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EDA Meeting Packet 01-21-2025 Economic Development Authority Annual Meeting Agenda Tuesday, January 21, 2025 5:30 PM Elk River City Hall ▪ Meeting in Council Chambers 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CONSIDER AGENDA 4. CONSENT AGENDA Considered to be routine and noncontroversial and will be approved by one motion. There will be no separate discussion of these items unless there is a request to remove the item from the consent agenda to the regular agenda. 4.1 Draft EDA Minutes - December 16, 2024 4.2 Check Register 4.3 Balance Sheet 4.4 Revenue/Expenditure Reports 4.5 2025 Meeting Schedule 5. OPEN FORUM An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a future meeting. 6. PUBLIC HEARINGS An opportunity for the public to express their opinions and raise questions pertaining to the agenda item. All comments become part of the official public record. For this reason, all comments must be made at the podium so they can be heard and recorded. Comments may also be provided in writing. There will not be deliberations, discussions, or answers to questions until the hearing is closed. It is important to be courteous and allow each presenter to comment before adding additional testimony. 7. GENERAL BUSINESS Items in which the information is presented by city staff or consultants, then deliberation and action occur. General Business items are not opportunities to receive or provide public input. However, the presiding officer may, at its sole discretion, solicit public feedback. 7.1 Annual Election of Officers 7.2 Committee Appointments 7.3 Designation of Official Depository 7.4 Annual Review of Bylaws and Enabling Resolution 7.5 Extension to the Real Estate Listing Agreement with Hardin Companies Page 1 of 45 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity 7.6 General Updates 8. MOTION TO ADJOURN REGULAR MEETING Page 2 of 45 Meeting of the Economic Development Authority Held at the Elk River City Hall Monday, December 16, 2024 Members Present: Chair Dan Tveite, Commissioners Cory Grupa, Matt Westgaard, Jeff Hartwig, Mike Beyer, Jennifer Wagner, and Charlie Blesener Members Absent: None Staff Present: Economic Development Brent O'Neil, Economic Development Specialist Joshua Mollan, and Recording Secretary Jolene Richter 1.CALL MEETING TO ORDER Pursuant to due call and notice thereof, the meeting was called to order at 05:30 PM. 2.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3.CONSIDER AGENDA Moved by Commissioner Mike Beyer and seconded by Commissioner Cory Grupa to approve the agenda. Motion Carried 7-0. 4.CONSENT AGENDA Commissioner Blesener explained the November 18, 2024, meeting minutes stated he attended that meeting. However, he was absent and suggested the minutes should be amended. Moved by Commissioner Matt Westgaard and seconded by Commissioner Charlie Blesener to approve the following amended consent items as outlined in their respective staff reports. Motion Carried 7-0. 4.1 Draft EDA Minutes - November 18, 2024 4.2 Check Register 4.3 Balance Sheet 4.4 Revenue/Expenditure Reports 5.OPEN FORUM DRAFTPage 3 of 45 Economic Development Authority Minutes December 16, 2024 --------- Page 2 of 4 No one appeared for Open Forum. 6. PUBLIC HEARINGS There were no public hearings. 7. GENERAL BUSINESS 7.1 Presentation - Beautification Award Winner The staff report was presented. Mr. Mollan recognized Wayne Swart State Farm, owned by Wayne Swart, as the winner of the 2024 Beautification Award. The award was based on Wayne Swart State Farm's remodel of a vacant downtown building into an attractive insurance office which has contributed to the beauty of the west side of downtown. In the spring, Wayne Swart State Farm is set to be awarded a garden bench purchased by the EDA from Plants and Things. President Tveite presented the 2024 Beautification Award to Wayne. 7.2 Recognition of Service - Dan Tveite Mr. O'Neil recognized Commissioner Tveite for his years of service. Commissioner Beyer read and presented a plaque to Commissioner Tveite recognizing his 24 years of service as an Economic Development Authority member. The authority members shared their gratitude to Commissioner Tveite. 7.3 General Updates Mr. O'Neil provided an update on the following items: ▪ They continue to work with the Utilities Commission regarding taking over the EV chargers downtown. There have been a lot of issues with the third-party vendor in trying to transfer ownership. The contract with the vendor expires in April, and they will be revisiting it at that time. ▪ Now that the Saxon/Delta apartments are open, they will be going through the TIF certification process, they will issue a certification of completion for the TIF which will initiate payments going forward until the obligation to the developer is satisfied. ▪ There are two different companies in Elk River that they are having conversations with regarding expansion possibilities. One in particular is expected to be an applicant for tax abatement. ▪ Confirmed that the social media discussion about Wing Stop coming to Elk River is occurring. Mr. Mollan provided an update on the following items: ▪ They posted an open reel on PeaceTree Family Institute. DRAFTPage 4 of 45 Economic Development Authority Minutes December 16, 2024 --------- Page 3 of 4 ▪ They have a Medical on Main Development Minute in progress that will highlight the Main and Gates project parcel. ▪ They are two and a half weeks into the new Together Elk River campaign focusing on shopping, dining, and playing in Elk River. ▪ At the end of November Carey Dean's piece "Where Energy Flows" was installed at the FT Center with a reveal event. There has been a video completed and posted to highlight the event as well. 8. MOTION TO ADJOURN REGULAR MEETING Moved by Commissioner Matt Westgaard and seconded by Commissioner Jennifer Wagner to adjourn the meeting. Motion 7-0. The regular meeting adjourned at 5:46 p.m. Chair Tveite called the work session to order at 5:49 p.m. 9. WORK SESSION 9.1 Preparation for Annual Meeting The staff report was presented as information to the commission, stating the EDA will hold its annual meeting on January 21, 2025, which includes agenda items related to the Authority's business operations for the coming year. Among the items are the designation of officers and committee assignments, a review of bylaws, and the annual review of the enabling resolution. The commissioners discussed how they would like to elect a new president by either volunteer or nomination. President Tveite added that typically the president is an at-large member. Mr. O'Neil also stated that they would like to look at a marketing committee that would possibly meet quarterly. 9.2 Land Assets and Acquisitions The staff report was presented. Mr. O'Neil explained that MnDOT owns the property by Perkins on Elk Hills Drive and has indicated that they would like to dispose of it. There is an opportunity to work directly with MnDOT. Purchasing the land would come with a public-purpose DEED restriction. The properties were residences and are zoned residential. The alternative is that they would have a public bid. Commissioner Blesener suggested that, given the affordable housing shortage, if they could restore housing in that area for affordable housing and keep it residential that would be a good thing. President Tveite stated that having the HRA look at those properties is probably more applicable. Commissioner Beyer stated he would like to see it residential. Commissioner Westgaard asked if anything would stop the city from selling those properties in the future. He also asked if there was a possibility of using the land to put a roundabout or a better intersection in that location to get traffic off the bridge or help the traffic flow in that area. Mr. O'Neil DRAFTPage 5 of 45 Economic Development Authority Minutes December 16, 2024 --------- Page 4 of 4 stated that it is .8 acres so you could carve out some right of way and leave enough for a buildable lot. Commissioner Grupa stated that he would rather see them go to bidding to see if anyone would want to make them into a rental property. Commissioner Blesener would like to see the HRA look at them. If the city purchased the land now, it would be a public purpose and would achieve HRA goals as well. Commissioner Westgaard asked if we knew what the market value of the properties were. Mr. O'Neil answered stating based on the county's value of $107,000 and up to $150,000 on the northern piece and a fraction of that on the southern piece. Mr. O'Neil stated if they worked with MnDOT then they had to go with the appraised value, which hasn't been completed. If they went to acquire it through, they would potentially get a more favorable price. Commissioner Wagner agreed with Commissioner Westgaard to improve the intersection as well instead of adding more commercial there as it would be close to the intersection. 