11.16.2022 ECC Packetver
I. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CONSIDER AGENDA
Regular Meeting
of the
Energy City
Commission
AGENDA
4. OATH OF OFFICE (Aespoh & Miller)
EL FIWEII
EN=RGYCITY
Wednesday, Nov. 16, 2022
8:30 a.m.
Elk River City Hall
5. CONSENT AGENDA
Considered to be routine and noncontroversial by the City Council and will be approved by one motion.
There will be no separate discussion of these items unless a Councilmember, staff member, or citizen so
requests, in which case the item will be removed from the consent agenda and considered under the
regular agenda.
5.1 Minutes
■ Aug. 17, 2022
6. GENERAL BUSINESS
6.1 Election of Officers (Chair & Vice -Chair)
6.2 ECC Goals Status
6.3 Sustainability Definition & ECC Talking Points*
6.4 Initiative Foundation FYI
6.5 Sign Campaign (Mahon & Wagner)
6.6 Facilities Energy Conservation Project Factsheet QR
6.7 City of Plymouth EV article
6.8 Meeting Schedule
6.9 Other Commissioner Updates
7. ANNOUNCEMENTS
Next meeting scheduled for Jan. 11, 2023.
8. ADJOURNMENT
* Continued from last mtg
This agenda is available in alternate formats upon a 72-hour advanced notice. Auxiliary aids and services are also available upon a 72-hour
advanced notice. Please contact the City Clerk at 763. 635.1000 to make a request Examples of alternate formats may include large print,
Braille, audio tape, etc. Examples of auxiliary aids may include a sign language interpreter, assistive listening device, etc.
5.1
City of
River Meeting of the Elk River
Energy City Commission
Held at the Elk River City Hall
Wednesday, August 17, 2022
Members Present: Commissioners Vern Iverson, Casey Mahon, Trish Curtis, and Reggie
VanLonden.
Members Absent: Chair Tom Sagstetter, Commissioners Aaron Brixius, Becky Herbert,
Jon Cappaert, and Council Liaison, Jennifer Wagner.
Others Present: Mark Peterson, GRE staff; Gary Lore, Facilities Maintenance
Superintendent.
Staff Present: Suzanne Fischer, Environmental Services/Special Projects Director
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Energy City
Commission was called to order by Commissioner Curtis at 8:30 a.m.
2. Pledge of Allegiance
Commissioner Curtis led the Pledge of Allegiance.
3. Consider Agenda
Commissioner Iverson added Item 6.6 Solar Picnic Table to the agenda.
Commissioner Mahon motioned to approve the agenda as amended, seconded by
Commissioner Iverson.
4. Oath of Office
Mark Peterson read and signed his oath of office.
5. Consider Minutes
Consider minutes from the May 18, 2022, meeting. Minutes approved, motion
by Commissioner Mahon, second by Commissioner VanL,onden.
6. Elk River Facilities Energy Conservation Presentation
Gary Lore provided an informative presentation on energy efficient improvements
the city has implemented of the last two years. Apex Facility Solutions (Anoka)
conducted an energy audit and facility assessment to determine what efficiency
savings could be leveraged to fund upcoming capital items with federal dollars. The
improvements included energy efficient tools and technologies developed between
Apex and Facility Maintenance staff.
The scope of work included seven components: Microbiological air cleaning, air
handler replacements, lighting upgrade, boiler plant replacement, energy
management system upgrades, building envelope issues, and duct sealing. Total
project cost was slightly > $2mil. This cost was split with CARES funding of >
$1mil. and city funding of $1mil. In addition, three different rebate programs
garnered $46,446.
Electric savings are 420,000 KWh/year or, 64 gas -powdered passenger vehicles drive
for one year. The natural gas savings are 23,000 Therms/year or, 302,067 miles
driven by an average gas -powered passenger vehicle. Both measures resulted in a
savings of $58,800 in utility fees/year.
