’ EXISTING PONDEXISTING POND FUTURE PARKING 86 STALLS OVERFLOWOVERFLOWPARKINGPARKING 87 STALLS+/- 87 STALLS TTSSSSSTSS ABATTINGFUTURFUTUREPARKINGPARKING 86 STALL+/- 86STALLSELKRIVERPARKS & Page 34 of 92 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 35 of 92 MAIN MAIN PARKINGPARKING 207+/- 207 DROP-OFF + DROP-OFF + PLAZAPLAZA STORAGE BATTING CAGESCAGES BATTING BATTING CAGESCAGES SHELTERSHELTER COVERED STADIUM SEATING WITHCOVEREDSTADIUMSEATING WITH CONCESSIONS, VIEWING DECK, CONCESSIONS, VIEWING DECK, AND STORMSHELTERANDSTORMSHELTER DROP-OFF + DROP-OFF + PLAZAPLAZA EXPANDEDEXPANDED PONDINGPONDING STORMWATERSTORMWATER PONDINGPONDING EXISTINGEXISTING PONDPOND MIRACLE MIRACLE FIELDFIELD PLAY-PLAY- GROUNDGROUND PREMIERPREMIER FIELDFIELD INTERMEDIATE INTERMEDIATE FIELDFIELD YOUTHYOUTH FIELDFIELD YOUTHYOUTH FIELDFIELD 375’375’ 320’320’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 320’320’ 320’320’ 330’330’ PROCTOR AVE. NWPROCTORAVE. NWSCHOOL ST. NWSCHOOL ST. NWPROCTOR R D . N W PROCT O R RD. NW 330’330’90’ 90’ EXISTING PONDEXISTING POND FUTUREPARKING 86 STALLS OVERFLOWOVERFLOW PARKINGPARKING 87 STALLS+/- 87 STALLS TTSSSSSTSSABATTING FUTURFUTURE PARKNGPARKING 86 STALL+/- 86STALLSELKRIVERPARKS & Page 36 of 92 MAINMAIN PARKINGPARKING 207+/- 207 DROP-OFF + DROP-OFF + PLAZAPLAZA STORAGE BATTING CAGES BATTING BATTING CAGESCAGES SHELTERSHELTER COVERED STADIUM SEATING WITHCOVEREDSTADIUMSEATING WITH CONCESSIONS, VIEWING DECK, CONCESSIONS, VIEWING DECK, AND STORMSHELTERANDSTORMSHELTER DROP-OFF + DROP-OFF + PLAZAPLAZA EXPANDED EXPANDED PONDINGPONDING STORMWATER PONDING EXISTINGPOND MIRACLE MIRACLE FIELDFIELD PLAY-PLAY- GROUNDGROUND PREMIERPREMIERFIELDFIELD INTERMEDIATE INTERMEDIATE FIELDFIELD YOUTH YOUTH FIELDFIELD YOUTH YOUTH FIELDFIELD 375’ 320’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 225’225’ 320’320’ 320’ 330’330’ PROCTOR AVE. NWPROCTOR AVE. NWSCHOOL ST. NWPROCTOR R D . N W 330’ 90’ 90’ EXISTINGPOND FUTURE PARKING 86STALLS OVERFLOW PARKING 87 STALLSTTSSSSSSSTELKRIVERPARKS & Page 37 of 92 Oak Knoll Athletic Complex Anticipates the removal/relocation of Ivan Sand and the Education Technology Center Reconfi gures access to Proctor Road and School Street, and creates a connection between the two entries New parking to support expanded ballfi eld program Plazas/shelters/gathering spaces to support ballfi eld programs ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 38 of 92 Oak Knoll Athletic Complex New, re-oriented full size (90’ basepath) ballfi eld with grandstand seating Adds miracle field and inclusive playground Creation of two dedicated youth (60’ basepath) baseball fields with grass infi elds Creation of a dedicated intermediate (70-80’ basepaths) baseball field with grass infi eld ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 39 of 92 Oak Knoll Athletic Complex All costs are planning level to help the City budget based on contractor pricing. Additional design will further refi ne the costs. Costs may change based on infl ation, labor & material costs, permitting, timing, and other factors. Project Cost: $17,645,000 Premier Field: $3,125,000 includes turf option Miracle Field and playground: $1,070,000 Other fields: $1,410,000 Parking and roads: $3,800,000 Trails and plazas: $1,210,000 Other costs: $2,175,000 Soft Costs: $1,915,000 20% Contingency: $2,940,000 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 40 of 92 Plants and Things Recreation Complex Expansion and reconfi guration create dedicated homes for each youth sport user while also providing the flexibility to host larger tournaments BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD NEW TRAILTRAIL NEW NEW TRAILTRAIL NEW NEW TRAILTRAIL NEW TRAILTRAIL NEWNEW TRAILTRAIL BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD PULL BACK INFIELDPULLBACK INFIELD TO ACCOMMODATETO ACCOMMODATE INTERMEDIATEPLAYINTERMEDIATEPLAY MULTI-USEFIELDSMULTI-USE FIELDS CAN ACCOMMODATECAN ACCOMMODATE FB/LAX/SOCCER INFB/LAX/SOCCER IN YOUTH AND FULL SIZEFIELDSYOUTHANDFULLSIZEFIELDS MULTI-USEFIELDSMULTI-USE FIELDS CAN ACCOMMODATE FB/LAX/SOCCERCANACCOMMODATEFB/LAX/SOCCER IN YOUTH AND FULL SIZEFIELDSINYOUTHANDFULLSIZEFIELDS CHAMPIONSHIP FIELDFIELD 210’210’ W 360’ 360’PARKINGPARKING382STALLS+/- 382 STALLS PARKINGPARKING 185 STALLS STORM STORM PONDPOND EXISTING EXISTING TURBINETURBINE PARKINGPARKING525STALLS+/- 525 STALLS STORM STORM PONDPOND EXSTING EXSTINGPONDINGPONDING 200’200’ WW 200’200’ 200’200’ 200’200’165THAVE. NW165TH AVE. NWPLAZAWITH PLAZA WITH SHELTERSHELTERPLAZAWITH PLAZA WITH CONCESSIONS/CONCESSIONS/STORM SHELTERSTORM SHELTER STORAGESTORAGEPLAZAWITH PLAZA WITH CONCESSIONS/CONCESSIONS/STORM SHELTERSTORM SHELTER ELKRIVERPARKS & RECREATIONATHLETIC FIELDS Page 41 of 92 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 42 of 92 BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD NEW TRAILTRAIL NEWNEW TRAILTRAIL NEWNEW TRAILTRAIL NEW TRAILTRAIL