10. MOTION TO ADJOURN Moved by Commissioner Matt Westgaard and seconded by Commissioner Jeff Hartwig to adjourn the meeting. Motion Carried 7-0. The meeting adjourned at 06:06 PM Minutes prepared by Jolene Richter. ___________________ Dan Tveite, EDA President ___________________ Tina Allard, City Clerk DRAFTPage 6 of 45 CITY OF ELK RIVER Unpaid Invoice Report - EDA Page: 1 Posting period: 01/25 Jan 16, 2025 04:10PM Report Criteria: Invoice Detail.GL account = {>=} "920" Invoice Sequence Description Type Invoice Due Invoice Net Invoice GL Account Number Number Date Date Amount Check Amount Number CITY OF ELK RIVER 920 EDA 12-2024 1 EDA SALARIES - DEC 24 Invoice 12/30/2024 12/31/2024 9,595.29 9,595.29 920-4-6210-4101 EDA 12-2024 2 EDA SALARIES - DEC 24 Invoice 12/30/2024 12/31/2024 1,050.00 1,050.00 920-4-6210-4103 EDA 12-2024 3 EDA SALARIES - DEC 24 Invoice 12/30/2024 12/31/2024 727.15 727.15 920-4-6210-4104 EDA 12-2024 4 EDA SALARIES - DEC 24 Invoice 12/30/2024 12/31/2024 591.00 591.00 920-4-6210-4105 EDA 12-2024 5 EDA SALARIES - DEC 24 Invoice 12/30/2024 12/31/2024 140.41 140.41 920-4-6210-4107 EDA 12-2024 6 EDA SALARIES - DEC 24 Invoice 12/30/2024 12/31/2024 2,392.20 2,392.20 920-4-6210-4108 EDA 12-2024 7 EDA REIMB-SUPPLIES DEC 24 Invoice 12/30/2024 12/31/2024 25.89 25.89 920-4-6210-4201 EDA 12-2024 8 EDA REIMB - PLAQUE/TVEITE Invoice 12/30/2024 12/31/2024 94.59 94.59 920-4-6210-4440 Total 17440 CITY OF ELK RIVER: 14,616.53 14,616.53 Total 920: 14,616.53 14,616.53 E D A M 920 2025-10761 1 2025 MEMBERSHIP DUES Invoice 01/01/2025 01/21/2025 800.00 800.00 920-4-6210-4433 Total 17025 E D A M: 800.00 800.00 Total 920: 800.00 800.00 ELK RIVER AREA CHAMBER OF 920 16763 1 2025 MEMBERSHIP DUES Invoice 12/31/2024 01/15/2025 650.00 650.00 920-4-6210-4433 Total 17355 ELK RIVER AREA CHAMBER OF: 650.00 650.00 Total 920: 650.00 650.00 INITIATIVE FOUNDATION 920 VS-5890 1 2025 CONTRIBUTION Invoice 01/01/2025 01/31/2025 3,000.00 3,000.00 920-4-6210-4440 Total 22237 INITIATIVE FOUNDATION: 3,000.00 3,000.00 Total 920: 3,000.00 3,000.00 MNCAR 920 616021 1 2025 ANNUAL ACCESS FEES Invoice 12/15/2024 01/15/2025 2,360.00 2,360.00 920-4-6210-4433 Total 12540 MNCAR: 2,360.00 2,360.00 Total 920: 2,360.00 2,360.00 STAR BANNERS 920 68332 1 BANNERS-TOGETHER ER Invoice 12/16/2024 01/15/2025 84.00 84.00 920-4-6210-4349 Total 12158 STAR BANNERS: 84.00 84.00 Page 7 of 45 CITY OF ELK RIVER Unpaid Invoice Report - EDA Page: 2 Posting period: 01/25 Jan 16, 2025 04:10PM Invoice Sequence Description Type Invoice Due Invoice Net Invoice GL Account Number Number Date Date Amount Check Amount Number Total 920: 84.00 84.00 BOND TRUST SERVICES CORPORATION 923 91569 1 YMCA BOND 2013A - 2/1/25 Invoice 12/11/2024 01/31/2025 590,000.00 590,000.00 923-4-7000-4601 91569 Chk No: 129159 (1) Calculated 01/21/2025 590,000.00- 923-2020 91569 Chk No: 129159 (1) Calculated 01/21/2025 590,000.00 923-2020 91569 2 YMCA BOND 2013A - 2/1/25 Invoice 12/11/2024 01/31/2025 75,068.75 75,068.75 923-4-7000-4611 91569 Chk No: 129159 (1) Calculated 01/21/2025 75,068.75- 923-2020 91569 Chk No: 129159 (1) Calculated 01/21/2025 75,068.75 923-2020 Total 52260 BOND TRUST SERVICES CORPORATION: 665,068.75 665,068.75 Total 923: 665,068.75 665,068.75 E C M PUBLISHERS INC 920 1031504 1 EDA ANNUAL MEETING Invoice 01/11/2025 01/31/2025 77.40 77.40 920-4-6210-4359 Total 14130 E C M PUBLISHERS INC: 77.40 77.40 Total 920: 77.40 77.40 Total : 686,656.68 686,656.68 Grand Totals: 686,656.68 686,656.68 Summary by General Ledger Account Number GL Account Number Debit Credit Net 920-4-6210-4101 9,595.29 .00 9,595.29 920-4-6210-4103 1,050.00 .00 1,050.00 920-4-6210-4104 727.15 .00 727.15 920-4-6210-4105 591.00 .00 591.00 920-4-6210-4107 140.41 .00 140.41 920-4-6210-4108 2,392.20 .00 2,392.20 920-4-6210-4201 25.89 .00 25.89 920-4-6210-4349 84.00 .00 84.00 920-4-6210-4359 77.40 .00 77.40 920-4-6210-4433 3,810.00 .00 3,810.00 920-4-6210-4440 3,094.59 .00 3,094.59 923-2020 665,068.75 665,068.75- .00 923-4-7000-4601 590,000.00 .00 590,000.00 923-4-7000-4611 75,068.75 .00 75,068.75 Grand Totals: 1,351,725.43 665,068.75- 686,656.68 Summary by General Ledger Posting Period Page 8 of 45 CITY OF ELK RIVER Unpaid Invoice Report - EDA Page: 3 Posting period: 01/25 Jan 16, 2025 04:10PM GL Posting Period Debit Credit Net 12/24 14,700.53 .00 14,700.53 01/25 1,337,024.90 665,068.75- 671,956.15 Grand Totals: 1,351,725.43 665,068.75- 686,656.68 Report Criteria: Invoice Detail.GL account = {>=} "920" Page 9 of 45 CITY OF ELK RIVER BALANCE SHEET DECEMBER 31, 2024 FUND 920 - EDA ASSETS 920-1010 CASH - EDA 2,084,977.09 920-1610 LAND HELD FOR RESALE 175,000.00 TOTAL ASSETS 2,259,977.09 LIABILITIES AND EQUITY FUND EQUITY 920-2400 FUND BALANCE 1,867,515.88 REVENUES OVER EXPENDITURES - YTD 392,461.21 TOTAL FUND EQUITY 2,259,977.09 TOTAL LIABILITIES & EQUITY 2,259,977.09 Page 10 of 45 CITY OF ELK RIVER BALANCE SHEET DECEMBER 31, 2024 FUND 923 - YMCA DEBT SERVICE ASSETS 923-1010 CASH - YMCA DEBT SERVICE 749,953.75 TOTAL ASSETS 749,953.75 LIABILITIES AND EQUITY FUND EQUITY 923-2400 FUND BALANCE 726,183.16 REVENUES OVER EXPENDITURES - YTD 23,770.59 TOTAL FUND EQUITY 749,953.75 TOTAL LIABILITIES & EQUITY 749,953.75 Page 11 of 45 CITY OF ELK RIVER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2024 EDA PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/15/2025 12:50PM PAGE: 1 DEPARTMENT 0000 920-3-0000-3111 PROPERTY TAXES 192,880.39 415,347.89 415,950.00 602.11 99.9 920-3-0000-3322 MV CREDIT 101.72 203.44 .00 ( 203.44) .0 920-3-0000-3621 INTEREST INCOME 7,033.66 76,759.85 15,000.00 ( 61,759.85) 511.7 920-3-0000-3626 CONTRIBUTIONS .00 6,400.00 .00 ( 6,400.00) .0 920-3-0000-3910 SALE OF ASSETS .00 187,267.35 .00 ( 187,267.35) .0 920-3-0000-3949 TRANSFER-HRA .00 .00 4,000.00 4,000.00 .0 TOTAL DEPARTMENT 0000 200,015.77 685,978.53 434,950.00 ( 251,028.53) 157.7 TOTAL FUND REVENUE 200,015.77 685,978.53 434,950.00 ( 251,028.53) 157.7 Page 12 of 45 CITY OF ELK RIVER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2024 EDA PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/15/2025 12:50PM PAGE: 2 ECONOMIC DEVELOPMENT 920-4-6210-4101 REGULAR PAY 19,190.55 109,461.20 123,900.00 14,438.80 88.4 920-4-6210-4103 PART-TIME PAY 2,100.00 11,550.00 12,600.00 1,050.00 91.7 920-4-6210-4104 PERA 1,454.31 8,292.14 9,500.00 1,207.86 87.3 920-4-6210-4105 FICA 1,181.99 6,796.79 8,350.00 1,553.21 81.4 920-4-6210-4107 MEDICARE 280.76 1,613.49 2,000.00 386.51 80.7 920-4-6210-4108 INSURANCE 4,784.40 26,314.20 24,300.00 ( 2,014.20) 108.3 920-4-6210-4109 WORKERS COMP .00 642.57 550.00 ( 92.57) 116.8 920-4-6210-4201 OFFICE SUPPLIES 9.32 370.34 2,500.00 2,129.66 14.8 920-4-6210-4212 FUELS & LUBES .00 5.58 50.00 44.42 11.2 920-4-6210-4304 LEGAL FEES 3,220.50 7,516.25 10,000.00 2,483.75 75.2 920-4-6210-4319 PROFESSIONAL SERVICES .00 .00 27,000.00 27,000.00 .0 920-4-6210-4321 TELEPHONE .00 .00 400.00 400.00 .0 920-4-6210-4322 POSTAGE .00 .00 200.00 200.00 .0 920-4-6210-4331 TRAVEL, CONFERENCES & SCHOOLS .00 3,248.66 10,450.00 7,201.34 31.1 920-4-6210-4349 ADVERTISING/MARKETING 4,521.00 24,730.73 67,200.00 42,469.27 36.8 920-4-6210-4359 PUBLISHING .00 318.20 350.00 31.80 90.9 920-4-6210-4361 INSURANCE .00 104.00 250.00 146.00 41.6 920-4-6210-4404 SOFTWARE SERVICES 192.42 16,290.82 11,100.00 ( 5,190.82) 146.8 920-4-6210-4433 DUES & SUBSCRIPTIONS 325.00 7,090.00 4,750.00 ( 2,340.00) 149.3 920-4-6210-4440 MISCELLANEOUS 132.25 23,172.35 73,500.00 50,327.65 31.5 920-4-6210-4721 TRANSFER-GENERAL FUND .00 46,000.00 46,000.00 .00 100.0 TOTAL ECONOMIC DEVELOPMENT 37,392.50 293,517.32 434,950.00 141,432.68 