The Commission directed Gary to share this presentation with City Council, and
then make it public. It's message ties in well with the Commission's values of
sustainability, energy savings, increased efficiency, and it also represents stewardship.
The Commission recommended creating a one -page fact sheet on this project to
include in the monthly utility bills. The information will also be shared with the Star
News and showcased on the city website. The draft fact sheet will be shared and
reviewed at the Nov. 16 meeting.
6.2 Chamber Member Update
None.
6.3 Sign Campaign Design
Discussion included the need to increase public awareness of Energy City efforts and
projects. Commissioner Mahon stated he would visit with Councilmember Wagner
on effective approaches to use. Commissioner Curtis suggested making signage with
QR codes so people can scan it to obtain more information. This topic was
continued to the Nov. meeting.
6.4 Sustainability Definition and ECC Talking Points
This item was tabled to the next meeting so absent members would have the ability
to participate in the discussion.
6.5 Other Commissioner Updates
None.
6.6 Solar Picnic Table Status
Suzanne mentioned the email received from Commissioner Cappaert, wherein he
explained that his company policy did not allow him to involve their contractors for
the potential installation of the table.
The Commission offered alternative installers, including high-school students and
Vo-techs with Construction or Carpentry classes, as well as it being an Eagle Scout
project. Suzanne will reach out to these groups to see if they are able/interested in
participating. A local electrician will be used to hook up the solar panels.
2
Commissioner Cappaert's email also addressed the ERMU $3/mo. fee in addition to
a customer's regular bill, to receive 100% renewable energy. His thought was that the
city and/or businesses, could pay this fee for the users. Commissioner Curtis stated
that she would not use tax money for this purpose. Commissioner Iverson said many
other things are subsidized (oil companies, interstate highways, schools, hospitals,
etc.), so why couldn't this be. Discussion on this item will be addressed at the next
meeting.
With no further action, Commissioner VanLonden motioned to adjourn, seconded
by Commissioner Mahon. The meeting adjourned at 10:05am.
3
6,2
ECC Consolidated Goals 6.15.2022
Process
Progress
1
Complete the solar array and battery demonstration
Locate a contractor, a corporate sponsor, or pursue
project in Orono Park.
assistance from an Eagle Scout for installation.
Create consistent sign -age on energy & sustainability
project details, community benefits and the ECC Mission
Statement. Event center lighting, ice sheet
Raise public awareness of ECC initiatives
refrigeration methods & environmental benefits, electric
2
undertaken throughout the community via a sign
Zamboni, storm water pond clean up (Adopt A
campaign w/QR codes.
Highway), Orono Park splash pad, COER buying 100%
renewable energy, PD hybrid vehicles, public EV
chargers, LED lights on Woodland trail cross walks, VIM
landfill leachate treated @ WWTP, etc.
Propose to CC that all capital contracts, starting
Revise RFP to require energy & sustainability
with FY 2023-2024, include a $ amount of energy
expenditures (point system), in capital projects. Present
3
& sustainability expenditures in support of the
to CC for review/approval.
ECC's Mission & Vision Statements. (i.e. LED
Create ECC Dashboard for monthly updates to CC
#gbting, proper insultalion, door gaskets, etc.).
(Wagner) &, online posting.
Provide input to departments on comprehensive
Notice ECC on plans submitted that would benefit from
energy and/or sustainability issues. Consistently
energy & sustainability practices. Explain the benefits,
4
include building alternatives that are EE &
and operational cost savings. Provide fact sheets, online
sustainable for residents, builders, and developers
resources, rebate information, cost benefit analysis, etc.
as part of the permitting process.
w/permit files.
