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12-19-2024Agenda Thursday, December 19th, 2024 Sherburne Wright Cable Commission Meeting Zoom Meeting 1:00pm 1. Call to Order 2. Approval of Minutes — a. December 14, 2023 Meeting 3. Treasurer's Report — Taylor Gronau a. Financial Statements 4. Attorney's Report — Bob Vose 5. Equipment & Events Report — Bill Bruce a. Report 6. Personnel Committee - Tina Allard a. Update 7. Other Business a. 2025 Community Events & Movie Calendar 8. Adjourn Minutes of the Sherburne/Wright County Cable Commission Thursday, December 14, 2023 1:00 P.M. Present: Chair Tina Allard (Elk River), Vice Chair Gina Wolbeck (Big Lake), Commissioners Taylor Gronau (Buffalo), Terri Boese (Dassel), Jenny Jerome (Maple Lake), Jennifer Schreiber (Monticello), Paula Bauman (Delano), Debbie Buoy (Rockford), Chrissie Estrada (Buffalo), Paula Bauman (Delano) Absent: Jake Foster (Watertown), Brad Potter (Cokato) Also present: Technology Consultant Bill Bruce, Attorney Bob Vose 1. Call to Order — Chair Allard called the meeting to order at 1:00 p.m. 2. Approval of Minutes — December 14, 2023 Commissioner Wolbeck made a motion to approve the June 29, 2023, Cable Commission Minutes. Seconded by Commissioner Wolbeck. Unanimous ayes, motion carried. Treasurer's Report a. Financial Statements —Taylor Gronau presented the financial statements as outlined in the staff report. Commissioner Boese made a motion to accept the financials and rebate half of quarter two and all of quarter three in the amount of $262,213.74. Seconded by Commissioner Bauman. Unanimous ayes, motion carried. b. Bookkeeping Update —Chrissie Estrada gave an overview of transitioning from Wells Fargo to Mid Country Bank, a local bank. There was discussion on whether the finances should remain and be processed with City of Buffalo. There was some concern because they would need a new software system. It was mentioned that BBC Consultants in Elk River would be an option for managing funds and streamlining the process. Currently, there are some bills that go to Bill Bruce and Some that are sent to City of Buffalo. Bill Bruce noted that he will work with City of Buffalo on developing a process for paying bills and other finance related items. Chrissie Estrade commented that she can check references of the consultant noted above and conduct a background check. There was also discussion on having a second city and the hired accountant as a signer of payments to avoid any delays. Commissioner Wolbeck made a motion to direct City of Buffalo to check references for BBC Consultants, and if there are no issues, authorize Tina Allard to sign an agreement with BBC Consultants, and also to add Jennifer Schreiber as a second reviewer of payments. Seconded by Commissioner Boese. Unanimous ayes, motion carried. 4. Attornev's Report Bob Vose, Buffalo City Attorney, gave an update on cable companies related to renewing franchise agreements and enforcement. There is little excitement or worry around these agreements because there are so many ways to get information. It was noted that contact with Charter Communications has basically disappeared and isn't active in Minnesota. Bill Bruce added that he has lost communication with Charter and that it appears there are no Charter representatives available across the state. This item was for informational purposes and no action was taken. 5. Equipment Report Bill Bruce provided the equipment report dated December 2023. Some of the highlights of the report: • Review of summer parades. • Elk River hosted a movie in the parking lot. • Rocktoberfest in Rockford was a success • All cable converter boxes will be replaced. • Many locations received installs/upgrades: - Big Lake Police Department - Monticello Community Center - New Elk River Council Chambers Audio Equipment • Dassel is in need of live streaming. This can be provided by a Leightronix InCodeX Vier live streaming appliance. Approval was requested for this item. Commissioner Wohlbeck made a motion to approve a Leightronix InCode X Vier Live Stream appliance for the City of Dassel at a cost of $4,495. Seconded by Commissioner Boese. Unanimous ayes, motion carried. • Elk River is currently in process of an installation of a Leightronix ipMergeNX in Elk River. Once installed in Elk River, there will be one installed in Buffalo and SWTV. The City of Monticello has requested that they get an update following Buffalo and SWTV. Approval was requested for this item. Commissioner Boese made a motion to approve a Leightronix ipMergeNX for the City of Monticello plus training for a onetime equipment cost of $23,825. Seconded by Commissioner Wohlbeck. Unanimous ayes, motion carried. 6. Personnel Committee Bill Bruce gave an update regarding the contract with Jackson Groskreutz which was amended in May. He noted that things are going well since he transitioned to a contract position from an employee. In partnership with Terri Boese, Bill Bruce created a list of basic events taking place in 2024. The commission was instructed to send any events to them. Tina Allard will work on a contract for Jackson, with Bill's assistance. It was stated that it is difficult when there are unknowns as to how many events there are. There was discussion about having a set amount of events for each city. Anything additional would incur a fee. 8. Other Business There was no discussion. 