02-03-2025 Housing and Redevelopment Authority Packet
Housing and Redevelopment
Authority
Regular Meeting
&
Work Session
Agenda
Monday, February 3, 2025
5:30 PM
Elk River City Hall
▪ Regular meeting in Council Chambers
▪ Work Session meeting in Upper Town Conference Room immediately following regular meeting
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CONSIDER AGENDA
4. ANNUAL MEETING BUSINESS
4.1 Annual Election of Officers
4.2 Committee Appointments
4.3 Annual Review of Bylaws and Enabling Resolution
5. CONSENT AGENDA
Considered to be routine and noncontroversial and will be approved by one motion. There will be no separate discussion of
these items unless there is a request to remove the item from the consent agenda to the regular agenda.
5.1 Draft Minutes - January 6, 2025
5.2 Check Register
5.3 Balance Sheet
5.4 Revenue/Expenditure Reports
5.5 2025 Meeting Schedule
6. OPEN FORUM
An opportunity to provide comments and feedback regarding items not on the agenda. Information provided in Open Forum
will not be discussed at this meeting; rather, the information will be referred to staff and/or scheduled for discussion at a
future meeting.
7. GENERAL BUSINESS
Items in which the information is presented by city staff or consultants, then deliberation and action occur. General Business
items are not opportunities to receive or provide public input. However, the presiding officer may, at its sole discretion,
solicit public feedback.
7.1 Housing Rehabilitation Loan Program Update
7.2 General Updates
Page 1 of 44
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
8. MOTION TO ADJOURN REGULAR MEETING
9. WORK SESSION
Work Sessions are less formal meetings to encourage dialog. Official action or votes are not typically taken. At the
conclusion of a discussion, a simple consensus provides staff direction for execution of the item. This portion of the agenda
is audio recorded but not video recorded or broadcast. Work Sessions are open to the public; however, visitors who wish
to provide input must be invited by the presiding officer, assume a seat at the discussion table and provide their full name
and address for the official record.
10. MOTION TO ADJOURN
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
4.1
Meeting Date
February 3, 2025
Prepared By
Joshua Mollan, Economic Development Specialist
Item Description
Annual Election of Officers
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Nominate, and elect, by motion, the HRA Chair, Vice Chair, and Secretary for 2025.
Background/Discussion
Per HRA bylaws, the positions of chair, vice chair and secretary are elected annually. In 2024, the officer
positions were appointed as follows:
Chair – Dennis Chuba
Vice Chair – Jennifer Wagner
Secretary – Nate Ovall
The bylaws state the following regarding each position:
Chair: Shall be selected from among the commissioners, shall preside at all meetings of the commissioners,
and shall have general charge of and control over the affairs of the Authority subject to the approval of the
commissioners.
Vice Chair: Shall be selected from among the commissioners, shall preside at all meetings in the absence of
the chair and shall perform such duties as may be assigned by the commissioners.
Secretary: Shall be selected from among the commissioners, shall be responsible for reviewing the minutes
of each meeting of the Authority, and shall also perform such functions as may be deemed necessary by the
Chair.
Financial Impact
N/A
Mission/Policy/Goal
Per the HRA bylaws, elections of officers will be determined at the HRA annual meeting.
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Attachments
None
Page 4 of 44
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
4.2
Meeting Date
February 3, 2025
Prepared By
Joshua Mollan, Economic Development Specialist
Item Description
Committee Appointments
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Designate, by motion, commissioners to serve on the EDA-HRA Joint Finance Committee for 2025.
Background/Discussion
The bylaws outline that committee assignments of commissioners be reviewed at the annual meeting. The
HRA has one standing committee in which two HRA members serve as members. In 2024, the commissioners
who served on the committee were as follows:
EDA-HRA Joint Finance Committee
Nate Ovall
Lynn Caswell
Financial Impact
N/A
Mission/Policy/Goal
Per the HRA bylaws, designation of committee assignments of commissioners will be determined at the HRA
annual meeting.
Attachments
None
Page 5 of 44
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
4.3
Meeting Date
February 3, 2025
Prepared By
Brent O'Neil, Economic Development Director
Item Description
Annual Review of Bylaws and Enabling Resolution
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
There are two proposed actions for this item:
1. Approve, by motion, an amendment to the bylaws changing the annual meeting month from February to
January.