67.5 TOTAL FUND EXPENDITURES 37,392.50 293,517.32 434,950.00 141,432.68 67.5 NET REVENUE OVER EXPENDITURES 162,623.27 392,461.21 .00 ( 392,461.21) .0 Page 13 of 45 CITY OF ELK RIVER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2024 YMCA DEBT SERVICE PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/15/2025 12:50PM PAGE: 3 DEPARTMENT 0000 923-3-0000-3111 PROPERTY TAXES 242,083.91 500,528.53 .00 ( 500,528.53) .0 923-3-0000-3621 INTEREST INCOME 1,511.55 10,500.39 .00 ( 10,500.39) .0 923-3-0000-3626 CONTRIBUTIONS .00 243,629.17 .00 ( 243,629.17) .0 TOTAL DEPARTMENT 0000 243,595.46 754,658.09 .00 ( 754,658.09) .0 TOTAL FUND REVENUE 243,595.46 754,658.09 .00 ( 754,658.09) .0 Page 14 of 45 CITY OF ELK RIVER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2024 YMCA DEBT SERVICE PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/15/2025 12:50PM PAGE: 4 DEBT SERVICE 923-4-7000-4601 PRINCIPAL .00 575,000.00 .00 ( 575,000.00) .0 923-4-7000-4611 INTEREST .00 155,887.50 .00 ( 155,887.50) .0 TOTAL DEBT SERVICE .00 730,887.50 .00 ( 730,887.50) .0 TOTAL FUND EXPENDITURES .00 730,887.50 .00 ( 730,887.50) .0 NET REVENUE OVER EXPENDITURES 243,595.46 23,770.59 .00 ( 23,770.59) .0 Page 15 of 45 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Economic Development Authority Item Number 4.5 Meeting Date January 21, 2025 Prepared By Joshua Mollan, Economic Development Specialist Item Description 2025 Meeting Schedule Reviewed by Brent O'Neil Cal Portner Action Requested Approve, by motion, the schedule of regular EDA meetings for 2025. Background/Discussion The EDA will hold its regular meetings on the third Monday of each month at 5:30 p.m., or on the first business day thereafter in the event a regular meeting falls on a holiday. The calendar of meeting dates for 2025 is as follows: Tuesday, January 21 Tuesday, February 18 Monday, March 17 Monday, April 21 Monday, May 19 Monday, June 16 Monday, July 21 Monday, August 18 Monday, September 15 Monday, October 20 Monday, November 17 Monday, December 15 Financial Impact N/A Mission/Policy/Goal Statute provides that the schedule of regular meetings be determined and approved at the EDA annual meeting. Attachments 1. 2025 Boards and Commissions Meeting Calendar Page 16 of 45 Page 17 of 45 Advisory Board/Commission Meeting Calendar2025 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 6 7 8 9 10 11 6 7 8 9 10 11 12 6 7 8 9 10 11 12 5 6 7 8 9 10 11 12 13 14 15 16 17 18 13 14 15 16 17 18 19 13 14 15 16 17 18 19 12 13 14 15 16 17 18 19 20 21 22 23 24 25 20 21 22 23 24 25 26 20 21 22 23 24 25 26 19 20 21 22 23 24 25 26 27 28 29 30 31 27 28 29 30 27 28 29 30 31 26 27 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 1 2 1 2 3 4 5 6 7 8 4 5 6 7 8 9 10 3 4 5 6 7 8 9 2 3 4 5 6 7 8 9 10 11 12 13 14 15 11 12 13 14 15 16 17 10 11 12 13 14 15 16 9 10 11 12 13 14 15 16 17 18 19 20 21 22 18 19 20 21 22 23 24 17 18 19 20 21 22 23 16 17 18 19 20 21 22 23 24 25 26 27 28 25 26 27 28 29 30 31 24 25 26 27 28 29 30 23 24 25 26 27 28 29 31 30 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 6 7 1 2 3 4 5 6 1 2 3 4 5 6 2 3 4 5 6 7 8 8 9 10 11 12 13 14 7 8 9 10 11 12 13 7 8 9 10 11 12 13 9 10 11 12 13 14 15 15 16 17 18 19 20 21 14 15 16 17 18 19 20 14 15 16 17 18 19 20 16 17 18 19 20 21 22 22 23 24 25 26 27 28 21 22 23 24 25 26 27 21 22 23 24 25 26 27 23 24 25 26 27 28 29 29 30 28 29 30 28 29 30 31 30 31 EDA (5:30 p.m.) and City Council (6:00 p.m. or after EDA mtg)Planning Commission - 6:30 p.m. Heritage Preservation Commission - 6:00 p.m.Utilities Commission - 3:30 p.m. HRA (5:30 p.m.) and City Council (6:30 p.m.) City Council Multipurpose Facility Commission - 6:30 p.m.Utilities Commission/Parks and Recreation Commission Parks and Recreation Commission - 6:30 p.m. Holidays Jan 1 - New Year's Day observed Sept 1- Labor Day Jan 20 - Martin Luther King Jr. Day Nov 11 - Veterans Day observed Feb 17 - Presidents' Day Nov 27 - Thanksgiving May 26 - Memorial Day Nov 28 - Day after Thanksgiving June 19 - Junteenth Dec 24 & 25 - Christmas holidays observed July 4 - Independence Day Multipurpose Facility Commission meets at Furniture and Things Community Event Center, 1000 School St Utilities Commission meets at ERMU, 13069 Orono Parkway Unless otherwise noted, all other meetings are held at Elk River City Hall, 13065 Orono Parkway NOTE: ALL DATES ARE SUBJECT TO CHANGE. July August September October November December January February March April May June Page 18 of 45 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Economic Development Authority Item Number 7.1 Meeting Date January 21, 2025 Prepared By Joshua Mollan, Economic Development Specialist Item Description Annual Election of Officers Reviewed by Brent O'Neil Cal Portner Action Requested Nominate, and elect, by motion, the EDA President, Vice President, and Treasurer for 2025. Background/Discussion Per EDA bylaws, the positions of president, vice president and treasurer are elected annually. The role and duties of the secretary and the assistant treasurer have been delegated in the bylaws to the EDA’s Executive Director. In 2024, the officer positions were appointed as follows: President – Dan Tveite Vice President – Mike Beyer Treasurer – Jeff Hartwig Secretary and Assistant Treasurer – Delegated to Executive Director The bylaws state the following regarding each position: President: Shall be selected from among the commissioners, shall preside at all meetings of the commissioners, and shall have general charge of and control over the affairs of the Authority subject to the approval of the commissioners. Vice President: Shall be selected from among the commissioners, shall preside at all meetings in the absence of the president and shall perform such duties as may be assigned by the commissioners. Treasurer: Shall be selected from among the commissioners, shall receive and is responsible for Authority money and for acts of the assistant treasurer. Financial Impact N/A Mission/Policy/Goal Per the EDA bylaws, elections of officers will be confirmed at the EDA annual meeting. Page 19 of 45 Attachments None Page 20 of 45 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Economic Development Authority Item Number 7.2 Meeting Date January 21, 2025 Prepared By Joshua Mollan, Economic Development Specialist Item Description Committee Appointments Reviewed by Brent O'Neil Cal Portner Action Requested Designate, by motion, commissioners to serve on the following committees: 1. EDA-HRA Joint Finance Committee 2. Together Elk River Committee 3. Beautification and Public Art Committee Background/Discussion The bylaws outline that committee assignments of commissioners be reviewed at the annual meeting. The EDA has three standing committees in which two EDA members also serve as members. In 2024, the commissioners who served on the committees were as follows: EDA-HRA Joint Finance Committee Dan Tveite Charlie Blesener Together Elk River Committee Jennifer Wagner Charlie Blesener Beautification and Public Art Committee Dan Tveite Jennifer Wagner Financial Impact N/A Page 21 of 45 Mission/Policy/Goal Per the EDA bylaws, designation of committee assignments of commissioners will be confirmed at the EDA annual meeting. Attachments None Page 22 of 45 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Economic Development Authority Item Number 7.3 Meeting Date January 21, 2025 Prepared By Joshua Mollan, Economic Development Specialist Item Description Designation of Official Depository Reviewed by Brent O'Neil Cal Portner Action Requested Designate, by motion, The Bank of Elk River as the official depository for the EDA for 2025 and 2026. Background/Discussion As per the EDA enabling resolution, the designation of the official depository for EDA funds is required every two years, determined at the annual meeting. Historically, the EDA has designated the depository also designated by the City Council, the Bank of Elk River. For the next two-year cycle, the EDA is asked to continue to use The Bank of Elk River as the depository for its funds. Financial Impact N/A Mission/Policy/Goal Per the EDA enabling resolution, the designation of official depository will be confirmed at the EDA annual meeting. Attachments None Page 23 of 45 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Economic