NEWNEW TRAILTRAIL BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD PULL BACK INFIELDPULLBACK INFIELD TO ACCOMMODATETO ACCOMMODATE INTERMEDIATEPLAYINTERMEDIATEPLAY MULTI-USEFIELDSMULTI-USE FIELDS CAN ACCOMMODATECAN ACCOMMODATE FB/LAX/SOCCER INFB/LAX/SOCCER IN YOUTH AND FULL SIZEFIELDSYOUTHANDFULLSIZEFIELDS MULTI-USEFIELDSMULTI-USE FIELDS CAN ACCOMMODATE FB/LAX/SOCCERCANACCOMMODATEFB/LAX/SOCCER IN YOUTH AND FULL SIZEFIELDSINYOUTHANDFULLSIZEFIELDS CHAMPIONSHIP FIELDFIELD 210’210’ W 360’ 360’PARKINGPARKING382 STALLS+/- 382 STALLS PARKINGPARKING 185STALLS STORM STORMPONDPOND EXISTING EXISTING TURBINETURBINE PARKINGPARKING525 STALLS+/- 525STALLS STORM STORMPONDPOND EXSTING EXSTINGPONDINGPONDING 200’200’ WW 200’200’ 200’200’ 200’200’165THAVE. NW165TH AVE. NWPLAZA WITH PLAZA WITH SHELTERSHELTERPLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/STORM SHELTERSTORM SHELTER STORAGESTORAGEPLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/STORM SHELTERSTORM SHELTER ELKRIVERPARKS & RECREATIONATHLETIC FIELDS Page 43 of 92 BALLFIELD BALLFIELD BALLFIELD NEW TRAILTRAIL NEW TRAIL NEW TRAIL NEW TRAIL NEW TRAIL BALLFIELD BALLFIELD BALLFIELD PULLBACKINFIELD TOACCOMMODATE INTERMEDIATEPLAY MULTI-USEFIELDS CANACCOMMODATE FB/LAX/SOCCERIN YOUTHANDFULLSIZEFIELDS MULTI-USE FIELDS CAN ACCOMMODATE FB/LAX/SOCCER IN YOUTH AND FULL SIZE FIELDS CHAMPIONSHIP FIELD 210’ 360’ PARKING382 STALLS PARKINGPARKING 185STALLS+/- 185 STALLS STORM STORM PONDPOND EXISTING EXISTING TURBINETURBINE PARKING 525 STALLS STORM POND EXSTING PONDING200’ 200’200’ 200’200’ 200’200’ 200’165THAVE. NW165TH AVE. NW PLAZA WITH SHELTER PLAZA WITH CONCESSIONS/STORM SHELTER STORAGE PLAZAWITHPLAZA WITH CONCESSIONS/ CONCESSIONS/STORMSHELTERSTORM SHELTER ELK RIVERPARKS & RECREATIONATHLETIC FIELDS MASTER Page 44 of 92 BALLFIELDBALLFIELDBALLFIELD NEWTRAILNEWTRAIL NEWNEW TRAILTRAIL NEW TRAILTRAIL NEW NEW TRAILTRAIL BALLFIELDBALLFIELDBALLFIELDPULLBACKINFIELDTOACCOMMODATETOACCOMMODATEINTERMEDIATEPLAYINTERMEDIATEPLAY MULTI-USEFIELDSMULTI-USE FIELDS CAN ACCOMMODATECAN ACCOMMODATE FB/LAX/SOCCER INFB/LAX/SOCCER IN YOUTH AND FULL SIZEFIELDSYOUTHANDFULLSIZEFIELDS MULTI-USEFIELDSMULTI-USE FIELDS CAN ACCOMMODATE FB/LAX/SOCCERCANACCOMMODATEFB/LAX/SOCCER IN YOUTH AND FULL SIZEFIELDSINYOUTHANDFULLSIZEFIELDS CHAMPIONSHIP CHAMPIONSHIP FIELDFIELD 210’210’ W 360’360’PARKING+/- 382STALLSPARKING+/- 185STALLSSTORM PONDEXISTING TURBINE PARKINGPARKING525 STALLS+/- 525 STALLS STORM STORMPONDPOND EXSTING EXSTINGPONDINGPONDING 200’200’200’200’165TH AVE. NWPLAZA WITH PLAZA WITH SHELTERSHELTERPLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/STORM SHELTERSTORM SHELTER STORAGESTORAGEPLAZAWITHCONCESSIONS/ STORM SHELTER ELKRIVERPARKS & RECREATIONATHLETIC FIELDS Page 45 of 92 Plants and Things Recreation Complex Relocates softball from DAAC and creates a 4 field dedicated complex with youth sized fields Softball tournaments could incorporate the existing pinwheel for an 8 field schedule Creates a new rectangle field destination that can accommodate football, lacrosse, and soccer with up to 5 full sized fields or many youth sized layouts ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 46 of 92 Plants and Things Recreation Complex Creates showcase opportunities for Plants and Things at plaza areas in each of the three areas Parking to accommodate extensive field use Each sport area would have concessions/restroom/ storm shelter ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 47 of 92 Plants and Things Recreation Complex Existing ballfi elds would have parking paved The smaller 90’ field would have infi eld grass pulled back to accommodate intermediate play New trails incorporated into the park ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 48 of 92 Plants and Things Recreation Complex All costs are planning level to help the City budget based on contractor pricing. Additional design will further refi ne the costs. Costs may change based on infl ation, labor & material costs, permitting, timing, and other factors. Northwest Area Project Cost: $3,800,000 Parking and Roads: $1,650,000 Trails and Plazas: $1,030,000 Other Costs: $325,000 Soft Costs: $300,000 15% Contingency: $495,000 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 49 of 92 Plants and Things Recreation Complex All costs are planning level to help the City budget based on contractor pricing. Additional design will further refi ne the costs. Costs may change based on infl ation, labor & material costs, permitting, timing, and other factors. Softball Area Project Cost: $8,785,000 Fields: $1,750,000 Parking and Roads: $1,660,000 Trails and Plazas: $1,265,000 Other Costs: $1,440,000 Soft Costs: $915,000 25% Contingency: $1,755,000 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 50 of 92 Plants and Things Recreation Complex All costs are planning level to help the City budget based on contractor pricing. Additional design will further