9. Adiourn — The meeting was adjourned at 2:10 p.m. Chair, Tina Allard Secretary, Jennifer Schreiber Prepared on December 16, 2024 For management 12/16/2024 Table of Contents BalanceSheet.......................................................................................................................................................4 Profitand Loss......................................................................................................................................................5 Statementof Cash Flows......................................................................................................................................6 CheckDetail Yearly Report...................................................................................................................................7 Banking -Deposit Detail.......................................................................................................................................16 Balance,%eet A, Gi-c- i.br-r I C. 202 TOW -As etDee 16,2M AS efDee 16,2enT)O ASSETS CuffentAmls ZankAmurft 100 Mid County Bank 332,487.38 -43.43 110 Wells Fargo Bank Minnesota, NA 0.00 492,781.20 ACH ACH Account 0.00 -2.67 TOULBankAceeunts 332F4Z.3s! 4J35.1e Ietall-eumant Assft 332,4Z.3>t 492.735.ie IOTALASSE re '$M4eZ.33 $4VJ351e LIABILITIES AND EQUITY 11a�S E�ent?I+� -Aeeeunla ftaWe 2000 Accounts Payable 1,300.00 0.00 IoWAewunts ftable 1,,399,e6 em IetaLEu—e 103ee ee em Totall-LuklifIrm ixe ee em FqLdly 1110 Retained Earnings 201,124.43 156,334.31 Net Income 130,062.95 336,400.79 IetaLEquftV 331.4" 4WJ36AO IOTAL 11e�1! IM-S.i4ND-EQUEY W32 Z4 3 $422,735AO Profs and Loss Idri ,,,iy 1 - Docenibe1 1u, 20�-' Total. Jan 1-Dee 16,2624 Jan 1-Dee 16.2MIPYI INCOME 40000 Franchise Fees 669,532.51 819,563.40 IoWneeme 66953mi 8190&46 EXPENSES 5000 Community Provided Service Exp 5010 Cable Service 1,864.91 5015 Contract Labor 410,926.03 337,181.58 5025 Hosting, Streaming 92,695.61 1,788.00 5030 Equipment Purchase 88,049.07 5060 Equipment Repairs 69.04 5070 Software and Hosted Server 15,059.60 fetal_-@ee EemmurmyPle senfteEv _93.11 L 444.01226 6025 Administration Fee 175.20 6110 Automobile Expense 720.39 502.81 6120 Bank Service Charges 9.87 6160 Dues Fees and Subscriptions 2,326.51 6180Insurance 6185 Liability Insurance 6,998.00 5,486.00 Ietal-618010sumee 6 Nue 4466.69 6240 Miscellaneous 95.00 6250 Postage and Delivery 5.79 63.00 6270 Professional Fees 1.556.20 6580 Legal Fees 1,498.50 6650 Accounting 3,995.74 IetaL6276 4451 " 1.41016M 6290 Rent 21,814.00 28,752.00 6390 Utilities 1,164.62 6395 Security (deleted) 523.30 IeWS= MEN 1,164.62 -923.36 6550 Office Supplies 125.60 IetaLEVenses '"(Wilm 463A34f52 NET OPERATING INCOME 129, US 33642&89 OTHER INCOME 7010 Interest Income 542.29 271.91 Iowetbacbeeme 942.29 271.91 NET OTHER INCOME 27111 NET INCOME �13@.662.95 s336.4e6Z6 Statement of Cash Flows J:I UanI -der •mo 16, 20�'J OPERATING ACTIVITIES Net Income 130.062.95 Adjustments to reconcile Net Income to Net Cash provided by operations: 2000 Accounts Payable 1,300.00 TOO A�uI � MMFO 0 rMFOO"IPWMD h Proyd&d py ►or operop - 1,300,00 NO cop ppyped py operopg a*Mw 131►309r00 NET CASH INCREASE FOR PERIOD 131rwres Cash at beginning of period 201,124.43 CASH AT END OF PERIOD SWA7r3113 SWC! �• CheckDetal'il Yeady Re"d January 2024 DATE TRANSACTION TYPE NUM NAME MEMO/DESCRIPTION CLEARED AMOUNT Mid County Bank 3815 01/01/2024 Check Service Charge Reconciled -$10.00 01/01/2024 Check Service Charge $10.00 3812 01/28/2024 Check ach 2plus2, LLC 2/24 Reconciled -$1,300.00 01/28/2024 Check ach 2plus2, LLC 02124 51,300.00 3813 01/28/2024 Check 5000 DVS Renewal Reconciled -$24.25 01/28/2024 Check 5000 DVS Renewal $24.25 3814 01/28/2024 Check 5001 DVS Renewal Reconciled -$24.25 01/28/2024 Check 5001 DVS Renewal $24.25 3804 02/02/2024 Check 1 AV Design Reconciled -513,612.50 02/02/2024 Check 1 AV Design 898 $1,106.25 02/02/2024 Check 1 AV Design 899 $675.00 02/02/2024 Check 1 AV Design 900 $2,175.00 02/02/2024 Check 1 AV Design 901 $975.00 02/02/2024 Check 1 AV Design 902 $112.50 02/02/2024 Check 1 AV Design 903 $4,350.00 02/02/2024 Check 1 AV Design 904 54,218,75 3805 02/02/2024 Check 2 Brentec, Inc Reconciled -$965.50 02/02/2024 Check 2 Brentec, Inc 34002 $470.06 02/02/2024 Check 2 Brentec, Inc 34002 $5.38 02/02/2024 Check 2 Brentec,lnc 34001 $484.68 O2/02/2024 Check 2 Brentec, Inc 34001 $5.38 3806 02/02/2024 Check To Print AV Solutions Reconciled -$4,624.44 02/02/2024 Check To Print AV Solutions 14257-buf $2,136.43 02/02/2024 Check To Print AV Solutions 14255-ML $2,029.56 02/02/2024 Check To Print AV Solutions 14258 $458.45 3807 02/02/2024 Check 3 Beritec Lid Reconciled -$2,387.06 02/02/2024 Check 3 Beritec Ltd 2758 $507.86 02/02/2024 Check 3 Beritec Ltd 2758 $45.00 02/02/2024 Check 3 Beritec Ltd 2761 $234.42 02/02/2024 Check 3 Beritec Ltd 2761 $452.00 02/02/2024 Check 3 Beritec Ltd 2755 $605.76 02/02/2024 Check 3 Beritec Ltd 2755 $25.00 02/02/2024 Check 3 Beritec Ltd 2760 $517.02 3808 02/02/2024 Check 4 Leightronix, Inc. Memo SHERBURNEWRIGHT Reconciled -$14,928.00 Future Pay XXXXX0033 02/0212024 Check 4 Leightronix, Inc. HSINV_1228 $4,776.00 02/02/2024 Check 4 Leightronix, Inc. HSINV_1227 55,376.00 02/02/2024 Check 4 Leightronix.lnc. HSINV_1229 $4,776.00 Accival basis t-londay December 16 2n24 DE 48 AM An-ieiica/Loy Angeles DATE TRANSACTION TYPE NUM NAME MEMO/DESCRIPTION CLEARED AMOUNT 3809 02/02/2024 Check To Print BBC Consultants 02/02/2024 Check To Print BBC Consultants 02/02/2024 Check To Print BBC Consultants 3810 02/02/2024 Check To Print OnCall Technical Services 02/02/2024 Check To Print OnCall Technical Services 02/02/2024 Check To Print OnCall Technical Services 02/02/2024 Check To Print OnCaH Technical Services 02/02/2024 Check To Print OnCall Technical Services 02/0212024 Check To Print OnCall Technical Services 02/02/2024 Check To Print OnCall Technical Services 02/02/2024 Check To Print OnCall Technical Services 02/02/2024 Check To Print OnCall Technical Services 3811 02/02/2024 Check ACH UnBoxed Productions 02/02/2024 Check ACH UnBoxed Productions 3838 03/01/2024 Check ACH BBC Consultants 03/01/2024 Check ACH BBC Consultants 3839 03/14/2024 Check ACG 2plus2, LLC 03/14/2024 Check ACG 2plus2, LLC 3641 0311412024 Check 5002 2plus2, LLC 03/14/2024 Check 5002 2plus2, LLC 3842 03/14/2024 Check ACH Kennedy and Graven, Chartered 03/14/2024 Check ACH Kennedy and Graven, Chartered 3840 04/01/2024 Check ACH WH SECURITY 04/01/2024 Check ACH WH SECURITY 3881 04/02/2024 Check