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Parks and Recreation Packet 11-13-2024Parks and Recreation Commission Wednesday. November 13, 2024 6:30 PM City of ._ Elk River City Hall Elk _- Regular Meeting River & Work Session Agenda ■ Regular meeting in Council Chambers ■ Work Session meeting in Upper Town Conference Room immediately following regular meeting I. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CONSIDER AGENDA 4. CONSIDER MINUTES 4.1 10-09-2024 Parks and Recreation Commission Minutes 5. OPEN FORUM An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a future meeting. 6. ACTION ITEMS 6.1 2025 Rental Fees 7. DISCUSSION ITEMS 7.1 Maher Property 7.2 Nystrom Property 8. PRESENTATIONS, AWARDS, AND RECOGNITION 8.1 Play My Way 9. RECREATION MANAGER UPDATE 9.1 Parks and Recreation Manager Update 10. ANNOUNCEMENTS 11. MOTION TO ADJOURN REGULAR MEETING 12. WORK SESSION Work Sessions are less formal meetings to encourage dialog. Official action or votes are not typically taken. At the conclusion of a discussion, a simple consensus provides staff direction for execution of the item. This portion of the agenda is audio recorded but not video recorded or broadcast. Work Sessions are open to the public; however, visitors who wish Page 1 of 69 13 to provide input must be invited by the presiding officer, assume a seat at the discussion table and provide their full name and address for the official record. 12.1 2025 Capital Improvement MOTION TO ADJOURN The Elk River Vision A melcoming communii , with revolulionary and spirited resourcefulness, exceptional service, and community ® ■ k 1 E 1 I 1 engagement that encourages and inspires prosperity INATUREI Page 2 of 69 Members Present: Members Absent: Council Liaison: Special Meeting of the Elk River Parks and Recreation Commission Held at the Elk River City Hall October 9, 2024 Chair Dave Anderson, Commissioners Melissa Fermoyle, Greg Loidolt, Hal Stewart, Jill Varty, Joy Goodwin Mike Niziolek Councilmember Mike Beyer 'Joe Staff Present: Assistant City Administrator/Business Services Director Joe Stremcha, Parks and Recreation Manager Jeff Shelby, Senior Administrative Assistant Dawn Larson I . Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation Commission was called to order at 6:30 p.m. by Chair Anderson. 2. Pledge of Allegiance 3. Consider Agenda Moved by Commissioner Fermoyle and seconded by Commissioner Loidolt to approve the October 9, 2024, Parks and Recreation Commission Meeting Agenda. Motion carried 6-0. 4. Consider Minutes 4.1 September 11, 2024, Parks and Recreation Commission Minutes Moved by Commissioner Fermoyle and seconded by Commissioner Varty to approve the September 11, 2024, Parks and Recreation Commission Minutes. Motion carried 6-0. S. Open Forum 6. Discussion Items 6.1 PT Complex Welcome Plaza Mr. Shelby presented the report. He explained that the commission declined to recommend the existing proposal at the previous commission meeting. Mr. Hickman, owner of Furniture and Things was in attendance to explain his expectations. Mr. Hickman shared that he was satisfied with the current signage at the PT complex and what already had been done. As far as the welcome plaza, he and his brother thought it would be a good opportunity to be added to the project, but he does not have the expectation of that being part of the existing sponsorship agreement requirements. He shared that the existing welcome plaza proposal appears to be a fancy driveway. He would be fine if it were scaled back to save money. Page 3 of 69 Parks and Recreation Commission Minutes October 9, 2024 Page 2 Chair Anderson said that the welcome plaza should be what the community wants and needs. Mr. Hickman said that more shade would be great, but he does not know that everyone has time to lounge on a welcome plaza. Chair Anderson asked if Mr. Hickman would like to see more signage. Mr. Hickman said he is not sure where any other signage would go or make a difference and that it isn't necessary. Chair Anderson asked if doing other improvements to the fields would be okay like black top etc. Mr. Hickman agreed that the paving of the parking lot etc. would be a nice way to use the money. Chair Anderson confirmed that it is $35,000 coming in each year from the sponsorship agreement. Chair Anderson said he thinks they should stay with a normal budgeting plan/cycle to bank the money as it comes in and then discuss how to spend it. Commissioner Loidolt asked for clarification on what the money can be used for. Mr. Shelby said the money goes into the park improvement fund and can be used towards whatever we want. Commissioner Loidolt suggested meeting with the user groups to see what they would like to use the money for and keep the money in the area that it is being used for. Commissioner Loidolt said that one thing he would like to see is seating on the hill Eke limestone block -potentially