3.8. SR 03-06-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Consent March 6, 2006
Item Description
Maintenance Agreement with Wright County for the Parrish
Avenue Brid e
Item Number
Introduction
Annually, the City of Elk River is asked to enter into a maintenance agreement with Wright County for
maintenance of the Parrish Avenue Bridge.
Discussion
Since the bridge was rebuilt many years ago, the City of Elk River and Wright County have shared
maintenance duties. Since 2002, this agreement has been entered into annually; therefore, Wright County
is asking the City of Elk River to once again enter into a maintenance agreement for the Parrish Avenue
bridge during 2006. The agreement is exactly the same as the agreement entered into in 2005.
Financial Impact
There is no financial impact beyond the maintenance issues that the city has currently been responsible
for on the Parrish Avenue bridge. These include maintenance of the street lights, removal of snow from
the sidewalk, maintenance of the slope and berms on the north approach, snow and ice control from
bridge and approaches, and removal of marking/ spray paint from visible surfaces of bridge structure.
Attachments
. Cover letter from Wayne Fingalson, Wright County Highway Engineer
. Maintenance Agreement for 2006
Action Requested
Approval of the maintenance agreement between the City of Elk River and Wright County for the Parrish
Avenue bridge for year 2006 and direction to the Mayor and City Clerk to execute such agreement.
Council Action
Motion by _
Second by _
Vote
Follow Up
S:\Engineer\200G CC memos\ Wright County Agmt for Parrish Bridge.doc
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WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
Wright County Public Works Building
1901 Highway 25 North
Buffalo, Minnesota 55313
Jet. T.H. 25 and GR. 138
Telephone: (763) 682-7383
FAX: (763) 682-7313
WAYNE A. FINGALSON, P.E.
Highway Engineer
(763) 682-7388
VIRGIL G. HAWKINS, P.E.
Assistant Highway Engineer
(763) 682-7387
RICHARD E. MARQUETI'E
Right of Way Agent
(763) 682-7386
February 9,2006
/
City of Elk River
Joan Schmidt, Clerk
13065 Orono Parkway, Box 490
Elk River, MN 55330-0490
Dear Ms. Schmidt:
Enclosed is a maintenance agreement for the maintenance activities on Bridge 86515.
Two copies ofthis are enclosed for your review and execution by the City. As of2002,
this agreement has been changed to an annual agreement so that we can include it for
approval with our other maintenance agreements, which are all submitted on an annual
basis. The current agreement will be effective from January 1, 2006, to December 31,
2006. Please return both copies of the executed agreement. After approval by the
County Board, one of the copies will be returned to you for your files.
If you have any questions concerning this agreement, please contact me.
Sincerely,
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Enclosure
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Equal Opportunity / Affirmative Action Employer
MAINTENANCE AGREEMENT - 2006
THIS AGREEMENT made and entered into by and between the City of Elk River hereinafter referred to
as the "City" and the County of Wright hereinafter referred to as the "County".
WHEREAS, it is deemed to the best interest of all parties that the duties and responsibilities of both the
City and the County as to maintenance on Bridge #86515 and its approaches should be clearly defined.
NOW THEREFORE, IT IS AGREED with regard to said structure maintenance:
MAINTENANCE
CITY RESPONSIBLE FOR:
(1) Maintenance of street lights;
(2) Removal of snow from sidewalk;
(3) Maintenance of slopes/berms and roadway on north approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Snow and ice control from bridge and approaches;
(5) Removal of markings/spray paint etc. from visible surfaces of bridge structure.
COUNTY RESPONSIBLE FOR:
(1) Periodic sweeping to remove sand and debris and removing sand/dirt from expansion joints;
(2) Signing for bridge and approaches;
(3) Maintenance of slopes/berms and roadway on south approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Centerline and edge pavement marking (includes stop bar).
The agreement between the City and County shall be for a one-year period and run from January I,
2006, to December 31, 2006. All maintenance responsibilities will be deemed "offsetting" therefore no
payments will be required for the individual maintenance work which conforms to the areas stated herein and
performed under authorization of either the City or County.
In the event that the structure needs major maintenance/rehabilitation an agreement detailing the work
and shared costs must be approved and accepted by the City and County.
ADOPTED:
,20_
ATTEST:
Mayor
City Clerk
CERTIFICATION
I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and
approved by the City Council of said City on , 20_
City Clerk
APPROVED AND ACCEPTED:
COUNTY OF WRIGHT
Name of City
Chairman of the Board
Date
ATTEST:
County Coordinator
Date