Compostable, paper, reusable, woven & non -woven
polypropylene, jute, etc. Draft potential Alternative
Plastic Bag policy for CC review/approval. Seek grants
Identify & promote alternatives to single use plastic
to help retailers offset higher cost of environmental
5
bags used by retailers to reduce tonnage going to
alternatives.
the landfill.
https://www.ebpsupply.com/blog/altematives-single-
use-plastic-bags
https://corporate.ta-tget.com/aidde/2020/07/plastic-
consortium
Gather 3 years public building energy data --Create a
G
Schedule a City buildings/projects tour to see what
public dashboard to communicate how city bldgs, &
we are collectively.
services reduce energy. (Should already be in the B3
benchmarking database)
Research model programs already in use. Include key
Develop a sustainability and safety demonstration
issues (i.e. call b4 you dig, avoid downed power lines,
7
for local schools with information and practices for
natural gas dangers, etc., as well as sustainability (water
use at work and home.
conservation, organics, recycling, HHW, energy
efficiency, etc.). Coordinate w/CenterPoint as feasible.
Send annual mailings to customers showing what their
Push social media information and programs to
current applicable payments are, and what they could be
8
increase public awareness of ECC and raise the
if they implemented energy & sustainability practices into
number of followers by 50%.
their everyday lives. Promote best practices for proven
environmental measures and benefits to the public.
Partner with local businesses and contractors on
9
energy & sustainability programs (one stop shop),
Identify efficient heating & cooling systems for
that reduce their carbon footprint and provide
customers. Perform a comprehensive review of rebate
benefits to their businesses and the community.
programs for new appliances and HVAC components.
Smart thermostat & LED promotion - give away.
Develop a city-wide recognition program to honor
Possible resources: State and Local Energy Efidency Action
10
businesses, non -profits, and individuals, that
Network, CenterforEnergy and Environment, Minnesota's
exemplify high standards in energy & sustainability.
Conservation Improvement Program, etc.
Presentation & plaque @ CC meetings.
Gather data from waste hauler on solid waste vs
11
recycled. #s per household, commercial and
Reference monthly reports from Republic.
community wide.
Present ECC activity to CC at least 3X/year, and as
1st mtg. Present ECC Annual Goals.
12
needed.
2nd mtg. Establish Budget
3rd mtg. Status Report on Annual Goals
M
What is an accurate definition of sustainability?
In the broadest sense, sustainability refers to the ability to maintain or support a process continuously over
time. In business and policy contexts, sustainability seeks to prevent the depletion of natural or
physical resources, so that they will remain available for the long term.
htWs:; /www.'mvestopedia.com/investing-for-susta'mabilin�-impact-5210477
The most often quoted definition comes from the UN World Commission on Environment and
Development: `sustainable development is development that meets the needs of the present without compromising the
ability offuturegenerations to meettheirown needs.'https://www.sustain.ucla.edu/what-is-sustainability/
Sustainability is based on a simple principle: Everything that we need for our survival and well-being depends,
either directly or indirectly, on our natural environment. To pursue sustainability is to create and maintain the
conditions under which humans and nature can exist in productive harmony to support present and
future generations. https://www.epa.gov/sustainabili!)-/learn-about-sustainabilit�,
Sustainability means meeting our own needs without compromising the ability of futuregenerations to meet their own
needs. In addition to natural resources, we also need social and economic resources. Sustainability is
not just environmentalism. Embedded in most definitions of sustainability we also find concerns for
social equity and economic development.
https:/Jwww.mcgill.ca/sustainabit files Zsustainabil4. /what-is-sustainabilit%.ILdf
a: of, relating to, or being a method of harvesting or using a resource so that the resource is not
depleted or permanently damaged sustainable techniques sustainable agriculture
b: of or relating to a lifestyle involving the use of sustainable methods sustainable society
htt s::' www.merriam-webster.com dicdo sustainable
Fischer, Suzanne M.
From: Don Hickman <DHickman@ifound.org>
Sent: Friday, October 28, 2022 9:10 AM
To: Sagstetter, Tom ERMU; David Monroy; Dan Weber; debbi@elkriverchamber.org;
mikemille20@wm.com; Fischer, Suzanne M.
Subject: Invitation to planning meeting for Elk River Electric Vehicle Event
The Initiative Foundation has two funders that are interesting in providing support for elevating economic opportunities
associated with clean energy or carbon sequestration or reduction. The goal is to "depoliticize" the conversation; we
don't care whether you "believe in climate science," but are excited to help communities in central Minnesota capitalize
on green jobs and investment.
