6.2. SR 03-06-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
En ineerin March 6, 2006
Item Description
Hi hland Avenue Reconstruction 1m rovement
Item Number
6.2.
Prepared by
Ter Maurer, Ci
Reviewed by
Introduction
The City Council previously ordered a feasibility study for the reconstruction of Highland Road from
Proctor Avenue to Jackson Road. That feasibility study is now complete.
Discussion
The next step in proceeding with this project would be to accept the feasibility study and order a public
hearing. The attached resolution orders the public hearing to be held on April 3, 2006. If this project
proceeds to construction, a funding source that could be utilized for the City's share of the street
construction would be Municipal State Aid fInancing; however, one of the curves does not meet the
Municipal State Aid design standards; therefore, a variance would need to be requested. Also attached is a
resolution that requests a variance from the MnDOT design standards for the horizontal curve on the
east end of the road.
Financial Impact
As with other street reconstructions in recent years, the City will have a signifIcant contribution to the
cost of the street and storm sewer. Because of the large lots in this area, approximately % of the cost will
be funded by the City. The feasibility study also recommends the installation of sanitary sewer under the
roadway, which is proposed to be funded by the City Sewer fund. The Elk River Municipal Utilities will
have a small contribution to modifIcations to the existing water system under Highland Road.
Attachments
. Feasibility study
. Resolution 06-_ receiving the feasibility study and ordering the public hearing
. Resolution 06-_ requesting a variance from MnDOT design standards
Action Requested
Adoption of the attached two resolutions.
Council Action
Motion by _
Second by _
Vote
Follow Up
S:\EngineerImprovProj\2006 Improvement Projects\Highland Road\03 06 06 Council Memo.doc
RESOLUTION 06 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION RECEIVING THE FEASIBILITY REPORT
AND ORDERING A PUBLIC HEARING ON THE
IMPROVEMENT IN THE MATTER OF THE HIGHLAND ROAD
RECONSTRUCTION IMPROVEMENT OF 2006
WHEREAS, the feasibility Report ordered by the Council in Resolution 05~125 has been prepared
with reference to the Highland Road Reconstruction improvement and was received
by the City on March 6, 2006; and
WHEREAS, the Feasibility Report recommends that the proposed improvement is feasible;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
1. The City Council will consider the Highland Road Reconstruction improvement as described
in the Feasibility Report and the assessment of the property abutting this proposed
improvement for all or a portion of the costs of the improvement pursuant to Minnesota
Statutes, Section 429 at an estimated total cost for the improvement of $1,365,000.
2. A public hearing shall be held before the City Council on the proposed improvement on the
3rd day of April, 2006, at 6:30 o'clock p.m. at Elk River City Hall Council Chambers.
3. The City Clerk shall provide two published notices (one week apart) in the official
newspaper with at least three days between the last publication date and the hearing, and
mailed notice ten days prior to the hearing as required by law.
Passed and adopted this 6th day of March 2006.
Stephanie A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, City Clerk
S:\EngineerlmprovProj\2006 Improvement Projects\Highland Road\Recv Feasibility-Order PH.doc
RESOLUTION 06-_
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION REQUESTING A VARIANCE FOR HIGHLAND ROAD
FROM MINNESOTA RULES 8820.9936 GEOMETRIC DESIGN
STANDARDS, URBAN; NEW OR RECONSTRUCTION PROJECTS
WHEREAS, The City of Elk River has determined that Highland Road (Route 137)
should be reconstructed between Proctor Avenue and Jackson Road; and
WHEREAS, the existing road is constructed within the platted right-of-way and for a
curve east of the intersection with 192nd Avenue Northwest meets a design
speed standard of 25 mph; and
WHEREAS, Minnesota Rules 8820.9936 Geometric Design Standards, Urban; New and
Reconstructed Projects establishes a minimum design speed standard of 30
mph; and
WHEREAS, reconstructing Highland Road to meet the design standard through the curve
in question would produce a hardship for the adjacent property owners:
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Elk
River, Minnesota:
1. The City of Elk River requests a variance to the cited design speed standard to allow
the construction of Highland Road with a curve meeting a design speed of 25 mph
Passed and adopted this 6th day of March, 2006.
