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Special City Council Budget Packet 07-29-2024
City Council Special Meeting Agenda Monday, July 29, 2024 4:30 PM Elk River City Hall ▪ Special meeting in Upper Town Conference Room 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. 2025 BUDGET 3.1 2025 Budget 4. MOTION TO ADJOURN Page 1 of 38 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To City Council Item Number 3.1 Meeting Date July 29, 2024 Prepared By Lori Stich, Finance Manager Item Description 2025 Budget Reviewed by Lori Stich Joe Stremcha Cal Portner Tina Allard Action Requested Overview of the 2025 budget, budget review, discussion, and providing staff with direction. Background/Discussion Staff have been developing their preliminary 2025 budgets over the past few months. In June and July, meetings were held with department directors and division managers to review their preliminary budget requests. The Council is required by law to adopt a maximum tax levy before September 30. This levy may be decreased and may not be increased for the final budget adoption in December. Proposed Budget Schedule ▪ July/August Budget Work Sessions – Council budget work session dates are as follows: o 1st Budget Work Session – Monday, July 29 at 4:30 pm o 2nd Budget Work Session – Monday, August 12 at 4:00 pm ▪ September 16 Regular Meeting – Approve maximum tax levy. ▪ October/November – Continue budget, Capital Improvement Plan, and tax levy discussion. ▪ December 2 Regular Meeting – Present and adopt final budget and tax levy. The preliminary 2025 budget is developed based on the following initial estimates and may be adjusted as we progress through the budget process: ▪ The same level of services as the 2024 budget. ▪ Insurance benefits - 5% increase. ▪ Workers’ compensation – 10% average rate increase, which is consistent with estimates for previous years. A change to what is included in wages for the workers’ compensation calculation resulted in significant premium increases for all job classes. Page 2 of 38 ▪ Fuel – projecting $3.75/gallon for 2025, compared to $4.50/gallon used in the 2024 budget. The state fuel contract will continue to be used. ▪ Property/liability insurance – 13% average rate increase. General Fund: ▪ Human Resources ▪ Information Technology ▪ Police ▪ Facilities Maintenance ▪ Park Maintenance ▪ Streets/Snow Removal ▪ Equipment Services ▪ Engineering ▪ Finance ▪ Legal ▪ City Council ▪ Communications ▪ Administration ▪ Elections Enterprise Funds: (funded by generated revenues) ▪ Liquor ▪ Stormwater ▪ WWTP Financial Impact N/A Mission/Policy/Goal Responsible for every dollar - good stewards Attachments 1. +2025 General Fund Summary 2. +2025 Budgets Page 3 of 38 2021 2022 2023 2024 6/30/2024 2025 % of Increase/% ACTUAL ACTUAL ACTUAL BUDGET ACTUAL PRELIMINARY Budget (Decrease)Change General Fund Revenues: Property taxes 12,297,572 13,017,377 13,785,282 14,917,700 5,335,966 $16,169,050 71.8%$1,251,350 8.4% Other taxes 233,745 173,039 156,365 225,000 13,156 225,000 1.0%$0 0.0% Licenses & Permits 1,015,529 939,133 976,260 1,008,200 323,269 974,200 4.3%($34,000)-3.4% Intergovernmental Revenues 581,927 657,106 706,917 659,000 26,357 704,000 3.1%$45,000 6.8% Charges for Services 1,035,953 1,129,410 1,210,808 1,148,200 595,513 1,236,950 5.5%$88,750 7.7% Fines 127,266 127,954 169,910 150,000 67,501 155,000 0.7%$5,000 3.3% Other Revenues 297,915 335,594 445,610 330,000 109,062 361,000 1.6%$31,000 9.4% Other Financing Source - Lease - 225,719 - - - - 0.0%$0 0.0% Transfers In 2,281,960 2,599,306 3,202,249 3,132,500 582,613 2,697,000 12.0%($435,500)-13.9% Total General Fund Revenues 17,871,867 19,204,638 20,653,401 21,570,600 7,053,437 22,522,200 100.0%$951,600 4.4% General Fund Expenditures General Government: Mayor & Council 161,522 180,733 196,879 213,550 95,529 233,000 1.0%19,450 9.1% Communications 334,651 368,036 436,535 485,300 212,001 515,550 2.3%30,250 6.2% Administrative Services 597,464 609,868 691,952 721,850 345,420 756,000 3.4%34,150 4.7% Human Resources 344,469 367,643 398,243 426,550 174,212 456,350 2.0%29,800 7.0% Elections 6,300 41,864 6,280 75,500 25,633 6,800 0.0%(68,700) -91.0% Finance 620,548 696,918 733,973 800,750 431,347 866,000 3.8%65,250 8.1% Information Technology 454,648 652,096 617,017 731,500 279,339 769,000 3.4%37,500 5.1% Legal 244,402 270,650 288,808 275,000 138,029 300,000 1.3%25,000 9.1% Community Dev/Planning 578,245 479,845 460,952 485,100 245,325 506,500 2.2%21,400 4.4% Facilities Maintenance 812,257 925,910 1,054,680 1,085,250 490,890 1,170,400 5.2%85,150 7.8% Energy City 23,922 24,475 56,284 49,050 13,122 62,700 0.3%13,650 27.8% Total General Government 4,178,428 4,618,038 4,941,603 5,349,400 2,450,847 5,642,300 25.1%292,900 5.5% Public Safety: Police 6,338,212 6,909,469 7,190,412 7,578,400 3,350,593 8,108,750 36.0%530,350 7.0% Fire 1,514,752 1,733,540 1,979,598 1,998,000 777,566 2,104,700 9.3%106,700 5.3% Building Safety 489,072 610,684 572,772 625,500 284,478 665,450 3.0%39,950 6.4% Code Enforcement 86,316 76,049 116,261 126,000 56,679 132,950 0.6%6,950 5.5% Environmental 57,578 111,919 128,842 101,700 56,600 107,100 0.5%5,400 5.3% Total Public Safety 8,485,930 9,441,661 9,987,885 10,429,600 4,525,916 11,118,950 49.4%689,350 6.6% Public Works: Street Maintenance 1,472,080 1,391,531 1,532,241 1,742,150 753,148 1,777,300 7.9%35,150 2.0% Snow Removal 336,707 366,282 338,473 411,150 204,643 376,600 1.7%(34,550) -8.4% Equipment Services 253,000 353,287 363,728 397,300 183,981 427,450 1.9%30,150 7.6% Engineering 396,165 426,794 464,372 489,150 219,380 365,550 1.6%(123,600) -25.3% Total Public Works 2,457,952 2,537,894 2,698,814 3,039,750 1,361,152 2,946,900 13.1%(92,850) -3.1% Culture & Recreation: Park Maintenance 1,310,852 1,572,359 1,558,303 1,743,700 716,354 1,824,950 8.1%81,250 4.7% Recreation 648,970 761,741 773,426 812,150 342,337 773,000 3.4%(39,150) -4.8% Sr. Citizen Programs 119,465 136,016 178,074 196,000 92,875 216,100 1.0%20,100 10.3% Total Culture & Recreation 2,079,287 2,470,116 2,509,803 2,751,850 1,151,566 2,814,050 12.5%62,200 2.3% Transfers Out 171,591 - - - - 0.0%- 0.00% Total General Fund Expenditures $17,373,188 $19,067,709 $20,138,105 $21,570,600 $9,489,481 $22,522,200 100.0%$951,600 4.4% ^ CITY OF ELK RIVER GENERAL FUND 2025 PRELIMINARY BUDGET Page 4 of 38 Division: Completed by: Date: Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Retention Rate - regular employees 94%86%92%94%91%93% - Retired 2 5 1 3 3 2 - New Job 3 12 7 4 4 7 - Other 3 2 4 2 6 1 Positions Filled/Employees Hired:78 163 108 205 165 85 - Regular FT & PT 44 18 16 15 18 15 - Seasonal & non-reg PT 34 53 92 90 34 70 - Election Judge 0 105 0 100 113 0 Job applications processed 1,277 699 640 1,300 1,227 1,300 Avg applications received per job - regular fulltime positions 74 19 22 60 49 50 Performance Measures & Goals for 2025 Human Resources Lauren Wipper, HR Manager Division Goal Goal Objective/Task Maintain compliance with law changes Successfully interpret, write policy for, and implement new laws resulting from the 2023 and 2024 legislative sessions Maintain employee retention Develop programs to ensure professional development, consider personnel program suggestions, provide opportunities for a healthy workforce. Continue to help build a positive workplace Assist management with policy development; promote safe and healthy workplace. Develop opportunities to promote future workforce Internships, apprenticeship programs, school work experience days, job and career fairs. Page 5 of 38 Dept: 1220 - Human Resources 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 178,922 197,145 233,142 247,250 259,250 Overtime Pay - - - - - Part-time Pay 20,235 19,059 - - - PERA 14,937 16,224 17,500 18,550 19,450 FICA 11,708 12,936 13,980 15,350 16,050 Medicare 2,738 3,025 3,269 3,600 3,750 Insurance 23,532 25,008 26,485 27,650 28,950 Workers Comp 879 997 1,048 1,050 1,350 TOTAL PERSONAL SERVICES 252,951 274,395 295,424 313,450 328,800 SUPPLIES Office Supplies 6,948 3,130 4,011 9,200 9,200 TOTAL SUPPLIES 6,948 3,130 4,011 9,200 9,200 SERVICES & CHARGES Professional Services 6,055 6,311 2,240 6,300 16,400 Telephone 90 450 360 350 350 Postage 150 135 203 300 300 Conferences/Schools 805 - 795 4,200 3,900 Software Services 76,925 82,642 92,381 90,000 94,500 Dues/Subscriptions 545 579 930 850 1,000 IT Equipment Charge - 1,900 1,900 1,900 TOTAL SERVICES & CHARGES 84,570 90,117 98,809 103,900 118,350 TOTAL HUMAN RESOURCES 344,469 367,643 398,244 426,550 456,350 ^^^^^ 2025 BUDGET DETAIL Detail of Expenditures Page 6 of 38 Division: Completed by: Date: Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Physical Servers 11 11 11 11 11 11 Virtual Servers 44 31 32 32 33 33 Computers 267 264 282 270 262 260 Desk Phones 305 310 105 94 94 94 Cell Phones 80 87 89 95 95 95 Data Cards 53 41 36 45 41 41 Security Cameras 140 121 163 130 174 180 Wireless Access Points 44 50 51 60 56 60 Support Tickets 908 910 1060 880 765 1100 Performance Measures & Goals for 2025 Information Technology Seth Calvin Division Goal Goal Objective/Task May 31, 2024 Improve security processes Maintain network reliability Ensure network security/recovery Create staff efficiencies through technology and improve customer/user experience Secure our data and systems against malicious intent. Trained staff, updated systems, system redundancy Policy updates, business continuity, disaster recovery, incident response Research and implement new technology and systems to meet service needs. Migrate files to the cloud. Page 7 of 38 Dept: 1350 - Information Technology 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 251,171 266,865 282,444 309,650 326,000 Overtime Pay - 50 26 - PERA 18,838 20,019 20,329 23,250 24,450 FICA 15,240 16,123 16,896 19,200 20,200 Medicare 3,564 3,771 3,952 4,500 4,750 Insurance 46,490 51,486 51,733 55,800 58,600 Workers Comp 1,087 1,227 1,291 1,300 1,750 TOTAL PERSONAL SERVICES 336,390 359,541 376,671 413,700 435,750 SUPPLIES Operating Supplies 17,882 14,273 19,605 10,000 25,000 TOTAL SUPPLIES 17,882 14,273 19,605 10,000 25,000 SERVICES & CHARGES Professional Services 1,083 5,254 61,639 45,000 15,000 Telephone 947 1,956 3,589 1,900 1,900 Travel, Conferences/Schools 5,314 5,376 9,969 9,000 9,000 Equipment/Software Maint 93,032 118,356 115,156 223,700 251,800 IT Equipment Charge - - 4,000 4,000 4,150 TOTAL SERVICES & CHARGES 100,376 130,942 194,353 283,600 281,850 CAPITAL OUTLAY Lease Expenditure - 123,152 26,387 - - DEBT SERVICE Copiers Lease - 24,188 - 24,200 26,400 TOTAL INFORMATION TECHNOLOGY 454,648 652,096 617,016 731,500 769,000 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 8 of 38 Division: Completed by: Date:05/20/2024 Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Initial Complaint Reports (ICRS)25,449 23,982 24,314 23,776 8,731 24,320 Number of Crashes in the City of Elk River 720 739 735 600 241 550 Social Media Followers 11,000 11,468 12,752 14,000 13,264 15,000 Neighborhood Watch Groups 30 Program Pause 0 25 1 30 Night to Unite Participants 33 3 33 40 TBD in August 60 Performance Measures & Goals for 2025 Police Captain McKernan & Captain Gacke Division Goal Reduce the occurance of criminal activities and foster a safer community through crime prevention programs Goal Objective/Task Fully staff and train the crime prevention unit. Re-implement existing programs that have been paused and start new programs for the community. Reduce crashes in the City of Elk River Increase enforcement of traffic offenses that are contributing factors to crashes through TZD, Safe Roads funding, and use of the grant funded public safety vehicle. Enhance community engagement and communication through social media Increase transparency by improving messaging and maintaining an active, informative, and engaging social media presence. Improve inter-agency communication and efficiency Maintain patrol staffing consistent with workload Increase officer wellness Maintain compliance with the POST Board and legislative requirements Coordinate and collaborate with Sherburne County on the implementation of new RMS system, Oracle. Expand recruitment and retention efforts and tactics. Encourage participation in department and city-wide wellness programs (ie. WIP, Check up from the neck up). Ensure all officers receive comprehensive, up-to-date, and legally mandated training that