4.12 SR 09-03-2024The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.12
Meeting Date
September 3, 2024
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
Contract Award: Plants and Things Welcome
Complex
Reviewed by
Cal Portner
Tina Allard
Action Requested
Award, by motion, a contract to Divine Designs General Contracting for a Base Bid of $244,000 and
Alternate 1 (ADA Accessibility) of $26,110 to construct the Plants and Things Recreation Complex Welcome
Plaza.
Background/Discussion
The city sponsorship agreement with Plants and Things USA details a welcome plaza to be constructed
utilizing the money collected ($350,000 over 10 years). The Parks and Recreation Commission provided
feedback on the design considerations during their Regular Work Session on June 12, 2024. Steve Hickman
was contacted and shown the conceptual images to solicit feedback from the sponsor.
Project bids closed on Tuesday, August 27 and there were four bidders. HKGi estimated the project cost
with the alternate(s) included to be $241,090.00 The Project bids ranged from $270,110.00 to $395,631.25.
Staff will issue a Change Order to remove the logo in concrete with sandblasting and staining, which
amounted to $35,000 (estimated at $5,000) to cut project costs while fulfilling the sponsorship agreement.
Financial Impact
The funding source for the Plants and Things Recreation Complex Welcome Plaza will be the Park
Improvement Fund, using sponsorship funds described in the agreement with Plants and Things USA that
amount to $350,000 over 10 years.
Mission/Policy/Goal
Opportunity to live, work, and play.
Attachments
1. Welcome Plaza Recommend letter Divine Design
2. BidWorksheet_9254048_Eval WELCOME BID RESULTS
Page 66 of 197
800 Washington Avenue North, Suite 103
Minneapolis, MN 55401
Memorandum
To : Joe Stremcha, Assistant City Administrator
From: Amy Bower, HKGI Landscape Architect
Subject: Elk River- Athletic Complex – Welcome Plaza – Contract Award Recommendation
Date: August 29, 2024
Contract Award Recommendation
HKGi recommends project award to Divine Designs General Contracting for a Base Bid of $244,000.00
and Alternate 1 of $26,110.00, for a total award of $270,110.00.
1. Divine Designs General Contracting submitted the lowest price for the Base Bid & Alternate 1.
2. Divine Designs General Contracting pricing for the Base bid & Alternates 1 are within a
reasonable range.
3. Divine Designs General Contracting has experience in quality concrete and site work.
4. A post- bid opening phone conversation with Jeffery Martin (owner) about the project proved
they had a through understanding of project conditions and requirements.
Amy Bower, PLA (MN)
amy@hkgi.com 612-703-2358
Page 67 of 197
Elk River Welcome Plaza (#9254048)Owner: Elk River MN, City ofSolicitor: Hoisington Koegler Group, Inc08/27/2024 02:00 PM CDTEngineer Estimate Divine Designs General Contracting LLC Albrecht Company Parkstone Contracting, LLC Urban CompaniesSection TitLine Item Item Code Item Description UofM Quantity Unit Price Extension totals Unit Price Extension Unit Price Extension Unit Price Extension Unit Price ExtensionPART 1 ‐ SITE PREP:1 1 ADMINISTRATION: MOBILIZATION LS 1 $10,000.00 $10,000.00 $7,560.00 $7,560.00 $6,500.00 $6,500.00 $47,000.00 $47,000.00 $18,000.00 $18,000.002 2 SURVEY AND STAKING LS 1 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $7,000.00 $7,000.00 $25,000.00 $25,000.0033CB AND HH ADJUSTMENTS TO NEW