Stephanie A. Klinzing, Mayor
ATTEST:
Joan M. Schmidt, City Clerk
S:\EngineerImprovProj\2006 Improvement Projects\Highland Road\Res Req Variance.doc
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FEASIBILITY STUDY
HIGHLAND ROAD RECONSTRUCTION
and
UTILITY IMPROVEMENT
CITY OF ELK RIVER
February 2006
~
BDM
CONSULTING ENGINEERS, PLC
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FEASIBILITY STUDY
HIGHLAND ROAD RECONSTRUCTION
AND UTILITY IMPROVEMENTS
CITY OF ELK RIVER
FEBRUARY 2006
I hereby certify that this plan, specification, or report was prepared by me or under my direct
supervision and that I am a duly registered Professional Engineer under the laws of the State of
Minnesota.
TerryJ.~~
Lie. No. 15316
~;W,&
Date
Prepared by:
~~~G~
Phillip G. Bergem, P.E.\
Lie. No. 18568
7-1L7 JOL
Date
BDM
CONSULTING ENGINEERS, PLC
4175 Lovell Road, Suite 112
Lexington, MN 55014
763-786-4570
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TABLE OF CONTENTS
INTRODUCTION.......................................................................................................... 1
PROJECT SCOPE.......................................................................................................... 1
NECESSITY AND COST-EFFECTIVENESS .............................................................. 1
EXISTING CONDITIONS............................................................................................. 2
PROPOSED IMPROVEMENTS.................................................................................... 3
EASEMENTS AND PERMITS..................................................................................... 5
INFORMATIONAL MEETING ................................................................................... 6
PROJECT COSTS.......................................................................................................... 6
PROJECT FINANCING.......................................................................................................... 7
PROJECT SCHEDULE........................................................... ................................................ 8
CONCLUSION........................................................................................................................ 8
EXHIBITS 1 - 7....................................................................................................................... 9
APPENDIX A........................................................................................................................ 16
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I. INTRODUCTION
This feasibility report for street reconstruction and utility improvements on Highland Road was
authorized through Council Resolution 05-125 adopted by the Elk River City Council on November
21,2005. The location of the proposed project is presented on Exhibit 1 and as follows:
Street
Highland Road
From
Proctor Road
To
Jackson Street
Length
3900 feet
II. PROJECT SCOPE
The purpose of this study is to analyze the feasibility of street reconstruction improvements on
Highland Road. This study will discuss the existing conditions of the streets, public utilities and
storm drainage. Also addressed within this report are the proposed improvements, estimated project
costs, proposed project funding sources, and an anticipated project schedule. This project will be
accomplished under Minnesota Statute 429, and will thus require public hearing and an assessment
hearing. Project costs consist of estimated construction costs plus overhead, which includes City
administration, engineering, fiscal, and legal expenses. The City's current assessment policy and
past practices will be used as a guide to discuss financing methods for this project.
III. NECESSITY AND COST-EFFECTIVENESS
Highland Road is in poor condition and has no pedestrian facilities. The project is necessary in
order to provide the residents of the City with safe and adequate public transportation facilities for
both vehicle and pedestrian traffic and a storm drainage system.
The project will minimize future maintenance costs and the scope is large enough to keep
construction bid prices competitive. From this standpoint the project is cost-effective.
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IV. EXISTING CONDITIONS
Street
Highland Road was constructed in the 1970's and received a bituminous overlay in the 1990's. It
acts as a east-west connector road between Proctor Road and Jackson Street and provides access to
the residences along connecting streets. There is an Average Daily Traffic (ADT) of 3,000 vehicles
(2003 count) consisting primarily of automobiles. The existing road section is typically 40 feet
wide. It is presently a rural section with no curb and gutter. Much of the adjacent grass boulevard is
higher than the road so stormwater flows along the edge of the pavement until it reaches low areas
where it can drain away from the road.
The existing pavement is degraded with extensive cracks and potholes throughout its length. The
condition has deteriorated enough that it requires ongoing expenditure of maintenance funds to keep
serviceable and could pose a safety hazard to motorists. The roadway has reached the end of its
serviceable life and needs reconstruction.