Billpaul City of Buffalo 04/02/2024 Check Billpaul City of Buffalo 04/02/2024 Check Billpaul City of Buffalo 04/02/2024 Check Billpaul City of Buffalo 4041 05/31/2024 Check 995007 WH SECURITY 05/31/2024 Check 995007 WH SECURITY 3972 06/03/2024 Bill Payment (Check) 995006 Earnhardt Auto Center 06/03/2024 Bill Payment (Check) 995006 Earnhardt Auto Center 4022 06/0412024 Check WH SECURITY 06/04/2024 Check WH SECURITY 4103 06/05/2024 Check 995007 2plus2, LLC 06/05/2024 Check 995007 2plus2, LLC 2104 2107 15900 15899 15894 15896 15898 15893 15895 15897 14 Mar Remt 03/24 Dec Jan Mar Reconciled 41,421.20 $350.00 $1,071.20 Reconciled-$5,247.63 $650.75 $276.25 $1,883.75 $260.00 $455.00 $520.00 $260.00 $941.88 Reconciled -$1,305.00 $1,305.00 Reconciled -$582.74 $582 74 Reconciled -$1,300.00 $1,300.00 Reconciled -$1,300.00 $1,300.00 Reconciled -$185.00 $185.00 Reconciled -$126.00 $126.00 Reconciled -$1,565.40 $5.79 $1,245.00 $314.61 Reconciled -$43.43 $43.43 Reconciled -$569.99 -$569.99 Reconciled -$86.86 $86.86 Reconciled -$1,300.00 $1,300.00 Ai_cwal Basis Monday December 16 2024 08 48 AM Ameiica%Los_A,igeles 8, DATE TRANSACTION TYPE NUM NAME MEMO/DESCRIPTION CLEARED AMOUNT 4021 0611412024 Check 995005 City of Buffalo Reconciled -$120.06 06/1412024 Check 995005 City of Buffalo $120.06 4081 07/29/2024 Check WFSLM- Emhart's Auto Center WFSLM-HH5S9 Reconciled -$101.90 HH5S9 07/29/2024 Check WFSLM- Emhart's Auto Center $101.90 HH5S9 4158 08/28/2024 Check 0725ACH ACH Account Reconciled -$52,584.16 08128/2024 Check 0725ACH ACH Account Cleared $52,584.16 4157 08/30/2024 Check Reconciled -$88.30 08/30/2024 Check $88.30 4159 08/30/2024 Check ACH Account Reconciled -$28,078.45 08/30/2024 Check ACH Account Cleared $28,078.45 4164 O8/30/2024 Check 0726ACH Sherburne Wright County Reconciled -$600.00 Cable Commission 08/30/2024 Check 0726ACH Sherburne Wright County $600.00 Cable Commission 4166 08/30/2024 Check SVCCHRG Service Charge Reconciled -$0.05 08/30/2024 Check SVCCHRG $0.05 4260 08/31/2024 Check 2plus2, LLC Reconciled -$1,300.00 08/31/2024 Check 2plus2, LLC $1,300.00 4170 09/06/2024 Check 0727ACH City of Buffalo Reconciled -$302.61 09/06/2024 Check 0727ACH City of Buffalo $302.61 4209 09/23/2024 Check 0902 Wright Hennepin Electric Reconciled -$43.91 09/23/2024 Check 0902 Wright Hennepin Electric $43.91 4210 09/23/2024 Check 0901 City of Buffalo Reconciled -$174.87 09/23/2024 Check 0901 City of Buffalo $174.87 4211 09/23/2024 Check 09243 League of Mn Cities Insurance Reconciled -$264.00 Trust 09/2312024 Check 09243 League of Mn Cities Insurance $264.00 Trust 4213 09/25/2024 Check 995007 2plus2, LLC Reconciled -$1,300.00 09/25/2024 Check 995007 2plus2, LLC $1,300.00 4392 10/29/2024 Check 992978 Buffalo Storage, LLC Reconciled -S7,464.00 10/29/2024 Check 992978 Buffalo Storage, LLC $7,464.00 4395 11/04/2024 Check League of Mn Cities Insurance Uncleared -$786.00 Trust Accival basis Monday Decerribet 16, 2024 C8 49 AM Ameiica/Los_Angeles 9 22 DATE TRANSACTION TYPE NUM NAME MEMO/DESCRIPTION CLEARED AMOUNT 11/04/2024 Check League of Mn Cities Insurance Trust 4279 11/06/2024 Check sd4p Wright Hennepin Electric 11/06/2024 Check sd4p Wright Hennepin Electric 4318 11118/2024 Check Wright Hennepin Electric 11/18/2024 Check Wright Hennepin Electric 4258 11/26/2024 Check 995008 League of Mn Cities Insurance Inv 411854 Trust 11/26/2024 Check 995008 League of Mn Cities Insurance Trust Wells Fargo Bank Minnesota, NA 4013 04/18/2024 Check 4653 04/18/2024 Check 4653 ACH Account 98 03/15/2024 Bill Payment (Check) 03/15/2024 Bill Payment (Check) 99 03/15/2024 Bill Payment (Check) 03/15/2024 Bill Payment (Check) 100 03/15/2024 Bill Payment (Check) 03/15/2024 Bill Payment (Check) 101 03/15/2024 Bill Payment (Check) 03/15/2024 Bill Payment (Check) 102 03/15/2024 Bill Payment (Check) 03/15/2024 Bill Payment (Check) 103 03/15/2024 Bill Payment (Check) 03/1512024 Bill Payment (Check) 3882 04/04/2024 Check 8 04/04/2024 Check 8 3849 04/08/2024 Bill Payment (Check) 1 04/08/2024 Bill Payment (Check) 1 3850 04/08/2024 Bill Payment (Check) 2 04/08/2024 Bill Payment (Check) 2 3856 04/09/2024 Bill Payment (Check) 3 04/09/2024 Bill Payment (Check) 3 3858 O4/09/2024 Bill Payment (Check) 5 04/09/2024 Bill Payment (Check) 5 AV Design AV Design AV Solutions AV Solutions Beritec Ltd Beritec Ltd Brentec, Inc Brentec, Inc OnCall Technical Services OnCall Technical Services UnBoxed Productions UnBoxed Productions BBC Consultants BBC Consultants Beritec Ltd Bentec Ltd George Paulos George Paulos Brentec, Inc Brentec, Inc UnBoxed Productions UnBoxed Productions $786.00 Reconciled-$43.91 $43.91 Reconciled-$43.91 $43.91 Reconciled-$786.00 -$786.00 Uncleared-$198,589.59 Reconciled $198,589.59 Reconciled-$11,268.75 -$11,268.75 Reconciled-$49,936.49 -$49,936.49 Reconciled-$2,894.35 -$2.894.35 Reconciled-$2,535.07 -$2,535.07 Reconciled-$6,411.11 -$6,411.11 Reconciled-51,395.00 -$1,395.00 Reconciled-$555.00 $555.00 Reconciled-$1,488.45 -$1,488.45 Reconciled-$480.00 -$480.00 Reconciled 51,367.71 -$1,367.71 Reconciled-$4,995.00 -$4,995.00 Acuual basis Monday DeLC-111bef 16 2024 08 48 AIDS Awri to"LosNicieles 10 DATE TRANSACTION TYPE NUM NAME MEMO/DESCRIPTION CLEARED AMOUNT 3868 O4/0912024 Bill Payment (Check) 6 OnCall Technical Services Reconciled -$3,575.05 04/09/2024 Bill Payment (Check) 6 OnCall Technical Services -$3,575.05 3936 04/09/2024 Bill Payment (Check) 20 Leightronix, Inc. Reconciled -$5,690.00 04/09/2024 Bill Payment (Check) 20 Leightronix, Inc. -$5,690.00 3959 04/09/2024 Bill Payment (Check) 26 AV Design Reconciled -S9,586.28 04/09/2024 Bill Payment (Check) 26 AV Design -$9,586.28 3996 O5/01/2024 Check 35 BBC Consultants Reconciled $0.00 05/01/2024 Check 35 BBC Consultants $0.00 3918 O5/06/2024 Bill Payment (Check) 11 AV Design Reconciled -$9,603.68 05/06/2024 Bill Payment (Check) 11 AV Design -$9,603.68 3919 05/06/2024 Bill Payment (Check) 12 Brentec, Inc Reconciled -$361.62 05/06/2024 Bill Payment (Check) 12 Brentec, Inc -$361.62 3920 05/06/2024 Bill Payment (Check) 13 Beritec Ltd Reconciled -$587.34 05/0612024 Bill Payment (Check) 13 Beritec Ltd -$587.34 3938 05/06/2024 Bill Payment (Check) 22 UnBoxed Productions Reconciled -$3,757.50 05/06/2024 Bill Payment (Check) 22 UnBoxed Productions -$3,757.50 3941 05/06/2024 Check BBC Consultants Reconciled -$300.00 05/06/2024 Check BBC Consultants $300.00 3940 05/07/2024 Bill Payment (Check) 23 Leightronix, Inc. Reconciled -$19,096.00 05/07/2024 BIII Payment (Check) 23 Leightronix, Inc. -$19,096.00 3950 05/07/2024 Bill Payment (Check) 24 OnCall Technical Services Reconciled -$5,822.51 05/07/2024 Bill Payment (Check) 24 OnCall Technical Services -$5,822.51 3958 05/07/2024 Bill Payment (Check) 25 AV Solutions Reconciled -8,006.33 O5/07/2024 Bill Payment (Check) 25 AV Solutions -$8,006.33 3883 05/15/2024 Check 9 2plus2, LLC Reconciled -$1,300.00 O5/15/2024 Check 9 2plus2, LLC $1,300.00 4042 05/21/2024 Check 38 AVI Systems Reconciled -$4,121.04 05/21/2024 Check 38 AVI Systems $4,121.04 3971 O6/03/2024 Bill Payment (Check) 28 AV Design Reconciled -$9,136.89 O6/03/2024 Bill Payment (Check) 28 AV Design -S9,136.89 3976 06/012024 Bill Payment (Check) 30 Beritec Ltd Reconciled -$1,890.12 06/03/2024 Bill Payment (Check) 30 Beritec Ltd -$1,890.12 3982 06/03/2024 Bill Payment (Check) 31 Brentec, Inc Reconciled -$1,291.41 06/03/2024 Bill Payment (Check) 31 Brentec, Inc -$1,291.41 A,.uual Basis k4onJay Decembei 16 2024 08 42 AM, Amruca,Loc, AngelNs DATE TRANSACTION TYPE NUM NAME MEMO/DESCRIPTION CLEARED AMOUNT 39B3 06/03/2024 Bill Payment (Check) 32 UnBoxed Productions Reconciled -$4,131.00 06/03/2024 Bill Payment (Check) 32 UnBoxed Productions -$4,131.00 3995 06/03/2024 Bill Payment (Check) 34 OnCall Technical Services Reconciled -$5,462.88 06/03/2024 Bill Payment (Check) 34 OnCall Technical Services -$5,462.88 4098 06/03/2024 Bill Payment (Check) 53 AV Solutions Reconciled $4,921.27 06/03/2024 Bill Payment (Check) 53 AV Solutions -$4,921.27 4055 07/01/2024 Bill Payment (Check) 39 AV Design Reconciled $10,158.46 07/0112024 Bill Payment (Check) 39 AV Design -$10,158.46 4056 07/01/2024 Bill Payment (Check) 40 AV Solutions Reconciled -$8,942.23 07/01/2024 Bill Payment (Check) 40 AV Solutions -$8,94223 4057 07/01/2024 Bill Payment (Check) 41 Bedtec Ltd Reconciled -$745.04 07/01/2024 Bill Payment (Check) 41 Bedtec Ltd -$745.04 4058 07/01/2024 Bill Payment (Check) 42 Brentec, Inc Reconciled -$518.85 07/01/2024 Bill Payment (Check) 42 Brentec, Inc -$518.85 4059 07/01/2024 Bill Payment (Check) 43 OnCall Technical Services Reconciled -$4,707.77 07/01/2024 Bill Payment (Check) 43 OnCall Technical Services -$4,707.77 4060 07/01/2024 Bill Payment (Check) 44 UnBoxed Productions Reconciled $6,165.00 07/01/2024 Bill Payment (Check) 44 UnBoxed Productions -$6,165.00 4169 07/15/2024 Bill Payment (Check) 65 BBC Consultants Reconciled -$300.00 07/15/2024 Bill Payment (Check) 65 BBC Consultants -$300.00 4082 07/29/2024 Bill Payment (Check) 46 AV Solutions Cleared -$3,011.00 07/29/2024 Bill Payment (Check) 46 AV Solutions -$3,011.00 4083 07/29/2024 Bill Payment (Check) 47 BBC Consultants Cleared -$363.00 07/29/2024 Bill Payment (Check) 47 BBC Consultants -$363.00 4084 07/29/2024 Bill Payment (Check) 48 Beritec Ltd Cleared -$992.41 07/29/2024 Bill Payment (Check) 48 Bentec Ltd -$992.41 4085 07/29/2024 Bill Payment (Check) 49 George Paulos Cleared -$1,920.00 07/29/2024 Bill Payment (Check) 49 George Paulos 41,920.00 4086 07/29/2024 Bill Payment (Check) 50 OnCall Technical Services Cleared -$5,622.79 07/29/2024 Bill Payment (Check) 50 OnCall Technical Services -$5,622.79 4087 07/29/2024 Bill Payment (Check) 51 UnBoxed Productions Cleared $5,017.50 07/29/2024 Bill Payment (Check) 51 UnBoxed Productions $5,017.50 4097 07/29/2024 Bill Payment (Check) 52 AV Design Cleared -$11,151.75 07/29/2024 Bill Payment (Check) 52 AV Design $11,151.75 Acci,jal Basis I,4cnday Decembei 16 2024 08 48 AM Ameiica,Los_Angc-.les 12 _ DATE TRANSACTION TYPE NUM NAME MEMO/DESCRIPTION CLEARED AMOUNT 4140 O8/26/2024 Bill Payment (Check) 54 WH SECURITY 08/26/2024 Bill Payment (Check) 54 WH SECURITY 4141 08/26/2024 Bill Payment (Check) 55 City of Buffalo 08/26/2024 Bill Payment (Check) 55 City of Buffalo 4143 08/27/2024 Bill Payment (Check) 56 UnBoxed Productions 08/27/2024 Bill Payment (Check) 56 UnBoxed Productions 4144 08/27/2024 Bill Payment (Check) 57 OnCall Technical Services 08/27/2024 Bill Payment (Check) 57 OnCall Technical Services 4145 O8/27/2024 Bill Payment (Check) 58 Leightronix, Inc. 08/27/2024 Bill Payment (Check) 58 Leightronix, Inc. 4146 08/27/2024 Bill Payment (Check) 59 George Paulos 08/27/2024 Bill Payment (Check) 59 George Paulos 4147 O8/2712024 Bill Payment (Check) 60 Beritec Ltd 08/27/2024 Bill Payment (Check) 60 Beritec Ltd 4148 08/27/2024 Bill Payment (Check) 61 BBC Consultants O8/27/2024 Bill Payment (Check) 61 BBC Consultants 4149 O13/27/2024 Bill Payment (Check) 62 AV Solutions 08/27/2024 Bill Payment (Check) 62 AV Solutions 4150 08/27/2024 Bill Payment (Check) 63 AV Design O8/27/2024 Bill Payment (Check) 63 AV Design 4151 08/27/2024 Bill Payment (Check) 64 2plus2, LLC O8/27/2024 Bill Payment (Check) 64 2plus2, LLC 4261 09/09/2024 Bill Payment (Check) ACG George Paulos 09/09/2024 Bill Payment (Check) ACG George Paulos 4201 09/23/2024 Bill Payment (Check) 66 UnBoxed Productions 09/2312024 Bill Payment (Check) 66 UnBoxed Productions 4202 09/23/2024 Bill Payment (Check) 67 OnCall Technical Services 09/23/2024 Bill Payment (Check) 67 OnCall Technical Services 4203 09/23/2024 Bill Payment (Check) 68 Leightronix, Inc. 09/23/2024 Bill Payment (Check) 68 Leightronix, Inc. 4204 09/23/2024 Bill Payment (Check) 69 Brentec, Inc 09/23/2024 Bill Payment (Check) 69 Brentec, Inc 4205 09/23/2024 Bill Payment (Check) 70 Beritec Ltd 09/23/2024 Bill Payment (Check) 70 Beritec Ltd Acucal Basis Miiday December 16 2024 08 42 AM. Ameiiva/Lc , Angeles 150-1696-2719 Cleared-$88.30 -$88.30 