One example was an "electric vehicle day" that we funded last summer through the Greater St. Cloud Development
Corporation (GSDC), which also engaged Xcel Energy, Gilleland Chevrolet and Eich (VW) Motors. We had about 13 EVs at
the St. Cloud Civic Center on a lovely July Saturday, and hosted more than 400 test drives. For each driver, a donation was
made to the local VEX robotics club as an extra incentive to participate. The event also featured a range of other booths
and displays from local employers:
• Columbia Gear (ball bearings for wind turbines)
• New Flyer Buses (Electric buses)
• City of St. Cloud Wastewater Treatment Plant (large solar garden)
• City of Sartell Wastewater Treatment Plant (methane capture)
• Xcel Energy (planning to decarbonize at Sherco)
As a long time official "energy city," we believe that Elk River is well positioned to similarly boast of your green
credentials. � would like to convene local leaders interested in this conversation on Wednesday, November 9th, 10 —11:30
a.m. or 1— 2:30 p.m. Please reply to this note as to whether one time or the other works better for you. We also need a
location to meet, so the first person to offer their space is "the winner." You are welcome to share this email with others,
although as our first conversation no one need feel concerned if this day doesn't work.
Don Hickman
Vice President for Community & Workforce Development
Initiative Foundation
Website: ifound.orgl
Office: (320) 631-2043 Mobile: (218) 821-5623
Email: dhickman(UNfound.org
Address: 405 First St. S.E., Little Falls, MN 56345
Fall IQ Magazine Out Soon: Subscribe Now
The fall 2022 edition of IQ Magazine will be hitting mailboxes soon. Not a subscriber? There's still time!
Visit ifound.org/subscribe to receive a copy via mail or email! You won't want to miss this edition:
Read a recap of the Foundation's COVID-19 relief efforts, learn about six communities receiving funds
to revive downtown corridors, and follow flood recovery efforts in Randall. Subscribe today!
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L-Enerey City Loeo - Brand Standards and Style Guide
Logo Options (use full color with tagline whenever possible)
Fonts: Gill Sans MT, Address Sans Pro
Do not:
1. Crop or distort any part of the logo.
2.Tilt or rotate the logo.
3.Apply an effect to the logo.
4. Modify the art, colors or fonts in any way.
S.Add images or other icons that obscure or alter the logo.
6. Use the logo on a busy background.
Full color (4c)
41g Elk River
4NkVIIk
aN=RGYCITY
Demonstrating the Power of Efficient & Renewable Energy
3c flat - For use in 3 color or low resolution applications
Elk River
N=RGYCITY
,)
Demonstrating the Power of Efficient & Renewable Energy
Full color without tagline
Elk Rlver
BEN=RGYC
File Location for Download
All logo files can be accessed through Dropbox located at:
https:/Itinyuri.com/EnergyCityLogo
11CA
Be sure to:
I. Use the full color option on a white background when possible.
2.Verify that the art is clear and crisp in every instance.
3.On a dark background, use the reverse version.
4.Allow for a clear margin around the entire logo.
5.When smaller than 2.5" wide, use version without tagline.
6. Prior to use, send proofs for approval to contacts below.
I c flat - For use in single color (or black only applications)
Contact: City of Elk River Communications Department_
City of
Elk
River
Sr. Communications Coordinator
763.635.1005
kclement@ElkRiverMN.gov
Elk River
N=RGYCITY
aft,Y)
Demonstrating the Power of Ef fident & Renewable Energy
I color without tagline
Communications Coordinator
763.635.1 152
Icameron@ElkRiverMN.gov
Ar—Elk Rhmr
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Facilities Energy Conservation Project
ver
Challenge: The City was looking to leverage their stimulus dollars to improve indoor air quality in city facilities and
to create a safe environment for users. They were also looking to improve efficiency throughout the city and
leverage those savings to fund needed deferred maintenance.