There are presently no facilities for pedestrian movement. The only choices are to walk in the street
or on the grass boulevard area, an option made more difficult in winter due to snow storage from
plowing operations. With the area's residential housing and nearby school, there is a high use of the
roadway by pedestrians. The lack of sidewalks does present a safety concern for pedestrians.
Sanitary Sewer
Residences in the area are currently served by individual septic systems. In 1997, sanitary sewer
was extended to the north right-of-way line from the adjacent Cottages of Elk River project and a
manhole was placed mid-way between Jackson Street and 192nd Avenue NW. Sanitary sewer along
Highland Road east ofthe west loop of Norfolk Street can drain to that manhole. The existing
sanitary sewer system is shown on Exhibit 2.
Watermain
Area residents are currently served by individual wells. A project in 1997 by Elk River Municipal
Utilities installed a 16" watermain in the grass boulevard along the north side of Highland Road.
The purpose of the watermain installation was to provide a connection between the high pressure
water zones in the east and west areas of the city. Hydrants and a 10" service connection to the Salk
Middle School were installed as part of the project, but no stubs into adjacent streets or services to
individual lots were provided. The existing water system is shown on Exhibit 3.
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Storm Sewer
There are three culverts under Highland Road conveying stormwater from the north side to the
south side of the road. One culvert located east of 192nd Avenue has a catch basin inlet on the north
side of the road. There is a low area in the park located northeast of the 193rd Avenue/Highland
Road intersection. Between 192nd Avenue and Jackson Street there is a catch basin inlet
constructed under a previous project that can be incorporated into the proposed project.
Existing Private Utilities
Private utilities that have facilities in or near the project area will be notified of the project and
requested to incorporate repairs and relocations with the project as needed at their cost. Private
utilities include Charter Communications, Elk River Municipal Utilities, CenterPoint Energy,
N orthstar Access and Qwest.
v. PROPOSED IMPROVEMENTS
An informational meeting was held on November 2, 2005 to discuss options for improvements to
Highland Road and the surrounding area. The following four options were discussed.
1. Do nothing.
2. Construct a 10- foot bituminous trail along one side of Highland Road. Maintain the existing
road section.
3. Reconstruct Highland Road to 34-foot width with curb and gutter and 6-foot wide sidewalks
on both sides.
4. Full sewer and water installation and street reconstruction throughout the area, including
connecting streets.
Based on public input obtained at the hearing, the City Council decided to proceed with Option 3.
This is the only option that will be detailed in this report.
Street
It is proposed that Highland Road be reconstructed to a 34-foot width from face of curb to face of
curb with barrier concrete curb and gutter and 6- foot wide concrete sidewalks on both sides of the
roadway. As shown in Exhibit 4, the pavement section will consist of 3)12 inches of bituminous
pavement and 7 inches of aggregate base to provide a 9-ton pavement design section that meets City
standards. The design of this section is based on a number of factors, including traffic load and
native subgrade soils. Soil borings will be obtained during the preparation of plans and
specifications to verify pavement design requirements.
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The inclusion of sidewalks in the project is in accordance with City Council direction to construct
pedestrian trails with new roadway projects, public comment and the proximity of the Middle
School with the resulting pedestrian traffic it generates.
An integral part of the street design is the concrete curb and gutter, which collects runoff and directs
it into the storm sewer inlets. Concrete curb protects the edge ofthe road and adjacent boulevard
area from erosion. The proposed concrete curb and gutter will be a barrier type curb; similar to curb
constructed on previous projects throughout the city.
Driveway aprons will accomplish a transition from the street to the driveways. Each driveway will
be reviewed during preparation of plans and specifications to determine the transition required. All
driveways will receive a 4-foot wide concrete driveway apron where the existing driveway
approach meets the new concrete curb section. The driveway aprons taper the gutterline grade to the
top of curb grade.
Minor changes in grade or elevations may be necessary on some areas to improve storm drainage or
sight distances. The horizontal curve east of 192nd Avenue is constructed to a 25 mph design speed.
This is less than the State Aid minimum required design speed of 30 mph. A variance to the design
standard will need to be requested from MnDDT.
The estimated costs for the proposed street improvements are included in the Project Cost section
of this report.
