3.11. SR 02-06-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Consent February 6, 2006
Item Number
3.11*
Prepared by
Bill Maertz, Parks and Recreation
Director
Reviewed by
Lori ohnson, Ci Administrator
Item Description
Authorization to Advertise for Ice Arena Office Assistant
Introduction
Authorize staff to advertise for Ice Arena Office Assistant
Discussion
The 2006 budget includes the creation of a 20 hour per week Ice Arena Office Assistant.
Financial Impact
The personnel committee is reviewing this position. It is anticipated to be a grade S.
Attachments
Job Description
Action Requested
Authorize staff to advertise for Ice Arena Office Assistant.
Council Action
Motion by _
Second by _
Vote
Follow Up
C:\Docwnents and Settings\tallard\Local Settings\Ternporary Internet Files\OLKF\Authorize Ice Arena Office Ass .doc
City of Elk River
Arena Assistant
(Customer Service)
Position Description
Department:
Parks and Recreation (Arena)
Pay Grade: FLSA Status:
5 Non-Exem
Immediate Supervisor:
Arena Mana er
Positions Supervised:
Last Updated: (date)
1/23/06
N/A
Position Summary
The Arena Assistant (Customer Service) position performs a variety of duties including, but not
limited to, answering phones and welcoming visitors to the facility. Also performs general
accounting activities and other duties as assigned.
Essential Functions
1. Performs receptionist duties.
A. Receives incoming calls to the Arena.
B. Answers routine questions.
C. Greets the public.
D. Explains departmental services, programs and procedures.
2. Performs clerical support duties.
A. Sorts and/or delivers mail.
B. Accepts program registrations.
C. Assists in ordering, inventories, and maintains program, office supplies and
concessions supplies.
D. Performs general filing.
E. Types memos using word processing software.
F. Proofreads and types marketing materials.
G. Submits marketing materials to newspapers.
H. Assists in developing brochures for leagues and clinics.
1. Maintains current information on web site.
3. Performs general accounting duties.
A. Processes cash and check deposits.
B. Processes credit card transactions.
C. Processes refunds.
D. Assigns account codes to invoices.
E. Maintains petty cash.
F. Runs fmancial reports as needed.
4. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in safety training.
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D. Clean areas of the Arena as needed
E. Works additional hours as needed.
Required Knowledge, Skills, and Abilities
o Skilled in proofreading written material for proper grammar and punctuation usage.
o Skilled in interpersonal and public relation skills.
o Skilled in organization and maintaining order of supplies.
o Skilled in paying attention to detail.
o Ability to work as a team member under stress.
o Ability to accurately type 45 WPM.
o Ability to adapt to and introduce change.
o Ability to be creative.
o Ability to present a positive and professional image of the City to the public.
o Ability to read, write, and comprehend basic instruction.
o Ability to work independently.
Minimum Qualifications
o High school degree, General Education Diploma, or equivalent.
o 1 yr experience with Microsoft Office, specifically Excel, Outlook, Word, and Publisher.
Preferred Qualifications
o Receptionist experience.
o General accounting experience or education.
o Recreational experience or education.
o An understanding of hockey and figure skating
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Arena Assistant - Customer Service