the ones from downtown that could be recycled. Commissioner Varty suggested asking the user groups, such as Elk River Youth Baseball, what their thoughts are and start making a list of amenities. Chair Anderson suggested that user groups and parents provide the information and then it can be added to the regular budget line -item process. The projects may not be done in year one but as the money comes in plans can be made for it to be allocated for those wish list items. Chair Anderson said that Mr. Hickman's needs should be considered too. Mr. Hickman suggested a Welcome to Elk River sign with some trees over the main walkway entrance, so people know where they are. He also suggested having their name on the concession stand. He also said that the associations want storage so that could also be a consideration, such as an eight by ten garage. He feels this is a potential need because they get approached a lot by the user groups for this type of thing. Commissioner Goodwin asked the other commissioners if they feel this is a need as well. Chair Anderson said he feels there is a need for storage and space for it. He asked for thoughts from staff. Mr. Stremcha asked for clarification from Mr. Hickman if he felt a show floor space for furniture, etc. is needed? Mr Hickman said they do not need something permanent because furniture might start disappearing. He thinks it is easier to drop off furniture during major tournaments for use and display and then pick it back up after. Mr. Hickman also said that $240,000 seemed like a lot of money for a welcome plaza. Chair Anderson asked the commission if they should invite the user groups in for a workshop. Commissioner Loidolt said yes, he thinks that would be a good idea. Mr. Stremcha asked the Commission if staff should have user groups submit a wish list by December to be incorporated into the capital outlay plan beginning in 2026. The Commissioner's agreed. Councilmember Beyer thanked Mr. Hickman for all he has done for the community. He also clarified that the reason the welcome plaza project was stopped was because the council was concerned that with only $35,000 sponsorship dollars having come in so far, they did not want to spend $240,000. He pointed out that they have never historically spent more than 50% of the sponsorship money until at Ip1/ElfI 11 NATURE Page 4 of 69 Parks and Recreation Commission Minutes October 9, 2024 Page 3 least that much had been paid. He thinks a wish list is great, but it must have dollars attached to it as well. Mr. Hickman said to get black top down and another field is more important to him than a welcome plaza. Commissioner Fermoyle asked what the goal is. Chair Anderson said the current project designs do not seem to meet the needs of its benefactor, the user groups, or the council. The proposal needs to go through a normal work session and budget cycle. Councilmember Bever agreed. Mr. Hickman said even if the original sponsorship contract needs to be amended, he would rather forgo the welcome plaza to do black top. Council member Beyer said that the goal of the money has always been to put the money towards capital improvements. 7. Recreation Manager Update 7.1 Parks and Recreation Manager Update Mr. Shelby presented his report. 8. Announcements 9. Motion to Adjourn Meeting Moved by Commissioner Loidolt and seconded by Commissioner Goodwin to adjourn the special meeting of the Parks and Recreation Commission at 6:57pm. Motion carried 6-0. Minutes prepared by Dawn Larson. Dave Anderson, Chair Tina Allard, City Clerk �I�f1E1 ii INAnWEI Page 5 of 69 To Parks and Recreation Commission Meeting Date November 13, 2024 Item Description 2025 Rental Fees Request for Action Item Number 6.1 Prepared By Jeff Shelby, Recreation Manager Reviewed by Jeff Shelby Joe Stremcha Action Requested Approve, by motion, a recommendation to the city council to set shelter/pavilion rental fees for 2025 as presented. Background/Discussion Staff is recommending an increase on several shelter rentals based on: ■ Increasing utilization. ■ Increasing staff, cleaning, and maintenance expenses. ■ Area market comparisons. Financial Impact Parks and Recreation Manager Jeff Shelby will present market research and revenue projections at the meeting. Mission/Policy/Goal Responsible for every dollar - good stewards. Attachments I. 2025 Fee Increase - OutdoorFacilityUseForm The Elk River Vision A welcoming community, jvith revolutionarg and pirited resourcefulness, exceptional service, and community F I i E I E I I P engagement that encourages and inspires prosperity NA TURi f 69 .y "Ya Elk � : Outdoor FacilityUse A lication �� River Parks and Recreation This form and the appropriate fee must be completed and submitted a minimum of 14 days prior to the requested date. Payment must be made by the individual or group renting the facility. If there is no scheduling or policy conflict pertaining