GRADES LS 1 $5,000.00 $5,000.00 $6,500.00 $6,500.00 $2,500.00 $2,500.00 $5,500.00 $5,500.00 $5,000.00 $5,000.004 4 EARTHWORKS ‐ GRADING/FILL/EXPORT AGG PARKING LOT ADJUSTMENTS LS 1 $5,000.00 $5,000.00 $20,000.00 $20,000.00 $23,565.00 $23,565.00 $35,000.00 $35,000.00 $50,000.00 $50,000.005 5 MISC. SITE PREP: REMOVALS, EROSION CONTROL, CONSTRUCTION FENCING LS 1 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $30,650.00 $30,650.00 $6,000.00 $6,000.00 $20,000.00 $20,000.006 6 STRIP SOD ‐ SALVAGE AND STOCK PILE TOPSOIL FOR REUSE LS 1 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00PART 2 ‐PAVEMENTS:776" CONCRETE AND BASE SF 8700 $12.00 $104,400.00 $10.00 $87,000.00 $11.00 $95,700.00 $14.00 $121,800.00 $12.50 $108,750.008 8 TRUNCATED DOMES SF 32 $100.00 $3,200.00 $70.00 $2,240.00 $80.00 $2,560.00 $90.00 $2,880.00 $80.00 $2,560.009 9 CURB ‐ B612 AND VALLEY AND BASE LF 294 $35.00 $10,290.00 $50.00 $14,700.00 $60.00 $17,640.00 $45.00 $13,230.00 $65.00 $19,110.0010 10 STAIRS ‐ 10FT WIDE ‐ 8 TREADS EA 8 $800.00 $6,400.00 $1,500.00 $12,000.00 $1,850.00 $14,800.00 $2,500.00 $20,000.00 $2,000.00 $16,000.00PART 3 ‐ LANDSCAPING:11 11 PLANTING BED ‐ TOPSOIL, MULCH SF 2845 $5.00 $14,225.00 $5.00 $14,225.00 $4.00 $11,380.00 $3.25 $9,246.25 $2.00 $5,690.0012 12 TREESEA 22 $750.00 $16,500.00 $450.00 $9,900.00 $750.00 $16,500.00 $600.00 $13,200.00 $825.00 $18,150.0013 13 SHRUBS EA 139 $50.00 $6,950.00 $25.00 $3,475.00 $50.00 $6,950.00 $90.00 $12,510.00 $100.00 $13,900.0014 14 PERENNIALS EA 96 $20.00 $1,920.00 $15.00 $1,440.00 $20.00 $1,920.00 $20.00 $1,920.00 $25.00 $2,400.0015 15 TURF RESTORE ‐ TOPSOIL, SEED, BLANKET LS 1 $2,000.00 $2,000.00 $7,500.00 $7,500.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $12,500.00 $12,500.0016 16 IRRIGATION SYSTEM EXPANSION LS 1 $5,000.00 $5,000.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $12,500.00 $12,500.00 $20,000.00 $20,000.00PART 4 ‐ MISC17 17 LOGO IN CONCRETE ‐ SANDBLAST AND STAIN LS 2 $2,500.00 $5,000.00 $17,500.00 $35,000.00 $13,750.00 $27,500.00 $11,000.00 $22,000.00 $15,000.00 $30,000.0018 18 STAIR HANDRAIL ‐ 3 RUNS LF 33 $120.00 $3,960.00 $120.00 $3,960.00 $350.00 $11,550.00 $375.00 $12,375.00 $265.00 $8,745.00BASE BID TOTAL$210,845.00 $244,000.00 $289,715.00 $352,161.25 $352,161.25ALTERNATE 1‐ADA WORK19 19 6" CONCRETE ADA PARKING STALLS AND WALK AND BASE SF 1320 $15.00 $19,800.00 $10.00 $13,200.00 $11.00 $14,520.00 $18.00 $23,760.00 $12.50 $16,500.0020 20 TRUNCATED DOMES SF 8 $100.00 $800.00 $70.00 $560.00 $80.00 $640.00 $90.00 $720.00 $80.00 $640.0021 21 CURB ‐ B612 AND VALLEY AND BASE LF 27 $35.00 $945.00 $50.00 $1,350.00 $60.00 $1,620.00 $45.00 $1,215.00 $65.00 $1,755.0022 22 2 ADA SIGNS, 1 NO PARKING SIGN W/BOLLARD EA 3 $1,500.00 $4,500.00 $2,500.00 $7,500.00 $750.00 $2,250.00 $1,750.00 $5,250.00 $2,000.00 $6,000.0023 23 STRIPING OF NO PARKING STALL LS 1 $1,200.00 $1,200.00 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $525.00 $525.00 $1,000.00 $1,000.0024 24 ADDITIONAL GRADING, FILL AND TURF RESTORATION (TOPSOIL, SEED, BLANKET) LS 1 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $7,500.00 $7,500.00 $12,000.00 $12,000.00 $10,000.00 $10,000.00ALT 1 TOTAL$30,245.00 $26,110.00 $27,530.00 $43,470.00 $43,470.00BASE BID PLUS ALT TOTAL$241,090.00 $270,110.00 $317,245.00 $395,631.25 $395,631.25Engineer Estimate Divine Designs General Contracting LLC Albrecht Company Parkstone Contracting, LLC Urban CompaniesPage 68 of 197