Storm Drainage
With the proposed reconstruction of the roadway to an urban section a storm sewer collection and
conveyance system would also be constructed. This would consist of a series of small diameter
pipes and catch basins to collect storm water runoff and convey it. Generally, runoffwill be
conveyed to the same locations where it currently flows.
The estimated costs for the proposed storm drainage improvements are included in the Project Cost
section of this report.
Sanitary Sewer
Although City sanitary sewer is not part of the proposed project the reconstruction ofthe roadway
lends itself to completing all underground utilities. Therefore, it is proposed to install sanitary
sewer under Highland Road in anticipation that it may be needed during the life of the roadway.
The majority of the proposed project area is able to drain by gravity to an existing sanitary sewer
manhole located between 192nd Avenue and Jackson Street. This includes 17 houses directly
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accessed from Highland Road and additional homes along connecting streets. Due to existing
topography and required pipe slopes, the westernmost section of Highland Road, west of Norfolk
Street, cannot drain directly to the identified manhole. It would be necessary for one lot along
Highland Road and the seven lots along Oxford Street to be served through the Cherrywood Hills
Addition by connecting a gravity sewer pipe to a manhole on the west side of Proctor Road. The
existing manhole is located on 194th Avenue NW about 280 feet west of Proctor Road.
By installing service stubs to the property line and mainline stubs at the connecting streets, future
extensions and residential hook-ups can be completed without excavating the reconstructed
Highland Road.
The proposed sanitary sewer improvements are shown on Exhibit 5 and the estimated costs are
included in the Project Cost section ohhis report.
Watermain
There is an existing watermain with hydrants along the entire length of Highland Road. Part of the
proposed project would be to install service connections to lots fronting Highland Road and
installing watermain stubs at the connecting streets. The proj ect will call for 9 wet taps and 18
service stubs. The service and watermain stubs would allow future connection and extensions to be
completed without excavating the reconstructed Highland Road.
It may be necessary to relocate some of the hydrants. This will be determined during the design
phase.
The proposed water improvements are shown on Exhibit 6 and the estimated costs are included in
the Project Cost section of this report.
VI. EASEMENTS AND PERMITS
Right-of-Way and Easements
The existing 80-foot wide right-of-way will be adequate to construct the street and utility
improvements outlined within this report. As street improvements will be designed to match
existing conditions as closely as possible, there may a requirement for temporary construction
easements in isolated cases. Permission would be secured from any homeowners prior to such work
being initiated. These requirements will be further defined during the design phase of this process.
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Permits
Several permits will be required prior to the proposed construction improvements. Required permits
include, but are not limited to, the following:
. Sherburne County Access and Utility permits
. Minnesota Department of Health
. Minnesota Pollution Control Agency
. NPDES
Work in Proctor Avenue Right-of-Way
Watermain
Sanitary Sewer
Erosion/Sediment Control
VII. INFORMATIONAL MEETING
An informational meeting was held on Wednesday, February 15,2006 relative to these proposed
improvements. A total of seven properties were represented. Generally, those in attendance were
not opposed to the proposed improvements. The Appendix contains the mailing list, sign-up sheet,
presentation materials and minutes of the informational meeting.
VIII. PROJECT COST
The estimated construction and project costs for the proposed street and utility improvements are
summarized in Table 1. Based on past experiences on similar projects in the City, the overhead
items have been estimated at 28% of the construction cost. These overhead costs include City
administration, engineering, design, construction staking, inspection, fiscal, and legal expenses.
Table 1
Highland Road Street Reconstruction and Utility Improvement
Project Cost Estimate
Street and Storm Sewer Improvements
Sanitary Sewer Improvements
Watermain Improvements
Estimated Total Construction Cost
Contingency (10%)
Overhead (28%)
Total Project Cost
$ 717,400
202,900
68,800
$ 989,100
98,900
277,000
$ 1,365,000
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IX. PROJECT FINANCING
It is proposed to fund these improvements from various sources, including assessments to abutting
properties. The water improvements are proposed to be funded by the Elk River Municipal Utilities.
The sanitary sewer improvements are proposed to be funded by the City Sewer fund. The street and
storm sewer improvements are proposed to be funded by assessments and Municipal State Aid
funds.