2. Approve, by motion, a recommendation to the city council that compensation for HRA members be set at
$75 monthly.
Background/Discussion
The bylaws and enabling resolution of the HRA may be reviewed at any time and must be reviewed at least
once per year at the annual meeting. The HRA discussed potential changes to each at its January meeting,
which are presented here.
In 2015 the HRA bylaws were modified by moving the annual meeting to February from January, to
avoid conflict with the winter holidays. This change also created a one-month period in which the new terms
of members are active before setting some of the operating provisions of the board, including the designation
of officers. The proposed language moves the annual meeting back to January and provides that the meeting
date can also be changed by the board so long as proper notice is given.
The HRA also discussed compensation for commissioners at the last Regular Meeting Work Session. Based on
the discussion and the provisions of state statute it was suggested that HRA members be compensated for all
meetings and activities collectively at $75 per month and to place it on the annual meeting agenda for
approval. As the City Council determines commission compensation, an approval action of the board would
direct staff to bring to the City Council for consideration a resolution setting commissioner pay at $75 per
member per month.
As part of the annual review, board members may propose any other changes to the bylaws or enabling
resolution by motion.
Financial Impact
N/A
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Mission/Policy/Goal
The bylaws and enabling resolution are to be reviewed at the annual meeting.
Attachments
1. HRA Bylaws with Proposed Amendment Blacklined
2. HRA Enabling Resolution
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s:\eda\hra\bylaws.doc
Bylaws
Housing and Redevelopment Authority
in and for
the City of Elk River, Minnesota
Preamble
The Housing and Redevelopment Authority in and for the City of Elk River (the “Authority”) was
created by an act of the Legislature of the State of Minnesota entitled the “Municipal Housing and
Redevelopment Act,” Minnesota Statutes, Sections 462.411 - 462.712. On the 21st day of July,
1980, the City Council of the City of Elk River adopted a resolution in accordance with the findings
required by Minnesota Statutes, Section 462.425, Subd. 2. The bylaws of the Elk River Housing and
Redevelopment Authority dated as of April 28, 1986, are hereby repealed. The bylaws dated
November 25, 1996, are hereby adopted and shall govern from this day forward, as amended as
provided herein.
Article 1
Authority and Commissioners
1.1) Name - The legal name of the Authority is “The Housing and Redevelopment Authority in
and for the City of Elk River.”
1.2) Office - The principal office of the Authority shall be the city offices of the City of Elk
River, unless otherwise determined by resolution of the Authority.
1.3) Commissioners – The Board of Commissioners of the Authority shall consist of 5 members.
Commissioners shall be appointed in accordance with Minnesota Statutes, Section 469.003,
subdivision 6, as amended.
Article 2
Meetings
2.1) Annual Meeting - The annual meeting of the Authority shall be held at the principal office of
the Authority on the first Monday of February January at 5:30 p.m., or such other time, date,
or location as designated and published in the notice of the annual meeting. Any annual
meeting falling upon a holiday shall be held on the next business day at the same time and
location unless otherwise noticed.
2.2) Notice of Annual Meeting - Notice shall be published in the official newspaper of the
Authority and delivered to each Commissioner of the Authority and each member of the
governing body of the City, not less than ten (10) days in advance of such meeting. It shall
be the responsibility of the Executive Director to give this notice.
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s:\eda\hra\bylaws.doc
516013v5 JSB EL185-13
2.3) Quorum - There shall be a quorum to conduct business at the annual meeting. If a quorum
is not present, the Executive Director shall establish a date for a new annual meeting and
cause notice to be given as provided in Section 2.2 of this Article.