promotes the highest level of professionalism. Page 9 of 38 Dept: 2110-2190 Police 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 3,860,211 4,029,905 4,355,677 4,564,200 4,861,800 Overtime Pay 219,550 211,610 202,348 187,500 187,500 Part-time Pay 45,218 45,500 36,187 66,450 69,000 PERA 666,424 686,364 740,804 777,950 826,850 FICA 32,228 35,035 35,751 45,400 47,950 Medicare 58,223 59,512 63,476 69,900 74,250 Insurance 419,824 495,043 494,536 550,850 597,050 Workers Comp 117,757 176,603 241,855 230,950 293,050 Unemployment Benefits - 6,989 - - - TOTAL PERSONAL SERVICES 5,419,435 5,746,561 6,170,634 6,493,200 6,957,450 SUPPLIES Office Supplies 6,342 4,327 5,811 7,500 7,500 Fuels & Lubes 60,859 76,328 76,484 85,000 89,150 Uniform Allowance 79,926 52,409 45,209 57,500 67,950 Operating Supplies 118,529 164,463 114,570 127,100 113,300 Equipment Parts 32,913 23,090 21,776 31,300 26,800 TOTAL SUPPLIES 298,569 320,617 263,850 308,400 304,700 SERVICES & CHARGES Professional Services 12,519 24,377 29,531 11,000 25,550 Telephone/Communications 35,516 32,193 33,563 41,900 45,650 Postage 1,727 2,768 1,277 1,500 1,500 Travel, Conferences/Schools 50,686 55,657 69,396 76,500 96,300 Insurance 61,840 74,464 85,657 94,000 105,000 Utilities 82,231 122,827 114,227 126,500 126,500 Building Maint 43,018 47,665 50,518 51,300 56,300 Equipment/Software Maint 166,226 108,025 93,238 97,100 98,600 Contractual Services 14,345 19,486 10,512 15,500 15,500 Dues/Subscriptions 19,070 19,152 18,092 30,000 42,100 Taxes & Licenses 303 312 251 350 350 Misc - TZD Grant Distribution 25,684 25,568 29,076 - - Equipment Replacement Charge 88,500 95,100 102,000 110,050 118,950 IT Equipment Charge 31,400 31,400 30,800 TOTAL SERVICES & CHARGES 601,665 627,594 668,738 687,100 763,100 CAPITAL OUTLAY 18,543 134,091 3,830 - - DEBT SERVICE 80,607 83,358 89,700 83,500 TOTAL CAPITAL OUTLAY & DEBT S 18,543 214,698 87,188 89,700 83,500 TOTAL POLICE 6,338,212 6,909,470 7,190,410 7,578,400 8,108,750 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 10 of 38 Division: Completed by: Date: Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Facilities Maintained 11 11 11 11 11 11 Square feet cleaned daily 180,000 180,000 180,000 180,000 180,000 180,000 Work order requests 2179 + pm's 269 569 500 184 500 PM Work order completion rate 23%100%100%100%50%100% Maintain clean and safe facilities Improve building operations and efficiency Continue to complete PM's on schedule Planning and positioning Keeping up with and implementing new technologies Planning, prioritizing, staffing Performance Measures & Goals for 2025 Facilities Maintenance Gary Lore Division Goal Goal Objective/Task May 22, 2024 Page 11 of 38 Dept: 1600 - Facilities Maintenance 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 470,606 523,177 613,253 656,700 695,700 Overtime Pay 6,957 3,985 2,784 8,000 8,000 Part-time Pay 3,906 100 20,280 4,550 4,700 PERA 35,820 39,537 46,203 49,850 52,800 FICA 29,646 32,895 38,922 41,500 43,900 Medicare 6,913 7,693 9,103 9,700 10,250 Insurance 62,869 66,557 87,373 93,750 98,100 Workers Comp 19,618 24,448 25,949 28,300 36,350 Unemployment Benefits - 700 603 TOTAL PERSONAL SERVICES 636,335 699,092 844,470 892,350 949,800 SUPPLIES Fuels & Lubes 2,745 5,623 6,959 5,200 7,000 Uniform Allowance 2,547 3,670 3,597 3,600 3,600 Operating Supplies 27,855 21,869 30,095 25,500 34,750 TOTAL SUPPLIES 33,147 31,162 40,651 34,300 45,350 SERVICES & CHARGES Telephone 12,052 14,307 11,662 14,550 14,550 Conferences/Schools 520 845 3,066 3,000 3,000 Insurance 5,738 7,822 8,711 10,200 10,500 Utilities 69,059 102,932 84,007 75,100 89,600 Building Maint 43,533 34,447 35,897 35,450 36,100 Equipment/Software Maint 7,073 30,203 16,716 10,300 10,300 Fleet Equipment Charge 4,800 5,100 6,000 6,500 7,050 IT Equipment Charge - 3,500 3,500 4,150 TOTAL SERVICES & CHARGES 142,775 195,656 169,559 158,600 175,250 TOTAL FACILITIES MAINTENANCE 812,257 925,910 1,054,680 1,085,250 1,170,400 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 12 of 38 Division: Completed by: Date:22MAY2024 Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Athletic Fields 17 17 17 17 17 17 Sport Court Surfaces 9 13 13 13 13 13 Playgrounds 18 18 18 18 18 18 Miles of Sidewalks 24.1 24.1 24.1 24.1 24.1 24.1 Miles of Bitumunous Trails 29 30.1 30.1 30.1 30.5 33.6 EAB Tree Removals 0 0 0 50 0 100 Miles of Grass Trails 12 12 12 12.2 12.2 12.2 Acres of Park Property 1,392 1,392 1,392 1,392 1,392 1,392 Performance Measures & Goals for 2025 Park Maintenance Tim Sevcik Division Goal Goal Objective/Task Maintain a safe park and recreation system. Maximize life expectancy of park amenities and maintain the highest level of aesthetics. Utilize techniques described in the Field Maintenance Guide for maintenance of athletic fields. Conduct preventative maintenance and safety inspection program utilizing certified inspectors. Conduct park inspections 2 times per week to included inspection of playgrounds, shelters, electrical infrastructure, trails, etc. Conduct preventative maintenance and weekly inspections of park amenities to include splash pads, pickleball courts, picnic shelters, and restroom buildings. Develop schedules for weekend and evening maintenance support for facility reservations and splash pad maintenance. Maintain athletic fields to the standards outlined through the Baseball Tomorrow Fund. Enhance playability and safety of fields by conducting maintenance on turf/ag-lime transition areas. Reconstruct pitching mounds on YAC 5 and 6. Edge all ballfields once per season, conduct weekly irrigation inspections, drag fields daily, and aerate and topdress to reduce compaction. EAB Management Conduct EAB infested tree removal of ash trees within city parks and assist the Street Division with tree removals of publicly owned ash trees in public road ROWs in accordance with the city's EAB Management Plan. Evaluate park tree canopy and develop a plan for replacement of trees as a result of EAB management. Page 13 of 38 Dept: 5110 - Park Maintenance 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 471,001 666,974 527,000 651,600 685,850 Overtime Pay 4,000 8,295 30,429 9,000 9,000 Part Time Pay 82,983 54,726 