As in previous street reconstruction projects, it is proposed to assess all abutting properties not
previously assessed for prior reconstruction projects. Exhibit 7 shows the properties proposed to be
assessed. The assessment is proposed on a unit basis per single-family property at a rate of $6,500
per unit. There are two duplex properties and three six-plex properties and an apartment building
included in the project. These multi-unit parcels are proposed to be assessed at 0.75 units per
dwelling unit. (The apartment building is treated as if it has six units on Highland Road).
There are estimated to be 26 single-family units and 28 multi-family units. The School District
owns one ofthe single-family units which serves as the entrance to Salk Middle School.
The project funding scenario is proposed as follows:
City Sewer Funds
Elk River Municipal Utilities funds
Assessments (47 units @$6,500)
Municipal State Aid funds
Total
$280,000
95,000
305,500
684,500
$1,365,000
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X. PROJECT SCHEDULE
The following project schedule is proposed for the Highland Road Reconstruction and Utility
Improvement project.
City Council Authorizes Feasibility Study
City Council Receives Feasibility Study/Orders Public Hearing
City Council Holds Public Hearing
City Council Orders Project and Preparation of Plans/Specifications
City Council Approves Plans and Specifications
City Council Authorizes Advertisement for Bids
City Council Holds Assessment Hearing
City Council Awards Bid
Initiate Construction
Complete Project
XI. CONCLUSION
November 21,2005
March 6, 2006
April 3, 2006
April 3, 2006
April 17, 2006
April 17, 2006
May 15,2006
May 15 or June 19,2006
June 2006
June 2007
The total estimated project cost for the HigWand Road ImprovementProject is $1,365,000. As
stated earlier the project is proposed to be financed through a combination of assessments to
abutting properties, Elk River Municipal Utilities funds, Municipal State Aid funds, and City. Sewer
funds.
The proposed improvements outlined in this report are technically feasible from an engineering
standpoint. Financial feasibility of this project must be determined by the Elk River City Council,
following the public hearing process.
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APPENDIX A
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I City of Elk River Jeffrey B. & Jana C. Jarvis Michael J. & Marianne Medin
13065 Orono Pkwy 12155 Highland Rd 12125 Highland Rd
Elk River MN 55330 Elk River MN 55330 Elk River MN 55330
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Dennis & Patricia Gorman David C & Sharon L Foster Lawrence & Susan Farber
I 12095 Highland Rd 12065 Highland Rd 19404 Norfolk St
Elk River MN 55330 Elk River MN 55330 Elk River MN 55330
I Robert & Cheryl Petermann Todd A Anderson D. Schoenhar & M. Rezack
I 12029 Highland Rd 12001 Highland Rd 12011 HigWand Rd
Elk River MN 55330 Elk River MN 55330 Elk River MN 55330
I Maria J Dollansky Robyn Michele Stewart City of Elk River
11955 Highland Rd 11915 Highland Rd 13065 Orono Pkwy
I Elk River MN 55330 Elk River MN 55330 Elk River MN 55330
I Darlene F Broker Therese M Hight Troy L & Laura Carlson
11847 Highland Rd 11829 Highland Rd 11809 Highland Rd
Elk River MN 55330 Elk River MN 55330 Elk River MN 55330
I
Elk River T ownhomes ISD #728 Lisa M Hurt
I 11834 HigWand Rd 327 King Avenue 12008 Highland
Elk River MN 55330 Elk River MN 55330 Elk River MN 55330
I Elk River Townhomes cI 0 Brutger Equities Elk River WSHP c/o Scott S Mann
11798 Highland Rd T ownhomes 5407 Excelsior Blvd
I Elk River MN 55330 11774 Highland Rd St. Louis Park MN 55416
Elk River MN 55330
I Constance Mutchler Hubert E & T Mary Marty Virginia Geagan
11812 Highland Rd 11814 HigWand Rd 11871 Highland Rd
I Elk River MN 55330 Elk River MN 55330 Elk River MN 55330
I Stuart K & Mary K Ramert Gregge K & Barbara Johnson Deborah Ann Wolle
11850 Highland Rd 11880 Highland Rd 11900 Highland Rd
Elk River MN 55330 Elk River MN 55330 Elk River MN 55330
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I Russell & Ann Louise Bohaty James M & Linda M Fitch Gregory E Weglarz
19263 Lowell St 19278 Lowell St 19357 Norfolk St
Elk River MN 55330 Elk River MN 55330 Elk River MN 55330
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I Douglas Nelson
18360 Norfolk St
Elk River MN 55330
William R & Elizabeth Curwick
12076 Highland Rd
Elk River MN 55330
Kimberly M Meyer
12104 Highland Rd
Elk River MN 55330
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MarIana D Sinderman
19375 Oxford St
Elk River MN 55330
Brian & Marybeth Dunn
19388 Oxford St
Elk River MN 55330
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PROJECT NAME:
OWNER:
DATE OF MEETING:
Name (Print)
Informational Meeting
HiQhland Road Reconstruction Improvement
City of Elk River
Wednesday February 15. 2006
Mailin Address/Zip
Phone No.