2.4) Order of Business at the Annual Meeting - The annual meeting of the Authority, and so far
as possible all other meetings of the Authority, shall be conducted in accordance with
Robert’s Rules of Order Revised. The suggested order of business at the annual meeting
shall be the following:
1. Roll call.
2. Election of officers and establishment of their terms.
3. Designation of committee assignments to Commissioners.
4. Determination of new committees and assignments of Commissioners.
2.5) Regular Meetings and Order of Business at Regular Meetings - Regular meetings shall be
held by the Authority on the first Monday of each month at 5:30 p.m. at the principal office
of the Authority, unless otherwise designated, and shall be open to the public. Any regular
meeting falling upon a holiday shall be held on the next regular business day at the same time
and location. No separate notice need be given for regular meetings. The suggested order
of business at regular meetings shall be the following:
1. Call meeting to order
2. Pledge of Allegiance
3. Consider Agenda
4. Consent Agenda
A. Minutes
B. Check Register
C. Balance Sheet
D. Revenue and Expenditures Report
5. Open Forum
6. Public Hearings
7. General Business
8. Worksession
9. Adjournment
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516013v5 JSB EL185-13
2.6) Special Meetings - Special meetings of the Authority shall be called by the Executive
Director at any time upon written request of any Commissioner. Notice of special meetings
shall be given to each commissioner a minimum of 72 hours in advance of such meeting.
2.7) Attendance Policy - The City Council has adopted an Attendance Policy applicable to all
Commissioners. The City Council may amend the Attendance Policy from time to time. At
all times, Commissioners shall comply with the Attendance Policy then in effect on file with
the Executive Director. Failure to comply with the Attendance Policy may result in removal
from the Board of Commissioners in accordance with the Attendance Policy.
Article 3
Officers
3.1) Officers - The officers of the Authority shall consist of a Chair, a Vice Chair, a Secretary and
such other officers as shall from time to time be duly selected and appointed.
3.2) Chair - The Chair, who shall be selected from among the Commissioners, shall preside at all
meetings of the Commissioners and shall have general charge of and control over the affairs
of the Authority subject to the approval of the Commissioners.
3.3) Vice Chair - The Vice Chair, who shall be selected from among the Commissioners, shall
preside at all meetings of the Commissioners in the absence of the Chair and shall perform
such duties as may be assigned by the Commissioners. In case of death, retirement, or
disability of the Chair, the Vice Chair shall perform and be vested with all the duties and
powers of the Chair.
3.4) Secretary - The Secretary, who shall be selected from among the Commissioners, shall be
responsible for reviewing the minutes of each meeting of the Authority. The Secretary shall
also perform such functions as may be deemed necessary by the Chair.
3.5) Executive Director - The Authority shall appoint an Executive Director and such other staff,
permanent and temporary, that it deems necessary to carry out the business of the Authority.
The Executive Director shall have the duties and responsibilities delegated by these by-laws
and as assigned by the Authority.
3.6) Election or Appointment; Vacancies. The Chair, Vice Chair, and Secretary shall be elected by
the Commissioners at the annual meeting, and shall hold such office until his/her successor
is elected. Should the office of Chair become vacant, the Vice Chair shall become the Chair.
Should the office of Vice Chair and Secretary become vacant, the Authority shall appoint a
successor from its membership at the next regular meeting, and such appointment shall be
for the unexpired term of the said office.
Article 4
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516013v5 JSB EL185-13
Quorum and Voting
4.1) Quorum - A majority of the Commissioners in office at any time shall constitute a quorum
for all purposes. In the case a quorum is not present at any meeting, those present shall have
the power to adjourn the meeting, without notice or other announcement at the meeting,
until the requisite number of Commissioners is present, and business which might have been
transacted at the meeting which was adjourned may be transacted at such reconvened
meeting.
4.2) Voting - In addition to a quorum being required for each meeting of the Authority in order
to transact business, a majority of all of the Commissioners shall be required to approve any
matter before the Commissioners.
Article 5
Finance and Contracts
5.1) Fiscal Year - The calendar year shall be the fiscal year of the Authority for general and
administrative purposes; provided, however, that other fiscal years may be established by
resolution as required or desirable for specific purposes or undertakings of the Authority.
5.2) Budget - The following budgetary proceedings shall apply to the transaction of business by
the Authority:
(01) A budget shall be prepared by the Executive Director. This budget shall be
presented to the Commissioners of the Authority in August of each year.
(02) The budget shall include estimated revenues and the source of revenues, the costs of
the projects for the ensuing year, and the estimated costs for staff personnel, as well as the
general administrative and overhead costs estimated for the ensuing year, and a proposed
levy.
(03) After full consideration of the budget, the Commissioners of the Authority shall
approve it and the Chair of the Authority shall submit the budget to the City Council not
later than the tenth day of September of each year.
