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4.11 SR 09-03-2024
The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 4.11 Meeting Date September 3, 2024 Prepared By Joe Stremcha, Business Services Director/Assistant City Administrator Item Description Contract Award: Rivers Edge Commons Reviewed by Cal Portner Tina Allard Action Requested 1) Approve, by motion, contract award to Vada Contracting for a Base Bid of $151,380.45, Alternate 1 (additional retaining wall) of $36,666.10, and Alternate 2 (fiber run) of $12,975) to construct the Rivers Edge Commons Park renovations. 2) Approve, by motion, using the GRE Fund to pay for the Rivers Edge Commons Park renovations. Background/Discussion Rivers Edge Commons Park was constructed in 2007 and later expanded in 2017. Most of the limestone seating has significant deterioration due to erosion. The City Council considered replacement alternatives during their Regular Work Session on March 4, 2024. Staff were directed to develop plans with HGKi to construct new concrete seating. Feedback related to the improvements was collected from the Parks and Recreation Commission during their meeting on July 10, 2024. Project bids closed on Tuesday, August 27 and there were seven bidders. HKGi estimated the project cost with the alternate(s) included to be $282,873.50. The Project bids ranged from $201,021.55 to $575,805.98. Financial Impact The funding source for Rivers Edge Commons Park revocations will be the GRE Fund with a balance of roughly $832,000. Mission/Policy/Goal Opportunity to live, work, and play. Attachments 1. Rivers Edge Recommend letter Vada 2. BidWorksheet_9254049_Eval bid results rivers edge Page 62 of 197 800 Washington Avenue North, Suite 103 Minneapolis, MN 55401 Memorandum To : Joe Stremcha, Assistant City Administrator From: Amy Bower, HKGi Landscape Architect Subject: Elk River- Rivers Edge Renovations – Contract Award Recommendation Date: August 29, 2024 Contract Award Recommendation HKGi recommends project award to Vada Contracting for a Base Bid of $151,380.45, Alternate 1 (additional retaining wall) of $36,666.10, and Alternate 2 (fiber run) of $12,975.00, for a total award of $201,021.55. 1. Vada Contracting submitted the lowest price for the Base Bid and Alternates 1 & 2. 2. Vada Contracting pricing for the Base Bid and Alternates 1 & 2 are below engineer estimate, and within a reasonable range. 3. Vada Contracting has experience in quality large block retaining wall installation and site work. 4. A post-bid opening phone conversation with Aaron Haho about the project proved they had a through understanding of project conditions and requirements. Amy Bower, PLA (MN) amy@hkgi.com 612-703-2358 Page 63 of 197 Date Subject Memorandum 2 Page 64 of 197 Rivers Edge Renovations (#9254049) Owner: Elk River MN, City of Solicitor: Hoisington Koegler Group, Inc 08/27/2024 01:00 PM CDT Engineer Estimate Vada Contracting, LLC G&M Outdoor Services, LLC Sunram Construction, Inc.Greenscape Companies Inc.Blakeborough Hardscapes Parkstone Contracting, LLC Urban Companies Section Tit Line Item Item Code Item Description UofM Quantity Unit Price Extension part totals Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension PART 1 - SITE: 1 1 ADMINISTRATION: MOBILIZATION LS 1 $15,000.00 $15,000.00 $8,425.00 $8,425.00 $3,000.00 $3,000.00 $9,350.55 $9,350.55 $3,500.00 $3,500.00 $12,500.00 $12,500.00 $95,000.00 $95,000.00 $20,000.00 $20,000.00 2 2 SURVEY AND STAKING LS 1 $6,000.00 $6,000.00 $5,000.00 $5,000.00 $3,200.00 $3,200.00 $8,000.00 $8,000.00 $3,500.00 $3,500.