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Informational Meeting Minutes
Highland Road Reconstruction
Ell< River City Council Chambers
Wednesday, February 15,2006
6:00 p.m.
1.
Attendees
See attached sign up sheet.
2.
Presentation
City Engineer Terry Maurer went through the attached PowerPoint presentation. He
indicated the project being discussed this evening is the reconstruction of Highland Road
from Proctor Avenue to Jackson Road. The proposal is to reconstruct Highland Road to an
urban section 34 foot wide with concrete curb and gutter and a 6 foot wide concrete
sidewalk on each side.
3.
Ouestion and Answers
After the presentation was complete, the informational meeting was opened to questions.
The following is a summary of the questions asked and answers given:
Q: Terry asked how many of the residents in attendance were at the November 2,2005
Informational Meeting.
A: All but one of the residents in attendance indicated they were also in attendance at
the November 2, 2005 meeting.
Q:
A:
Will the city plow the sidewalks?
Terry indicated the same question was asked at the November meeting and the
answer is the city Street Department will be responsible for snow removal from the
sidewalks because they are deemed to be of a general city use.
Q:
A:
Would the street reconstruction include storm sewer?
Yes, with an urban section, the concrete curb and gutter will convey the runoff to
the low points where a storm sewer system of small diameter pipes and catch basins
would collect the drainage and convey it to the same general areas where runoff
currently flows.
Q:
A:
Is the assessment that is proposed just for sidewalks?
No, the assessment proposed is for street improvements which include the street,
curb and gutter, sidewalks, storm sewer, and other amenities such as sodding of the
boulevard.
Q:
A:
Which side of the road will the sidewalk be constructed?
At this point, a six-foot wide sidewalk is being proposed on both sides of the
roadway.
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Informational Meeting Minutes
I-lighland Street Reconstruction
February 15, 2006
Page 2 of 4
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I thought that at the November meeting there was a discussion about possibly only
building sidewalks on the south side of the road.
The City Council will make the ultimate decision. For budgeting purposes we have
estimated the cost of a sidewalk on both sides of the roadway. It would be possible
to only build it on one side, possibly building it wider than 6 feet. That will be an
issue that will be discussed by the City Council; however, with the large residential
area to d'le north of Highland Road, it would seem reasonable to have a sidewalk on
the north side to intercept pedestrians and give them a corridor to the east and west.
Would Councilmember Farber need to abstain from a vote on this project?
I don't believe that a. Councihnember voting on a project in which he is proposed to
be assessed would be considered a conflict of interest; however, each
Councilmember will need to determine the appropriate course of action for
themselves.
Q:
Could Highland Road and Proctor Avenue intersection be made a four-way stop?
There is an awful lot of pedestrian traffic moving back and forth between d'le
neighborhoods and the school on the west side of Proctor.
That issue could be looked at. It has not been discussed at this point; however, in
order to create a four-way stop at that intersection, Sherburne County would need to
concur since Proctor Avenue is a County Road. It is unlikely that a four-way stop
installation would be warranted based on traffic; however, this is something that
could be discussed with the School District and Sherburne County relative to how
many students are expected to and also chose to walk to school.
A:
Q:
A:
When is the first assessment payment due?
