HRA Packet for September 3, 2024
Housing and Redevelopment
Authority
Regular Meeting
Agenda
Tuesday, September 3, 2024
5:30 PM
Elk River City Hall
▪ Regular meeting in Council Chambers
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CONSIDER AGENDA
4. CONSENT AGENDA
Considered to be routine and noncontroversial and will be approved by one motion. There will be no separate discussion of
these items unless there is a request to remove the item from the consent agenda to the regular agenda.
4.1 HRA Draft Minutes - August 5, 2024
4.2 Check Register
4.3 Balance Sheet
4.4 Revenue/Expenditure Reports
5. OPEN FORUM
An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum
will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a
future meeting.
6. GENERAL BUSINESS
Items in which the information is presented by city staff or consultants, then deliberation and action occur. General Business
items are not opportunities to receive or provide public input. However, the presiding officer may, at its sole discretion,
solicit public feedback.
6.1 Housing Rehabilitation Loan Program Update
6.2 2025 Budget Adoption and Levy Recommendation
6.3 General Updates
6.4 Main and Gates Properties Update
7. MOTION TO ADJOURN REGULAR MEETING
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08-29-2024 11:24 AM ELK RIVER CITY COUNCIL REPORT PAGE: 1
VENDOR SORT KEY DESCRIPTION FUND DEPARTMENT AMOUNT_
ELK RIVER MUNICIPAL UTILITIES HOME IMPROVEMENT INSERT HRA Housing & Redevelopmen 549.41_
TOTAL: 549.41
KENNEDY & GRAVEN CHARTERED LEGAL SVCS-MAIN & GATES HRA Housing & Redevelopmen 65.00
LEGAL SVCS-MAIN & GATES HRA Housing & Redevelopmen 65.00_
TOTAL: 130.00
TYLER CHESEMOVE JUL 24 LAWN SERVICE HRA Housing & Redevelopmen 400.00_
TOTAL: 400.00
YARDWORX OUTDOOR SERVICES LLC BASKET UPKEEP - SEP 24 HRA Housing & Redevelopmen 3,334.60_
TOTAL: 3,334.60
=============== FUND TOTALS ================
910 HRA 4,414.01
--------------------------------------------
GRAND TOTAL: 4,414.01
--------------------------------------------
TOTAL PAGES: 1
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8-27-2024 08:43 AM CITY OF ELK RIVER PAGE: 1
BALANCE SHEET
AS OF: AUGUST 31ST, 2024
910-HRA
ACCOUNT # ACCOUNT DESCRIPTION BALANCE
_____________________________________________________________________________________________
ASSETS
======
910-1010 Cash - HRA 868,747.76
910-1190 Loans Receivable 208,049.86
910-1193 Forgivable Loan 75,000.00
910-1194 Allow for Forgivable Loan ( 75,000.00)
910-1195 Note Receivable 400,000.00
910-1310 Due From Other Funds 157,254.48
910-1610 Land Held for Redevelopment 382,000.00
2,016,052.10
TOTAL ASSETS 2,016,052.10
==============
LIABILITIES
=========== ______________ ______________
EQUITY
======
910-2400 Fund Balance 1,924,693.80
TOTAL BEGINNING EQUITY 1,924,693.80
TOTAL REVENUE 231,614.31
TOTAL EXPENSES 140,256.01
TOTAL REVENUE OVER/(UNDER) EXPENSES 91,358.30
TOTAL EQUITY & REV. OVER/(UNDER) EXP. 2,016,052.10
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 2,016,052.10
==============
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8-27-2024 08:45 AM CITY OF ELK RIVER PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2024
910-HRA
FINANCIAL SUMMARY 66.67% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
REVENUE SUMMARY
HRA 445,100.00 0.00 231,614.31 52.04 213,485.69
TOTAL REVENUES 445,100.00 0.00 231,614.31 52.04 213,485.69
============= ============= ============= ======= =============
EXPENDITURE SUMMARY
Economic Development
Housing & Redevelopment 445,100.00 50,261.49 140,256.01 31.51 304,843.99
TOTAL Economic Development 445,100.00 50,261.49 140,256.01 31.51 304,843.99
TOTAL EXPENDITURES 445,100.00 50,261.49 140,256.01 31.51 304,843.99
============= ============= ============= ======= =============
REVENUES OVER/(UNDER) EXPENDITURES 0.00 ( 50,261.49) 91,358.30 ( 91,358.30)
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8-27-2024 08:45 AM CITY OF ELK RIVER PAGE: 2
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2024
910-HRA
66.67% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
HRA
===
Taxes
910-3-0000-3111 Property Taxes 440,100.00 0.00 226,116.10 51.38 213,983.90
TOTAL Taxes 440,100.00 0.00 226,116.10 51.38 213,983.90
Intergovernmental Rev _____________ _____________ _____________ _______ _____________
Charges for Services _____________ _____________ _____________ _______ _____________
Other Revenue
910-3-0000-3621 Interest Income 5,000.00 0.00 5,498.21 109.96 ( 498.21)
TOTAL Other Revenue 5,000.00 0.00 5,498.21 109.96 ( 498.21)
Other Financing Sources _____________ _____________ _____________ _______ _____________
Transfers In _____________ _____________ _____________ _______ _____________
_____________________________________________________________________________
TOTAL HRA 445,100.00 0.00 231,614.31 52.04 213,485.69
___________________________________________________________________________________________________________________
TOTAL REVENUE 445,100.00 0.00 231,614.31 52.04 213,485.69
============= ============= ============= ======= =============
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8-27-2024 08:45 AM CITY OF ELK RIVER PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: AUGUST 31ST, 2024
910-HRA
Economic Development 66.67% OF YEAR COMP.