to the date and facility requested, a reservation will be issued. Please note that some requests may involve city Parks and Recreation Commission review and must be submitted a minimum of 60 days prior to the event. Applications can be dropped off, mailed or faxed to our office. All applicable , county, and state ordinances and policies must be tollowed. VRM, I'vlaster(-ard, check, and cash Facility Type of Fad!4 Not all facilities are available at all park locations. Please ask if unsure. ❑ Shelter (please specify, park) ❑ Pavilion (Lion John Weicht Park, Orono Park, or Woodland Trails Regional Park) ❑ Handke East Hockey Rink ❑ Park*** ❑ River's Edge Commons (Wedding Rental Only) Location Requested - Please be specific First Choice Event Second Choice Day Date(s) Times Note: The rental times must include time for set-up, decorating, and cleaning of the facility. Activity Number of People Equipment group will bring Needs/Requests from the City (please confirm availability upon rental) Renter Individual Responsible Renter's Date of Birth (required) Address Phone # Email Sponsoring Group Fax # The applicant is responsible and must be on site at all times during this event. By signing below, you agree to follow all applicable state, county, and city ordinances and policies. You understand that the fees are non-refundable unless this request is not granted or is cancelled by the City of Elk River. Signature ,See hack for fee information. 763.635.1150 Date 13065 Orono Parkway Fax: 763.635.1155 pIIIIEI 11 NATUREI I NSPI R E r P l A Y o GROW Page 7 of 69 Fee Schedule - sales tax will be added to all rentals Updated I/1/2024 2-hour Minimum 6-hour Maximum Damage Deposit Capacity Rivers Edge Commons* $150 $50/Hourly $250 400 Resident Non -Resident Ca acim Lion John Weicht Park Shelters 1-3 $49 $50 BHA $70 50 Orono Park Shelters 1 & 2 $49 $50(A $70 50 Orono Park Shelter 3 $7-5 $85 3 $115 100 Handke East Hockey Rink** $25 $45 Resident Non -Resident 2-hour Additional 2-hour Additional Minimum Hourly Rate Minimum Hourly Rate Damage Deposit Capacity Lion John Weicht Park Pavilion with Servery $65 $15 $95 $20 $250 100 Lion John Weicht Park Pavilion, Servery, and $85 $15 $115 $20 $250 100 Concessions Orono Park Pavilion $65 $15 $95 $20 NA 75 Woodland Trails Regional Park Pavilion $45 $10 $65 $20 $100 50 Resident Non -Resident Weekdays Weekends Weekdays Weekends Mon-Thur Fri -Sun Mon-Thur Fri -Sun 2-hour Additional 2-hour Additional 2-hour Additional 2-hour Additional Minimum Hourly Rate Minimum Hourly Rate Minimum Hourly Rate Minimum Hourly Rate Trott Brook Barn $35 $15 $45 $15 $55 $20 $65 $20 Damage Deposit 1 $100 Capacity 1 60 All Facility Fees: $10 change fee $10 cancellation fee if more than 14 days before event No refunds for cancellations 14 days prior to event *Upper Plaza of Rivers Edge Commons Park will remain open to the public. **Evening team practice times available are 5:30-7:30 p.m. or 7:30-9:30 p.m. No refunds due to weather. Parks*** Fees set by the Parks and Recreation Commission for minor and major park use. During minor or major park use please: No permanent markings on trails. Additional fees may apply based on expenses associated with the event such as toilet cleanings and garbage pick up. FOR OFFICE USE ONLY Date and Time Received: Staff Initials: Police Dept. Notified Public Works Notified Parks and Recreation Commission Approval Page 8 of 69 City of(, Elk River To Parks and Recreation Commission Meeting Date November 13, 2024 Item Description Maher Property Action Requested Discuss pursuing additional park land. Request for Action Item Number 7.1 Prepared By Jeff Shelby, Recreation Manager Reviewed by Jeff Shelby Joe Stremcha Background/Discussion Chair Anderson requests that the commission consider pursuing this parcel as a future park. While the Parks and Recreation Master Plan does include recommendations to explore opportunities to add riverfront property to the park system, this parcel is not identified within the Parks and Recreation Master Plan. A recommendation to the city council amending the Parks and Recreation Master Plan is necessary if the commission has an interest in pursuing this parcel. Financial Impact The parcel acquisition cost is unknown. Mission/Policy/Goal Responsibly grow. Attachments I . Mahr Property Parcel 2. Camp Cory NRMP Amenities The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness exceptional service, and community I E I E I 1 engagement that encourages and inspires prosperity INAVURd f 69 75-001314130 . • - 75 " 75.00131.2115 .,� :IN 75-00131-220O �"• y 5 • 75-00131-2430 ,-:,. 