Cleared-$302.21 -$302.21 Cleared-$10,934.23 -$10,934.23 Cleared 48,108.60 -$8,108.60 Cleared 413,728.00 -$13,728.00 Cleared-$96.00 -$96 00 Cleared-$2,753.46 -$2,753.46 Cleared-$363.00 -$363.00 Cleared 44,956.87 -$4,956.87 Cleared 510,344.00 410,344.00 Cleared-$1,300.00 -$1, 300.00 Cleared -$864 00 -$864.00 Cleared-$7,978.50 -$7,978.50 Cleared-$6,178.02 -$6,178.02 Cleared-S26,415.00 -$26,415.00 Cleared-$1,224.16 -$1,224.16 Cleared-$1,359.51 -$1,359.51 ,3 22 DATE TRANSACTION TYPE NUM NAME MEMO/DESCRIPTION CLEARED AMOUNT 4206 09/23/2024 09/2312024 4207 09/23/2024 09/23/2024 4208 09/23/2024 09/23/2024 4259 10/21 /2024 10/21/2024 4267 10/26/2024 10/26/2024 4268 10/26/2024 10/26/2024 4269 10/26/2024 10/26/2024 4270 10/26/2024 10/26/2024 4271 10/26/2024 10/26/2024 4272 10/26/2024 10/26/2024 4273 10/26/2024 10/26/2024 4388 10129/2024 10/29/2024 4277 11/06/2024 11/06/2024 4323 11 /06/2024 11/06/2024 4329 11 /06/2024 11/06/2024 4339 11/06/2024 11/06/2024 4340 Bill Payment (Check) 71 Bill Payment (Check) 71 Bill Payment (Check) 72 Bill Payment (Check) 72 Bill Payment (Check) 73 Bill Payment (Check) 73 Check 75 Check 75 Bill Payment (Check) 77 Bill Payment (Check) 77 Bill Payment (Check) 78 Bill Payment (Check) 78 Bill Payment (Check) 79 Bill Payment (Check) 79 Bill Payment (Check) 80 Bill Payment (Check) 80 Bill Payment (Check) 81 Bill Payment (Check) 81 Bill Payment (Check) 82 Bill Payment (Check) 82 Bill Payment (Check) 83 Bill Payment (Check) 83 Bill Payment (Check) Bill Payment (Check) Check 84 Check 84 Bill Payment (Check) 91 Bill Payment (Check) 91 Bill Payment (Check) 92 Bill Payment (Check) 92 Bill Payment (Check) 93 Bill Payment (Check) 93 Acuual 6asi, Monday DeCelnbet 16 2024 08 43 AN9 Arnenca,'Loa_Angeles BBC Consultants BBC Consultants AV Solutions AV Solutions AV Design AV Design 2plus2, LLC 2/24 2plus2, LLC 102424 UnBoxed Productions UnBoxed Productions OnCall Technical Seances OnCall Technical Services Brentec, Inc Brentec, Inc Berftec Ltd Beritec Ltd AV Solutions AV Solutions AV Design AV Design 2plus2, LLC 2plus2, LLC League of Mn Cities Insurance Trust League of Mn Cities Insurance Trust Leightronix, Inc. Leightronix, Inc. AV Solutions AV Solutions OnCall Technical Services OnCall Technical Services AV Design AV Design Cleared -$363.00 -$363.00 Cleared -$11,140.12 -S 11,140.12 Cleared -$13,541.23 -$13,541.23 Reconciled $0.00 $0.00 Uncleared -$8,145.00 -$8,145.00 Uncleared -58,344.07 -$8,344.07 Uncleared -$6,616.42 -$6,616.42 Uncleared -$12,119.85 -$12,119.85 Uncleared -536,248.78 -536,248.78 Uncleared 412,670.42 -S12,670.42 Uncleared -$2,650.00 -52,650.00 Uncleared-51,249.00 -$1,249.00 Uncleared -$12,524.00 $12,524.00 Uncleared -$6,656.18 -$6,656.18 Uncleared -54,281.26 44,281.26 Uncleared -$11,219.34 -S11,219.34 DATE TRANSACTION TYPE NUM NAME MEMO/DESCRIPTION CLEARED AMOUNT 11/06/2024 Bill Payment (Check) 94 Berltec Ltd Uncleared -$2,097.09 11/06/2024 Bill Payment (Check) 94 Beritec Ltd -$2,097.09 4343 11/06/2024 Bill Payment (Check) 95 Brentec, Inc Uncleared 41,786.95 11/06/2024 Bill Payment (Check) 95 Brentec, Inc -$1,786.95 4345 11/06/2024 Bill Payment (Check) 96 LPAV LLC Uncleared -$555.00 11/06/2024 Bill Payment (Check) 96 LPAV LLC -$555.00 4348 11/06/2024 Bill Payment (Check) 97 2plus2, LLC Uncleared -$1,300.00 11/06/2024 Bill Payment (Check) 97 2plus2, LLC -$1,300.00 4349 11/06/2024 Bill Payment (Check) 98 UnBoxed Productions Uncleared -$1,587.50 11/06/2024 Bill Payment (Check) 98 UnBoxed Productions -$1,587.50 Actival Basis Mundaf DECef lbefl 16 2024 08 43 Ak. Ameiica/Lo�_An.leles 15,` Banking -Deposit Detail. JoIi, 111 �, 1 - 1)Hra-n bP-r I b. 202' , Iransaetten Ipe Date 1Num Aecount !Amount 199-Wd Cou*Sank Deposit 01/28/2024 100 Mid County Bank 8,526.34 1281155 40000 Franchise Fees 8,526.34 Deposit 01/30/2024 100 Mid County Bank 4,301.49 1046112 40000 Franchise Fees 551.15 1046112 40000 Franchise Fees 3,750.34 Deposit 01/31/2024 100 Mid County Bank 356.43 7010 Interest Income 356.43 Deposit 02/28/2024 100 Mid County Bank 78.99 7010 Interest Income 78.99 Deposit 03/24/2024 100 Mid County Bank 106.00 7010 Interest Income 106.00 Deposit 05/31/2024 100 Mid County Bank 19,300.95 Das 4990 40000 Franchise Fees 309.40 Map 4993 40000 Franchise Fees 551.65 CO 989 40000 Franchise Fees 577.15 WA 4996 40000 Franchise Fees 982.60 RO 4995 40000 Franchise Fees 1,111.80 Del 4991 40000 Franchise Fees 1,830.90 Mon 4994 40000 Franchise Fees 2,103.75 BL 4969 40000 Franchise Fees 2,190.45 Tmnswrw Type Date -Num -Awount Amount BU 4988 40000 Franchise Fees 4,357.95 ER 4992 40000 Franchise Fees 5,285.30 Deposit 05/31/2024 100 Mid County Bank 12,552.98 40000 Franchise Fees 3,804.24 40000 Franchise Fees 550.50 40000 Franchise Fees 8,198.24 Deposit 05/31/2024 100 Mid County Bank 149,818.54 40000 Franchise Fees 149,818.54 Deposit 07/31/2024 INTEREST 100 Mid County Bank 0.87 7010 Interest Income 0.87 Deposit 08/06/2024 100 Mid County Bank 4,687.30 40000 Franchise Fees 4,687.30 Deposit 08/19/2024 100 Mid County Bank 7,985.55 40000 Franchise Fees 7,985.55 Deposit 08/21/2024 100 Mid County Bank 496.25 40000 Franchise Fees 496.25 Deposit 08/30/2024 100 Mid County Bank 18,581.90 40000 Franchise Fees 5,110.20 40000 Franchise Fees 4,187.10 40000 Franchise Fees 2,092.70 Tmmerm Iype Date Num Acemm !