63,328 116,000 116,000 PERA 34,868 42,612 47,508 49,550 52,100 FICA 34,151 43,276 35,861 48,150 50,250 Medicare 7,954 10,121 8,387 11,250 11,750 Insurance 88,590 112,573 135,273 141,050 156,700 Workers Comp 20,821 26,114 32,271 34,050 42,550 Unemployment Compensation - 4,830 537 - - TOTAL PERSONAL SERVICES 744,368 969,521 880,594 1,060,650 1,124,200 SUPPLIES Fuels & Lubes 21,857 31,009 32,529 38,200 37,200 Uniform Allowance 6,013 6,770 5,793 6,550 6,550 Operating Supplies 120,773 160,881 153,772 167,150 164,150 Equipment Parts 40,072 35,603 38,804 40,000 40,000 TOTAL SUPPLIES 188,715 234,263 230,898 251,900 247,900 SERVICES & CHARGES Telephone 1,552 1,235 1,770 1,400 1,600 Postage - - 214 - - Conferences/Schools 3,045 2,047 4,210 9,050 8,950 Property/Auto Insurance 46,653 42,749 26,423 19,000 30,600 Utilities 149,197 140,750 179,373 160,000 181,000 Building Maint.5,347 21,410 6,270 15,000 12,000 Equipment Maint.43,203 21,192 15,615 48,000 36,000 Contractual Services 37,260 37,991 116,133 67,850 72,850 Equipment Rental 28,012 29,401 18,103 26,000 19,000 Equipment Replacement Charge 63,500 71,800 77,000 83,150 89,800 IT Equipment Charge 1,700 1,700 1,050 TOTAL SERVICES & CHARGES 377,769 368,575 446,811 431,150 452,850 TOTAL PARK MAINTENANCE 1,310,852 1,572,359 1,558,303 1,743,700 1,824,950 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 14 of 38 Division: Completed by: Date:22MAY2024 Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Centerline Miles of Bitumunous Roadway 157 159 161 163 161 163 Crack Seal Miles 22 16 18 20 12 20 Street Sweeping 2.5 2.5 2.5 2 1 2 EAB Tree Removals 0 0 0 200 0 250 ROW Maintenance Mowing 2 2 2 2 1 2 Parking Lots 20 21 21 21 21 21 Snow and Ice Control Utilize BMPs to extend pavement life Sign Maintenance Meet / exceed approved timelines for snow removal. Continue to reduce road salt usage while maintaining safe winter driving surfaces through utilization of new equipment and applying BMPs for chemical application. Develop a plan of action for future liquid deicing equipment. Crack seal, pothole repair, mill and overlay, reclamation, and other procedures to maintain bituminous roadways, parking lots, and trails to a 70% standard utilizing the Paser scoring system. Continue to inspect and replace regulatory signage throughout the city. Update citywide signage for consistency. Maintain railroad quiet zone delineators to BNSF standard. EAB Management Conduct EAB infested tree removal of publicly owned ash trees from road rights-of-way utilizing a systematic approach in accordance with the city's EAB Management Plan. Provide public notice to residents utilizing social media outlets, the city website, and door-knockers in affected areas. Assist the public in answering questions relating to EAB management on privately owned trees. Performance Measures & Goals for 2025 Streets Tim Sevcik Division Goal Goal Objective/Task Page 15 of 38 Dept: 3120 - Street Maintenance 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 558,021 502,727 530,221 618,400 620,000 Overtime Pay 2,406 2,429 3,828 3,000 3,000 Part-time Pay 66,251 57,456 64,106 82,400 87,500 PERA 46,535 41,850 44,296 51,550 52,050 FICA 36,763 33,372 35,446 43,650 44,050 Medicare 8,473 7,805 8,290 10,200 10,300 Insurance 116,578 97,177 91,498 114,050 126,950 Workers Comp 32,468 29,997 32,078 34,800 43,150 TOTAL PERSONAL SERVICES 867,495 772,813 809,763 958,050 987,000 SUPPLIES Office Supplies 2,054 1,390 652 1,500 1,500 Fuels/Lubes 43,180 68,677 98,232 117,000 97,000 Uniform Allowance 5,252 5,186 5,584 5,950 5,950 Operating Supplies 122,995 86,346 129,761 102,300 121,000 Equipment Parts 59,246 80,549 75,503 75,000 75,000 Street Signs 49,615 22,109 11,205 39,000 31,000 TOTAL SUPPLIES 282,342 264,257 320,937 340,750 331,450 SERVICES & CHARGES Professional Services 201 - - 300 - Telephone 3,801 3,689 3,874 700 700 Postage 215 128 426 350 350 Conferences/Schools 2,026 270 9,297 3,500 8,500 Property/Auto Insurance 18,352 19,104 18,070 22,000 21,150 Utilities 79,161 94,489 92,038 84,000 95,000 Building Maint.45,785 44,881 39,379 43,000 43,000 Equipment Maint.3,903 8,756 66,969 10,000 10,000 Contractual Services 34,229 43,001 19,014 109,000 97,300 Equipment Rental 7,325 3,254 98 6,500 6,500 Dues and Subscriptions - - 26 - - Licenses 45 689 551 500 500 Fleet Equipment Charge 127,200 136,200 146,000 157,700 170,400 IT Equipment Charge 5,800 5,800 5,450 TOTAL SERVICES & CHARGES 322,243 354,461 401,542 443,350 458,850 TOTAL STREET MAINTENANCE 1,472,080 1,391,531 1,532,242 1,742,150 1,777,300 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 16 of 38 Dept: 3130 - Snow Removal 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 124,806 131,240 109,429 141,750 140,000 Overtime Pay 42,611 52,888 41,031 50,000 50,000 Part-time Pay 6,454 - - - - PERA 12,748 13,810 11,285 14,400 14,250 FICA 10,539 11,416 9,329 11,900 11,800 Medicare 2,437 2,670 5,364 2,800 2,750 Insurance 13,553 19,703 14,431 22,800 25,400 Workers Comp 4,410 7,880 9,718 9,500 9,400 TOTAL PERSONAL SERVICES 217,558 239,607 200,587 253,150 253,600 SUPPLIES Operating Supplies 119,149 126,675 137,886 158,000 123,000 TOTAL SUPPLIES 119,149 126,675 137,886 158,000 123,000 TOTAL SNOW REMOVAL 336,707 366,282 338,473 411,150 376,600 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 17 of 38 Division: Completed by: Date:22MAY2024 Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Scheduled Services 846 918 912 925 332 925 Vehicle Repairs 312 379 257 350 126 325 Utilize technology to enhance service time and facilitate tracking of services Minimize equipment failures through preventative maintenance Goal Objective/Task Conduct routine preventative maintenance and equipment inspections. Conduct non-mission critical repairs in conjunction with scheduled services. Meet repair time standards as outlined in manufacturer specifications, outsource repairs with estimated labor over 40 hours. Conduct ongoing training and utilization of the ManagerPlus Lightning Software to enhance tracking of labor required for services. Upgrade and update vehicle scan tools for diagnosis of vehicle deficiencies to reduce equipment down time. Conduct routine services within 90-110% life