The assessment payment would be due with real estate taxes in 2007. The annual
payment which was shown earlier is simply divided in half and half is due with each
portion of the real estate taxes.
Q:
Why does the city appear to be so generous in funding 70-80% of the cost of the
road conslluction?
The City Council, several years ago when they embarked on a pavement
rehabilitation program, established an assessment rate on a per-parcel basis. In 2003,
that rate was $5,000 a residential unit and in 2005 it was $6,000 per residential unit. It
is typically being raised about $500 a year. Highland Road is proposed to be
reconsllucted and funded under the same scenario that has been used on the last two
reconslluction projects.
A:
Q:
If the final lift of blacktop is not placed until 2007, will we be driving on dirt or
gravel through d'le winter months?
No, the fIrst lift of blacktop, which is d'le thickest layer, will be placed in 2006. It
would then be allowed to setde over the winter because of the underground
construction just in case there are any areas that need to be repaired before the final
lift of bituminous is placed in 2007.
A:
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Informational Meeting Minutes
Highland Street Reconstruction
February 15,2006
Page 3 of 4
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Q:
If the road is reconstructed now, will the issue of sewer and water come up again in
the next few years?
I think it is highly unlikely that the sewer and water question will be raised by the
City Council in the next few years unless there are constituents in the area that are
voicing concern for one reason over another such as failed septic systems, inability to
refinance or sell homes, things like that. The City Council has historically not pushed
sewer and water into the neighborhoods but have reacted to the neighborhood
concerns about the need for sewer and water.
A:
Q:
A:
I am in the process of selling my house. What can I tell the buyers?
You can certainly tell the buyers about the meetings that have been had and the
proposal that is being discussed. If a potential buyer were to call the city and ask
about a pending assessment, the answer at this point is that there is no pending
assessment; however, when the City Council orders the improvement and the
preparation of plans and specs at that point the answer to the question would be that.
there is a pending assessment.
Q:
A:
What would be the price of hook up for sewer and water?
There would be an assessment to the lot for trunk and lateral sanitary sewer and
water that would likely be in the range of $10,000 - $15,000. In addition to that at the
time of hookup, the sewer availability charge (SAC) of $3,500 in 2006 and the water
availability charge (WAC) of $3,000 in 2006 would need to be paid. Annually, these
SAC and WAC fees are reviewed and often raised. The amount that is paid is the
amount in effect at the time of hookup. Finally, the homeowner would responsible
for the connection of the services to the home.
Q:
Is there a stOlID water utility charge based on the size of my property or the square
footage of my house?
No, the city looked at a storm water utility many years ago and decided that it was
not a good fit for the city so there is no storm water utility charge that would be
assessed.
When would I see an assessment notice?
Based on our tentative schedule, you would see the assessment notice sometime
around the first part of May of this year.
How much opposition have you had to this proposal?
Since we mailed the notices for this informational meeting, I have received one email
from a resident asking about potential assessments. I answered the email similar to
the information presented tonight and heard nothing more. I have received no
phone calls or other contacts other than the one email.
Would the sharp curve on Highland Road be straightened at all?
There is not enough room to straighten the cmve; however, with the narrowing and
urbanization of the road, we believe that the speeds around that cmve would lower
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Informational Meeting Minutes
Highland Street Reconstruction
February 15, 2006
Page 4 of 4
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since vehicles do not have the option of straying off the blacktop onto the grass with
a barrier curb at the side of the road.
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Q:
A:
Would the improvements to Highland Road include a crosswalk at Salk School?
In the design phase, we would look at both a' school zone signing and striping
package versus a crosswalk signing and striping package and make a determination of
what is more appropriate type of signing and striping to use in this area.
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Q:
A:
Would I need to trim my trees for the sidewalk?
If any trees needed to be trimmed due to the sidewalk that are in the right-of-way, it
would be the city's responsibility as part of this project to undertake the trimming.
Sidewalks can also be meandered in the right-of-way to avoid mature vegetation.
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4.
Adjournment
Having no more questions, the informational meeting was concluded at 7:20 p.m.
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s: \EngineerImprovProj\2006 Improvement Projects \Highland Road\Informational Meeting Minutes2.doc
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