Solution: Apex Facilities, LLC., from Anoka, conducted an audit to qualify improvements for the federal aid they
were receiving. They also completed an energy audit and facility assessment to identify what efficiency savings could
be leveraged to fund upcoming capital items.
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Result: A microbiological air cleaning system was installed providing a cleaner supply of air for city employees and
residents. The efficiency of building envelopes, lighting and mechanical equipment was upgraded, which willreduce
energy costs and save taxpayer dollars. Aged mechanical equipment was replaced which will save the city money
that had previously been spent making repairs over the past years.
Savings: Total Project: $58,800 annually Project Cost: $ 2,074,467 IN"' "•
Utility $51,300 annually CARES Act: $ 1,066,560
Incentives $21,200 City Cost: $ 1,003,507
Electric 420,000 KWh/pear Rebates: $ 46,446
Natural Gas 23,000 Therms/year �D •
Air Cleaning:
Oxygen ions cause a chemical reaction with
VOCs breaking down their molecular structure.
Microbiological
Air Cleaning
Air Handlers:
The 20+ year old air handler no longer met CDC standards
for air flow and they were very inefficient.
Air Handler
Replacements
Lighting Upgrade:
Bay lighting retrofits from old T-12 to T-8 retrofits now
Have LED retrofits.
Lighting Upgrade
Boiler Replacement:
w 2 RIEL.LO condensing boilers; 2mil. BTU/unit. Second
unit is a backup. They run in a series to extend boiler life.
Boiler Plant
Replacement
_j:r--V— ,
Energy Management System:
The old Direct Digital Controls version was upgraded to
Energy Management the new Ascent Compass Alerton version.
System Updates
0 Building Envelope Issues:
Building Envelope All doors now0have wider, high -quality seals.
Issues ►,
Duct Sealing:
System is pressurized and uses computer technology to
Duct Sealing Find leaks, cracks, and holes in ductwork. Mastic sealant
Is distributed through the ducts to seal any openings.
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January 2022 » Features » Plymouth leads the charge in Minnesota to provide EV technology citywide
Plymouth leads the charge in !Minnesota to
provide EV technology citywide
Diana McKeown, Metro CERT Director, Great Plains Institute, Minneapolis, Minnesota; Chris LaBounty, P.E., Deputy
Public Works Director/City Engineer, City of Plymouth, Minnesota
Electric vehicle only parking stall
Earlier this year, the City Council of Plymouth, Minnesota, approved a proposal to have 115 electric vehicle (EV)
charging stations privately installed and maintained at multiple public parking lots throughout the city.
Although the approval of the proposal was aimed at providing an environmental and community benefit in a cost -
contentious way, Plymouth has received publicity from major media for becoming the first city in Minnesota to install a
citywide network of charging stations available for public use.
The idea originated as part of a 2019 City Council goal to explore ways to reduce the city's carbon footprint. As city staff
began implementing costeffective energy reduction improvements, the city partnered with a local consultant, Energy
Management Solutions, to monitor energy usage, track reduction efforts, and help identify impactful projects to meet
city and community goals. Through this partnership, the city began exploring how to implement the installation of EV
charging stations and bring this technology to the community.
Charging Plymouth electric fleet vehicle
During initial discussions on the concept, city staff and the Plymouth Environmental Quality Committee (EQC) raised
concerns about how quickly this new technology was changing, and the EQC provided valuable expertise on some of
the potential technology and time risks associated with EV charging stations. For chargers to stay relevant, they need
to keep up with current technology, be accessible and coordinate with third -party smart phone/tablet applications and
remain financially viable to prevent rate spikes and avoid driving the community to other charging sites. If not
addressed adequately, these technology and behavioral challenges could cause the program to fail.
Plymouth electric fleet vehicle at City Hall
The Great Plains Institute has also heard from cities across the county on the topic and is working with other states to
pilot the EV Ready Cities Program.