based on manufacturer recommended intervals. Conduct thorough inspections of all vehicles/equipment during routine services, identify and repair any deficiencies. Conduct, at a minimum, annual inspections on all equipment to include annual DOT inspections on all primary movers and trailers. Performance Measures & Goals for 2025 Equipment Services Tim Sevcik Division Goal Maintain 95% fleet operational rate Page 18 of 38 Dept: 3150 - Equipment Services 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 140,111 211,642 221,121 243,450 253,150 Overtime Pay 24 2,013 1,505 1,000 1,000 PERA 10,513 16,024 16,700 18,350 19,050 FICA 8,211 12,353 12,524 15,150 15,750 Medicare 1,902 2,889 2,929 3,550 3,700 Insurance 36,696 52,894 53,909 57,500 60,400 Workers Comp 4,149 6,034 5,945 6,200 8,000 TOTAL PERSONAL SERVICES 201,606 303,849 314,633 345,200 361,050 SUPPLIES Fuels & Lubes 7,539 8,765 7,063 9,000 9,000 Uniform Allowance 1,250 1,932 2,064 2,000 2,000 Operating Supplies 30,974 16,132 28,298 17,100 26,200 Equipment Parts 4,438 5,656 1,614 4,500 4,500 TOTAL SUPPLIES 44,201 32,485 39,039 32,600 41,700 SERVICES & CHARGES Telephone - 296 296 300 300 Travel, Conferences/Schools 336 2,074 570 2,000 1,500 Equipment Maint 6,857 14,527 4,373 8,000 8,000 Software Subscriptions - 56 3,117 7,500 13,300 IT Equipment Charge - 1,700 1,700 1,600 TOTAL SERVICES & CHARGES 7,193 16,953 10,056 19,500 24,700 TOTAL EQUIPMENT SERVICES 253,000 353,287 363,728 397,300 427,450 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 19 of 38 Division: Completed by: Date: Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Flow Rate (MGD)1.31 1.35 1.35 1.35 1.32 1.36 Tons of Biosolids landfilled 2,600 2,850 3,335 3,500 1,163 3,700 Total gallons of leachate treated 12,673,074 12,604,243 13,339,132 13,100,000 5,430,836 13,500,000 # of pump station call outs 94 88 105 100 31 100 # of pump stations 23 23 23 24 24 24 # of plant and collection call outs 26 23 37 40 17 40 Performance Measures & Goals for 2025 Wastewater Treatment Matt Stevens Division Goal Goal Objective/Task Meet all the requirements that are given to us by the MPCA, and maintain an efficient plant and collection system Preventative maintenance program: ● Inspect 24 lift stations weekly ● Clean 24 lift station 2 times/year and exercise valves ● Annual lift station inspection ● Ongoing inspection of sanitary sewer system ● Jet 50% of city sewer lines/year Page 20 of 38 Fund: Waste Water Treatment Plant 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET REVENUES: Sewer Customer Charges 2,346,690 2,441,729 2,581,293 2,630,000 2,745,000 Leachate Disposal Fee 168,010 177,367 189,121 180,000 195,000 Interest Income (67,639) (999,746) 515,308 125,000 135,000 Misc. Revenue 2,325 14,636 3,663 1,000 1,500 Sewer Connection Fee 1,227,369 1,789,641 840,480 1,000,000 1,000,000 Disposal of Assets (108,514) - - - - Capital Contributions 720,408 2,700,332 1,641,841 - - TOTAL REVENUES 4,288,649 6,123,959 5,771,706 3,936,000 4,076,500 ^^^^^ EXPENDITURES: PERSONAL SERVICES Regular Pay 480,433 514,822 542,825 579,800 603,400 Overtime Pay 27,860 28,262 36,635 39,300 40,900 Part-time Pay - 1,184 - 9,600 9,600 PERA 38,133 40,732 43,473 46,400 48,350 FICA 29,149 31,155 32,767 39,000 40,550 Other Retirement Contributions (32,056) 66,584 33,954 - - Medicare 6,783 7,286 7,663 9,100 9,500 Insurance 96,940 109,009 117,810 123,500 129,500 Workers Comp 15,483 15,943 16,325 16,800 20,900 TOTAL PERSONAL SERVICES 662,725 814,977 831,452 863,500 902,700 SUPPLIES Office Supplies 77 177 - 300 4,400 Fuels & Lubes 6,887 12,579 11,587 17,500 14,000 Operating Supplies 234,950 285,798 296,137 306,800 316,500 TOTAL SUPPLIES 241,914 298,554 307,724 324,600 334,900 SERVICES & CHARGES Audit Fees 6,182 5,233 5,951 6,750 6,900 Legal Fees 32,560 31,040 37,728 30,000 - Engineering Dept Services - - - 1,000 5,000 Professional Services 36,380 34,857 52,711 34,500 44,500 Telephone/Communications 6,483 6,079 5,994 7,350 5,850 Postage 146 70 113 300 300 Conferences/Schools 1,690 10,011 1,769 4,500 3,700 Insurance 22,672 28,744 32,647 36,500 37,950 Publishing - - 138 - - Waste Disposal 14,160 3,139 1,742 13,000 - Utilities 365,497 414,474 419,053 448,100 460,600 Equipment Maint 168,248 138,920 78,981 140,760 158,460 Contractual Services 205,473 208,351 255,482 235,000 264,000 Uniform Rental 6,914 7,267 7,375 7,500 7,500 Depreciation 1,640,094 1,641,444 1,705,514 1,705,000 1,710,000 Amortization - - 5,427 - 5,450 Dues/Subscriptions 300 576 420 550 550 Taxes & Licenses 6,066 6,285 5,946 6,600 6,600 TOTAL SERVICES & CHARGES 2,512,865 2,536,490 2,616,991 2,677,410 2,717,360 CAPITAL OUTLAY Other Improvements - Street Project 150,000 Equipment:134,413 Chopper pumps 30,000 - Sewer line rapid assessment tool - 140,000 Hiperline high performance sewer lining - - Arc flash safety lift station panel 53,000 53,000 2 KSB heavy duty dry pit grit pumps 56,000 - Aerzen D98S hybrid blower replacement 34,000 - TOTAL CAPITAL OUTLAY - - 134,413 173,000 343,000 DEBT SERVICE 325,999 107,372 83,907 602,800 608,150 TRANSFER OUT - General Fund 160,000 165,000 170,000 175,000 180,000 TOTAL EXPENDITURES 3,903,503 3,922,393 4,144,487 4,816,310 5,086,110 ^^^^^ CHANGE IN NET POSITION 385,146 2,201,566 1,627,219 (880,310) (1,009,610) CASH BALANCE - BEGINNING 9,748,622 10,573,312 CASH BALANCE - ENDING 10,573,312 11,279,152 Detail of Revenues/Expenditures 2025 BUDGET DETAIL Page 21 of 38 Division: Completed by: Date:May 21, 2024 Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Active Public Engineering Projects 17 12 14 15 15 9 Active Private Development Projects 8 10 4 6 6 4 Total Projects 25 22 18 21 21 13 Performance Measures & Goals for 2025 Engineering Justin Femrite Division Goal Goal Objective/Task Responsibly Grow Community Engagement Continue planning for utility service extension in new urban service target areas Work with internal and external team members to establish downtown revitalization goals. Page 22 of 38 Dept: 3300 - Engineering 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 315,288 324,218 348,930 362,900 270,350 Overtime Pay - - - - - PERA 23,647 24,316 26,170 27,200 20,300 FICA 19,495 20,282 21,636 22,500 16,750 Medicare 4,596 4,779 5,060 5,250 3,950 Insurance 18,690 17,676 42,198 44,300 28,350 Workers Comp 1,126 1,405 1,934 1,950 1,600 TOTAL PERSONAL SERVICES 382,842 392,676 445,928 464,100 341,300 SUPPLIES Office Supplies 179 310 251 200 250 Fuels 499 562 430 750 550 Operating Supplies 1,687 2,663 484 2,000 2,000 TOTAL SUPPLIES 2,365 3,535 1,165 2,950 2,800 SERVICES & CHARGES Engineering Fees 1,472 17,348 4,220 5,000 - Professional Services 54 2,016 57 2,000 5,500 Telephone 889 887 730 700 700 Postage 28 38 277 50 250 Conferences/Schools 475 3,093 956 2,150 3,650 Car Allowance 4,800 4,800 4,800 4,800 4,800 Insurance 119 128 136 150 150 Equipment Maint. 