75-00875:0105) .. f� 1 Vp s y. `{ r5 0013i-2435 Project Location Map For Discussion Only Page 10 of 69 am (0 46 0 T ^r W 0) (a a_ 10/25/24, 2:49 PM Beacon - Sherburne County, MN - Parcel Report: 75-00131-210D Sketches M*fibyft ` kwh 75-131-2100 18 v r� b i 9ECK b m j 120 T �a! o Hs1oN s � 612.8' . O• 5.0• i J PORCH i b 54.0 i 12 V GAT No data available for the following modules. Permit Application, Commercial, Other Buildings, Sales, Unpaid Tax. https:Hbeacon.schneidercorp.com/Application.aspx?ApplD=133&LayerlD=1600&PageTypelD=4&PagelD=832&KeyValue=75-00131-2100 Page 12 ofW6 Packs and Recreation Commission mutes Page 5 April 10, 2024 Commissioner Niziolek thinks some verbiage is needed to collaborate with Sherburne County and adjacent townships and cities on potential park related issues such as trail connections, recreational facilities, and the Great Northern Trail. Mr. Stremcha suggested adding parks, trails, and recreational opportunities as part of the external organizations to bullet point two. External organizations apply to any kind of entity. Commissioners discussed the removing array from the second bullet point, and all agreed. The changes are as follows: • Support with the promotion of city parks, trails, and recreational facilities. ■ Collaborate with external organizations to consider the offering of appropriate parks, trails, and recreation opportunities for the youth and adults of the city. ■ Collaborate with city staff to support the proper maintenance and development of city parks, trails, and recreation facilities. Moved by Commissioner Loidolt and seconded by Commissioner Goodwin to recommend to the City Council to approve the revision to the reworded Parks and Recreation Ordinance. Motion carried 6-0. 7.4 Camp Cozy Park Natural Resources Management Han Stremcha shared that at the last meeting it was discussed adding in some features. Those features are identified in the attached map. The plan was approved by the Commission in December 2023 with the revision based on the commission's recommendation. Moved by Commissioner Niziolek and seconded by Commissioner Stewart to approve the Camp Cozy Park Natural Resources Management Plan with the recreational amenities located on the map. Motion carried 6-0. 8.1 Recreation Amenities Length of Season Mr. Stremcha shared staff would like to get feedback from the Commission on when is an appropriate time for seasonal amenities to be added or subtracted from the community. Historically, on April 1 or May 1, depending on the spring season, things start to roll out, such as pickleball nets, archery ranges, etc. From a budget perspective is the Commission okay with having one pickleball net up year-round to provide those opportunities? Is this something we want to consider for future budgets to incorporate those types of amenities with longer seasons or have the flexibility with staff making the judgment calls? What are the Commission's feedback and thoughts on the length of season for amenities? Commissioner Niziolek suggests taking the stafrs recommendation. If the staff feels confident, they can put up pickleball nets early without damage then they should do that. Staff needs to be in charge and should listen to what the community has to say. 114A � Page 13 of 69 Camp Cozy, Elk River, MN 48 acres 10 %, .r 1 r� North Perimeter Trail ...... North Secondary Trail (decommission) South Perimeter Trail South Woodland Trail River Trail L Camp Cozy Boundary _ Potential River Trail ' Alignment Future Boat Launch Future Park Shelter 0 250 500 N 1,000 Feet A Page 14 of 69 To Parks and Recreation Commission Meeting Date November 13, 2024 Item Description Nystrom Property Action Requested Discuss pursuing additional park land. Request for Action Item Number 7.2 Prepared By Jeff Shelby, Recreation Manager Reviewed by Jeff Shelby Joe Stremcha Background/Discussion Chair Anderson requests that the commission consider pursuing this parcel as a future park. The Parks and Recreation Master Plan does include recommendations to explore opportunities to add trail connections to the park system, this parcel is not identified within the Parks and Recreation Master Plan. A recommendation to the city council amending the Parks and Recreation Master Plan is necessary if the commission has an interest in pursuing this parcel. Financial Impact The parcel acquisition cost is unknown. Mission/Policy/Goal Responsibly grow. Attachments I. Nystrom Property Parcel 2. Commission Notes about Nystrom Property 3. TRAIL PLAN 2018 The Elk River Vision A welcoming community ivith revolutionary and spirited resourcefulness, e.veeptional service, and community P I W i 1 E I 1 engagement that encourages and inspires prosperity INAWRij ff 69 rn cfl 4- 0 co m rn cU d Page 17 of 69 10/25124, 3:53 PM Beacon - Sherbume County, MN - Parcel Report: 75-00128-4200 Tax Statements T'; Sidi ('nlet1I O24 1;, tat rllenll l''9 Ta : I IF 2022 j your pop-up bkuJcer. The above tax statement links take approximately 20 seconds togenerate anddownkwdand will open In a popup. If t1wdo not open, please disable If you are having difficulties obtaining a PDF copy of your Tax Statement(s) please check the following • Your Pop4Jp blacker Is disabled or set to