►meant 40000 Franchise Fees 2,028.10 40000 Franchise Fees 1,767.15 40000 Franchise Fees 1,074.40 40000 Franchise Fees 954.60 40000 Franchise Fees 557.60 40000 Franchise Fees 517.65 40000 Franchise Fees 292.40 Deposit 08/30/2024 100 Mid County Bank 148,492.17 40000 Franchise Fees 39,848.54 40000 Franchise Fees 14,153.71 40000 Franchise Fees 8,729.43 40000 Franchise Fees 4,196.67 40000 Franchise Fees 15,534.77 40000 Franchise Fees 8,160.35 40000 Franchise Fees 34,042.24 40000 Franchise Fees 2,365.98 40000 Franchise Fees 4,479.49 40000 Franchise Fees 16,980.99 Deposit 09/30/2024 100 Mid County Bank 0.40 6550 Office Supplies -0.40 Deposit 10/22/2024 100 Mid County Bank 4,655.01 340136 40000 Franchise Fees 4,655.01 Deposit 11/01/2024 100 Mid County Bank 7,685.01 Irmsaeftn Iype DMe Num Account Amount 40000 Franchise Fees 7,685.01 Deposit 12/02/2024 100 Mid County Bank 143,549.23 40000 Franchise Fees 39,038.35 40000 Franchise Fees 32,978.29 40000 Franchise Fees 16,460.67 40000 Franchise Fees 14,818.71 40000 Franchise Fees 13,984.49 40000 Franchise Fees 8,305.97 40000 Franchise Fees 7,701.96 40000 Franchise Fees 3,953.73 40000 Franchise Fees 4,040.28 40000 Franchise Fees 2,266.78 Deposit 12/02/2024 100 Mid County Bank 17,935.00 40000 Franchise Fees 4,952.95 40000 Franchise Fees 4,048.55 40000 Franchise Fees 2,038.30 40000 Franchise Fees 1,943.10 40000 Franchise Fees 1,733.15 40000 Franchise Fees 1,027.65 40000 Franchise Fees 904.40 40000 Franchise Fees 506.60 40000 Franchise Fees 499.80 40000 Franchise Fees 280.50 �: ;'-, 22 Tansaetilen Iype Date Num .Account Amount -U6 WaftFaMe EankJsl�nesetai i�!► 110 Wells Fargo Bank Minnesota, Deposit 03/01 /2024 NA 174,146.85 40000 Franchise Fees 19,919.95 40000 Franchise Fees 39,829.68 40000 Franchise Fees 5,128.73 40000 Franchise Fees 2,872.27 40000 Franchise Fees 16,586.88 40000 Franchise Fees 46,792.17 40000 Franchise Fees 4,894.97 40000 Franchise Fees 18,486.60 40000 Franchise Fees 10,231.93 40000 Franchise Fees 9,403.67 110 Wells Fargo Bank Minnesota, Deposit 04/18/2024 NA 0.20 6120 Bank Service Charges -0.20 Deposit 04/02/2024 ACH ACH Account 1,855.00 100 Mid County Bank -1,855.00 Deposit 04/09/2024 ACH ACH Account 27,182.49 100 Mid County Bank -27,182.49 Deposit 05/08/2024 ACH ACH Account 19,096.00 100 Mid County Bank -19,096.00 Imes Mm Iype Date Num Account -Amount Deposit 05/09/2024 ACH ACH Account 28,438.68 100 Mid County Bank -28,438.68 Deposit 05/21/2024 ACH ACH Account 4,124.01 100 Mid County Bank -4,124.01 Deposit 06/04/2024 ACH ACH Account 27,133.57 100 Mid County Bank -27,133.57 Deposit 07/02/2024 ACH ACH Account 31,537.37 100 Mid County Bank -31,537.37 Deposit 09/09/2024 ACH ACH Account 864.00 100 Mid County Bank -864.00 Deposit 09/24/2024 ACH ACH Account 68,199.54 100 Mid County Bank -68,199.54 Deposit 10/29/2024 ACH ACH Account 1,249.00 100 Mid County Bank -1,249.00 Deposit 11/07/2024 ACH ACH Account 12,524.00 100 Mid County Bank -12,524.00 Deposit 11/07/2024 ACH ACH Account 1,300.00 100 Mid County Bank -1,300.00 ImmaeGfen Iype Date Num -Account Amount Deposit 11/20/2024 ACH ACH Account 28,812.07 100 Mid County Bank-28,812.07 Deposit 12/16/2024 ACH ACH Account 22,176.45 100 Mid County Bank-22,176.45 F,Vvl-2 21 22 Sherburne Wright Cable Commission Equipment and Production Report December 2024 Maple Lake St. Patrick's Day Parade & Coronation Parades & Coronations We always start the year of our parade coverage in Maple Lake at the St. Patrick's Day Parade. Whether it's cold or snowing doesn't matter to anybody because everyone knows when you wear green on this magical day it warms you up. There is always a very large turnout in Maple Lake. The summer parade season kicked off in Buffalo. Laureen Bodin volunteered again to announce the Buffalo parade. Sherburne County Commissioner and former Big Lake Mayor Raeanne Danielowski announced the Big Lake parade. Delano's parade started with us watching the weather. A rainstorm moved in right before the start but we are always prepared and have tents and canopies setup to protect the talent and equipment. We covered every parade this year except the one in Elk River. 2024 Buffalo Days r - - - — -,F� 2024 Big Lake Spudfest 2024 Delano 4th of July 2024 Dassel Parade & Cokato Coronation ��'.'37�::,.. _ � r . �`'-�'.. _ ...� - -•• - - - _ :_�-ram 2 Delano Mock Car Crash Meghan & Jackson produced a very nice video for the Delano Mock Car Crash. They received lots of cooperation from the Wright County Sheriff and pulled out all the stops to produce a riveting video. This year they focused on edibles and timed it with the Delano school district so the students saw it before prom. I especially like the drone tracking shot of the Sheriffs vehicle. Movie in the Park Our Movie in the Park program continues to be popular. I've included in the packet a Movie in the Park Information & Guideline sheet. I put it together to make it easier for the member cities to have this information available for staff while they are planning these events. Please pass this on to your appropriate staff members. Big Lake Movie Promo During the setup for one of the Big Lake movies, footage was shot for future use in advertising. Big Lake has found that they get a higher turnout by promoting the events in advance. Monticello Chalk Fest We setup time lapse cameras in multiple locations to capture the artists creating their chalk drawings. This footage is being added to video that Meghan & Jackson shot to create a video overview of the event. Monticello Chalk Fest Montipalooza and Rocktoberfest Music Festivals On October 5th we covered simultaneous music festivals in both Monticello and Rockford. We moved our white production trailer to Rockford and used the black movie trailer to create a temporary control room for use in Monticello. We had to get creative in order to cover both events. I helped Meghan & Jackson setup in Monticello and then went to Rockford to direct that event. We each used a few freelance crew members plus worked on setup the day before in order to prepare for each event. Both cities did a wonderful job organizing the event and always treat us well. It's a lot of work setting up and covering the events but we really enjoy doing it. The public loves the events and both had very good turnouts. Here are the posters and some photos from the festivals. 