1,221 73 103 1,000 1,000 Fleet Equipment Charge 1,900 2,200 3,000 3,250 3,500 IT Equipment Charge - 3,000 3,000 1,900 TOTAL SERVICES & CHARGES 10,958 30,583 17,279 22,100 21,450 TOTAL ENGINEERING 396,165 426,794 464,372 489,150 365,550 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 23 of 38 Division: Completed by: Date:May 21, 2024 Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Active Stormwater Projects Reviewed 12 10 6 8 3 4 Completed Stormwater Projects 6 6 4 5 1 2 Water Quality Inspections 265 275 280 270 115 275 Active Site Inspections in Compliance 70%70%70%70%70%70% Stormwater Basin Cleaned 1 0 0 6 0 1 Stormwater Basin % Performance: <70% - Considerable Maintenance 5 6 6 4 4 3 70-80% - Notable Maintenance 23 23 24 19 19 19 80-90% - Some Maintenance 92 92 92 90 90 90 >90% - Little to No Maintenance 228 230 230 236 236 240 Permit Application Reviews 349 351 352 355 355 359 Review permit applications Ensure that all city water resource protection ordinances are considered in the preliminary planning stages before building permits are issued Apply for water quality grants Reduce the financial impact on the stormwater fund for future projects that reduce nutrient loading to Lake Orono. Ensure compliance to protect and improve water quality and continue Stormwater Program Guide updates and implementation Asset Management Permit compliance Maintain Municipal Separate Storm Sewer System (MS4) Permit TMDL Waste Load Reduction Construct stormwater management projects that reduce nutrients entering Lake Orono Electronically track all stormwater assets, conditions and track potential illicit discharges Ensure that all construction site obtain required permits and continue to improve active inspection compliance with the city building department. Performance Measures & Goals for 2025 Storm Water Ryan Sandhoefner Division Goal Goal Objective/Task Page 24 of 38 Fund: Storm Water 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET REVENUES: Storm Water Charges 585,637 608,796 633,969 630,000 675,000 Interest Income (12,724) (191,635) 85,586 25,000 30,000 Misc. Revenue 413 305 271,922 - - Capital Contributions 579,978 872,439 487,524 - - TOTAL REVENUES 1,153,304 1,289,905 1,479,001 655,000 705,000 EXPENDITURES: PERSONAL SERVICES Other Retirement Contributions (50,179) - - - - TOTAL PERSONAL SERVICES (50,179) - - - - SUPPLIES Operating Supplies 133 2,075 757 1,000 1,000 TOTAL SUPPLIES 133 2,075 757 1,000 1,000 SERVICES & CHARGES Audit Fees 2,061 1,744 1,984 2,250 2,300 Professional Services 11,252 13,633 10,570 14,000 13,000 Telephone 270 330 300 350 350 Travel, Conferences/Schools 3,000 3,000 - 500 500 Equip/Software Maint.- - - 20,000 20,000 Contractual Services 177,096 162,636 470,915 415,000 265,000 Depreciation 467,397 478,502 494,793 495,000 500,000 Dues/Subscriptions 1,500 1,500 1,650 1,500 1,800 TOTAL SERVICES & CHARGES 662,576 661,345 980,212 948,600 802,950 CAPITAL OUTLAY 2025 Street Project 150,000 TRANSFER OUT - General Fund 121,000 135,000 135,000 175,000 125,000 TOTAL EXPENDITURES 733,530 798,420 1,115,969 1,124,600 1,078,950 CHANGE IN NET POSITION 419,774 491,485 363,032 (469,600) (373,950) ^^^^^ CASH BALANCE - BEGINNING 2,110,686 2,136,086 CASH BALANCE - ENDING 2,136,086 2,262,136 Detail of Revenues/Expenditures 2025 BUDGET DETAIL Page 25 of 38 Division: Completed by: Date: Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Customer Count 291,287 285,953 267,312 275,000 153,684 290,000 Avg. Sale per Customer $29.64 $29.68 $29.80 $29.00 $29.05 $29.00 Gross Profit %29%28%28%28%28%28% Labor Costs as % of Sales 11.59%11.62%13.12%12.91%13.48%12.45% # of Deliveries 685 318 326 350 244 1,000 6/30/2024 Performance Measures & Goals for 2025 Liquor Joe Audette Division Goal Goal Objective/Task Promote community value of liquor operations Improve number of delivery sales and items offered Recruit and retain staff Promote a unified "message" paired with liquor transfers and a better knowledge of where consumer dollars go. We also do community projects. Set up eCommerce site with City Hive. Get Northbound online with new delivery. Explore new strategies to recruit and retain liquor store employees. Page 26 of 38 Fund: Liquor 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET REVENUES: Sales 8,613,070 8,528,136 7,973,422 8,161,000 8,640,000 Cost of Sales (6,234,978) (6,191,509) (5,762,668) (6,028,000) (6,235,750) GROSS PROFIT 2,378,092 2,336,627 2,210,754 2,133,000 2,404,250 Other Revenue Interest (67,485) (489,851) 329,636 125,000 135,000 Delivery Fee 3,424 1,970 1,660 5,000 5,000 Misc. Revenue 4,146 1,263 3,812 4,000 4,000 Transfer In - - - - - TOTAL LIQUOR REVENUE 2,318,177 1,850,009 2,545,862 2,267,000 2,548,250 EXPENDITURES: PERSONAL SERVICES Regular Pay 548,842 533,642 581,818 627,800 626,750 Overtime Pay - 8 395 - - Part-time Pay 237,506 264,863 278,385 191,100 290,000 PERA 58,962 56,928 60,472 61,400 68,800 FICA 47,552 48,675 51,958 50,800 56,850 Other Retirement Contributions (22,464) 44,571 47,442 - - Medicare 11,112 11,384 12,152 11,850 13,300 Insurance 101,247 94,855 104,880 108,100 98,150 Workers Comp 18,083 30,090 20,190 19,450 24,150 Unemployment Compensation - 1,126 767 - - TOTAL PERSONAL SERVICES 1,000,840 1,086,142 1,158,459 1,070,500 1,178,000 SUPPLIES Fuel & Lubes 703 957 833 1,500 2,000 Uniform Allowance 3,273 3,772 4,137 3,600 4,500 Operating Supplies 17,143 18,701 33,119 23,000 25,000 TOTAL SUPPLIES 21,119 23,430 38,089 28,100 31,500 SERVICES & CHARGES Audit Fees 10,304 8,722 9,918 11,300 11,500 Telephone 3,122 3,083 