allow popups from this website. • Your PDF reader software is fully installed and up-to-date. • Access to port 01009W is allowed by your firewali. You may need to contact your IT Department for access from within a business environment Photos Sketches https:l/beacon.schneidercorp.comlApplication.aspx?AppID=133&LayerlD=1600&PageTypelD=4&PagelD=832&KeyValue=7"0128-4200 Page 18 of & Parks and Recreation Commission Minutes October 17, 2023 Page 2 Commissioner Anderson asked for more information regarding the vandalism at the skate park. Mr. Hecker shared the lighting control box was broken and the irrigation control box was also damaged. Staff are working to move the two control boxes into a secure area, such as a mechanical building like the one at the splash pad. Commissioner Anderson asked about the work being done at Hillside Park. Mr. Hecker said some improvements are being made and confirmed they are also making some changes to the design to reduce maintenance in the future. Mr. Hecker shared that he attended the National Recreation and Parks Association Conference last week in Dallas and his main emphasis was to look at master planning. The process has changed since we did our last plan in 2015 and it should include what the public needs, not just wants. There are other types of analysis they do now in addition to the statistically valid needs assessment which is an important part of the process. Commissioner Loidolt shared he was excited to read about the athletic facilities tour. Mr. Hecker said they learned quite a bit on the tour and shared some things with HKGI There should be a meeting soon for the Athletic Facilities Master Plan Committee. 7. Announcements Commissioner Anderson shared the Nystrom property along Proctor, across from Salk Middle School, will be developed eventually. He thinks the Commission should focus on the trail master plan for that area since there is only parking on the west side of the road, across from the baseball fields, and he is concerned about someone getting hit while crossing to the east side of the road to get to the ball fields. Commissioner Loidolt agrees there is not enough parking and people park on the west side of Proctor since there is no parking on the east side and suggests looking at getting better parking for the fields. Commissioner Niziolek shared we need to create a controlled or semi controlled intersection for pedestrians to cross, which seems to be the Salk Middle School exit. Mr. Stremcha stated we will add this to a future agenda item as a talking point and bring up the Trails Master Plan as a focus point. B. Motion to Adjourn Moved by Commissioner Loidolt and seconded by Commissioner Anderson to adjourn the meeting of the Parks and Recreation Commission. Motion carried 4-0. The meeting was adjourned at 6:46 p.m. I I I I I I I I I NATURE Page 19 of 69 i I dJ 11 !1 1 1 11IdI j J .1 J I III 1 11 j 7 72\4- . L 7, +T� A i 1 1 1 1 i P r 1 1 TRAIL MASTER PLAN Approved by Ciry Council on March 19. 2018 *1117. EXISTING TRAIL EXISTING SIDEWALK PROPOSED TRAIL / WALK (LOCATION SPECIFIC) + + + ------------ EXISTING EASEMENTS FOR FUTURE TRAILS CONCEPTUAL CONNECTION (GENERALIZED LOCATION) nuuuun MISSISSIPPI RIVER TFLAIL Page 20 of 69 To Parks and Recreation Commission Meeting Date November 13, 2024 Item Description Play My Way Request for Action Item Number 8.1 Prepared By Jeff Shelby, Recreation Manager Reviewed by Jeff Shelby Joe Stremcha Action Requested Discuss the Play My Way presentation to help inform future decisions involving playground amenities. Background/Discussion Staff conducted the Play My Way survey by engaging with community members to better understand how the city's playground amenities are used and to receive feedback on future additions to our parks. Financial Impact Costs associated with potential and future playground purchases, improvements, or modifications. Mission/Policy/Goal Work with citizens to achieve goals. 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LO u pr WO 3 C c� w > 00 n a �LA c E rc on CY lu r e� W W a W L 0 Nod z z <oQ �Ln 0 m cfl 0 C7 LO N a1 co IL .0 G i d0 d b�0 oV C s W L. wom ,0 41 Cd c 0 4J =v ma 2 �e cn w o�Seoz�c� a w0Q_ �zz- ,� O�� c zo j "' w O w- w `=' O O P Q ' p cn O u V w w co 0 U) a� rn co EL Memorandum To: Parks and Recreation Commission From: Jeff Shelby, Parks and Recreation Manager Date: November 13, 2024 Subject: Parks and Recreation Staff Report This report is a monthly highlight of department activities related to recent collaborations, strategic planning, staff changes/developments, and park operations. Farmers Market The winter market is now under way and takes place the first Thursday of the month from 3pm to 6pm at the Elk River YMCA from November through May. We have a great lineup of vendors and the partnership for promotional token reimbursements with Elk River Fire Foundation will continue for this season as it