refi ne the costs. Costs may change based on infl ation, labor & material costs, permitting, timing, and other factors. Rectangle Fields Project Cost: $15,550,000 Fields: $1,940,000 Parking and Roads: $3,945,000 Trails and Plazas: $2,075,000 Other Costs: $2,860,000 Soft Costs: $1,620,000 25% Contingency: $3,110,000 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 51 of 92 Plants and Things Recreation Complex All costs are planning level to help the City budget based on contractor pricing. Additional design will further refi ne the costs. Costs may change based on infl ation, labor & material costs, permitting, timing, and other factors. Project Cost: $28,135,000 Northwest Section (wheel): $3,800,000 Softball: $8,785,000 South Section (rectangles): $15,550,000 ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 52 of 92 BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD TRAIL NEWNEW TRAILTRAIL NEWNEW TRAILTRAIL NEW TRAIL NEWNEW TRAILTRAIL BALLFIELDBALLFIELD BALLFIELDBALLFIELD BALLFIELDBALLFIELD PULL BACK INFIELDPULLBACK INFIELD TO ACCOMMODATETO ACCOMMODATE INTERMEDIATEPLAYINTERMEDIATEPLAY MULTI-USEFIELDSMULTI-USE FIELDS CAN ACCOMMODATECAN ACCOMMODATE FB/LAX/SOCCER INFB/LAX/SOCCER IN YOUTH AND FULL SIZEFIELDSYOUTHANDFULLSIZEFIELDS MULTI-USEFIELDSMULTI-USE FIELDS CAN ACCOMMODATE FB/LAX/SOCCERCANACCOMMODATEFB/LAX/SOCCER IN YOUTH AND FULL SIZEFIELDSINYOUTHANDFULLSIZEFIELDS CHAMPIONSHIP FIELDFIELD 210’210’ W 360’ 360’PARKINGPARKING382 STALLS+/- 382 STALLS PARKINGPARKING 185STALLS STORM STORMPONDPOND EXISTING EXISTING TURBINETURBINE PARKINGPARKING525 STALLS+/- 525STALLS STORM STORMPONDPOND EXSTING EXSTINGPONDINGPONDING 200’200’ 200’200’ 200’200’ 200’200’165THAVE. NW165TH AVE. NWPLAZAWITH PLAZA WITH SHELTERSHELTERPLAZA WITH PLAZA WITH CONCESSIONS/CONCESSIONS/STORM SHELTERSTORM SHELTER STORAGESTORAGEPLAZAWITH PLAZA WITH CONCESSIONS/CONCESSIONS/STORM SHELTERSTORMSHELTER 0’0’ 300’300’ELKRIVERPARKS & RECREATIONATHLETIC FIELDS MASTER PLANS PLANTS AND THINGS RECREATION COMPLEX Creates showcase opportunities for Plants and Things at plaza areas in each of the three areas Relocates softball from DAAC and creates a 4 field dedicated complex with youth sized fields Softball tournaments could incorporate the existing pinwheel for an 8 field schedule Parking to accommodate extensive field use Creates a new rectangle field destination that can accommodate football, lacrosse, and soccer with up to 5 full sized fields or many youth sized layouts Each sport area would have concessions/restroom/ storm shelter Existing ballfields would have parking paved The smaller 90’ field would have infield grass pulled back to accommodate intermediate play New trails incorporated into thepark MAIN MAINPARKINGPARKING 207+/- 207DROP-OFF + DROP- OFF + PLAZAPLAZA STORAGE CAGESCAGES BATTING BATTING CAGESCAGES SHELTERSHELTER COVERED STADIUMSEATINGWITHCOVERED STADIUM SEATING WITH CONCESSIONS, VIEWING DECK, CONCESSIONS, VIEWING DECK, ANDSTORMSHELTERAND STORM SHELTERDROP-OFF + DROP- OFF + PLAZAPLAZA EXPANDED EXPANDED PONDINGPONDING STORMWATERSTORMWATER PONDING PONDING EXISTING EXISTING PONDPOND MIRACLEFIELD PLAY- PLAY-GROUNDGROUND PREMIER PREMIERFIELDFIELD INTERMEDIATE INTERMEDIATEFIELD YOUTH YOUTHFIELDFIELD YOUTH YOUTHFIELD 375’375’ 320’320’ 225’225’ 225’225’ 225’ 225’225’ 225’225’ 225’225’ 320’320’ 320’320’ 330’330’PROCTORAVE. NWPROCTOR AVE. NWSCHOOL ST. NWSCHOOL ST. NW P R O C TO R R D . N W PRO CT OR RD. NW330’ 330’90’ 90’EXISTING PONDEXISTING POND 86STALLS OVERFLOW OVERFLOW PARKINGPARKING 87STALLS+/- 87 STALLSTTSSSSSTSS 86 STALL+/- 86 STALLS 0’0’200’200’ELK RIVER PARKS & RECREATIONATHLETIC FIELDS MASTER PLANS OAK KNOLL ATHLETIC COMPLEX Anticipates the removal/relocation of Ivan Sand and the Education Technology Center Reconfigures access to Proctor Road and School Street, and creates a connection between the two entries New, re-oriented full size ( 90’ basepath) ballfield with grandstand seating Adds miracle field and inclusive playground Plaza to support the premier field, inclusive play area, and miracle field Creation of two dedicated youth (60’ basepath) baseball fields with grass infields Creation of a dedicated intermediate (70-80’ basepaths) baseball field with grass infield Centralized, elevated plaza with shelter to support the youth and intermediate field New parking to supportexpandedballfieldprogram BUSINESS CENTER DR. NWBUSINESSCENTERDR. NW PARKINGPARKING 124 STALLS+/- 124 STALLS EXISTING EXISTING PARKINGPARKING EXISTING EXISTING PLAYGROUNDPLAYGROUND EXISTING EXISTING EXISTING EXISTING SHELTERSHELTER NEW NEW TRAILTRAIL EXISTINGEXISTING PONDINGPONDINGEXISTINGEXISTINGPONDINGPONDING BALLFIELDBALLFIELD DRAINTILETO DRAIN TILE TOIMPROVEDRAINAGEIMPROVEDRAINAGE DRAINTILETO DRAIN TILE TO IMPROVE DRAINAGEIMPROVE DRAINAGE SHELTERSHELTERPLAZAPLAZA BALLFIELDBALLFIELD 280’ 280’MULTI- USE MULTI- USE FIELDFIELD 280’280’ 280’280’ 280’ 280’EXISTING EXISTINGPOWERPOWER