Article 6
Scope of Powers and Duties
6.1) Contracts and Procurement
(01) Approval of Contract by Attorney – Contracts of the Authority shall be in writing
and, except when deemed unnecessary by the Authority or the Executive Director, shall be
approved as to form by the attorney for the Authority.
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516013v5 JSB EL185-13
(02) Execution of Contracts - Unless otherwise directed by the Authority, required by law
or required by State or Federal agencies furnishing funds to the Authority, all purchasing
contracts of the Authority shall be executed on behalf of the Authority as provided by the
Purchasing Policy set forth in the Financial Management Policies of the City of Elk River, as
amended from time to time. Non-purchasing contracts and other instruments of the
Authority shall be executed by the Chair, or other officer if the Chair is unavailable, and the
executive director, or the executive director’s delegate.
6.2) Disbursements
(01) Federal Funds - All funds received from the Government of the United States or any
of its agencies shall be disbursed and accounted for in accordance with the regulations or
requirements from time to time made by the Federal agencies furnishing said funds to the
Authority.
(02) Official Depository - All monies received by the Authority from any source
whatsoever shall be deposited in approved bank accounts of the Authority and shall be
disbursed only by check, except that petty cash funds not exceeding One Hundred Dollars
($100) at any time may be maintained by the Authority.
(03) Checks - All checks drawn on bank accounts of the Authority shall indicate the fund
and, in the case of a project, the project to be charged. All checks shall be signed by the two
designated Commissioners of the Authority, or one officer of the Authority and the
Executive Director.
6.3) Ongoing Duties. The Authority shall evaluate and consider staff assignments, the status of
existing Authority projects, any modifications or amendments to the “Municipal Housing
and Redevelopment Act” and suggested amendments and changes to the Authority’s bylaws
from time to time as needed.
6.4) Official Newspaper. The official newspaper of the Authority shall be the official newspaper
of the City of Elk River, unless otherwise determined by resolution of the Authority.
6.5) Official Depository. The official depository of the Authority shall be the official depository
of the City of Elk River, unless otherwise determined by resolution of the Authority.
Article 7
7.1) Advisory Committees
(01) The Authority shall maintain, at their discretion, volunteer advisory committees
which will act in an advisory capacity to the Authority.
(02) The advisory committees will include without limitation:
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516013v5 JSB EL185-13
(a) Joint Finance Committee A joint Finance Committee of the Authority and Economic
Development Authority (EDA) to provide input and advice to the Authority, EDA, and City
Council. Composition of the committee shall be comprised of (i) two Authority
Commissioners appointed by the Authority, (ii) two EDA Commissioners appointed by the
EDA, and (iii) up to five at-large members with a residential or business connection to the
Elk River community. When possible, appointment of at-large members should give
preference to professional representation such that there are two members of the banking
profession, one member of the legal profession, one member of the real estate profession
and one member of the community at large, each of whom shall be appointed, as needed, by
the then-existing members of the Finance Committee to fill any vacancy consistent with
foregoing community categories. The professional distinction or expertise of an Authority or
EDA Commissioner need not be a factor in considering satisfaction of the professional
representation of at-large members.
The Chair of the Finance Committee shall be elected by the Committee for a term of two
years, and shall be an EDA or Authority Commissioner. The election of the Chair shall
occur on the first-occurring meeting of odd-numbered calendar years.
(03) All members of the advisory committees will be approved by the Authority, unless
otherwise stated.
(04) The responsibility of the advisory committees shall be to advise and assist the
Authority and to work with the executive director of the Authority and the economic
development coordinator of the city on assignments if needed.
Article 8
Amendments
These Bylaws may be amended at any regular meeting of the Authority provided that notice of such
proposed amendment shall be given to each Commissioner by hand, registered, or certified mail a
minimum of ten (10) days prior to such meeting. Amendment of the Bylaws shall be in accordance
with procedural and voting requirements established by these Bylaws or by resolution of the
Authority.
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Page 14 of 44
Meeting of the Housing and
Redevelopment Authority
Held at the Elk River City Hall
Monday, January 6, 2025
Members Present:Acting Chair Nate Ovall, Commissioners Lynn Caswell, Mel Beaudry, and John
Dietz
Members Absent:Chair Denny Chuba
Staff Present:Economic Development Director Brent O'Neil and Recording Secretary Jennifer
Green
1.CALL MEETING TO ORDER
Pursuant to due call and notice thereof, the meeting was called to order at 5:30 p.m. by Secretary and
Acting Chair Ovall.