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $25,000.00 $25,000.00 3 3 SILT FENCE LF 200 $1.50 $300.00 $5.00 $1,000.00 $8.75 $1,750.00 $3.50 $700.00 $10.00 $2,000.00 $7.00 $1,400.00 $10.00 $2,000.00 $7.00 $1,400.00 4 4 INLET PROTECTION EA 3 $500.00 $1,500.00 $200.00 $600.00 $315.66 $946.98 $150.00 $450.00 $350.00 $1,050.00 $250.00 $750.00 $300.00 $900.00 $400.00 $1,200.00 5 5 CONSTRUCTION BARRIERS LF 100 $20.00 $2,000.00 $12.50 $1,250.00 $10.50 $1,050.00 $15.00 $1,500.00 $10.00 $1,000.00 $25.00 $2,500.00 $35.00 $3,500.00 $20.00 $2,000.00 6 6 ROCK CONSTRUCTION ENTRY - IF NEEDED LS 1 $2,000.00 $2,000.00 $250.00 $250.00 $1,800.00 $1,800.00 $800.00 $800.00 $3,000.00 $3,000.00 $1,500.00 $1,500.00 $250.00 $250.00 $0.01 $0.01 7 7 REMOVALS: MISC. CONCRETE/SALVAGE PAVERS SF 100 $8.00 $800.00 $9.31 $931.00 $5.73 $573.00 $7.50 $750.00 $15.00 $1,500.00 $10.00 $1,000.00 $15.00 $1,500.00 $20.00 $2,000.00 8 8 STRIP TOPSOIL FOR REUSE SF 3633 $3.00 $10,899.00 $1.20 $4,359.60 $1.27 $4,613.91 $2.00 $7,266.00 $1.00 $3,633.00 $1.50 $5,449.50 $1.50 $5,449.50 $5.00 $18,165.00 9 9 REMOVE AND GRUB SOD/PLANTING BED AREAS/IRRIGATION AS NEEDED SF 100 $6.00 $600.00 $9.25 $925.00 $46.16 $4,616.00 $12.00 $1,200.00 $10.00 $1,000.00 $30.00 $3,000.00 $10.00 $1,000.00 $1.00 $100.00 PART 2 -LIMESTONE REMOVAL: 10 10 LIMESTONE BLOCK SALVAGE AND STACK LF 588 $23.00 $13,524.00 $6.65 $3,910.20 $11.77 $6,920.76 $25.00 $14,700.00 $15.00 $8,820.00 $30.00 $17,640.00 $35.00 $20,580.00 $0.01 $5.88 11 11 LIMESTONE BLOCK REMOVAL FROM SITE LF 588 $11.00 $6,468.00 $6.00 $3,528.00 $1.70 $999.60 $8.50 $4,998.00 $13.00 $7,644.00 $15.00 $8,820.00 $20.00 $11,760.00 $0.01 $5.88 PART 3 - LARGE BLOCK SEATWALL: 12 12 EARTHWORKS/GRADING LS 1 $14,000.00 $14,000.00 $10,000.00 $10,000.00 $24,772.00 $24,772.00 $12,125.00 $12,125.00 $3,500.00 $3,500.00 $25,000.00 $25,000.00 $55,000.00 $55,000.00 $218,000.00 $218,000.00 13 13 PROVIDE AND INSTALL BLOCK WALL WITH BASE AND CAPS LF 700 $130.00 $91,000.00 $125.00 $87,500.00 $135.39 $94,773.00 $120.00 $84,000.00 $177.00 $123,900.00 $165.00 $115,500.00 $195.00 $136,500.00 $150.00 $105,000.00 14 14 STAIN BLOCK WALL LF 700 $8.00 $5,600.00 $3.25 $2,275.00 $4.33 $3,031.00 $30.00 $21,000.00 $10.00 $7,000.00 $5.00 $3,500.00 $33.00 $23,100.00 $12.00 $8,400.00 PART 4 - RESTORATION 15 15 SAND SET PAVERS SF 200 $40.00 $8,000.00 $22.25 $4,450.00 $24.98 $4,996.00 $24.25 $4,850.00 $19.00 $3,800.00 $20.00 $4,000.00 $30.00 $6,000.00 $30.00 $6,000.00 16 16 TOPSOIL RESPREAD - 6" MIN SF 3633 $1.50 $5,449.50 $1.20 $4,359.60 $1.29 $4,686.57 $2.65 $9,627.45 $1.00 $3,633.00 $1.50 $5,449.50 $1.50 $5,449.50 $5.00 $18,165.00 17 17 SOD LF 3633 $5.00 $18,165.00 $1.35 $4,904.55 $1.69 $6,139.77 $1.00 $3,633.00 $2.00 $7,266.00 $1.75 $6,357.75 $1.00 $3,633.00 $0.01 $36.33 18 18 PLANTING BED HARD WOOD MULCH SF 150 $5.00 $750.00 $3.87 $580.50 $2.50 $375.00 $1.50 $225.00 $5.00 $750.00 $5.00 $750.00 $1.50 $225.00 $10.00 $1,500.00 19 19 DECIDUOUS SHRUB NO.2 CONT.EA 8 $45.00 $360.00 $54.00 $432.00 $25.00 $200.00 $84.00 $672.00 $80.00 $640.00 $145.00 $1,160.00 $90.00 $720.00 $100.00 $800.00 20 20 RESTORE