LINESLINES EXISTING EXISTINGDOG PARKDOG PARK280’ 280’ 2 1 0’2 1 0 360’360’280’280’0’0’100’ 100’ELK RIVER PARKS & RECREATIONATHLETIC FIELDS MASTER PLANS DAVE ANDERSON ATHLETIC COMPLEX Removes 2 softball fields and replaces them with open field space that can accommodate up to a full sized rectangle field or multiple youth sized fields Improves safety considerations by reducing the number of softball fields and having play occur behind spectators Installation of drain tile in the outfields to reduce flooding/ponding that is occurring today Addition of a centralized plaza and shelter to support recreational field use Creation of new parking to support field programming, as well as Orono Park Retains flexibility for potential long term change with adjacent land uses 1 2 3 4 Phasing Minor investmentin safety netting at DAAC 1 - Rectangle fi elds at YAC Allowsfor removal of existing YAC and OKAC fi elds)2 - Softball Fieldsat YAC Allows for removal of DAAC fi elds and add grass at OKAC)3 - Baseball Complex at OKAC Keep DAAC fi elds for baseball capacity while under construction? ISD timing?)4 - Removal of Softball Fields at DAAC Could happenearlier with coordination: use of ISD/LJW fi elds, adult softball)Potential Variables: Other projects parks & development)BudgetCoordinationwithISD Page 53 of 92 Utilization Study Findings Expansion for growing population and to add capacity/resiliency Preference for improved user (player and spectator) experience Desire for tournament capabilities Safety/Functionality concerns at DAAC short term) ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 54 of 92 Tournament Capacity in One Location Sport Existing Proposed Notes Youth Baseball (60’) 4 8 DAAC or PTRC today, PTRC Proposed Intermediate Baseball (75’) 4 5 DAAC or PTRC today, PTRC Proposed Full Sized Baseball (90’) 2 2 PTAC for both, ISD adds capacity if OKAC Fast Pitch Softball 4 8 DAAC or PTRC today, PTRC Proposed Slow Pitch Softball 4 4 DAAC or PTRC today, PTRC Proposed Rectangle Fields (FB/Lacrosse/Soccer)2 5 OKAC today, PTRC Proposed ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 55 of 92 Utilization Study Findings In the next 10-15 years: 3-4 60’ ballfi elds with 200-225’ fences 1 60’ baseball field 2 60’ softball fields 1-2 75’ ballfi elds 1 capacity, 1 more enhanced 1-2 90’ ballfi elds 0, but enhanced facilities 4 rectangle fields 3, plus increased flexibility ELK RIVER PARKS & RECREATIONATHLETICFIELDSMASTERPLANS Page 56 of 92 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Parks and Recreation Commission Item Number 6.2 Meeting Date July 10, 2024 Prepared By Joe Stremcha, Business Services Director/Assistant City Administrator Item Description Rivers Edge Commons Seating Reviewed by Joe Stremcha Cal Portner Action Requested Staff will provide an overview of the River's Edge Commons Seating Project and Renovation Schedule. Background/Discussion This park was constructed in 2007 and expanded in 2017. Most of the stone seating has significant deterioration due to erosion. Staff contacted the architects of the park, HKGi, to research and recommend options to replace the stone. City Council discussed River's Edge Commons Seating during a Work Session on March 4, 2024. HKGi President, Paul Paige, developed options and presented them in greater detail during that meeting. City Council will consider replacing the seating with a concrete block solution and improving site drainage next month. River’s Edge Commons Renovation Planned Tasks and Schedule: • Develop bid set with staff to incorporate scope of work and confirm alternates in early July. • Review the final bid set with staff at the end of July. • Seek authorization to bid from City Council on August 5. • Advertise for bid from August 6 to August 27 (Target bid opening on August 27). • Project award at City Council meeting on September 3. • Process agreement with the apparent lowest bidding contractor and issue notice to proceed around September 4. • Construction will begin on September 16 with a completion date no later than May 31, 2025. Financial Impact The City Council plans to leverage funding sources that will not impact the Park Improvement or Park Dedication Fund balances. Mission/Policy/Goal Meet changing needs - Agile. Page 57 of 92 Attachments 1. at 2 2024 elk river commons stone PLAN 1.30.24 Page 58 of 92 >>>>STONE IMPROVEMENT PLAN 1.30.24020'10'5'N O R T HOPTION 1: REPLACE WITH NEW LIMESTONE1.REPLACE UN-DESIRED STONE WITH NEW IMPORTED STONE.2.INSTALL STONE WITH DRAINAGE ROCK AND OPTIONAL DRAIN TILEBEHIND AND CLEAR UNDER. SEE DETAIL.3.STOCKPILE WEATHERED STONE REMOVED FOR EXPORT ORRE-PURPOSE AS SHORELINE RIP RAP.4.REVIEW DRAINAGE BEHIND ALL EXISTING STONE RELATIVE TO THEORIGINAL PLANS THAT SHOWS DRAINAGE ROCK WRAPPED INFABRIC BEHIND ALL BLOCKS WITH A MAX OF 1" TOPSOIL. REMOVEANY EXCESS TOPSOIL AND REPLACE WITH DRAINAGE ROCK.OPTION 2 : REPLACE WITH CONCRETE LARGE