Housing & Redevelopment
CURRENT CURRENT YEAR TO DATE % OF BUDGET
DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE
___________________________________________________________________________________________________________________
Personal Services
910-4-6100-4101 Regular Pay 82,600.00 6,376.11 44,188.27 53.50 38,411.73
910-4-6100-4104 PERA 6,200.00 478.21 3,314.11 53.45 2,885.89
910-4-6100-4105 FICA 5,100.00 395.32 2,750.39 53.93 2,349.61
910-4-6100-4107 Medicare 1,200.00 92.45 643.23 53.60 556.77
910-4-6100-4108 Insurance 16,200.00 1,594.80 11,163.60 68.91 5,036.40
910-4-6100-4109 Workers Comp 350.00 0.00 339.75 97.07 10.25
TOTAL Personal Services 111,650.00 8,936.89 62,399.35 55.89 49,250.65
Supplies
910-4-6100-4219 Operating Supplies 500.00 0.00 0.00 0.00 500.00
TOTAL Supplies 500.00 0.00 0.00 0.00 500.00
Services & Charges
910-4-6100-4304 Legal Fees 8,000.00 90.00 817.00 10.21 7,183.00
910-4-6100-4319 Professional Services 32,000.00 0.00 800.00 2.50 31,200.00
910-4-6100-4322 Postage 50.00 0.00 0.00 0.00 50.00
910-4-6100-4331 Travel, Conferences & Schools 200.00 0.00 0.00 0.00 200.00
910-4-6100-4349 Advertising/Marketing 9,200.00 0.00 6,976.50 75.83 2,223.50
910-4-6100-4359 Publishing 350.00 0.00 77.40 22.11 272.60
910-4-6100-4401 Bldg Repair/Maint Services 4,000.00 400.00 800.00 20.00 3,200.00
910-4-6100-4404 Software Services 9,100.00 0.00 4,713.36 51.80 4,386.64
910-4-6100-4409 Contractual Services 27,750.00 3,334.60 26,172.40 94.31 1,577.60
910-4-6100-4433 Dues & Subscriptions 800.00 0.00 0.00 0.00 800.00
910-4-6100-4440 Miscellaneous 200,000.00 0.00 0.00 0.00 200,000.00
TOTAL Services & Charges 291,450.00 3,824.60 40,356.66 13.85 251,093.34
Capital Outlay _____________ _____________ _____________ _______ _____________
Debt Service _____________ _____________ _____________ _______ _____________
Transfers Out
910-4-6100-4721 Transfer-General Fund 37,500.00 37,500.00 37,500.00 100.00 0.00
910-4-6100-4735 Transfer-EDA 4,000.00 0.00 0.00 0.00 4,000.00
TOTAL Transfers Out 41,500.00 37,500.00 37,500.00 90.36 4,000.00
___________________________________________________________________________________________________________________
TOTAL Housing & Redevelopment 445,100.00 50,261.49 140,256.01 31.51 304,843.99
___________________________________________________________________________________________________________________
TOTAL Economic Development 445,100.00 50,261.49 140,256.01 31.51 304,843.99
___________________________________________________________________________________________________________________
TOTAL EXPENDITURES 445,100.00 50,261.49 140,256.01 31.51 304,843.99
============= ============= ============= ======= =============
REVENUES OVER/(UNDER) EXPENDITURES 0.00 ( 50,261.49) 91,358.30 ( 91,358.30)
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
6.1
Meeting Date
September 3, 2024
Prepared By
Joshua Mollan, Economic Development Specialist
Item Description
Housing Rehabilitation Loan Program Update
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Receive updates on the Housing Rehabilitation Loan Program.