Development Authority Item Number 7.4 Meeting Date January 21, 2025 Prepared By Brent O'Neil, Economic Development Director Item Description Annual Review of Bylaws and Enabling Resolution Reviewed by Cal Portner Action Requested Item is presented for information and discussion purposes. Background/Discussion At least once annually, in conjunction with the annual meeting, the EDA's governing documents are subject to review by the board, which includes the Authority's bylaws and enabling resolution. Both documents are attached. No changes are proposed by staff at this time and no action is requested. If the board sees fit, any member may propose amendments by making a motion to that effect. Financial Impact N/A Mission/Policy/Goal The bylaws and the enabling resolution are reviewed at least once annually. Attachments 1. EDA Bylaws 2. EDA Enabling Resolution as Amended and Summarized Page 24 of 45 Amended Res. 23-01 554681v2 GAF EL185-13 Bylaws of The Economic Development Authority for the City of Elk River, Minnesota PREAMBLE The Economic Development Authority for the City of Elk River (the Authority) was created by Resolution No. 87-63 of the City Council of the City of Elk River and adopted on the 7th day of October 1987 as authorized by Minnesota Statutes, Sections 469.090-469.1081. The purpose is to serve as an Economic Development Authority pursuant to Minnesota Statutes and its affairs shall include, but not be limited to, promoting commercial and industrial growth and development within the City of Elk River. ARTICLE 1 – AUTHORITY 1.1) Name - The legal name of the Authority is "The Economic Development Authority for the City of Elk River." 1.2) Principal Office - The principal office of the Authority shall be the City of Elk River City Hall unless otherwise determined by resolution of the Authority. 1.3) Enabling Authority - The Authority shall exist and operate under the supervision of the City of Elk River, Minnesota (the City), in accordance with Minnesota Statutes Sections 469.090 through 469.1081 as amended and revised (the Statute) and Resolution No. 87-63 of the City Council of the City of Elk River (the Enabling Resolution), as amended from time to time. 1.4) General Powers and Duties - The Authority shall be a public body corporate and politic and shall have all the powers necessary or convenient to carry out the purposes of an economic development authority, including the powers granted by the Statute. ARTICLE 2 - MEETINGS 2.1) Open to the Public - All meetings of the Authority shall be open to the public and governed by the Minnesota Open Meeting Law, Minn. Stat. Section 471.705. 2:2) Quorum - A majority of the commissioners in office at any time shall constitute a quorum for all purposes. There shall be a quorum to conduct business at all meetings. If a quorum is not present for the annual meeting, those present shall adjourn the meeting and the executive director shall establish a new annual meeting date and cause notice to be given as provided in section 2.5(02) of this article. If a quorum is not present at any regular or special meeting, those present shall adjourn the meeting to the next regular meeting, unless a special meeting is called before the next regular meeting. 2.3) Rules of Order - Meetings shall be conducted in accordance with Robert's Rules of Order Revised. 2.4) Voting - In addition to a quorum being required for each meeting of the Authority in order to transact business, a majority of all of the commissioners present shall be required to approve any matter before the commissioners. 2.5) Annual Meeting (01) Time and Place - The annual meeting shall be held on the 3rd Monday of January at 5:30 p.m. at the principal office or another location as designated in the notice of annual meeting. An annual meeting falling upon a holiday shall be held on the next business day at the same time and location. Page 25 of 45 Amended Res. 23-01 554681v2 GAF EL185-13 (02) Notice - Notice of the annual meeting shall be published in the official newspaper of the Authority not less than ten (10) days in advance of such meeting and shall be delivered to each commissioner of the Authority and each member of the governing body of the City. It shall be the responsibility of the executive director to give this notice. (03) Order of Business - The suggested order of business at the annual meeting shall be: 1. Call meeting to order. 2. Oath of Office. 3. Election of officers and establishment of their terms. 4. Designation of committee assignments to commissioners. 5. Consider Agenda. 6. Consent Agenda. 7. Open Forum. 8. Public Hearings. 9. General Business. 10. Adjournment. 2.6) Regular Meetings (01) Time and Place – Regular meetings shall be held on the 3rd Monday of each calendar month at 5:30 p.m. Any regular meeting falling upon a holiday shall be held on the next business day at the same time and place. Regular meetings shall be held by the Authority at such time and place as determined by the Authority at its annual meeting, unless the Authority, by subsequent resolution, establishes a different time and place for regular meetings. (02) Notice - No separate notice need be given for regular meetings held at the time and place designated by the Enabling Resolution of the Authority. (03) Order of Business - The suggested order of business at regular meetings shall be: 1. Call meeting to order. 2. Consider Agenda. 3. Consent Agenda. 4. Open Forum. 5. Public Hearings. 6. General Business. 7. Work Session. 8. Adjournment. Page 26 of 45 Amended Res. 23-01 554681v2 GAF EL185-13 2.7) Special Meetings - Shall be called by the executive director at any time upon written request of any commissioner or by the executive director. Notice shall be given to each commissioner and to each member of the governing body of the City and shall be posted at the Authority's principal office. 2.8) Attendance Policy - The city council has adopted an Attendance Policy applicable to all commissioners. The city council may amend the Attendance Policy from time to time. At all times, commissioners shall comply with the Attendance Policy then in effect on file with the executive director. Failure to comply with the Attendance Policy may result in removal from the board of commissioners in accordance with the Attendance Policy. ARTICLE 3 - OFFICERS AND STAFF 3.1) Officers - Authority officers shall consist of a president, a vice president, a treasurer, a secretary, and an assistant treasurer. The Authority shall elect the president, vice president, treasurer, and secretary annually. The offices of president and vice president may not be held by the same commissioner concurrently. The offices of assistant treasurer and secretary need not be held by commissioners. The economic development director of the City shall be the Authority’s executive director. (01) President - Shall be selected from among the commissioners, shall preside at all meetings of and shall have general charge of and control over the affairs of the Authority subject to the approval of the commissioners. (02) Vice President - Shall be selected from among the commissioners, shall preside at all meetings in the absence of the president and shall perform such duties as may be assigned to him by the commissioners. In case of death, retirement, resignation, or disability of the president, the vice president shall perform and be vested with all the duties and powers of the president. (03) Treasurer - Shall be selected from among the commissioners, shall receive and is responsible for Authority money and for acts of the assistant treasurer. (04) Secretary – The secretary shall be the Authority’s executive director. The secretary shall be responsible for taking and preparing minutes of each meeting of the Authority. Further, the secretary shall be responsible for maintaining any appropriate files as deemed necessary by the commissioners, including files of the minutes, publications of meetings, and meeting agenda. The Secretary shall also perform such functions as may be deemed necessary by the president. (05) Assistant Treasurer – The assistant treasurer shall be the Authority’s executive director. The powers of the treasurer are delegated to the assistant treasurer. The assistant treasurer shall receive and is responsible for authority money. The assistant treasurer shall disburse Authority money by check only and keep an account of the source of all receipts and the nature, purpose, and authority of all disbursements. By March 31 of each year, the assistant treasurer shall file with the secretary detailed financial statements of the Authority covering the financial operations of the Authority during the twelve (12) month period ending on December 31 of the current year. The assistant treasurer shall provide a bond as required by law. All checks issued by the Authority shall be signed by the assistant treasurer and the President. 