BLOCK1.REPLACE UN-DESIRED STONE WITH CONCRETE LARGE BLOCK.2.INSTALL BLOCK ACCORDING TO MANUFACTURE RECOMMENDATIONS.3.STOCKPILE WEATHERED STONE REMOVED FOR EXPORT ORRE-PURPOSE AS SHORELINE RIP RAP.4.REVIEW DRAINAGE BEHIND ALL EXISTING STONE RELATIVE TO THEORIGINAL PLANS THAT SHOWS DRAINAGE ROCK WRAPPED IN FABRICBEHIND ALL BLOCKS WITH A MAX OF 1" TOPSOIL. REMOVE ANY EXCESSTOPSOIL AND REPLACE WITH DRAINAGE ROCK.STONE KEY2006 STONE LEFT IN PLACEPHASE 1 STONE INSTALLSPHASE 2 STONE INSTALLSINSPECT STONE(GREEN)MAIN SEATING AREA(PURPLE)M:\ELK RIVER\015-032 Rivers Edge Expansion CD phase one\5 Autocad\Stone replacement options\2023 elk river commons stone repairs.dwg, 1/30/2024 8:37:56 AM, DWG To PDF.pc3Page 59 of 92 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Parks and Recreation Commission Item Number 6.3 Meeting Date July 10, 2024 Prepared By Joe Stremcha, Business Services Director/Assistant City Administrator Item Description Disc Golf Reviewed by Joe Stremcha Cal Portner Action Requested Discuss scheduling a site tour and Work Session to discuss potential amenities for inclusion on a desired disc golf course. Background/Discussion Staff researched the feasibility of utilizing Camp Cozy for a future disc golf course. This Camp Cozy is implementing a Wildlife Restoration Plan in partnership with the Friends of the Mississippi River and any proposed disc golf course at this location will conflict with that restoration project. Camp Cozy is not a viable site for a disc golf course due to the grants obtained for the wildlife restoration plan limiting development in the area. Staff recommends proceeding with scheduling a site tour of the remaining viable sites of Meadowvale Heights Park and Burr Oak Park to weight the pros and cons of each location. Financial Impact None. Mission/Policy/Goal Work with citizens to achieve goals. Attachments 1. Meadowvale Heights Park A 2. Meadowvale Heights Park B 3. Meadowvale Heights Park - MNTOPO Map 4. Burr Oak Park 5. Burr Oak Park - MNTOPO Map Page 60 of 92 Page 61 of 92 Page 62 of 92 Page 63 of 92 Page 64 of 92 Page 65 of 92 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Parks and Recreation Commission Item Number 7.1 Meeting Date July 10, 2024 Prepared By Joe Stremcha, Business Services Director/Assistant City Administrator Item Description GNRT Grant Application Reviewed by Joe Stremcha Cal Portner Action Requested Approve, by motion, the Great Northern Regional Trail grant application as presented. Background/Discussion The commission discussed priorities to be included in the Great Northern Regional Trail grant application during their Work Session on June 12, 2024. Sherburne County Parks Director Gina Hugo will present revisions made to the grant application based on the commission's input. Financial Impact If awarded for the grant, CIP funding in 2027 will be necessary based on the projects included in the grant application. Mission/Policy/Goal Help, not hinder citizen quality of life Attachments 1. 20240710_Great Northern Regional Trail PPT ER P_R Commission 2. 2024 GNRT project_budget_7032024 (002) Page 66 of 92 Great Northern Regional Trail Partnership Overview & Legacy Grant Proposal Page 67 of 92 Great Northern Regional Trail Partnership •Shared Amenity •5 Agencies •Multiple Stakeholders Page 68 of 92 •Established in 2020 •Master Plan •Pursue Regional Designation •Updated in 2023 •Grant funding •Support implementation of Master Plan •Recommendations •Regulatory consistency •Maintenance standards •Guidelines for trail closures •Equitable cost participation •Easements/Fee title Great Northern Regional Trail Partnership MOU Page 69 of 92 2024 Legacy Grant Proposal •12 Features •Refine Branding •Trailhead Features •Interpretive Opportunities •Trailside Amenities •2025-26 Design •2027 Construction Page 70 of 92 As provided via email from Joe Stremcha: The following are items to prioritize for the grant application and we can take action on at our next meeting on July 10: ** $10,000 - 2 Bike repair stations – installed (one near woodlands parking lot and one near meadowvale school – suggest alternate location or hold on CSAH 1 and Meadowvale – add one at Meadowvale in future with trailhead development). 