did last year. UpcomiLng Events The downtown trick or treat was extremely well -attended and a big success. The winter display and tree will go up on Main Street on November 18`". The tree lighting will be held Thursday November 21 ". Parks Construction started at Rivers Edge on November 6`". The contractor expects to be on site for about 3 weeks and then will return in the spring for approximately 1 week to lay sod and provide the final touches. Senior Actip �y Center The center offered 4 different presentations including a well -attended session on the Salem Witch Trials. The center offered 3 art classes that all filled to capacity. Members also took a trip to Excelsior to ride on the streetcar and enjoy a historical walking tour and lunch. We are now selling 2025 members and on Tuesday December 10", we plan to host a member drive from 9am to 12pm. We interviewed several candidates for the Senior Activity Center Assistant position and are currently in background on the selected candidate. Fall Programs Winter adult league registration opened on November 1 for women's volleyball, co-ed volleyball, and men's basketball. Prep work for other programs and warming houses is in full swing. Page 55 of 69 Emergency Action Plan Warren has started working on a framework for an Emergency Action Plan for the athletic complexes. After that plan is complete, we'll be bringing that forth to the commission in early 2025 for input and recommendations. Summer Concert Series Staff has arranged for 8 bands on the 8 selected dates for the summer concert series and contracts are currently being executed for each of those selected bands. Date Theme/Genre 6-12-25 Big Band, Funk, Jazz 6-26-25 Pop Country 7-10-25 80's Hair Metal 7-17-25 70's Disco 7-24-25 90's Rock 7-31-25 Dance, Hip Hop, Rock 8-7-25 Blues 8-14-25 1 Classic Rock Page 56 of 69 City of Elk , River To Parks and Recreation Commission Meeting Date November 13, 2024 Item Description 2025 Capital Improvement Request for Action Item Number 12.1 Prepared By Jeff Shelby, Recreation Manager Reviewed by Jeff Shelby Joe Stremcha Action Requested Discuss potential park improvements and associated costs for 2025. Background/Discussion The Park Dedication Fund cash balance has decreased from last year to a current balance of about $1,025,000 as of 9/30/2024. Projects planned for 2025 include consultant fees for park development on the Jackson Street water tower property, paving the parking lot at Hillside Park, and trail development. The Park Improvement Fund funds the replacement and maintenance of park amenities with an annual $250,000 transfer from the Liquor Fund. The projects prioritized by the Parks & Recreation Commission for 2025 include replacing basketball courts at Kliever Lake Fields and Deerfield/Ridgewood, updating the Parks and Recreation Master Plan, and miscellaneous equipment replacement at several parks. Financial Impact Expenses vary based on individual projects. Mission/Policy/Goal Responsible for every dollar - good stewards. Attachments I. CIP Budget Details The Elk River Vision A u elcoming community with revolutionary and spirited resourcefulness, exceptional service, and community ' ■ E 1 E 1 1 engagement that encourages and inspires pro perityINAWRdf 69 2025 through 2029 Capital Improvement Plan Elk River, Minnesota Projects By Funding Source Summary Source Project it Priority 2025 2026 2027 2028 2029 Total Park Dedication County Projects - Cost Share 1120 1 275.OD0 273,000 Highway 10 1.1ississrnpi Phver Trail PDF 25-2 1 200 000 200,000 Hillside Park Parking Lot PD1`15 1 1 250 000 250.000 )acMson Street Water Tower Park PDF 25.3 25,000 25,000 Oax knoll Athletic Complex PDF28.1 1 450.000 450,000 Plants ano Things Recreation PIF 28.2 1 35.000 35,000 35,D00 35,000 35,000 175,000 Complex Park Dedication Total 785,000 35,00D 35,000 485,000 35,000 1,375,000 Park Improvament Basketball Coin • kt,ever Lake PIF24 2 1 50.000 50.000 i-ie.ds Basketball Courts - PF 25 1 1 30,000 50,000 $0,000 Deerfreld/Ridgewood City Parks Ca69tai PIF-25.29 325,000 605.000 444,000 1,265.000 v26800 3,565,800 Lions Park Sneiters PIF 26.2 1 300,000 300,000 nature Play Woodland Trans PIF 25.2 1 /5 000 75,000 Park improvement PIF23-27 1 16,250 16.250 10.000 42,500 .liscellaneous Parks & Recreation Master Plan P1F25.3 1 100.000 100,000 Playground/Basketbal, Court P!r 26 1 l 185.000 185,000 Riverolace Playgrounos • Country PIF24 1 1 125,000 125,000 Crossing/Trott Brook Playgrounds - Fresno/Mississmpi PIF27 1 1 190,000 190,000 Oaks Rivers Edge Park Fountain P1F17.2 1 75.000 75,000 Park Intprovenwnt Total 521,250 3,106,250 894.000 1.340,000 926,8W 4.788,300 GRAND TOTAL 1,306.250 2.141,250 929,000 1,825.000 961.800 6,163,3W Produced Using Pian-It C1P Software Cane 1 Page 58 of 69 City of Elk River Park Improvement Fund Revenues: Interest Income Lacrosse - Oak Knoll Lights Sponsorships Transfer In -Liquor Fund Total Revenues