3,312 3,900 4,300 Conferences/Schools - 530 959 2,000 4,000 Advertising/Marketing 5,511 5,396 6,527 19,000 20,000 Insurance 18,265 18,656 18,730 21,150 19,650 Utilities 62,930 72,675 72,604 64,500 69,500 Maintenance/Software 44,786 104,793 95,956 54,600 77,200 Depreciation 94,939 93,815 57,675 100,000 70,000 Amortization - - 4,175 - 4,200 Dues/Subscriptions 6,176 6,200 6,225 6,000 6,300 Taxes & Licenses 573 459 940 500 500 Credit Card Fees 180,150 167,247 144,472 173,000 180,000 Miscellaneous - - 13 - - TOTAL SERVICES & CHARGES 426,756 481,576 421,506 455,950 467,150 OTHER FINANCING SOURCES Disposal of Assets - - (4,150) - - CAPITAL OUTLAY - - - 91,000 - DEBT SERVICE - 344 461 500 TRANSFERS OUT General Fund 500,000 750,000 1,000,000 1,000,000 750,000 Park Improvement Fund 250,000 250,000 250,000 250,000 250,000 SCBA Funding 251,394 - - TOTAL LIQUOR EXPENDITURES 2,450,109 2,591,492 2,872,665 2,895,550 2,677,150 CHANGE IN NET POSITION (131,932) (741,483) (326,803) (628,550) (128,900) ^^^^^ CASH BALANCE - BEGINNING 4,727,923 4,560,789 3,872,307 3,343,757 CASH BALANCE - ENDING 4,560,789 3,872,307 3,343,757 3,289,057 Detail of Revenues/Expenses 2025 BUDGET SHEET Page 27 of 38 Division: Completed by: Date: Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected City Bond Rating AA+AA+AA+AA+AA+AA+ Avg Rate of Return to Maturity 1.54%4.92%4.72%4.90%5.14%4.90% Accounts payable disbursements 4,575 4,663 4,421 4,550 1,848 4,675 AP ACH vendors 176 ~ 205 ~280 350 318 400 6/4/2024 Division Performance Measures & Goals for 2025 Finance Ryan Vadnais June 4, 2024 Division Goal Goal Objective/Task Provide meaningful and timely financial reports and information to Council and city departments Ensure compliance with applicable federal/state laws and GASB auditing standards and reporting requirements Administer the reporting requirements of the ARPA funds Efficient and effective processes Employee development Review effectiveness of internal controls and implement auditor recommendations Enhance efficiencies and streamline operations with implementation of new financial software Continue to develop a long-term financial management plan to provide financial sustainability for the city Enhance employee development through conference and workshop attendance along with peer networking opportunities Cross training of finance department staff Transparency of public finances Continued participation in ACFR award program Sustainable funding Page 28 of 38 Dept: 1310 - Finance 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 357,127 410,863 450,161 508,150 542,100 Overtime Pay - - 31 - - Part-time Pay 51,309 35,414 1,125 - - PERA 30,417 31,842 31,423 38,100 40,650 FICA 24,832 27,119 27,103 31,500 33,600 Medicare 5,797 6,342 6,339 7,350 7,850 Insurance 41,839 50,084 56,509 63,450 66,350 Workers Comp 1,810 2,044 2,024 2,200 2,800 TOTAL PERSONAL SERVICES 513,131 563,708 574,715 650,750 693,350 SUPPLIES Office Supplies 4,942 3,338 1,538 1,800 1,800 TOTAL SUPPLIES 4,942 3,338 1,538 1,800 1,800 SERVICES & CHARGES Audit Fees 20,605 17,442 19,837 22,500 23,000 Professional Services 58,200 56,657 63,726 59,000 64,000 Telephone 360 180 - 400 400 Postage 1,972 1,460 2,692 2,000 3,000 Conferences/Schools 1,220 1,865 4,188 10,750 8,200 Publishing 208 240 273 250 300 Software Services 3,303 29,735 24,877 25,750 28,200 Dues/Subscriptions 1,144 1,484 1,700 1,600 2,050 Credit Card Fees 14,111 19,342 34,612 21,000 35,000 Bank Fees 1,352 1,467 2,465 1,600 2,750 IT Equipment Charge - 3,350 3,350 3,950 TOTAL SERVICES & CHARGES 102,475 129,872 157,720 148,200 170,850 TOTAL FINANCE 620,548 696,918 733,973 800,750 866,000 ^^^^^ 2025 BUDGET DETAIL Detail of Expenditures Page 29 of 38 Dept: 1400 - Legal 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET SERVICES & CHARGES Legal Fees 244,402 270,650 288,808 275,000 300,000 Campbell Knutson 95,000 80,000 Hawkins & Baumgartner, P.A. - prosecution 180,000 220,000 TOTAL SERVICES & CHARGES 244,402 270,650 288,808 275,000 300,000 TOTAL LEGAL 244,402 270,650 288,808 275,000 300,000 Detail of Expenditures 2025 BUDGET DETAIL Page 30 of 38 Division: Completed by:Tina Allard Date:May 24, 2024 Furniture and Things Event Center Downtown Asset Evaluation & Rejuvenation Plan Traffic, parking, pedestrian crossing studies, Street Improvement Project (and beautification? Downtown Main Street to 169 visioning. Fully staffed and financially self-sustaining City Council Performance Measures & Goals for 2025 Division Goal Goal Objective/Task Draft a Cost Participation Policy Budget and Sinking Fund for Building Repair For Trail and Street Improvement Projects Transition Public Works Facility bond to General Levy Planning and fundingFire Station #1 Page 31 of 38 Dept: 1110 - City Council 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Part-time Pay 38,500 39,125 38,500 38,500 38,500 PERA 1,225 1,200 850 1,250 1,250 FICA 868 899 1,333 900 900 Medicare 559 558 558 600 600 Workers Comp 57 60 104 50 100 TOTAL PERSONAL SERVICES 41,209 41,842 41,345 41,300 41,350 SUPPLIES Office Supplies 2,362 206 225 600 600 Operating Supplies - 897 42 - - TOTAL SUPPLIES 2,362 1,103 267 600 600 SERVICES & CHARGES Professional Services 3,936 6,292 4,769 9,500 16,800 Communications 1,114 1,263 1,263 1,300 1,300 Postage 92 91 64 100 100 Travel, Conferences/Schools 1,033 1,154 859 1,400 1,800 Publishing 2,830 3,307 5,219 5,200 6,200 Insurance 43,370 52,992 65,506 72,000 80,200 Contractual Services: Fireworks 16,500 38,558 39,166 42,000 24,000 Elk RiverFest 22,477 - - - 22,000 Dues/Subscriptions 20,706 21,994 23,211 24,550 25,550 Misc - Employee/Volunteer Recognition 5,893 12,137 12,710 13,100 13,400 IT Equipment Charge - 2,500 2,500 - TOTAL SERVICES & CHARGES 117,951 137,788 155,267 171,650 191,350 TOTAL CITY COUNCIL 161,522 180,733 196,879 213,550 233,300 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 32 of 38 Division: Completed by: Date: Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Total number of productions 69 72 89 100 39 100 YouTube views 9,180 12,600 37,309 30,000 27,153 17,000 YouTube impressions 71,600 92,700 562,167 500,000 489,672 100,000 Facebook followers n/a 5,269 7,405 8,000 7,499 9,000 Facebook Page