2.PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3.CONSIDER AGENDA
Moved by Commissioner Caswell and seconded by Commissioner Beaudry to approve the
agenda. Motion carried 4-0.
4.CONSENT AGENDA
Moved by Commissioner Dietz and seconded by Commissioner Beaudry to approve the
following consent items as outlined in their respective staff reports. Motion carried 4-0.
4.1 Draft HRA Minutes - November 4, 2024
4.2 Check Register
4.3 Balance Sheet
4.4 Revenue/Expenditure Reports
5.OPEN FORUM
No one appeared for Open Forum.
6.GENERAL BUSINESS
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Housing and Redevelopment Authority Minutes
January 6, 2025
---------
Page 2 of 4
6.1 Housing Rehabilitation Loan Program Update
Mr. O'Neil presented the staff report.
Commissioner Ovall requested that CEE provide the HRA with reporting on 2024 loans that were
administered from other lending programs. Mr. O'Neil stated they will request those reports and
provide that information at a future meeting.
6.2 Res. 25-01: Authorizing membership in the Minnesota Municipal Money Market Fund (4M Fund)
Mr. O'Neil presented the staff report. Because the funds from the recent sale of the Main and Gates
properties put the HRA over the needed collateralization level at The Bank of Elk River, staff is asking
the HRA to consider joining the Minnesota Municipal Money Market Fund (4M), an investment fund
administered through the League of Minnesota Cities. This membership offers municipalities to invest
funds in a shared investment account and draws a better interest rate than a regular bank, creating
increased investment earnings on HRA monies. The funds are liquid and staff will maintain a 2-1 ratio
with 66% of funds in the 4M funds and 33% in The Bank of Elk River, available for usual operating needs.
Commissioner Ovall thought funds were managed in multiple accounts. Due to Commissioner Ovall's
employment with The Bank of Elk River, he stated he will abstain from this vote.
Commissioner Dietz asked if the HRA could keep a higher ratio of funds in the 4M account due to
better earnings.
Mr. O'Neil stated this consideration allows staff the discretion to put more of the HRA funds into the
4M fund, finding the right balance of operating funds and investing the remaining.
Moved by Commissioner Caswell and seconded by Commissioner Dietz to approve
Resolution 25-01 allowing membership in the Minnesota Municipal Money Market 4M
Fund. Motion carried 3-0 with Commissioner Ovall abstaining.
6.3 General Updates
Mr. O'Neil provided the commission with an update on the Main and Gates property, noting
construction continues with a potential May/June completion. Commissioner Ovall expressed
appreciation for Community Development Director Zack Carlton for representing the city when
working with the developer and adjoining property owner, Rossman Construction. Mr. O’Neil stated
Mr. Mollan and Cable TV staff will do a one-minute social media video post for this project, similar to
the EDA Development Minutes video.
Mr. O'Neil stated he, along with Mr. Mollan and Commissioner Beaudry, will meet later in the week to
discuss plans for the Housing Aid state funding. He stated he hopes to have an actionable item for the
February HRA meeting. He stated they are considering partnering with an existing community entity to
supplement and support them financially with the state funding.
Mr. O'Neil stated the Sherburne County housing study was completed and he will send the final copy to
the commissioners.
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Housing and Redevelopment Authority Minutes
January 6, 2025
---------
Page 3 of 4
Mr. O’Neil asked for the HRA to join in a group photo at next month’s meeting.
Mr. O'Neil stated discussion continues for 555 Railroad Drive.
Mr. O'Neil stated the Troy Street property continues in probate court and the city will have a future
item for council consideration regarding the condition of the property.
7.MOTION TO ADJOURN REGULAR MEETING
Moved by Commissioner Beaudry and seconded by Commissioner Caswell to adjourn the
regular meeting of the HRA and go into work session. Motion carried 4-0.
8.WORK SESSION
Acting Chair Ovall opened the work session at 5:51 p.m.