Expenditures: Parks and Recreation master plan W HHCA Friends of the Mississippi partnership Plants 8r Things Recreational Complex Country Crossing playground Deerfield basketball court Ridgewood basketball court Riverplace - playground/basketball court Kliever Lake Fields - basketball court Woodland Trails nature play area Misc. projects Lions Park Shelters replacements (3) Fresno Park Playground Mississippi Oaks Playground Parks equip. replacement (playground, sport court, shelter, etc.) Rivers Edge Park fountain Total Expenditures Revenues overl(under) Expenditures 2025 2026 2027 2028 2029 Estimate Estimate Estimate Estimate Estimate 6,000 2,500 1,000 1,000 1,000 4,450 - - - - 38,750 35,000 35,000 35,000 35,000 250,000 250,000 250,000 25000 250,000 100,000 - - - - 6,250 6,250 - - - 35,000 35,000 35,000 35,000 35000 - - 125,000 - - - - 50,000 - - 30,000 - - - - - 185,000 - - - 50,000 - - - - - - - 75,000 - 10,000 10,000 10,000 - - 300,000 - - - - - 100,000 - - - - 90,000 - - 325,000 605,000 444,000 1,265,000 926,800 75.000 �v 1, 0 (257,050) (853,750) (643,000) (1,089,000) (675,800) J7 ;'.,: � 79 -... ,7 is 4 52 67a, 5_.12h ETV Page 59 of 69 City of Elk River Park Dedication Fund 2025 2026 2027 2028 2029 Estimate Estimate Estimate Estimate Estimate yet. 3, lance - P�acs nnsno S' G i- 386 S4b4l6r SE51 54^ 58411 i t 5�84 5C16 Revenues: Park dedication 150,000 150.000 150.000 150,000 150,000 Sale of property - Pinewood CD 28,780 28,780 28,780 28,780 28,780 Interest 18,000 8,000 11,500 14,500 10,000 Total Revenues 196,780 186,780 190,280 193,280 188,780 Expenditures,• Playground - Lions Park - - - - _ AED's (2) - - - _ County Projects - Cost share 275,000 - - - - Hillside Parking Lot 250,000 - - - - Highway 10 Trail 200,000 - - - - Oak Knoll Athletic Complex - - - 450,000 - Trail Development - - - - - Jackson Street Water Tower Park 25,000 - - - - Total Expenditures 750,000 - - 450,000 Revenues overl(under) Expenditures (553,220) 186,780 190,280 (256,720) 188,780 s' i ,r r: • - t--o iel c .E, 1EE 5Err1 946 it 41 12F $58-.51fE S773,20 Page 60 of 69 2025 thru 2029 Capital Improvement Plan Elk River, Minnesota Project K PDF 25-1 Project Name Hillside Park Parking Lot Department Park Dedication Type Infrastructure Category Park Improvements Priority rva Status Active Useful Life 15 years Description Construct a paved parking lot at Hillside Park including curb and gutter. Justification A paved parking lot at Hillside Part, is recommended in the Hillside Park Master Plan approved by city council November 2016. Expenditures 2025 2026 2027 2028 2029 Total Parking Lot 250,D00 0 0 0 0 250,000 Total 250,000 0 0 0 0 250,000 Funding Sources 2025 2026 2027 2028 2029 Total Park Dedication 250.000 0 0 0 0 250,000 Total 250,000 0 0 0 0 250,000 Produced Using Plan -it CIP Software Page 12I 29 Page 61 of 69 2025 thru 2029 Capital Improvement Plan Elk River, Minnesota Project � POF 25 2 Project Name Highway 10 Mississippi Rrver Trail Department Paris Dedication Type Improvement Category Trail Improvements Priority nla Status Active Useful Lite 20 years Description Highway 10 Mississippi River Trail Justification The trail Is recommended in the Trails Master Plan Expenditures 2025 2026 2027 2028 2029 Total Trails 200.000 0 0 0 0 200,000 Total 200,000 0 0 0 0 200,000 Funding Sources 2025 2026 2027 2028 2029 Total Park Dedication 200.000 0 0 0 0 200,000 Total 200,000 0 0 0 0 200,000 Produced Using Plan -it CIP Software Page 13 / 29 Page 62 of 69 2025 thru 2029 Capital Improvement Plan Elk River, Minnesota Project - PIP 23-27 Project Name Park Improvement - Miscellaneous Department Park Improvement Category Park Improvements Status Active Description WHHCA - Friends of the Mississippi partnership - $6.250 Miscellaneous park projects $10.000 Justification Various park improvement expenddurees Expenditures 2025 2026 Other 16,250 16.250 Total 16,250 16,250 Funding Sources Park Improvement 2025 2026 16.250 16,250 Total 16,250 16,250 Type Priority Useful Life Improvement n/a None 2027 2028 2029 Total 10,000 0 0 42,500 10,000 0 0 42,500 2027 2028 2029 Total 10.000 0 0 42,500 10,000 0 0 42,500 Produced Using Plan -it CIP Software Page 14 129 Page 63 of 69 2025 thru 2029 Capital Improvement Plan Elk River, Minnesota Project P PIF 28-2 Project Name Plants and Things Recreation Complex Department Park Improvement Category Park improvements Status Active Type Improvement Priority ri/a Useful Life 15 years Description Make improvements to the Plants and Things Recreation Complex Justification The improvements made to the Plants and Things Recreation Complox are based on the recommendations in the Athletic Facilities Master Plan. Expenditures 2025 2026 2027 2028 2029 Total Improvements 35.000 35,000 35.000 35,000 35.000 175,000 Total 35,000 35,000 35,000 35,000 35,DOD 175.000 Funding Sources 2025 2026 2027 2028 2029 Total Park Dedication 35.000 35.000 35.000 35.OW 35.000 