1 trail head sign as Watson $35K –hold on CSAH 1 as a trailhead facility grant proposal for future. ** $12,500 - Water fixture for refilling waterbottles, users, dogs near Meadowvale school. (wait on meadowvale location) Wait until trailhead facility. Keep in near b ** $104,500 - parking lot expansion near Meadowvale school – speak with Dave? Watson makes more sense. Parcel for sale by daycare. Suggest as a future grant request with Watson as a short-term parking lot. Wait – but include in RFP for the design of this project: public engagement to explore southern trailhead options, develop concept design and develop cost estimate for southern trail head. Add Watson Parking – useful in short and long term. If funding is available, alternative project: ** $12,000 - 4 Park Benches woodlands along the GNRT within the park – within vicinity of where pave trails come out to the GNRT, Watson, 221st. Jeff will get locations to me this afternoon. With concrete pads. along the trail and placed in shaded areas – wait on benches.Page 71 of 92 Feature 1 – South End Near Meadowvale School Design & Construct: •Bike Repair Station Page 72 of 92 Feature 2 – Woodland Trails Regional Park Design & Construct •Bike Repair Station •Bench with concrete pad Page 73 of 92 Feature 3 – CR 33 & Watson Design & Construct •Portable Screen with concrete pad •Bench with concrete pad Page 74 of 92 Feature 4 – 221st Ave Parking Lot Design & Construct: •GNRT Trailhead Sign •Map •Information •Hi-viz - ADA Width Limiter Gates •Bench with concrete pad Page 75 of 92 Feature 5 – North of 221st Design & Construct: •Interpretive Panel - Landfill Page 76 of 92 Feature 6 – 4 ¾ Mile Marker Design & Construct: •Interpretive Sign -Tamarack Bog Page 77 of 92 Feature 7 – North of the Overlook Design & Construct •Shade Structure •Picnic Table •Trash Receptacle Page 78 of 92 Feature 8 – 239th Avenue Design & Construct: •GNRT Trailhead Sign •Map •Information •ADA Width Limiter Page 79 of 92 Feature 9 – CSAH 25 Parking Lot Design & Construct: •GNRT Trailhead Sign •ADA Width Limiters •Portable Screen •Benches Page 80 of 92 Feature 10 – South of Zimmerman Design & Construct •Shade Structure •Picnic Table •Interpretive Feature •Trash Receptacle Page 81 of 92 Feature 11 – South of Compost Site Design & Install •Living 515’ Screen •ADA Width Limiter Page 82 of 92 Feature 12 – Zimmerman Park & Ride Page 83 of 92 Project Budget GMRPTC Local Match Construction Total $731,500 Design/Eng/Const. Admin $146,300 Soft Cost Total $146,300 Total Project Cost $877,800 $702,240 $175,560 Great Northern Regional Trail 24-006F Sherburne County Reference Eligible Item Details Quantity Unit Cost/Item Total Cost A Mobilization 1 35,000.00 35,000.00 B Initial Grading/removal (SY)3500 25.00 87,500.00 C Retaining Wall (SF)200 80.00 16,000.00 D Paving (SY)3500 45.00 157,500.00 E Grading, seeding (acre units)1 500.00 500.00 F Branded Trailhead signs 4 35,000.00 140,000.00 G Bike Repair Station 2 4,500.00 9,000.00 H Shade Structure/Rain Shelter 3 35,000.00 105,000.00 I Portable Toilet Screens Fence(LF) w/ concrete pad 3 6,500.00 19,500.00 J EV-Charging 1 19,000.00 19,000.00 K E-Bike Charging 4 2,500.00 10,000.00 L Water Filling Station 1 10,000.00 10,000.00 M Picnic Tables 4 2,500.00 10,000.00 N LED Solar Lighting 3 15,000.00 45,000.00 O Tree Planting 60 500.00 30,000.00 P Native Planting (1-gallon pots)500 25.00 12,500.00 Q Interpretive Panels 2 2,500.00 5,000.00 R Waste Receptacle 4 500.00 2,000.00 S ADA Width Limiter Gate 8 750.00 6,000.00 T Benches with concrete pad 4 3,000.00 12,000.00 Subtotal 731,500.00 Page 84 of 92 Cost Participation, Features 1-4 Elk River Project Components Quantity Cost/Unit Total Cost Percent Construction Cost Match Amount Eng./Design/Const.Admin.Soft Costs Total Out of Pocket 1/3 Mobilization 0.3333 35,000 $11,666.67 Trailhead Sign at 221st 1 35,000 $35,000.00 Bike Repair Station 2 4,500 $9,000.00 Portable Toilet Screen LF 1 6,500 $6,500.00 Benches with concrete pad 3 3,000 $9,000.00 ADA Width Limiter Gates 2 750 $1,500.00 $72,666.67 0.099339257 $17,440.00Grant funded $14,533.33 $31,973.33 Page 85 of 92 Cost Participation, Features 5-11 Sherburne County Project Components Quantity Cost/Unit Total Cost Percent Construction Cost Match Amount Eng./Design/Const.Admin.Soft Costs Total Out of Pocket 1/3 Mobilization 0.3333 35,000 $11,666.67 Trailhead Sign 2 35,000 $70,000.00 Shade Structure 2 35,000 $70,000.00 Picnic Tables 2 2,500 $5,000.00 Waste Receptacle 2 500 $1,000.00 Portable Toilet Screen Fence (LF)1 6,500 $6,500.00 Interpretive Panels (Tamarack, GNRR)2 2,500 $5,000.00 ADA Width Limiter Gates 6 750 $4,500.00 $173,666.6 7 0.237411711 $41,680.00Grant funded $34,733.33 $76,413.33 Page 86 of 92 Cost Participation, Feature 12 Zimmerman Project Components Quantity Cost/Unit Total Cost Percent Construction Cost Match Amount Eng./Design/Const.Admin.Soft Costs Total Out of Pocket 1/3 Mobilization 0.3333 35,000 $11,666.67 Initial Grading/removal (SY)3500 25 $87,500.00 Retaining Wall (SF)200 80 $16,000.00 Paving (SY)3500 45 $157,500.00 Grading, seeding (acre units)1 500 $500.00 Trailhead Sign 1 35000 $35,000.00 Portable Toilet Screen Fence (LF)1 6,500 $6,500.00 Shade Structure 1 35,000 $35,000.00 EV-Charging 1 19,000.00 $19,000.00 E-Bike Charging 4 2,500.00 $10,000.00 Water Filling Station 1 10,000.00 $10,000.00 Picnic Tables 2 2,500.00 $5,000.00 Waste Receptacles 2 500.00 $1,000.00 LED Solar Lighting 3 15,000.00 $45,000.00 Tree Planting 60 500.00 $30,000.00 Native Planting (1-gallon pots)500 25.00 $12,500.00 Bench 1 3,000.00 $3,000.00 $485,166.67 0.663249032 $116,440.00Grant