4.6 SR 10-07-2024The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
City Council
Item Number
4.6
Meeting Date
October 7, 2024
Prepared By
Lindsay Brandner, Senior Administrative Assistant
Item Description
Resolution 24-58 Authorizing Execution of a Grant
Agreement for the Toward Zero Death Program
Reviewed by
Darren McKernan
Cal Portner
Tina Allard
Action Requested
Adopt, by motion, Resolution 24-58 authorizing the execution of a grant agreement between the City of Elk
River Police Department and the Minnesota Department of Public Safety.
Background/Discussion
The Elk River Police Department has been awarded $66,000 in grant money for Toward Zero Deaths (TZD)
enforcement. The grant requires City Council approval and the signature of the police chief.
The attached resolution will be sent to the Minnesota Department of Public Safety to finalize the grant. Once
the resolution is signed, the final draft of the grant agreement will be sent to the Elk River Police Department
for signature and finalization.
Financial Impact
N/A
Mission/Policy/Goal
Elk River Mission Statement
Attachments
1. TZD RESOLUTION 2024
2. TZD Grant Agreement 2024
Page 50 of 139
City of Elk River
City Council
Resolution 24-58
A Resolution of the City Council of the City of Elk River Authorizing
Execution of a Grant Agreement for the Toward Zero Death Program
WHEREAS,Be it resolved that the City of Elk River, on behalf of its police department,
enter into a grant agreement with the Minnesota Department of Public Safety, for traffic
safety enforcement projects during the period from October 1, 2024, through September 30,
2025; and
WHEREAS,The City of Elk River Interim Police Chief, Darren McKernan, is hereby
authorized to execute such agreements and amendments as are necessary to implement the
project on behalf of the City of Elk River Police Department and to be the fiscal agent and
administer the grant
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River, Minnesota, as follows: Accepts the Toward Zero Death Program Grant and
authorizes the execution of the agreement
Passed and adopted this 7th day of October 2024.
John J. Dietz, Mayor
ATTEST:
Tina Allard, City Clerk
Page 51 of 139
Grant Contract Agreement Page 1 of 2
DPS Grant Contract Agreement Non-State (rev. March 2024)
Minnesota Department of Public Safety (“State”)
Office of Traffic Safety
445 Minnesota Street, Suite 1620
Saint Paul, Minn., 55101
Grant Program:
2025 Enforcement
Grant Contract Agreement No.:
A-ENFRC25-2025-ELKRIVPD-007
Grantee:
Elk River Police Department
13077 Orono Parkway
Elk River, Minn. 55330-5600
Grant Contract Agreement Term:
Effective Date: Oct. 1, 2024
Expiration Date: Sept. 30, 2025
Grantee’s Authorized Representative:
Sergeant Dave Windels
Elk River Police Department
13077 Orono Parkway
Elk River, Minn. 55330-5600
(320) 309-3875
dwindels@elkrivermn.gov
Grant Contract Agreement Amount:
Original Agreement $ 66,000.00
Matching Requirement*
See special conditions
$0.00
State’s Authorized Representative:
Shannon Grabow
Office of Traffic Safety
445 Minnesota Street, Suite 1620
Saint Paul, Minn., 55101
(651) 373-9671
shannon.grabow@state.mn.us
Federal Funding: CFDA/ALN: 20.608, 20.600
FAIN: 69A37523300004020MN0,
69A37523300001640MNA
State Funding: N/A
*Special Conditions: If equipment is purchased, a 50
percent match of the item is required. Refer to program
manual.
Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant contract agreement.
Term: Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work until this grant contract agreement is
fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per
Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully
executed. Once this grant contract agreement is fully executed, the Grantee may claim reimbursement for
expenditures incurred pursuant to the Payment clause of this grant contract agreement. Reimbursements will only
be made for those expenditures made according to the terms of this grant contract agreement. Expiration date is
the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first.
The Grantee, who is not a state employee, will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2025
Enforcement Application [“Application”] which is incorporated by reference into this grant contract agreement
and on file with the State at 445 Minnesota Street, Suite 1620, Saint Paul, Minnesota 55101. The Grantee shall
also comply with all requirements referenced in the 2025 Enforcement Guidelines and Application which includes
the Terms and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are
incorporated by reference into this grant contract agreement.
Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached
and incorporated into this grant contract agreement. As stated in the Grantee’s Application and Grant Program
Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation
and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by
the Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee’s Application, the Grantee certifies that the
Page 52 of 139
Grant Contract Agreement Page 2 of 2
DPS Grant Contract Agreement Non-State (rev. March 2024)
matching requirement will be met by the Grantee.
Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the
Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized
Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will
not be made if the Grantee has not satisfied reporting requirements.
Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must
complete and return the Certification Regarding Lobbying form provided by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY
Individual certifies that funds have been encumbered as
required by Minn. Stat. § 16A.15. Signed: _____________________________________________
(with delegated authority)
Signed: _____________________________________________ Title: ______________________________________________
Date: _______________________________________________ Date: ______________________________________________
Grant Contract Agreement No./ P.O. No.
A-ENFRC25-2025-ELKRIVPD-007/3000098239
Project No. 25-04-01
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have executed the grant contract agreement on behalf of the Grantee
as required by applicable articles, bylaws, resolutions, or ordinances.
Signed: ______________________________________________
Print Name: __________________________________________
Title: ________________________________________________
Date: ________________________________________________
Signed: ______________________________________________
Print Name: __________________________________________
Distribution: DPS/FAS
Title: ________________________________________________ Grantee State’s Authorized Representative
Date: ________________________________________________
Page 53 of 139
2025 Enforcement EXHIBIT A
Organization: Elk River Police Department A-ENFRC25-2025-ELKRIVPD-007
Budget Summary
Budget
Budget Category State Reimbursement Local Match
Dispatch/Admin- Other
Dispatch/Admin - Other $0.00 $0.00
Total $0.00 $0.00
Enforcement- Distract/Speed/MO/Belt
Enfrc- Distract/Spd/MO/Belt $22,500.00 $0.00
Total $22,500.00 $0.00
Enforcement- Impaired
Enforcement - DWI $35,000.00 $0.00
Total $35,000.00 $0.00
Match – Mileage Expenses
Mileage Expenses $0.00 $0.00
Total $0.00 $0.00
Optional Activities- Impaired
Optional Activities - DWI $4,500.00 $0.00
Total $4,500.00 $0.00
Optional Activities- Other
Optional Activities - Other $4,000.00 $0.00
Total $4,000.00 $0.00
Total $66,000.00 $0.00
Page 1 of 109/12/2024
Page 54 of 139