8.1 Annual Meeting Discussion Items
Mr. O’Neil presented the staff report and distributed a copy of the enabling resolution and bylaws,
requesting they contact him to let him know if there are any suggested changes. Commissioners Ovall
and Caswell stated they wished to remain on the Joint Finance Committee. Officer nominations will
need to be made at next month's annual meeting. Mr. O’Neil suggested a change to the date of the
annual meeting from February to January beginning in 2026 and would require to amendment to the
bylaws.
Mr. O'Neil then discussed the possibility of commission pay, and noted this board would recommend it
to the council, and the council would look to the existing enabling resolution and would have to amend
it to specify any compensation. He stated the board would have to look to the fund balance for any
compensation for 2025 until it could be formally budgeted in future annual budgets. He reviewed a
handful of area cities pay and while there wasn't pay specific to the HRA, there were amounts ranging
from $25-$150 compensation for meeting attendance. O'Neil stated statutorily the EDA is allowed up
to $75.00 for each meeting.
Commissioner Ovall suggested $75 per month for attending meetings, stating concerns with increased
expenses with numerous special or closed meetings. The consensus of the HRA was whatever the
amount of pay, that it be based on monthly attendance rather than per meeting dates. Mr. Dietz
indicated from Elk River’s standpoint, the work that is done between the EDA and HRA is similar and
more responsible than other boards.
After discussion, it was the consensus of the HRA to consider at the February annual meeting to
formally request the City Council to amend the HRA enabling resolution to include compensation at
$75 per month for the HRA.
8.2 MnDOT Properties at Elk Hills Drive
Mr. O'Neil presented the staff report and asked if the HRA was interested in facilitating redevelopment
of Parcel IDs 75-00422-0210 and 75-00422-0120. MnDOT could do a direct sale to the city but that
requires an official appraisal and the sale would be at the appraised value. If the city purchased it directly,
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Housing and Redevelopment Authority Minutes
January 6, 2025
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Page 4 of 4
it would be considered a public purchase. Otherwise, MnDOT could declare the parcels as surplus and
sell through a bid process where the highest bidder wins, and the purchase would be free and clear to
do with the properties as the buyer wishes. Both processes take around 18 months to complete.
The HRA discussed if the city shows interest to MnDOT, it could possibly prevent the properties from
sitting off the tax rolls any longer, and encourage MnDOT to put them on the market. They also
discussed the scenario of purchasing the parcels with the intent of resale. They expressed concerns with
the parcels being off the tax rolls; the cost of the appraised value; the location of the parcels not
currently a high demand location; the future of Elk Hills Drive.
It was the consensus of the HRA that they were not interested in purchasing to resell or develop the
parcels at appraised value but rather if MnDOT decides to sell through a bidding process, Mr. O'Neil
will let them know of the city's interest in bidding.
9.MOTION TO ADJOURN
Moved by Commissioner Beaudry and seconded by Commissioner Dietz to adjourn the
meeting. Motion carried 4-0.
The meeting adjourned at 6:18 p.m.
Minutes prepared by Jennifer Green.
_________________
Denny Chuba, Chair
___________________
Tina Allard, City Clerk
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CITY OF ELK RIVER Check Register - By Bank Page: 1
Check Issue Dates: 2/3/2025 - 2/3/2025 Jan 30, 2025 03:39PM
Report Criteria:
Report type: Invoice detail
Check.Type = {<>} "Adjustment"
Bank.Bank number = 3
GL Check Check Vendor Invoice Invoice Discount Invoice Check Bank Number
Period Issue Date Number Number Payee Number GL Account Taken Amount Amount
2312
02/25 02/03/2025 2312 14130 E C M PUBLISHERS INC 1032133 910-4-6100-4359 .00 86.00 86.00 3
Total 2312: .00 86.00
Grand Totals: .00 86.00
Summary by General Ledger Account Number
GL Account Debit Credit Proof
910-2020 .00 86.00- 86.00-
910-4-6100-4359 86.00 .00 86.00
Grand Totals: 86.00 86.00- .00