funded $97,033.33 $213,473.33Page 87 of 92 Great Northern Regional Trail 24-006F 4/12/2024 Sherburne County Reference Eligible Item Details Quantity Unit Cost/Item Total Cost A Mobilization 1 35,000.00 35,000.00 B Initial Grading/removal (SY)3500 25.00 87,500.00 C Retaining Wall (SF)200 80.00 16,000.00 D Paving (SY)3500 45.00 157,500.00 E Grading, seeding (acre units)1 500.00 500.00 F Branded Trailhead signs 4 35,000.00 140,000.00 G Bike Repair Station 2 4,500.00 9,000.00 H Shade Structure/Rain Shelter 3 35,000.00 105,000.00 I Portable Toilet Screens Fence(LF) w/ concrete pad 3 6,500.00 19,500.00 J EV-Charging 1 19,000.00 19,000.00 K E-Bike Charging 4 2,500.00 10,000.00 L Water Filling Station 1 10,000.00 10,000.00 M Picnic Tables 4 2,500.00 10,000.00 N LED Solar Lighting 3 15,000.00 45,000.00 O Tree Planting 60 500.00 30,000.00 P Native Planting (1-gallon pots)500 25.00 12,500.00 Q Interpretive Panels 2 2,500.00 5,000.00 R Waste Receptacle 4 500.00 2,000.00 S ADA Width Limiter Gate 8 750.00 6,000.00 T Benches with concrete pad 4 3,000.00 12,000.00 Subtotal 731,500.00 0 Construction Total 731,500.00 Design/Engineering/Const. Admin.146300 Soft Cost Total 146300 GMRPTC Local Match Total Project 877800 702240 175560 Total Percentage 0.8 0.2 Non Eligible Expenses Item Details 0 0 Non-Eligible Total 0 Grand Total 877800 Page 88 of 92 This scenario proposes splitting the local match equitably between partipicating partners according to the percent project cost in each jurisdiction 10% of the project cost is eligilbe for cost share for engineering and design. The "soft costs" are not. Total Project Cost $877,800 Design/Engineering Cost $146,300 Soft Costs (eligible grant expense)$146,300 Local Match Total $175,560 Grant Request $702,240 Elk River Project Components Quantity Cost/Unit Total Cost Percent Construction Cost Match Amount Eng./Design/Const.Admin.Soft Costs Total Out of Pocket 1/3 Mobilization 0.3333 35,000 $11,666.67 Trailhead Sign at 221st 1 35,000 $35,000.00 Bike Repair Station 2 4,500 $9,000.00 Portable Toilet Screen LF 1 6,500 $6,500.00 Benches with concrete pad 3 3,000 $9,000.00 ADA Width Limiter Gates 2 750 $1,500.00 $72,666.67 0.099339257 $17,440.00 Grant funded $14,533.33 $31,973.33 Sherburne County Project Components Quantity Cost/Unit Total Cost Percent Construction Cost Match Amount Eng./Design/Const.Admin.Soft Costs Total Out of Pocket 1/3 Mobilization 0.3333 35,000 $11,666.67 Trailhead Sign 2 35,000 $70,000.00 Shade Structure 2 35,000 $70,000.00 Picnic Tables 2 2,500 $5,000.00 Waste Receptacle 2 500 $1,000.00 Portable Toilet Screen Fence (LF)1 6,500 $6,500.00 Interpretive Panels (Tamarack, GNRR)2 2,500 $5,000.00 ADA Width Limiter Gates 6 750 $4,500.00 $173,666.67 0.237411711 $41,680.00 Grant funded $34,733.33 $76,413.33 Zimmerman Project Components Quantity Cost/Unit Total Cost Percent Construction Cost Match Amount Eng./Design/Const.Admin.Soft Costs Total Out of Pocket 1/3 Mobilization 0.3333 35,000 $11,666.67 Initial Grading/removal (SY)3500 25 $87,500.00 Retaining Wall (SF)200 80 $16,000.00 Paving (SY)3500 45 $157,500.00 Grading, seeding (acre units)1 500 $500.00 Trailhead Sign 1 35000 $35,000.00 Portable Toilet Screen Fence (LF)1 6,500 $6,500.00 Shade Structure 1 35,000 $35,000.00 EV-Charging 1 19,000.00 $19,000.00 E-Bike Charging 4 2,500.00 $10,000.00 Water Filling Station 1 10,000.00 $10,000.00 Picnic Tables 2 2,500.00 $5,000.00 Waste Receptacles 2 500.00 $1,000.00 LED Solar Lighting 3 15,000.00 $45,000.00 Tree Planting 60 500.00 $30,000.00 Native Planting (1-gallon pots)500 25.00 $12,500.00 Bench 1 3,000.00 $3,000.00 $485,166.67 0.663249032 $116,440.00 Grant funded $97,033.33 $213,473.33 Total Construction Expense $731,500.00 Page 89 of 92 This scenario proposes splitting the local match equitably between partipicating partners according to the percent project cost in each jurisdiction 10% of the project cost is eligilbe for cost share for engineering and design. The "soft costs" are not. Total Project Cost Design/Engineering Cost Soft Costs (eligible grant expense) Local Match Total Grant Request Elk River Project Components Quantity Cost/Unit Total Cost Percent Construction Cost Match Amount Eng./Design/Const.Admin.Soft Costs Total Out of Pocket Grading (CY)20 60 $1,200.00 Aggregate Base (CY)62 65 $4,030.00 Paving (Ton)62 145 $8,990.00 Signage, striping, and seeding (LS)1 780 $780.00 $15,000.00 1 $0.00 Grant funded $0.00 $0.00 Sherburne County Project Components Quantity Cost/Unit Total Cost Percent Construction Cost Match Amount Eng./Design/Const.Admin.Soft Costs Total Out of Pocket $0.00 0 $0.00 Grant funded $0.00 $0.00 Zimmerman Project Components Quantity Cost/Unit Total Cost Percent Construction Cost Match Amount Eng./Design/Const.Admin.Soft Costs Total Out of Pocket $0.00 0 $0.00 Grant funded $0.00 $0.00 Total Construction Expense $15,000.00 Page 90 of 92 Memorandum To: Parks and Recreation Commission