6.4.B. SR 03-06-2006
City of Elk River
REQUEST FOR COUNCIL ACTION
Agenda Section Meeting Date
Administration March 6, 2006
Item Number
6.4.B
Prepared by
Bill Maertz, Parks and Recreation
Director
Reviewed by
Lori Johnson, City Administrator
Item Description
Approve Pinewood Golf Course Budget and Acknowledge
Need for Short Term and Long Range Improvements to
Pinewood Clubhouse
Introduction
Pinewood Golf Course Budget
Discussion
Attached please fInd a proposed operating budget for Pinewood Golf Course. This budget includes the
lease of new maintenance equipment this is a four-year lease to buy program with ownership in the 5th
year. This budget is a conservative estimate based on 16,000 rounds in the fIrst year. Projections show a
$14,145 profIt in 2006. Council is advised that the golf course business can vary greatly depending on
weather conditions.
Also attached are memos from the building inspector and fIre inspector. The issues raised by these
inspectors will need to be addressed by a long-range plan for clubhouse improvements. Title transfer
requires a septic system inspection.
Some golf courses annualize superintendent salary, with the superintendent receiving paychecks during
off-season. Staff recommends transferring the superintendent to parks maintenance during the off-season
(approximately 10 weeks per year). This position could groom ski trails, help with ice rink maintenance
and plow snow.
Financial Impact
The lease of new equipment is absorbed by the operating budget. Minor building repairs to meet
immediate needs, are estimated at $15,000.
Transferring the superintendent to parks maintenance during the off-season will have an impact on the
general fund of approximately $10,000.
Attachments
Memos from Fire Inspector and Building Inspector
Operating Budget
Action Requested
Approve operating budget, and acknowledge need for short term and long range improvements to
Pinewood Clubhouse
C\Documents and Settings \tallard\Local Settings \ Temporary Internet Files \ OLKF\Pinewood budget memo. doc
Council Action
Follow Up
Motion by _
Second by _
Vote
C: \Documents and Settings \tallard\Local Settings \ Temporary Internet Files \ OLKF\Pinewood budget memo. doc
Page 1 of2
Ruprecht, Bob
From: Anderson, Cliff
Sent: Tuesday, February 28, 2006 10:01 AM
To: Maertz, Bill
Cc: Ruprecht, Bob
Mr. Bill Maertz
Parks and Recreation Director
City of Elk River
Bill,
As you know we met with several city departments at the Pinewood Golf Course on the 21 st of February. The meeting
was set to determine what, if anything needs to be done with the existing buildings to continue operations out of them.
Are records show that there has not been a fire inspection for that property, so these items will face who ever takes over
the golf course.
: Exiting Issues
Door hardware
Direction of door swing
Marked exits
: Electrical Issues
Extension Cord use
Listed Appliance Use
Wiring not inspected (State Electrical Inspector)
Electrical Hazards (Open outlets, wiring not secured)
: Fire Protection
Extinguishers and Signage
Flammable and combustible liquid storage
Dispensing flammable and combustible liquids
Storage of lawn chemical liquids and solids
Protection of flammable dispensing devices
These items are currently a Fire Code Violation and again will have to be addressed and cleared up. The use of the
building will determine if any further corrections come into play. (whether or not the building will be used for
assembly gatherings)
Please call if you have any questions.
Cliff Anderson
3/1/2006
MEMORANDUM
TO:
FROM:
Bill Maertz
Bob RupreCh/~ ~
DATE:
February 28, 2006
SUBJECT:
Pinewood Golf Course Buildings
The Clubhouse Building does not meet the Minnesota Accessibility Code Chapter 1341
for the main entrance and possibly the walkway from the parking area; it appears to be
too steep, but snow and ice make it difficult to determine.
Bathrooms do not meet Chapter 1341 Accessibility Code.
);> Plumbing in the building does not meet the State plumbing code requirements. I
could not verify that the irrigation is correct.
);> Does not meet health code requirements for preparing food for sale.
);> Must have septic compliance inspection to verify type and location of septic
system and proper setback from well.
Should have well water tested.
The HV AC system does not meet mechanical or building code requirements. Furnace
and window air-conditioner are in major disrepair.
There appear to be many electrical code violations and must be addressed with a licensed
electrical contractor.
There are at least two fuel tanks buried in back next to the building with old pumps in the
same location. These must be checked by a licensed professional as to the integrity of all
the equipment and for possible soil contamination.
,..
- 2 -
The building has several areas of deterioration:
1) The front boardwalk has broken and rotted members.
2) Some of the windows and doors are in a decayed state - especially at the sill.
3) The wood at grade around the perimeter of the main building is deteriorated. I
believe this is partially due to the poor drainage around the building.
The fire inspector also has several issues that need to be addressed (see attached letter).
cc: Scott Clark
Cliff Anderson
Expenses
4101 Salaries - Regular $ 66,000
4103 Temp Employees $ 27,000
Benefits, PERA, etc. $ 23,250
Personal Services $ 116,250
4212 Fuels and Lubs $ 2,500
4219 Operating Supplies $ 18,200
4259 Merchandise for Resale $ 7,000
Supplies $ 27,700
4319 Other Professional Services
4321 Telephone $ 1,800
4322 Postage
4331 Travel, Conference, & Schools
4349 Advertising $ 2,000
4359 Publishing
4361 Insurance $ 5,000
4389 Utilities $ 1,500
440 I Bldg Repair & Maintenance $ 2,500
4404 Equip Repair & Maintenance $ 2,500
4409 Contractual Services
4415 Equipment Rental $ 28,105
4417 Uniform Rental $ 500
4433 Dues and Subscriptions
4438 Credit Card Fees $ 2,000
4440 Miscellaneous
Other Services and Charges $ 45,905
Total Expenses $ 189,855
Revenues
Green Fees
Golf Cart Rental
Food and Beverage Sales
Merchandise Sales
Building Rental
Advertising
Total Revenues
$ 168,000
$ 10,000
$ 12,000
$ 2,500
$
$
$
3,000
195,500