Visits n/a 27,638 53,100 30,000 20,600 50,000 Facebook total reach n/a 190,141 605,334 425,000 399,313 250,000 Performance Measures & Goals for 2025 Communications Tina Allard, City Clerk Division Goal Goal Objective/Task Market Furniture and Things Center Market Liquor Operations Design and execute dedicated communications campaigns across multiple media platforms for city programs and educational campaigns. Enhance community awareness of city functions and amenities Public education Unified messaging to build public trust and transparency Graphic design services Work with departments to ensure the delivery of internal and external communications is united and consistent with the city message, brand, tone, and vision. Photography, signage, logo creation, design creation, and brand consistency throughout each program. Distribute public service announcements, notices, and educational videos though various media tools. Page 33 of 38 Dept: 1120 - Communications 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 232,056 261,505 313,724 338,350 362,100 Part-time Pay 15,942 - - - - PERA 18,360 19,288 23,529 25,400 27,150 FICA 15,336 15,825 19,066 21,000 22,450 Medicare 3,587 3,701 4,459 4,900 5,250 Insurance 26,841 42,837 49,212 51,800 54,400 Workers Comp 993 939 933 1,000 1,450 TOTAL PERSONAL SERVICES 313,115 344,095 410,923 442,450 472,800 SUPPLIES Office Supplies 2,316 4,048 735 5,000 5,000 TOTAL SUPPLIES 2,316 4,048 735 5,000 5,000 SERVICES & CHARGES Professional Services 17,544 17,089 18,316 25,500 25,500 Telephone 480 218 414 350 400 Travel, Conferences/Schools 351 1,247 1,247 7,600 7,600 Dues/Subscriptions 845 1,339 1,800 1,300 1,300 IT Equipment Charge - 3,100 3,100 2,950 TOTAL SERVICES & CHARGES 19,220 19,893 24,877 37,850 37,750 TOTAL COMMUNICATIONS 334,651 368,036 436,535 485,300 515,550 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 34 of 38 Division: Completed by: Date: Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Licenses/permits issued 222 205 231 220 136 222 Scanned pages into digital system 91,100 92,838 62,441 70,000 26,821 70,000 Volume of paper records eliminated 68 cubic feet 41 cubic feet 19 30 23 20 1 cubic foot = 1 banker box Performance Measures & Goals for 2025 Administration Tina Allard, City Clerk Division Goal Advise City Council on matters affecting operation of city government. Monitoring and responding to citizen concerns. Effective communication and collaboration with other governmental agencies. Foster trust and transparency Enhance customer service City Council and Commission Support Maintain/enhance organization-wide morale, professionalism, leadership Efficient and effective general management of all city operations and intergovernmental relations Goal Objective/Task Review and update personnel and operating policies. Ensure fair and equitable processes. Provide effective communication channels. Set and uphold standards and expectations. Identify and provide leadership and management training. Timely responses to resident and elected/appointed official communication. Organization-wide customer service focus and training. Prepare meeting agendas/staff reports/minutes for City Council and Commission meetings. Research and provide Council guidance for policy and resident questions. Review and update personnel and operating policies. Ensure fair and equitable processes. Provide effective communication channels. Set and uphold standards and expectations. Identify and provide leadership and management training. Page 35 of 38 Dept: 1210 - Administration 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Regular Pay 404,014 456,604 512,646 538,350 566,300 Overtime Pay 83 1,767 22 - - Part-time Pay 54,917 4,131 - - - PERA 33,013 34,523 38,453 40,400 42,450 FICA 26,450 27,027 30,220 33,400 35,100 Medicare 6,590 6,739 7,390 7,800 8,200 Insurance 39,814 46,487 55,805 56,450 59,000 Workers Comp 1,941 2,151 2,343 2,350 2,900 TOTAL PERSONAL SERVICES 566,822 579,429 646,879 678,750 713,950 SUPPLIES Office Supplies 5,901 3,594 5,093 6,000 6,000 TOTAL SUPPLIES 5,901 3,594 5,093 6,000 6,000 SERVICES & CHARGES Other Professional Services - - 10,216 Telephone 1,176 1,086 1,075 1,250 1,250 Postage 464 291 653 500 500 Travel, Conferences/Schools 4,271 5,433 5,079 8,200 8,250 Car Allowance 4,800 4,800 4,800 4,800 4,800 Insurance 60 88 116 100 150 Equipment/Software Maint 11,862 10,736 12,266 14,450 14,000 Dues/Subscriptions 2,108 2,361 1,712 2,200 1,950 IT Equipment Charge - 3,550 3,550 5,150 Debt Service 2,050 513 2,050 - TOTAL SERVICES & CHARGES 24,741 26,845 39,980 37,100 36,050 TOTAL ADMINISTRATION 597,464 609,868 691,952 721,850 756,000 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 36 of 38 Division: Completed by: Date: Performance Measure 2021 Actual 2022 Actual 2023 Actual 2024 Estimated 2024 YTD 2025 Projected Number of persons voting in general election N/A 11,178 N/A 15,000 Not Available N/A Registration on election day N/A 478 N/A 1,100 Not Available N/A Registered voter turnout for general election N/A 65%N/A 88%Not Available N/A Percentage of absentee (early) voters N/A 21%N/A 52%Not Available N/A Election judges hired N/A 96 N/A 90 Not Available N/A Ensure legal compliance, security, and equity Conduct fair and impartial elections Ensure equipment works properly and accurately Administer training to election judges Performance Measures & Goals for 2025 Elections Tina Allard, City Clerk Division Goal Prepare and coordinate the 2024 general, local, state, and national elections Goal Objective/Task May 24, 2024 Page 37 of 38 Dept: 1230 - Elections 2021 2022 2023 2024 2025 Actual Actual Actual BUDGET BUDGET PERSONAL SERVICES Part-time Pay - Election Judges - 25,573 - 53,000 - TOTAL PERSONAL SERVICES - 25,573 - 53,000 - SUPPLIES Operating Supplies - 4,944 (25) 7,000 - TOTAL SUPPLIES - 4,944 (25) 7,000 - SERVICES & CHARGES Postage - 132 5 200 - Travel, Conferences/Schools - - - 200 - Publishing - 1,125 - 1,000 - Equipment Maint.6,300 6,300 6,300 6,600 6,800 Building Rental - 3,790 - 7,500 - TOTAL SERVICES & CHARGES 6,300 11,347 6,305 15,500 6,800 TOTAL ELECTIONS 6,300 41,864 6,280 75,500 6,800 ^^^^^ Detail of Expenditures 2025 BUDGET DETAIL Page 38 of 38