Background/Discussion
CEE reports that all accounts are current, the HRA's portfolio is performing as expected with no
delinquencies or late payments, and $97,710 remains available for new loan disbursements in 2024.
Financial Impact
N/A
Mission/Policy/Goal
Improve housing stock by offering incentives or programs to repair or maintain residential properties.
Attachments
1. CEE Monthly Loan Activity Report
2. CEE Monthly Loan Activity Summary
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CEE Monthly Loan Activity Summary
9/3/24
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
6.2
Meeting Date
September 3, 2024
Prepared By
Brent O'Neil, Economic Development Director
Item Description
2025 Budget Adoption and Levy Recommendation
Reviewed by
Cal Portner
Action Requested
Approve, by motion, the 2025 HRA budget and goals, and recommend to the City Council that $439,950 be
included in the Preliminary Levy.
Background/Discussion
The proposed 2025 budget is very similar to the baseline budget for 2024, with similar activities and expenses
anticipated. The total proposed expenditures decrease slightly from $445,100 to $444,950, a year-over-year
reduction of $150. The proposed levy would also decrease by the same amount, going from $440,100 to
$439,950 in 2025. Of note, the budget and levy continue to allocate $200,000 for current or future property
acquisition.
The goals and performance measures are largely the same year-to-year as well.
Financial Impact
Adoption of the budget sets the 2025 expenditures at $444,950.
Mission/Policy/Goal
HRA bylaws state the budget be presented to the HRA annually for adoption prior to Council adoption of the
Preliminary Levy each September.
Attachments
1. 2025 HRA Proposed Budget and Goals
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Division:
Completed by:
Date:
Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected
Number of HRA Rehab Loan
applications approved 0 0 4 5 2 5
Rehab Loan Funds Outstanding
(year-end)$160,000 $52,500 $162,000 $250,000 $210,000 $400,000
Residential Property Re-
investment (by permit value)$8,000,000 $17,800,000 $19,700,000 $9,000,000 $7,000,000 $15,000,000
Number of Multi-family Units
Added (completions)70 0 90 100 142 50
Performance Measures & Goals for 2025
Housing and Redevelopment
Brent O'Neil
August 29, 2024
Promote preservation of housing stock
Promote investment in residential properties within Elk River and target individuals interested in the blighted properties
program and the HRA Rehab Loan Program. Identify dilapidated properties and work with city code enforcement.
Protect and strengthen rental properties.
Division Goal Goal Objective/Task
Promote a vital downtown
Enhance redevelopment opportunities for C/I properties
Participate in the Downtown ER Business Association Meetings. Work with the DERBA to develop a beautification
plan for the Main Street Corridor and/or engagement of redesign for Main Street. Promote and/or modify the
Downtown Facade Improvement microloan program. Pursue strategic acquisition and sale of downtown
redevelopment property. Facilitate future use options for Elk River Meats site.
Identify business owners interested in redevelopment blighted C/I properties. Work with the building department to
identify properties eligible for the blighted properties C/I program. Hold periodic discussions with various departments
(police, fire, building, and planning) to discuss potential redevelopment opportunities.
Acquire properties or short- and long-term redevelopment Monitor the market and identify properties for potential acquisition which align with the strategic objectives of the HRA,
including substandard structures.
Optimize use of studies, data, and research tools As needed, conduct studies and conduct research to best guide the HRA in its activities. Utilize tools such as
analytical software to better understand conditions and opportunities.