M = Manual Check, V = Void Check
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CITY OF ELK RIVER Check Register - By Bank Page: 2
Check Issue Dates: 2/3/2025 - 2/3/2025 Jan 30, 2025 03:39PM
Dated: ______________________________________________________
Mayor: ______________________________________________________
City Council: ______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
City Recorder: _____________________________________________________
Report Criteria:
Report type: Invoice detail
Check.Type = {<>} "Adjustment"
Bank.Bank number = 3
M = Manual Check, V = Void Check
Page 20 of 44
CITY OF ELK RIVER
Balance Sheet
January 31, 2025
Fund 910 - HRA
Assets
910-1000 Cash - HRA 1,212,146.61
910-1010 HRA Fund Cash 222,024.58
910-1190 Loans Receivable 197,154.00
910-1193 Forgivable Loan 75,000.00
910-1194 Allow for Forgivable Loan (75,000.00)
910-1195 Note Receivable 400,000.00
910-1310 Due From Other Funds 152,710.43
Total Assets 2,184,035.62
Fund Equity
910-2400 Fund Balance 1,924,693.80
Revenues over Expenditures - YTD 259,341.82
Total Fund Equity 2,184,035.62
Total Liabilities & Equity 2,184,035.62
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CITY OF ELK RIVER
Revenues with Comparison to Budget
For the 1 Months Ending January 31, 2025
Fund 910 - HRA
Period Actual YTD Actual Budget Unearned PCNT
910-3-0000-3111 Property Taxes 8,757.16 8,757.16 439,950.00 (431,192.84) -98%
910-3-0000-3621 Interest Income 568.41 568.41 5,000.00 (4,431.59) -89%
Total Fund Revenue 9,325.57 9,325.57 444,950.00 (435,624.43) -98%
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CITY OF ELK RIVER
Expenditures with Comparison to Budget
For the 1 Months Ending January 31, 2025
Fund 910 - HRA
Period Actual YTD Actual Budget Unearned PCNT
910-4-6100-4409 Contractual Services 66.00 66.00 27,000.00 (26,934.00) -100%
Total Fund Expenditures 66.00 66.00 27,000.00 (26,934.00) -100%
Net Revenue Over Expenditures 9,259.57 9,259.57 417,950.00 (408,690.43) -98%
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
5.5
Meeting Date
February 3, 2025
Prepared By
Joshua Mollan, Economic Development Specialist
Item Description
2025 Meeting Schedule
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Approve, by motion, the schedule of regular HRA meetings for 2025.
Background/Discussion
The HRA will hold its regular meetings on the first Monday of each month at 5:30 p.m., or on the first
business day thereafter in the event a regular meeting falls on a holiday. The calendar of meeting dates for
2025 is as follows:
Monday, January 6
Monday, February 3
Monday, March 3
Monday, April 7
Monday, May 5
Monday, June 2
Monday, July 7
Monday, August 4
Tuesday, September 2
Monday, October 6
Monday, November 3
Monday, December 1
Monday, January 5 (2026)
Financial Impact
N/A
Mission/Policy/Goal
Statute provides that the schedule of regular meetings be determined and approved at the HRA annual
meeting
Attachments
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1. 2025 Boards and Commissions Meeting Calendar
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Advisory Board/Commission Meeting Calendar2025
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 2 3 4 5 1 2 3 4 5 1 2 3 4
5 6 7 8 9 10 11 6 7 8 9 10 11 12 6 7 8 9 10 11 12 5 6 7 8 9 10 11
12 13 14 15 16 17 18 13 14 15 16 17 18 19 13 14 15 16 17 18 19 12 13 14 15 16 17 18
19 20 21 22 23 24 25 20 21 22 23 24 25 26 20 21 22 23 24 25 26 19 20 21 22 23 24 25
26 27 28 29 30 31 27 28 29 30 27 28 29 30 31 26 27 28 29 30 31
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 1 2 3 1 2 1
2 3 4 5 6 7 8 4 5 6 7 8 9 10 3 4 5 6 7 8 9 2 3 4 5 6 7 8
9 10 11 12 13 14 15 11 12 13 14 15 16 17 10 11 12 13 14 15 16 9 10 11 12 13 14 15
16 17 18 19 20 21 22 18 19 20 21 22 23 24 17 18 19 20 21 22 23 16 17 18 19 20 21 22
23 24 25 26 27 28 25 26 27 28 29 30 31 24 25 26 27 28 29 30 23 24 25 26 27 28 29
31 30
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 1 2 3 4 5 6 7 1 2 3 4 5 6 1 2 3 4 5 6
2 3 4 5 6 7 8 8 9 10 11 12 13 14 7 8 9 10 11 12 13 7 8 9 10 11 12 13
9 10 11 12 13 14 15 15 16 17 18 19 20 21 14 15 16 17 18 19 20 14 15 16 17 18 19 20
16 17 18 19 20 21 22 22 23 24 25 26 27 28 21 22 23 24 25 26 27 21 22 23 24 25 26 27
23 24 25 26 27 28 29 29 30 28 29 30 28 29 30 31
30 31
EDA (5:30 p.m.) and City Council (6:00 p.m. or after EDA mtg)Planning Commission - 6:30 p.m.