3.2) Absentee - In the case of the absence or inability to act of any officer of the Authority or of any person authorized by these bylaws to act in place of the officer, the Authority may from time to time delegate the powers or duties of such officer to any other officer or any commissioner whom it may select. 3.3) Vacancies - Vacancies in office arising from any cause shall be noticed to the Mayor and the City Council. The Authority may recommend a replacement to fill the vacancy to the City Council and the Mayor at its annual meeting or at any regular or special meeting. 3.4) Staff - The Authority shall appoint an executive director and such other staff as deemed necessary to Commented [FGA1]: The enabling resolution requires that commissioners by appointed by the Mayor and the Council. This is also a requirement of the EDA law.a Page 27 of 45 Amended Res. 23-01 554681v2 GAF EL185-13 carry out the business of the Authority and may determine their duties, qualifications, and compensation. (01) The executive director shall have the duties and responsibilities delegated by these bylaws and as assigned by the Authority. (02) The Authority may delegate to its staff, employees, or agents such powers or duties deemed proper. 3.5) Consultants - The Authority may contract for the services of consultants as needed to perform its duties and exercise its powers. (01) The fees, if any, of all contracted agents or consultants of the Authority shall be fixed by the Authority. ARTICLE 4 – FINANCE, CONTRACTS AND OTHER DUTIES 4.1) Fiscal Year - The fiscal year of the Authority shall be the same as the fiscal year of the City. 4.2) Budget - The following budgetary proceedings shall apply to the transaction of business: (01) A budget shall be prepared by the treasurer in accordance with the Statute. The treasurer shall present the budget to the Authority each year at such time as established by the Authority, but not later than July 31. (02) The budget shall include estimated revenues, the source of revenues and an estimate of the amount of money needed from the City, the costs of projects for the ensuing year, the estimated costs for personnel, and the purposes to which money on hand is to be applied, as well as the general administrative and overhead costs estimated for the ensuing year, and a proposed levy. (03) After full consideration of the budget, the Authority shall approve and the president shall submit the budget to the city council. 4.3) Financial Statements - Must be prepared, presented, approved, and filed in accordance with Minnesota Statutes Sections 469.096 and 469.100 and other relevant statutes as amended or revised. 4.4) Contracts and Procurement (01) All construction work and work of demolition and clearing, contracts for services or for repairs, maintenance and replacements, and every purchase of equipment, supplies or materials and contracts therefore shall be in accordance with the Statute and procurement policies, if any, established by resolution of the Authority. (02) Approval of Contract by Attorney - Contracts shall be in writing and, except when deemed unnecessary by the Authority or the executive director, shall be approved as to form by the attorney for the Authority. (03) Execution of Contracts - Unless otherwise directed by the Authority, required by law or required by state or federal agencies furnishing funds to the Authority, all purchasing contracts of the Authority shall be executed on behalf of the Authority as provided by the Purchasing Policy set forth in the Financial Management Policies of the City of Elk River, as amended from time to time. Non- purchasing contracts and other instruments of the Authority shall be executed by the president or other officer if the president is unavailable and the executive director or the executive director’s delegate. 4.5) Disbursements (01) Federal Funds - All funds received from the Government of the United States or any of its agencies shall be disbursed and accounted for in accordance with the regulations or requirements Page 28 of 45 Amended Res. 23-01 554681v2 GAF EL185-13 from time to time made by the federal agencies furnishing said funds to the Authority. (02) Official Depository - All monies of the Authority shall be deposited in the name of the Authority in official city depositories in accordance with Minnesota Statutes. Monies shall be disbursed only by check, signed by persons designated by the Authority, except that petty cash funds not exceeding at any time One Hundred Dollars ($100) may be maintained by the Authority. (03) Checks - All checks drawn on bank accounts of the Authority shall indicate the fund and, in the case of a project, the project to be charged. All checks shall be signed by the treasurer and the president. In accordance with Minnesota law, the treasurer has delegated the duty of signing checks to the assistant treasurer. 4.6) Records - The books and records of the Authority shall be kept at the Principal Office. 4.7) Ongoing Duties. The Authority shall evaluate and consider staff assignments, the status of existing Authority projects, any modifications or amendments to Minnesota Statutes, Sections 469.090 - 469.1081 and suggested amendments and changes to the Authority’s bylaws from time to time as needed. 4.8) Official Newspaper. The official newspaper of the Authority shall be the official newspaper of the City of Elk River, unless otherwise determined by resolution of the Authority. ARTICLE 5 – AMENDMENTS 5.1) Amendments - These bylaws may be amended at any meeting of the Authority provided that notice of such proposed amendment shall be given to each commissioner and each member of the governing body of the City prior to such meeting. Amendment of the bylaws shall be in accordance with the procedural and voting requirements established by these bylaws or by resolution of the Authority. 5.2) Existing Projects - The Authority shall have no control or authority over any existing economic development or redevelopment project in the City unless specifically so provided by resolution of the city council. If the city council adopts a resolution transferring control, authority and operation of any existing project to the Authority, the Authority shall accept control, authority, and operation of the project. When taking control of an existing project the Authority may exercise all for the powers that the governmental unit established in the project could exercise with respect to the project and shall covenant and pledge to perform the terms, conditions, and covenants of any bond indentures or other agreements executed with respect to the project. ARTICLE 6 – COMMITTEES 6.1) Committees – The Authority may establish and maintain committees to advise and enhance the work of the Authority and to work with the executive director of the Authority and City staff on assignments if needed. Composition of any committee may include Authority Commissioners, members at-large, or any combination of membership as the Authority finds suitable. 6.2) Establishment of Committees – Committees established for the purpose of a specific task or initiative may be created by motion specifying the name and purpose of the committee, the composition of membership, expected duration, and other direction the Authority finds necessary. Appointments to a committee shall be by motion of the Authority unless otherwise stated. 