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Dept:910-6100 - Housing & Redevelopment Authority
Acct.2021 2022 2023 2024 2025
No.Actual Actual Actual BUDGET BUDGET
REVENUES:
3111 Property Taxes 320,897 328,888 398,899 440,100 439,950
3322 MV Credit 176 192 236 -
3414 Development Fee - - - -
3621 Interest Income 5,541 4,178 7,651 5,000 5,000
3629 Miscellaneous Revenue - - - -
TOTAL HRA REVENUES 326,614 333,258 406,786 445,100 444,950
EXPENDITURES:
PERSONAL SERVICES
4101 Regular Pay 55,741 62,199 77,319 82,600 87,200
4104 PERA 3,678 4,665 5,799 6,200 6,550
4105 FICA 3,456 3,856 4,785 5,100 5,400
4107 Medicare 808 902 1,119 1,200 1,250
4108 Insurance 3,421 11,802 16,070 16,200 17,000
4109 Workers Comp 322 344 314 350 450
TOTAL PERSONAL SERVICES 67,426 83,768 105,406 111,650 117,850
SUPPLIES
4201 Office Supplies 75 27 - 50
(shared with EDA)50
4219 Operating Supplies 4,931 864 1,092 500 500
Downtown permanent fixtures 500 500
TOTAL SUPPLIES 4,931 939 1,119 500 550
SERVICES & CHARGES
4304 Legal Fees 8,451 4,266 975 8,000 6,500
Misc.8,000 6,500
4319 Professional Services 18,096 850 - 32,000 27,000
General 2,000 2,000
Studies: Downtown Parking, Housing Update 30,000 25,000
4322 Postage 3 2 1 50 50
Postage 50 50
4331 Travel, Conferences & Schools 45 35 52 200 200
MREJ - Housing Seminars 200 200
4349 Advertising/Marketing 11,288 8,049 9,110 9,200 9,500
Housing Program Marketing Materials - printing 2,500 2,500
Seasonal Outreach 1,000 1,000
HRA/EDA Shared Website 5,700 6,000
Lead Forensics - Split between HRA/EDA -
4359 Publishing 624 80 189 350 300
Public hearing notices 350 300
4361 Insurance 2,670 - - - -
Property insurance
4389 Utilities - 63 176 - -
4401 Building Maint. Services 3,308 2,370 5,535 4,000 4,000
Lawn/snow removal 4,000 4,000
2025 BUDGET DETAIL
Explanation/Detail of Supplies or Services
8/29/2024
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Dept:910-6100 - Housing & Redevelopment Authority
Acct.2021 2022 2023 2024 2025
No.Actual Actual Actual BUDGET BUDGETExplanation/Detail of Supplies or Services
4404 Software Services 7,481 9,100 6,500
Placer Analytics 7,600 5,000
CitizenServe 1,500 1,500
4409 Contractual Services 1,502 25,659 91,686 27,750 27,000
CEE Administrative Fee 5,000 5,000
Hanging planters and downtown fixtures/maintenance 22,750 22,000
4433 Dues & Subscriptions 247 7,125 2,464 800 2,500
Downtown Spotlight 300
Misc.500 2,500
4437 Property Taxes - - - - -
4440 Miscellaneous - - - 200,000 200,000
Property acquisition/development bank 200,000 200,000
TOTAL SERVICES & CHARGES 46,234 48,499 117,669 291,450 283,550
CAPITAL OUTLAY
4510 Land - 185,426
TRANSFERS OUT 41,500 43,000
4721 General Fund 33,900 35,000 36,500 37,500 39,000
General Fund - plant maintenance 8,000 - -
4735 Economic Development Authority (shared expenses)3,500 3,500 4,000 4,000 4,000
TOTAL HRA EXPENDITURES 163,991 357,132 264,694 445,100 444,950
^^
REVENUES OVER/(UNDER) EXPENDITURES 162,623 (23,874) 142,092 - -
8/29/2024
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
6.3
Meeting Date
September 3, 2024
Prepared By
Brent O'Neil, Economic Development Director
Item Description
General Updates
Reviewed by
Cal Portner
Action Requested
Item is presented for information and discussion purposes.
Background/Discussion
This item is an opportunity to discuss relevant topics and other non-action items of the board.
Financial Impact
N/A
Mission/Policy/Goal
The mission of the HRA is to facilitate certain housing and redevelopment projects.
Attachments
None
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
6.4
Meeting Date
September 3, 2024
Prepared By
Brent O'Neil, Economic Development Director
Item Description
Main and Gates Properties Update
Reviewed by
Cal Portner
Action Requested
Item presented for information and discussion purposes.
Background/Discussion
With the Main and Gates property sale slated for closing on or before October 28, staff will provide monthly
updates on the project throughout the closing period.
Financial Impact
N/A
Mission/Policy/Goal
Support the growth and development of the community.
Attachments
None
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