Heritage Preservation Commission - 6:00 p.m.Utilities Commission - 3:30 p.m.
HRA (5:30 p.m.) and City Council (6:30 p.m.) City Council
Multipurpose Facility Commission - 6:30 p.m.Utilities Commission/Parks and Recreation Commission
Parks and Recreation Commission - 6:30 p.m.
Holidays
Jan 1 - New Year's Day observed Sept 1- Labor Day
Jan 20 - Martin Luther King Jr. Day Nov 11 - Veterans Day observed
Feb 17 - Presidents' Day Nov 27 - Thanksgiving
May 26 - Memorial Day Nov 28 - Day after Thanksgiving
June 19 - Junteenth Dec 24 & 25 - Christmas holidays observed
July 4 - Independence Day
Multipurpose Facility Commission meets at Furniture and Things Community Event Center, 1000 School St
Utilities Commission meets at ERMU, 13069 Orono Parkway
Unless otherwise noted, all other meetings are held at Elk River City Hall, 13065 Orono Parkway
NOTE: ALL DATES ARE SUBJECT TO CHANGE.
July
August
September
October
November
December
January
February
March
April
May
June
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
7.1
Meeting Date
February 3, 2025
Prepared By
Joshua Mollan, Economic Development Specialist
Item Description
Housing Rehabilitation Loan Program Update
Reviewed by
Brent O'Neil
Cal Portner
Action Requested
Receive updates on the Housing Rehabilitation Loan Program.
Background/Discussion
CEE reports that all accounts are current, the HRA's portfolio is performing as expected with no
delinquencies or late payments. There have been no new loans issued this period and $150,000 is available for
new loan disbursements in 2025.
In total, 11 loans were issued through CEE in 2024 for Elk River residents. Two from our Rehab Loan
Program, three from Minnesota Housing Finance Agency's Fix Up Fund, and six with CEE funds.
Financial Impact
N/A
Mission/Policy/Goal
Improve housing stock by offering incentives or programs to repair or maintain residential properties.
Attachments
1. CEE Monthly Loan Servicing Report
2. CEE Monthly Loan Activity Summary
3. CEE Loan Activity Report Q4 2024
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CEE Monthly Loan Activity Summary
2/3/25
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Elk River Loan Summary Report
Activity for Period 10/1/2024 - 12/31/2024
Application packets requested/mailed:Year-to-Date: This period:0 0
Residential Advisor Visits:This period:Year-to-Date: 0 0
Loans currently in process for residents in your City/Neighborhood:6
Closed Loans This period:Year-to-Date:
Elk River UnitsUnits
0 0
Closed End 0.00 0 254,290.00
0.00 0Total 54,290.00 2
Units UnitsYear-to-Date:This period:Leveraged Funds
CEE 668,006.0018,840.00 1
MHFA FUF 358,572.0015,150.00 1
Total 126,578.00 933,990.00 2
% of Total#Types of Properties Financed YTD
Single Family Residence 100.0011
Types of Improvements Financed YTD # of Projects % of Total
Air Conditioning 20.004
Garage 5.001
Heating System 30.006
Insulation 5.001
Landscaping 5.001
Plumbing 5.001
Solar-PV 10.002
Thermostat 20.004
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The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
Request for Action
To
Housing and Redevelopment Authority
Item Number
7.2
Meeting Date
February 3, 2025
Prepared By
Brent O'Neil, Economic Development Director
Item Description
General Updates
Reviewed by
Cal Portner
Action Requested
This item is presented for information and discussion purposes.
Background/Discussion
This item is an opportunity to discuss relevant topics and other non-action items of the board.
Financial Impact
N/A
Mission/Policy/Goal
The goal of the HRA is to facilitate certain housing and redevelopment activities.
Attachments
None
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