6.3) Standing Committees – Committees which are expected to provide continual support and advice to the Authority may be established and articulated through these bylaws as standing committees. The Authority has established the following standing committees, as amended: Page 29 of 45 Amended Res. 23-01 554681v2 GAF EL185-13 ▪Joint Finance Committee - A joint Finance Committee of the Authority and Housing and Redevelopment Authority (HRA) to provide input and advice to the Authority, HRA, and City Council on financing, incentives, and other similar activities. Composition of the committee shall be comprised of (i) two HRA Commissioners appointed by the HRA, (ii) two Authority Commissioners appointed by the Authority, and (iii) up to five at-large members with a residential or business connection to the Elk River community. When possible, appointment of at-large members should give preference to professional representation such that there are two members of the banking profession, one member of the legal profession, one member of the real estate profession and one member of the community at large, each of whom shall be appointed, as needed, by the then-existing members of the Finance Committee to fill any vacancy consistent with foregoing community categories. The professional distinction or expertise of a HRA or Authority Commissioner need not be a factor in considering satisfaction of the professional representation of at-large members. The Chair of the Finance Committee shall be selected by the Committee on a biannual basis at the Committee’s first-occurring meeting of each odd-numbered year, and shall be an HRA or Authority Commissioner. ▪Beautification and Public Art Committee – A committee to promote beautification, art placement, and overall enhancement of the community’s visual appearance. Composition of the committee shall consist of two Authority members, and up to five at-large members. 6.3) Facilitating Committees – Any committee may choose to appoint a chairperson to lead meetings. A staff liaison shall facilitate meetings in the absence or non-appointment of a chairperson. Page 30 of 45 Amended Res. 23-01 554681v2 GAF EL185-13 Amendments: December 12, 1994 – Annual Meeting time changed to 6:00 p.m. December 9, 2002 – Annual Meeting time changed to 5:30 p.m. January 13, 2003 – Regular Meeting date and time changed to second Monday at 5:30 p.m. With exceptions for holidays; dates and time changes can be made at Annual Meeting, or by Resolution May 13, 2013 – Regular meetings changed to third Monday July 15, 2013 – Changes to 3.1(01); 4.4(02) and 4.4(03) regarding contracts December 14, 2016 – Changes to 5.3 (01) May 15, 2017 – Changes to 5.3 (01) (a) March 18, 2019 – Minor capitalization and wording changes throughout bylaws; changes to 2.5(03) and 2.6(03) relating to order of business for annual meeting and regular meetings; changes to 3.1 relating to officers; deletion of 3.5(02) relating to services; changes to 4.4(03) and 4.5(03) relating to execution of checks; addition of 2.8 relating to attendance policy; addition of 4.7 relating to ongoing duties of the Authority; addition of 4.8 relating to the official newspaper of the Authority April 19, 2021 – Revise Section 5.3 eliminate one HRA Commissioner from the Joint Finance Committee. January 17, 2023 – Set date on providing budget to Authority; vacancy procedure, strike inactive committees, and clarification on the Joint Finance Committee. January 16, 2024 – Create separate article for Committees, and modify language regarding committees. Page 31 of 45 RESOLUTION FOR THE CITY OF ELK RIVER A RESOLUTION AMENDING AND RESTATING RESOLUTION 87-63 ESTABLISHING AN ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF ELK RIVER, MINNESOTA, AS AMENDED WHEREAS, Minnesota Statutes 469.090 et seq. (the Statute) authorizes The City of Elk River (the City) to establish an Economic Development Authority pursuant to the procedures and subject to the restrictions set forth therein; and, WHEREAS, on October 7, 1987, the City Council for the City of Elk River (the City Council) adopted Resolution No. 87-63 creating the City of Elk River Economic Development Authority (the Authority); and, WHEREAS, on February 12, 1990, the City Council adopted Resolution No. 90-5 to expand the Authority from five (5) to seven (7) Commissioners by including, along with the City Council, two (2) residents to serve the Authority at-large, and to adjust the compensation of the Commissioners from One Dollar ($1.00) for each regular or special meeting of the Authority attended to One Hundred Dollars ($100.00) for each full month of service; and, WHEREAS, on November 21, 1994, the City Council adopted Resolution No. 94-122 to change the composition of the Authority from five (5) City Councilmembers and two (2) residents to: the Mayor of the City of Elk River; three (3) additional City Councilmembers of the City of Elk River; and three (3) residents of the City of Elk River who are not members of the city Council; and, WHEREAS, on September 15, 1997, the City Council adopted Resolution No. 97-95 to adjust the compensation of the Commissioners from One Hundred Dollars ($100.00) for each full month of service to One Hundred Fifty Dollars ($150.00); and, WHEREAS, on January 3, 2011, the City Council adopted Resolution No. 11-04 to change the composition of the Authority from: the Mayor of the City of Elk River; three (3) additional City Councilmembers of the City of Elk River; and three (3) residents of the City of Elk River who are not members of the city Council to: four (4) City Councilmembers and three (3) residents of the City of Elk River who are not members of the city Council; and, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota, as follows: 1. Establishment of Economic Development Authority There is hereby established in the City of Elk River an Economic Development Authority (hereinafter referred to as the "Authority"), effective upon passage by the City Council of this resolution. WORKING SUMMARY OF THE ENABLING RESOLUTION OF THE ELK RIVER ECONOMIC DEVELOPMENT AUHTORITY Res. 87-63, as Amended by Res. 90-5, 94-122, 97-95 and 11-04 (Official Resolutions on File at Elk River City Hall) Page 32 of 45 2. Commissioners a. The Commissioners of the Authority shall include; four (4) members of the City Council and three (3) residents of the City of Elk River who are not members of the City Council. The mayor shall make all appointments to the Authority, with the approval of the City Council. b. The terms of the Commissioners who are members of the City Council shall coincide with their term of office, unless a Commissioner resigns earlier. Commissioners who are not City Council members shall serve six (6) year terms. c. The Commissioners shall be compensated at the rate of One Hundred Fifty Dollars ($150.00) for each full month of service. In addition, Commissioners shall be reimbursed for actual expenses incurred in doing official business of the Authority. 3. Officers a. The Authority shall annually elect a president, a vice president, a treasurer, a secretary, and an assistant treasurer. A Commissioner must not serve as president and vice president at the same time. The offices of secretary and assistant treasurer need not be held by a Commissioner. b. The officers shall have the usual duties and powers of their offices, including those set forth in the Statute. 4. Bylaws and Rules a. The Authority shall adopt bylaws and rules to govern its procedures and for the transaction of its business. The records of the Authority shall be a public records, as provided by law. b. The Authority shall adopt an official seal. 5. Employees a. The Authority may employ an executive director and such other employees as it may require, and determine their duties, qualifications, and compensation. b. The Authority may contract for the services of consultants as needed to perform its duties and exercise its powers. c. The Authority shall use the services of the City attorney as its chief legal advisor. d. The Authority may delegate to its agents or employees such powers or duties as it may deem proper. 6. Conflict of Interest Except as otherwise provided by law, a Commissioner, officer, or employee of the Authority must not acquire any financial interest, direct or indirect, in any project or in any property included or Page 33 of 45 planned to be included in any project, nor shall the person have any financial interest, direct or indirect, in any contract or proposed contract for materials or services to be furnished or used in connection with any project. 