From: Parks and Recreation Manager Jeff Shelby Date: June 12, 2024 Subject: Parks and Recreation Staff Report This report is a monthly highlight of department activities related to recent collaborations, strategic planning, staff changes/developments, and park operations. July 4 Fireworks Show The forecast for Independence Day predicted rain and thunderstorms in the evening. As a result, staff decided to postpone our planned fireworks display to July 27 for Elk RiverFest. More details about the fireworks display will be provided closer to Elk RiverFest! The city postponed the July 4 fireworks show, prior to their scheduled delivery. The city incurs significant rescheduling expenses when the fireworks are delivered and unable to be launched as planned. The city would be required to provide 24-hour police coverage by guarding these explosives until they can be safely launched or picked up over the weekend. Those expenses can quickly climb to $10,000 with no guarantees of a successful launch due to weather. Alternatively, the city will incur a few hundred dollars in fees by postponing the fireworks to Elk River Fest prior to our receipt of these fireworks. The city recognizes the significance of Independence Day, but staff postponed these fireworks as responsible stewards of taxpayer dollars. Lion John Weicht Park Playground The ribbon cutting for the new playground at Lion John Weicht Park was held on Wednesday, June 26. We are all so grateful to the vision and leadership of Mayors Dietz and Council, Parks and Recreation Commissioners along with the city staff that executed their shared mission of providing an opportunity to live, work, and play. Park and Recreation Commissioner Vacancy Filled Welcome Melissa Fremoyle to the Parks and Recreation Commission. Melissa is a current volunteer with Special Olympics, Allina Hospice and serves as the Board Chair of the ERACC. She works here in Elk River as the Director of Human Resources for Metal Craft. Summer Programing Fall Breakaway Registration is now open, and Sunshine Explorers Summer Day Camp is currently at capacity. All 70 spots are full, and we began a wait list. Item: 8 Page 91 of 92 Scout Island Scout Island was designated by City Council as undeveloped park land. At an earlier COVE inspection, James Bedell (DNR), noticed the old concrete pipes/culverts (see pic), used as a bridge to Scout Island. The DNR has instructed the city to remove them. They are not allowed in public waters as they impede water flow which creates a greater accumulation of algae and debris. Staff are soliciting bids to remove them and restore the area as best possible to its prior condition. Meadow Park City Council held a Closed Session on July 1 to discuss a letter of interest regarding the purchase of Meadow Park. Staff are proceeding with negotiating the sale of this property based on the direction provided by the City Council. The property is identified as surplus property within the Parks and Recreation Master Plan. Initiative #1 Improve existing parks and facilities - Recommendation #2: Focus resources by eliminating duplicated and underutilized park facilities with poor access. ▪ Baldwin ▪ North Terrace ▪ Meadow ▪ Elk Hills Green Space ▪ Property south of Ridgewood on 191 ½ Avenue (75-432-0101) Senior Center Currently we have 536 members. We had a great turn out at our concert on Friday, May 31 with several positive comments from the members. Our next big event is a Wildlife Show on Monday, June 17. Sustainable Safari will bring several different animals and give a detailed natural history for each animal. Staff partnered with the Rum River Art Center and obtained a grant to support offering a free acryclic painting class (4-week long course). Summer Programing Fall Breakaway Registration is now open, and Sunshine Explorers Summer Day Camp is currently at capacity. All 70 spots are full, and we began a wait list. Farmers Market Farmers Market continues to show great attendance. The first Senior Day be on July 11. Additionally, the Power of Produce program kicks off on July 11 for kids ages 3-12 and will run through August 29. Kids receive a $2 token for fresh fruits and vegetables. Farmers Market The beginners trail construction is set to start the week of July 15. Communications will help advertise for volunteers via social media and the website. Signage is being made for helmet use, trail conditions, and volunteers needed that will be going up at Hillside. Senior Activity Center Currently we are at 544 members and have approximately 70 visitors that check in every day. Our next large event is Patriotic Music with Jenni Thyng on Friday, July 12. Sandy Borders appeared before City Council during open forum on June 17. She offered an apology for her behavior at the Senior Activity Center upon receiving a 30-day suspension. Her suspension was revoked following her sincere public apology. Page 92 of 92