4 NORDIC BREWPUB PRESENTS: M NTI I Z OCTOBER 5, 2024 I2-IOPM MILLA //V LITHIUM RADIO ` Nt RASE tMW THE MACHINE s � r � $20 PRE SALE TICKETS - $30 AT DOOR PROCEEDS GO TO THE MONTICELLO FOOD SHELF AND HELP CENTER J. -Re U Jig sttMt ym 2024 a WN-06po Gytc�: aGltl� Na^rS C j�§ei�i�p�i� L"44l ,000 el h„5 U-4- 4, - �. PANDEMIC', LE Other Production Highlights We also covered many other events such as Candidate forums, business expos and other city celebrations. Concerts in Buffalo & Big Lake Dassel Cokato Business Expo Big Lake Nation's Oldest Living Gold Star Mother Celebration Event Highlights from a few Equipment Installs and Upgrades We had numerous meeting room installs and upgrades in addition to ongoing repairs and staff training. Here are just a very few of them. 4 Buffalo City Hall Remodel Delano Assistive Listening Install Maple Lake Fire Department Meeting Room Upgrades N Elk River Fire Department Apparatus Bay Active 911 Display 035013 Monticello Public Works Meeting Rooms Equipment Upgrades Monticello Council Chambers Upgrades 8 Elk River Furniture & Things Center Upgrades We recently assisted Elk River with upgrading their Overlook Meeting room. This room "overlooks' one of the ice arena rinks as well as the parking area. They added food and refreshment facilities, special seating and TV monitors to enhance the ice arena experience. We designed a special matrix switcher to allow people using the room to see video and audio feeds from events in the arena, events from the school district sports facility as well as cable TV and streaming feeds. We also attended the ribbon cutting ceremony with the chamber during the grand opening. 9 Upcoming Projects Buffalo Community Center The City of Buffalo purchased the Penrad building which is located off of Hwy 25 across from the hospital. We will be helping them relocate meeting room audio and video equipment from the current facility to the new one. Channel Playback Equipment Upgrade Status We have had the new playback equipment running in Elk River since late summer. It's been working very well. Elk River production staff likes working with it and it has greatly improved playback resolution on both the cable channel and live streaming. We are currently working on programming the new equipment for Monticello, Buffalo and SWTV. We plan to have it installed and staff trained by the beginning of March. The next cities that I'd recommend we upgrade are Big Lake and Delano. They both need to have upgrades soon. We have had to replace parts in both cities to keep their playback running. I discussed this with Taylor, our commission Treasurer. My recommendation is after the upgrades are completed in Monticello, Buffalo and SWTV that we purchase the equipment for Delano and Big Lake. Action Requested: Approve the purchase of a Leightronix ipMergeNX for the City of Delano and the City of Big Lake for a onetime equipment cost of $13,825.00 each. Total $27,650.00 10 C H A R T E R E D Fifth Street Towers 150 South Fifth Street, Suite 700 Minneapolis MN 55402-1299 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer ROBERT J.V. VOSE Attorney at Law Direct Dial (612) 337-9275 Email: rvose@kennedy-graven.com December 9, 2024 VIA EMAIL ONLY Sherburne Wright Counties Cable Communications Commission Attn: Bill Bruce 9 Division Street, Suite I Buffalo, MN 55313 RE: 2025 Rates for Legal Services Dear Sherburne Wright Counties Cable Communications Commission: I am writing to thank you for allowing me the opportunity to serve as legal counsel for the Sherburne Wright Counties Cable Communications Commission and in reference to proposed rates for legal services starting March 1, 2025. Starting March 1, 2025, I propose that the legal rate for the Sherburne Wright Counties Cable Communications Commission would be S194 per hour. Because total legal fees in a given year are driven by hours of work more than the hourly rate, I do not anticipate that this rate letter requires any change in Sherburne Wright Counties Cable Communications Commission's legal fee budget. I have thoroughly enjoyed both being involved in the growth and development of the Sherburne Wright Counties Cable Communications Commission and working with the Board members and staff members. Thank you once again for allowing me to continue to serve the Sherburne Wright Counties Cable Communications Commission as legal counsel. Sincerely, KENNEDY & GRAVEN, CHARTERED Robert J. V. Vose Robert J.V. Vose Sherburne Wright Counties Cable Communications Commission Attorney RTV:jms DOCSOPEN\SH255 \ 1 \993931.v 1-12/6/24 Sherburne Wright Cable Commission serving the cities of Big Lake : Buffalo : Cokato : Dassel : Delano : Elk River Maple Lake : Monticello : Rockford : Watertown 212 Cential Avenue. Buffalo MN $5313 763-682-1181 Wca.6Wtv.ta Movies in the Park Reservation Information 1) We have a calendar for reserving the Movies in the Park projection system. Each year the commission has cities pick dates at its last meeting of the year for the following year. If you are trying to schedule a movie after the dates have already been picked ask Bill or Jackson for open dates. The commission has limited each city to holding up to 3 movies per calendar year. 2) There are 3 types of movies we can do. A) In the Park - which is where people sit outside on chairs and blankets B) Drive In style - where people sit in their car and listen on their car radios. C) Indoor - where we setup a smaller screen inside a gym or other facility. 