7. Powers The Authority shall have all powers conferred upon Economic Development Authorities by the Statute, as amended from time to time, including: a. The powers of a housing and redevelopment authority under Minn. Stat. § 469.001 et seq.; b. The powers of a City under Minn. Stat. § 469.124 et seq.; c. The powers and duties of a redevelopment agency under Minn. Stat. § 469.152 et seq.; d. The power to create and define the boundaries of economic development districts, as provided by law; e. The power to acquire by lease, purchase, gift, devise, or condemnation proceedings property required to create economic development districts; and to dispose of property acquired, as provided by the Statute; f. The power to sign options to purchase, sell, or lease property; g. The right of eminent domain, as provided by the Statute; h. The power to make contracts for the purpose of economic development, as provided by the Statute; i. The authority to be a limited partner in a partnership whose purposes are consistent with the Authority's purpose; j. The power to acquire rights or an easement for a term of years, or perpetually, for development of an economic development district; k. The power to buy the supplies and materials it needs to carry out the purposes of the Statute; l. The right to receive public property, as provided by the Statute; m. The power to sell or lease land held by it for economic development in economic development districts; n. The power to operate and maintain a public parking facility or other public facility to promote development in an economic development district; Page 34 of 45 o. The right to cooperate with or act as agent for the federal or state government or other public body to carry out the Statute; p. The power to study and analyze economic development needs in the City and ways to meet the needs; to study the desirable patterns for land use for economic development and community growth, and other factors effecting local economic development in the City; to make the result of the studies available to the public and to industry in general; to engage in research and to disseminate information on economic development within the City; q. The power to carry out public relations activities to promote the City and its economic development, as permitted by the Statute; r. The right to accept conveyances of land from all other public agencies, commissions, or other units of government, if the land can be properly used by the authority in an economic development district to carry out the purposes of the Statute; s. The power to develop and improve the lands in an economic development district to make it suitable and available for economic development uses and purposes; to fill, grade, and protect the property and do anything necessary and expedient, after acquiring the property, to make it suitable and attractive as a tract for economic development; and to lease some or all of its lands or property; and may set up local improvement districts in all or part of an economic development district; t. The power to borrow money in anticipation of bonds, after bonds have been authorized, as provided by the Statute; u. The power to issue general obligation bonds, pursuant to the procedures set forth in and as provided by the Statute, and when authorized by two-thirds (2/3) majority vote of the City Council, to: i. Secure funds needed by the Authority to pay for acquired property; or ii. For other purposes as provided in the statute. v. The power to issue revenue bonds pursuant to the procedures set forth in and as authorized by the Statute; w. The power to sell or convey property owned by it within the City or an economic development district pursuant to the procedure set forth in the Statute, if it determines that the sale or conveyance is in the best interest of the City or district and its people and that the transaction furthers the Authority's general plan of economic development; x. The power to advance its general fund money or its credit or both without interest for the objects and purposes of the Statute, as allowed by the Statute; Page 35 of 45 y. The right to request that the City levy a tax for the benefit of the Authority, pursuant to the procedures and as provided for in the Statute. 8. Existing Projects a. The Authority shall have no control nor authority over any existing economic development or redevelopment project in the City, unless specifically so provided by subsequent resolution of the City Council. If the City Council adopts a resolution transferring control, authority, and operation of any existing project to the Authority, the Authority shall accept control, authority and operation of the project; b. When taking control of an existing project, the Authority may exercise all of the powers that the governmental unit establishing the project could exercise with respect to the project and shall covenant and pledge to perform the terms, conditions, and covenants of any bond indentures or other agreements executed with respect to the project. 9. Banks and Audits a. Every two years the Authority shall name a national or state bank within the state as a depository, in the manner provided by the Statute. b. The financial statements of the Authority shall be prepared, audited, filed, and published in the manner required by the Statute. 10. Annual Reports The Authority shall prepare and submit all annual reports required by the Statute, including: a. An annual report stating whether and how this enabling resolution should be modified; b. An annual budget; c. An annual report giving a detailed account of the Authority's activities and its receipts and expenditures during the preceding year. 11. Modification of Enabling Resolution This enabling resolution, or any part thereof, may be modified at any time by the City Council, as provided by the Statute. Summarized Res. 87-63, as Amended by Res. 90-5, 94-122, 97-95 and 11-04 Official Resolutions on File at Elk River City Hall Page 36 of 45 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Economic Development Authority Item Number 7.5 Meeting Date January 21, 2025 Prepared By Brent O'Neil, Economic Development Director Item Description Extension to the Real Estate Listing Agreement with Hardin Companies Reviewed by Cal Portner Action Requested Approve, by motion, a one-year extension to the Real Estate Listing Agreement with Hardin Companies. This agreement has included the sale of the Fox Haven properties and the 171st Avenue property for development. Approving this agreement will continue the representation agreement with Hardin Companies for the EDA's North Star property at 17610 Tyler St. NW. Background/Discussion Ryan Hardin of Hardin Companies has represented EDA-owned properties since 2022. Financial Impact N/A Mission/Policy/Goal Support the growth and development of the community. Attachments 1. Tyler Property Listing Contract Amendment Page 37 of 45 NorthstarMLS Listing Change Form and Contract Amendment This form may function as an amendment to the listing agreement between the parties. (Asterisk denotes Required Field if the Section is used) *Listing Number *Address *Listing Office ID *Listing Agent ID *Listing Agent Name □ Price Change *New List Price $ □ Status Change (May be entered by listing firm) □ *Active (from a Temp. Not Avail. For Showing, Coming Soon, or Pending status) □ *Pending (includes all listings not available for showings IF an offer has been accepted) *Pending Date *Projected Close Date *Selling Office ID *Selling Agent ID *Selling Agent Name: Co-Selling Office ID Co-Selling Agent ID Co-Selling Agent Name: □ Sold (Listing must be entered into Pending first) *Sale Price *Date Closed Loan Amount *Seller Contribution *Financing Terms (choose only 1) □ FHA □ Contract For Deed □ FHA Rehab 203k □ Lease Purchase □ DVA □ Special Funding □ Conventional □ Federal Land Bank □ Conv Rehab □ MHFA/WHEDA □ Rural Dev □ Cash □ USDA □ Contract/Deed w/Assumption □ Assumable □ Exchange/Trade □ Adj. Rate/Gr. Pay □ Other □ Expiration Date Change If Old Expiration Date is past, extension must be signed within 7 days of that