IRRIGATION SYSTEM LS 1 $8,000.00 $8,000.00 $6,700.00 $6,700.00 $3,384.00 $3,384.00 $10,300.00 $10,300.00 $18,000.00 $18,000.00 $15,000.00 $15,000.00 $11,000.00 $11,000.00 $35,000.00 $35,000.00 BASE BID TOTAL $210,415.50 $151,380.45 $171,827.59 $196,147.00 $205,136.00 $238,776.75 $393,567.00 $393,567.00 ALTERNATE 1 - ADDITIONAL WALL WORK 21 21 SURVEY & STAKING ASSOCIATED ADDITIONAL WORK LS 1 $3,000.00 $3,000.00 $500.00 $500.00 $1,500.00 $1,500.00 $2,300.00 $2,300.00 $1,500.00 $1,500.00 $2,500.00 $2,500.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 22 22 REMOVE ADDITIONAL LIMESTONE AND STACK LF 194 $23.00 $4,462.00 $6.65 $1,290.10 $11.77 $2,283.38 $25.00 $4,850.00 $16.00 $3,104.00 $30.00 $5,820.00 $35.00 $6,790.00 $0.01 $1.94 23 23 REMOVE ADDITIONAL LIMESTONE FROM SITE LF 194 $11.00 $2,134.00 $6.00 $1,164.00 $2.57 $498.58 $8.50 $1,649.00 $15.00 $2,910.00 $15.00 $2,910.00 $20.00 $3,880.00 $0.01 $1.94 24 24 ADDITIONAL EARTHWORKS: REMOVALS/SALVAGE TOPSOIL/GRADING LS 1 $10,280.00 $10,280.00 $2,500.00 $2,500.00 $3,800.00 $3,800.00 $7,500.00 $7,500.00 $2,500.00 $2,500.00 $7,500.00 $7,500.00 $25,000.00 $25,000.00 $49,000.00 $49,000.00 25 25 INSTALL LARGE BLOCK WALLS - WITH BASE/DRAINAGE, CUTS, CAPS LF 164 $130.00 $21,320.00 $138.00 $22,632.00 $139.67 $22,905.88 $120.00 $19,680.00 $177.00 $29,028.00 $165.00 $27,060.00 $195.00 $31,980.00 $150.00 $24,600.00 26 26 STAIN BLOCK WALL LF 164 $8.00 $1,312.00 $3.25 $533.00 $4.33 $710.12 $30.00 $4,920.00 $8.00 $1,312.00 $5.00 $820.00 $33.00 $5,412.00 $12.00 $1,968.00 27 27 SOD SF 800 $3.00 $2,400.00 $1.35 $1,080.00 $1.69 $1,352.00 $1.00 $800.00 $2.00 $1,600.00 $1.75 $1,400.00 $1.00 $800.00 $1.00 $800.00 28 28 DECIDUOUS SHRUB- NO 2 CONT EA 45 $40.00 $1,800.00 $54.00 $2,430.00 $19.50 $877.50 $80.00 $3,600.00 $65.00 $2,925.00 $145.00 $6,525.00 $85.00 $3,825.00 $100.00 $4,500.00 29 29 PLANTING BED RESTORE - WOOD MULCH SF 600 $5.00 $3,000.00 $3.87 $2,322.00 $2.50 $1,500.00 $1.50 $900.00 $2.00 $1,200.00 $5.00 $3,000.00 $1.50 $900.00 $1.00 $600.00 30 30 RESTORE IRRIGATION SYSTEM - SOD AND PLANTING BEDS LS 1 $5,000.00 $5,000.00 $2,215.00 $2,215.00 $5,774.00 $5,774.00 $13,000.00 $13,000.00 $9,000.00 $9,000.00 $5,000.00 $5,000.00 $11,000.00 $11,000.00 $10,000.00 $10,000.00 ALT 1 TOTAL $54,708.00 $36,666.10 $41,201.46 $59,199.00 $55,079.00 $62,535.00 $93,587.00 $93,587.00 ALTERNATE 2 - FIBER 31 31 (2) 1.5" PVC CONDUIT RUNS WITH PULL CORD/TRACER WIRE AND RESTORATION LF 250 $40.00 $10,000.00 $10.75 $2,687.50 $39.00 $9,750.00 $21.00 $5,250.00 $15.00 $3,750.00 $25.00 $6,250.00 $100.00 $25,000.00 $21.90 $5,475.00 32 32 FIBER LINE LF 250 $25.00 $6,250.00 $14.75 $3,687.50 $37.28 $9,320.00 $10.00 $2,500.00 $20.00 $5,000.00 $20.00 $5,000.00 $15.00 $3,750.00 $10.10 $2,525.00 33 33 HAND HOLES EA 3 $500.00 $1,500.00 $2,200.00 $6,600.00 $1,500.00 $4,500.00 $3,300.00 $9,900.00 $390.00 $1,170.00 $2,500.00 $7,500.00 $3,500.00 $10,500.00 $2,852.00 $8,556.00 ALT 2 TOTAL $17,750.00 $12,975.00 $23,570.00 $17,650.00 $9,920.00 $18,750.00 $39,250.00 $39,250.00 BASE BID PLUS ALT 1 AND 2 $282,873.50 $201,021.55 $236,599.05 $272,996.00 $270,135.00 $320,061.75 $526,404.00 $575,805.98 $526,404.00 Engineer Estimate Vada Contracting, LLC G&M Outdoor Services, LLC Sunram Construction, Inc.Greenscape Companies Inc.Blakeborough Hardscapes Parkstone Contracting, LLC Urban Companies Page 65 of 197