3) Remember that it needs to be dark for the projector to display properly. Images will not show up very well until 30 minutes after sunset. (dusk) On the longest day of the year (June 21 st movies can typically start around 9:30pm. During the spring and fall movies can start as early as 8:15pm. Here is a link to a sunset calendar. htty://www.sunrisesunset.com/custom srss calendar asn 4) The site needs to have AC power available to plug in the screen and projector and lights for teardown. A baseball field with lights and AC power would be a good venue. You should have 2 -120v 20amp circuits available that are not powering anything else. Please make sure if we setup on a field with sprinklers that they are turned off! 5) The screen is very big! 17' tall x 30' wide! You will need to provide a secure area and staff so that children and adults do not go near the screen. This area should be cordoned off. The screen should not be located next to parking lot exits, active roadways or any area where people need to pass near it. 6) The manufacturer recommends that the screen be deflated if the winds are over 22 miles per hour. If there is rain, the projector cannot be used. I would recommend that you schedule an alternate rain date. 7) You are responsible for obtaining movies. They should be in Bluray, DVD, or movies on files. You must obtain clearance to play any commercial movie even if there is no admission charged. Please check the following links for movie rental and clearance. Check the internet for other sources. hqp://www.criterionpicusa.com/ http://www.swank.com/ Many cities get sponsors to pay for the movie. We can put their logo and company information on the screen before the movie if you give us 2 weeks advance notice. They can also introduce the movie and tell the audience about their business or organization before the movie starts. Many organizations also sell concessions and/or have prize drawings. Some have handed out glow bracelets or pamphlets about their business. 8) Site selection is very important! The best site is a ball field with bleachers to allow placement of the screen in the outfield. The screen is held down with 4 foot stakes. You should have the area flagged for- utilities before the event. Stay clear of trees, lamp posts or anything else that may obstruct the movie projection or audience sight lines. Sites should have ample space and be free of ambient lighting. The screen uses a blower that is fairly loud and the P.A system needs to be turned up for the audience to hear. Proximity to residential areas and the potential for noise complaints should be taken into consideration as most movies last around 2 hours and will run fairly late into the evening. It is also important to choose a venue that has ample parking and restroom facilities. The screen can also be setup on the street. Since we can't use the stakes to attach it to the ground we need 4 small vehicles like ATVs. Some cities have held movies on main street to support the local business community. Then each business sponsors the movie and has booths. Some cities have food trucks as well. If you setup in the street make sure that the streetlights near the screen can be turned off. Please make sure if we setup on a field with sprinklers that they are turned off! The screen can be setup inside some gyms if there is adequate space and a place to tie to on the ceiling. If you are considering this please contact us first. We have a smaller screen that can be used in small conference rooms. 9) The physical area that the screen and projector require for setup is 120 feet deep by 120 feet wide. There should be no overhead wires anywhere near the area. This area does not include any audience seating! The area should be cordoned off. 10) For Drive In movies we need a large parking lot or field that cars can drive on. We usually have you stagger each row so that cars don't park directly behind each other. Cities use chalk paint to mark off parking rows and spots and have staff available with vests and flashlights to direct cars on where to park. It's best to park large vehicles and trucks in the back rows so they don't block smaller vehicles. Many trucks park backwards and sit in the bed. Cars with hatchbacks do this as well. We run a sign on the screen telling drivers the correct FM station to tune into to hear the movie. The broadcast is in FM stereo and it's a very good audio signal. 11) You need to supply at least 4 public/parks works employees, or 6-8 volunteers to assist the commission in setting up and tearing down the screen. It weighs 350 pounds before inflation and requires a person on each corner during inflation/deflation. l 2) We will need to start setup about 4 hours before the event and any public arrives. Tear down can happen right after the event is over as long as people are clear of the area. 13) We have a wireless mic available to make announcements etc. with. 14) There are many promotions and events you can hold around the movie screening. I have attached a poster from a previous movie in Big Lake at the bottom of these guidelines. They do a very good job of advertising which has resulted in large turnouts for their movies. They hold the commission record for a Movie in the Park at a 1000 people. Elk River had the largest Drive In Movie turnout at over 100 vehicles. During the school year some cities have students take home flyers. Other cities put the movie dates on their outdoor message boards. Most cities post it on their Facebook page and also post weather cancellations there as well. Maple Lake has gotten local business to donate prizes and they hold a drawing before the movie starts. Monticello held a movie in a parking lot with area businesses surrounding it with food trucks and booths. Many cities have their royalty there to meet the children. Cokato Royalty does face painting for the kids while the Cokato Fire Department hands out free hot dogs. Buffalo had local musicians play before one of their movies. Monticello had Ghostbusters Cosplay performers drive up in their Ghostbusters car before a screening of Ghostbusters the movie. CITY OF BIG LAKE PQRESE_NTS: r w- LNG 1N THE pAR. -.�K l FRIDAY, SEPTEMBEP 18, 1020 LAKESIDE PARK FREE ADMISSION FIRST COME FIRST SERVE PARKING FROM 6:30PM-7:30PM MOVIE STARTS AT DUSK: APPROX 7:300M (IF INCLEMENT WEATHER, MOVIE WILL RE RESCHEDULED FOR FRIDAY, SEPTEMBER 2S) ATTENDEE5 MUST FOLLOW ALL CUPQE114T CDC GUIDELINES AND PEMAIN IN VEHICLE DUD114G MOVIE UNLE55 ZURGHA51NG CONCESSIONS OIZ USING RESTCOCHS CONCESSIONS ON-51TE: SMOKIN' J'S fiBQ. MAC-5 MINI5, KETTIA'LIC:IOU5 KETTLECORN #. THANK YOU TO OUR SPONSORS: t�}�``�"`• SHERB E WRIGHT CABLE COMMtISSION, BIG LAKE SPUDt,�',`_, FEST, L KNIGHTS OF COLUMBUS EIGLAKEMN.ORG