date. Otherwise, must enter new listing. *Old Expiration Date *New Expiration Date □ Status Change (To be entered by your association) □ *Temp. Not Avail. For Showing □ *Cancelled (The Owner(s) and the Broker must sign for a listing to be Cancelled.) *Off-Market Date □ Rented *Rented Monthly Rate *Rented Date *Renting Office ID *Renting Agent ID *Renting Agent Name OTHER: (Write the name of the field and the value it should contain, e.g. “Bedrooms = 4”) The Undersigned do hereby agree that the listing contract dated , (original contract date) between the undersigned is changed as shown above. All other terms of such listing contract shall remain unchanged and in full force and effect, except as we may agree in writing to change it in the future. Owner acknowledges receipt of a copy of this transmittal form. Owner (Signature) Owner (Signature) Agent Broker (Required for Cancellation) Copyright 2020, NorthstarMLS. All rights reserved. Date Date Date Date Multiple Multiple Parcels See "Other" Below 26332 496506940 Ryan D Hardin 8 01/18/25 01/18/26 Expiration Date hereby amended for: PID# 75-757-0105 17610 Tyler Street NW, Elk River, MN 55330, 01/19/2022 Ryan Hardin Hardin Companies Page 38 of 45 NorthstarMLS Change Form Instructions This form is split into multiple sections, each serving a different function. Keep in mind that the fields with asterisks are REQUIRED. If the information is not complete, the change cannot be made. This form will also serve as the owner’s authorization to broker to make changes to the listing and owners agree that the changes are correct. BASIC INFORMATION Property address, listing number, listing office ID and listing agent ID are required for ALL changes. WHO SHOULD INPUT THIS CHANGE INTO NORTHSTARMLS?  The office broker may make most MLS changes without sending this form to NorthstarMLS. The change form should be retained and made available to NorthstarMLS upon request.  Expiration Date Correction: MLS rules allow a listing contract to be extended within 7 days of the expiration date (After 7 days, a new contract and new MLS listing are required). The office broker may correct an inaccurate listing date if it is corrected within 7 days of listing entry.  If the listing status is sold, the information cannot be updated by the agent or broker. The change form should be sent to NorthstarMLS at help@northstarmls.com STATUS CHANGE 1. Temporarily Not Available for Showing - does not terminate listing rights. A listing contract still exists but the listing is off the market, not available for showings to anyone, for a time that exceeds 24 hours. The property owner is not free to dispose of the property or re-list it with another broker without first recognizing the rights of the current listing broker. 2. Cancelled - terminates the listing rights of the broker as of a specific date, except for those prospects whom the seller has been notified of in writing in accordance with the listing agreement terms. Upon the effective cancellation date of the listing, the seller is free to relist, sell directly, or take the property off the market. The listing broker must sign the form for this status change. 3. Active - The listed property is available for showings. 4. Pending - Enter the date the purchase agreement/contract was accepted in the Off-Market date field. Enter the projected closing date, the selling office ID and the selling agent ID. 5. Sold - Enter the sale price, the date the sale closed, the loan amount (if any) and the amount the seller contributed to the transaction (points paid or other). Select the type of financing used. This entry must be made within 2 business days of the closing. 6. Rented - Enter the Rented Monthly Rate, Rented Date (the date the lease/contract was accepted), Renting Office ID, Renting Agent ID and Renting Agent name. This entry must be made within 2 business days of the lease agreement/contract being accepted. OTHER CHANGES Write the name of the field you wish to change along with the correct, new information. If you wish to change a remarks section, write the name of the remarks field (e.g. “Agent Remarks”) on this form and attach the text you wish to have entered. SIGNATURES Be sure to get signatures from all the identified individuals. Contact the NorthstarMLS Help Desk with any questions at 651-251-5456 or help@northstarmls.com Page 39 of 45 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Economic Development Authority Item Number 7.6 Meeting Date January 21, 2025 Prepared By Brent O'Neil, Economic Development Director Item Description General Updates Reviewed by Cal Portner Action Requested This item is presented for information and discussion. Background/Discussion This item is an opportunity to discuss relevant topics and other non-action items of the board. Financial Impact N/A Mission/Policy/Goal Support the growth and development of the community. Attachments 1. 2024 Q4 Website Analytics Report Page 40 of 45 REVISED CONCEPTS XXX Mt. Sterling/Montgomery County (KY) WEBSITE METRICS Page 41 of 45 Country Total users 1.United States 1,224 2.Chin a 37 3.Ireland 18 4.India 17 5.Philippines 7 6.South K orea 3 7.United Kingdom 3 8.Canada 2 9.Mexico 2 10.Sweden 2 ▼ What device are people using? De vice category Tota l users 1.desktop 814 2.mobile 568 3.tablet 5 ▲ deskt op mobile tablet 41% 58.7% Your audience at a glance! Oct 1, 2024 - De c 31, 2024 ▼Google Analytics Audience Overview Tot a l users Oct 1 Oct 8 Oct 15 Oct 22 Oct 29 Nov 5 Nov 12 Nov 19 N ov 26 Dec 3 Dec 10 Dec 17 Dec 24 Dec 31 -20 0 20 40 60 80 100 120 Sessions 1,696 Keyboard sh ortcuts Map data ©202 5 Terms Total users 1 1,252 Engagement rate 53.66% Views 3,347 Engaged sessions 910 Sessions per user 1.23 New users 1,334 Total users 1,386 Page 42 of 45 Let's learn a b it mo re ab out your users! Acquisition Sources Higher Trac - Pages Tr ac Type Google Analytics Audience Overview Higher Trac - States (globally) Higher Trac - Cities (globally) USA Audience (direct) google m.facebook.com bing lm.facebook.com linkedin.com facebook.com l.facebook .com goldenshovelage… Ot hers 39.3%7.7% 36.7% 111 683683683 Elk River Economic Devel… The Cool Jobs Tour Shows S tud… Elk River Economic Devel… Business Toolbox for Elk River, M N Available Sites and Propert ies i… News in Elk Rive… City Beaut icati… St aff at Elk River… How the Cit y of… Others 16% 9% 5.3%52.8% Pa ge title Tota l use rs…Views 1.Elk River Economic Development 388 528 2.The Cool Jobs Tour Shows Students And Parents Wha t Ma n u fa cturing Rea lly Looks Like In Elk River 254 296 3.Elk River Economic Development Bu sin ess Directory 139 175 4.Business Toolbox for Elk River, MN 129 172 5.Availa ble Sites a n d Properties in Elk River 67 112 6.Sta ff at Elk River Econom ic Development 59 69 7.City Beautication Award | Elk River Econ om ic Development 51 72 8.H ow th e City of Elk River Economic Developm ent Au thority Supports Businesses and Residents 50 57 First user source Total users 1.(direct)545 2.google 508 3.m .facebook.com 107 4.bing 58 5.lm.fa cebook.com 43 6.linkedin .com 31 7.fa cebook.com 21 8.l.facebook.com 14 9.goldensh ovelagen cy.com 13 10.ya hoo 12 ▼ Re gion Tota l use rs 1.Minnesota 683 2.Illinois 94 3.Texa s 82 4.V irgin ia 54 5.Ca lifornia 42 6.Wa sh ington 40 7.Iowa 36 8.Wyoming 25 9.N ew Jersey 22 10.F lorida 19 ▼ City Total users 1.Minnea polis 181 2.Elk River 140 3.Chicago 83 4.Dallas 37 5.Moses Lake 37 6.San Antonio 28 7.Cheyen ne 25 8.Des Moines 24 9.San Jose 20 10.Sain t Paul 19 ▼ 43.1% 15.5% 37% S e ssion defa ult c…Tota l use rs 1.Orga nic Sea rch 604 2.Direct 519 3.Orga nic Socia l 217 4.Referral 40 ▼ Page 43 of 45 Social M edia Followin g 1.3K Followers What day of week users visit your website? 564 Follow ers Thank you for being a valued client! Sunday Monda y Tuesday Wednesda y Thursday F riday Sa turday 0 100 200 300 400 824 Followe rs Page 44 of 45 GROUNDBREAKING ECONOMIC DEVELOPMENT MARKETING & COMMUNICATIONS 43 EAST BROADWAY LITTLE FALLS, MN 56345 GOLDENSHOVELAGENCY.COM Thank You for Being a Valued Client! Confidential: This report is intended solely for the use of the addressee and may contain confidential information. Any dissemination, distribution, copying, or other use of this document is strictly prohibited Page 45 of 45