For context, Minnesota has about 20,000 registered EVs, including both plug-in hybrids and battery electric (all
electric), and 1,171 charging stations, including nearly 200 DC fast chargers. Many of these charging stations have
been installed along highway corridors as part of the state's EV charging infrastructure buildout, utilizing mostly
Volkswagen settlement funding. As the number of EVs on the roads has increased in Minnesota, so has the number of
cities expressing interest in electrifying their operations and transportation in their communities.
Visit website (http://www.apwa.net/elearning)
Recognizing this growing interest, the Great Plains Institute and the Clean Energy Resource Teams (CERTs)
collaborated to convene two cohorts of peer cities that shared information, resources and connections in an effort to
learn and act together. The first cohort, called Cities Charging Ahead (CCA), ran from spring 2018 through June 2019
and involved 27 cities and one Tribal Nation. The second, CCA 2.0, ran from September 2020 until late spring 2021
and included 28 cities and two Tribal Nations. These cohorts uncovered various approaches to how cities viewed
electric vehicle initiatives. Some saw EVs as a greenhouse gas reduction/climate strategy, while others adopted
forward -thinking viewpoints and explored initiatives to stay ahead of the inevitable adoption of EVs, avoid missing out
on economic development opportunities, and leverage the technology to attract shops, businesses and young families
to their communities.
Plymouth was not involved in the CCA cohorts process but shared many of the reasons that other cities were choosing
to pursue this work. After nearly a year of working with the city's energy consultant, various city departments and city
officials, Plymouth entered into a contract with Carbon Solution Group (CSG) to provide full EV charger implementation.
The proposal between Plymouth and CSG involved a 20-year agreement with no cost and no risk to the city, with all
capital investments completed by the CSG team on behalf of the city. As part of the agreement, the city has final
approval on charger locations, but all licensing, design, permitting, utility coordination, and project management are
being completed by CSG. Additionally, all operational expenses, including maintenance, software/network fees and
electrical expenses are included in the contract. Because the EV stalls will charge user fees, the project will bring in
monthly lease payments per stall and profit-sharing based on utilization of the facilities. This turnkey approach allows
the program implementation to be completed by technical experts and frees up city staff to continue implementing
energy saving projects citywide.
As EVs continue to grow in popularity, it will become more important for cities and counties to plan for this
infrastructure.
A total of 115 EV charging stations are scheduled for installation in the spring of 2022 and will be available for
community use at city facilities, including City Hall, the Maintenance Facility, Ice Center, Community Center and
Metrolink Station 73 Park & Ride, as well as several city park locations. Each site will initially have Level 2 charging
stations, which are currently more universal for EVs, but charge at a slower rate. Facilities expected to see higher use,
such as the Plymouth Ice Center and Plymouth Community Center, will also have DC fast charging stations. The
number of stalls dedicated to EVs and the types of chargers can be increased over time based on use.
Along with the publicity that Plymouth has received for rolling out this novel initiative, the Great Plains Institute has also
seen a large increase in the number of cities asking how they can learn more and get a similar program started in their
communities. The Great Plains Institute has also heard from cities across the county on the topic and is working with
other states to pilot the EV Ready Cities Program, which is similar to what the organization developed in Minnesota.
Visit website (http://www.apwa.net/focuson)
Plymouth's EV initiative appears to be the start of a trend, and a direction the county may also head. As EVs continue
to grow in popularity, it will become more important for cities and counties to plan for this infrastructure in a strategic
way and have a broader conversation about logistics —including who is building the infrastructure and the appropriate
location for the infrastructure throughout cities and public right-of-way. In the meantime, Plymouth city staff and elected
officials remain excited about the upcoming infrastructure installation —and are thrilled to offer community members the
convenience of plugging in at a nominal rate while visiting city facilities.
Diana McKeown can be reached at dmckeown@gpisd.net (mailto:dmckeown@gpisd.net); Chris LaBounty can be
reached at clabounty_@plymouthmn.gov (Mailto:clabounty_@plymouthmn.gov).
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