175.DD0 Total 35,000 35 000 35,000 35,00D 35,000 175,0D0 Produced Using Plan-'t i P Sol -More P;jge 1 / Page 64 of 69 2025 thru 2029 Capital Improvement Plan Elk River, Minnesota Project L PIP 24.2 Project Name Basketball Court • OLver Lake Fields Department Park Improvement Type Improvement category Park Improvements Pnonty nla Status Active Useful Life 15 years Description Replace basketball court at Kliever Lake Fields Justification Annual mamtenancelrepaus of our part. system. Expenditures 2025 2026 2027 2028 2029 Total Improvements 50.000 0 0 0 0 50,000 Total 50,000 0 0 0 0 50,000 Funding Sources 2025 2026 2027 2028 2029 Total Park Improvement 50.000 0 0 0 0 50,000 Total 50,000 0 0 0 0 50,000 Produced Using Plan -It CIP Software Page 15 129 Page 65 of 69 2025 thru 2029 Capital Improvement Plan Elk River, Minnesota Project - PIF 25.1 Project Name Basketball Courts DeerfieldlRidgewood Department Park Improvement Category Park Improvements Status Active Description Replace basketball courts at Deerfield ($50.000) and Ridgewood ($30.000) parks Justification Annual maintenanceirepairs of our park system. Expenditures 2025 2026 improvements 30.000 0 Total 30,000 0 Funding Sources Park Improvement 2025 2026 30.000 0 Total 30,000 0 Type Priority Useful Life Improvement n!a 15 years 2027 2028 2029 Total 50,000 0 0 80,000 50,000 0 0 80,000 2027 2028 2029 Total 50.000 0 0 80,000 50,000 0 0 80,000 Produced Using Plan -It CIP Software Page 16 129 Page 66 of 69 2025 thru 2029 Capital Improvement Plan Elk River, Minnesota Protect h PIF-25.29 Project Name City Parks Capital Contact Park & Rec. Director Type Equipment Status Active Description Playground, sport court. shelter. fencing. lighting, irrigation repairstreplacements Justification Replace aging capital equipment at city parks Department Park Improvement Category Park Improvements Expenditures 2025 2026 2027 2028 2029 Total Improvements 325.000 605,000 444.000 1,265,000 926,800 3,565.800 Total 325,000 605,000 444,000 1,265.000 926,800 3,565,800 Funding Sources 2025 2026 2027 2028 2029 Total Park Improvement 325.000 605.000 444 000 1.265,000 926 800 3,565,800 Total 325,000 605,Ot10 444,000 1,265,000 926,800 3,565,800 Produced Using Plan -it CIP Software Page 17129 Page 67 of 69 2025 thru 2029 Capital improvement Plan Elk River, Minnesota Project- PIF 25-3 Project Name Parks & Recreation Master Plan Department Park Improvement Type Study Category Park Improvements Priority nla Status Active Useful Lite None Description A Parks and Recreation Master Plan will provide direction for the city council the parks and recreation commission and city staff to guide them in the big picture decision making that will impact the parks and recreation system. The key components are the community engagement and a statistically -valid community survey. It should also include relevant influencing trends, program analysis, level of service analysis. financial analysis, action plan and initiatives, task execution and priority actions. Justification The Comprehensive Plan adopted October 2021 recommends the city update the Parks and Recreation Master Plan. The Parks Master Plan was adopted in 2015 and many projects identified in the plan such as the improvements to Orono Park are completed. The city should update the plan to identify new parks and recreation needs to the community as it grows. Expenditures 2025 2026 2027 2028 2029 Total Study 100,000 0 0 0 0 100,000 Total 100,000 0 0 0 0 100,000 Funding Sources 2025 2026 2027 2028 2029 Total Park Improvement 100,000 0 0 0 0 100.000 Total 100,000 0 0 0 0 100,000 Produced Using Plan -It CIP Software Page 18 129 Page 68 of 69 2025 thru 2029 Capital Improvement Plan Elk River, Minnesota Project — PDF 25.3 Project Name Jackson Street Water Tower Park Contact Planning Manager Depanment Planning Type Improvement Category Park Improvements Status Active Description Hire a consultant to assist the city with preparation of plans for improvements to the Jackson Street Water Tower property, Justification The Jackson Street Water Tower has played a pivotal role in the history and development of the City of Elk River. The city has already gone to great lengths to repair and restore the structure to an original condition. The Heritage Preservation Commission would like to further develop the site to educate residents on the history of the tower and the city as a whole. The vision intrudes landscape improvements (vegetation. sitting areas. short walk. etc.) and interpretive signage The initial project would develop the site plans and provide the city with plans and specifications for development and grant applications. Expenditures 2025 2026 2027 2028 2029 Total Design 25.000 0 0 0 0 25,000 Total 25,000 0 0 0 0 25,000 Funding Sources 2025 2026 2027 2028 2029 Total Park Dedication 25.000 0 0 0 0 25,000 Total 25,000 0 0 0 0 25,000 Produced Using Plan -It CIP Software �_q page��6b9