04-14-1981 PR MIN
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April 14, 1981
I.
The meeting was called to order by Mike O'Brien,
chairman. Members present were Darrell Mack,
Rolfe Anderson, Ken Nelson and Marlon Glines.
Previous meeting's minutes.were read and approved.
Treasurer's report was read and approved.
Darrell moved and Ken seconded a motion to authorize
the payment of $103.17 to Connnunity Education to
cover the 1/3 bus costs associated with the
Excursion Club activities. Hotion carried.
Ken moved and Darrell seconded a motion to authorize
the payment of $91.37 to Connnunity Education to
cover the 1/3 bus costs associated with the
. Family Ice Follies trip of March 28, 1981. Motion
carried.
Darrell moved and Marlon seconded a motion whereby
all copying, mailing, etc. costs associated with a
specific recreational activity would be charged to
the subject activity and not to the general Board
account. Motion carried.
Old Business:
A. Debbie Scharber and Randy West of the Gymnastics
Program visited with the Board for the purpose
of. explaining the 1981 Program and what the
objectives of the Program are. The handling of
the Program's books by the Board is becoming
rather complicated due to annual turnover of
Program organizers and the large number of checks
for deposit from participants. The Board
suggested that the Program set up its own bank
account to minimize account questions. Other
programs receiving Board support maintain their
own books and the Board members feel that this
practice is preferable. In addition, a list of
Program participants and addresses will be supplied
to the Board..
13.
John Barth of the Elk River Hagen's basketball
team appeared before the Board regarding a request
for funding to offset some of the costs associated
with the team's travel to the national tournament
in St. Louis. After much discussion and debate,
two motions were voted upon. Marlon moved and
Darrell seconded a motion that the Recreation Board
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not fund any athletic team going to a state or
regional tournament. However, if a team wins at
the state level and is invited to a national
tournament, the Board would determine on a case
by case basis any funding or support for
participation in a national tournament. Motion
carried. Secondly, Kenny moved and Marlon
seconded a motion to fund the Elk River Hagen's
basketball team for a total of $250 to cover
some costs associated with participation in
the national tournament. if money is available
based upon final 1981 Board budget. Motion
carried. John Barth addressed the Board as to
a funding request for the Men's Basketball League
for the 1981 season. A philosophical discussion
occurred as to whether or not the Board should
directly support any adult league. It was the
position of the Board that adults have the
wherewithal to pay their own way and that the
Board should not fund the League. Marlon moved
and Ken seconded a motion to deny a request of
$200 for the Men's Basketball League. Motion
carried.
In order for the Board to respond in a more
helpful manner to any future funding request,
it was discussed that a standard request form
be developed to ask necessary questions of the
group's organization i.e., officers, funding,
objective, Elk River residents, etc. Attached
is a draft form which will be discussed further
at the next Board meetingo
D. No representative from Three Rivers Soccer
Association appeared and therefore, no further
discussion was seen as necessary.
C.
E. After contacting Don Strei of Counti Social
Services, it was learned that the suggested
program to help out "needy" residents participate
in recreational programs offered by Community
Education was not a clearly defined program.
Unless another specific request is received,
the Board will not take any action at this time.
V. New Business:
A. The funding request from Community Education for
the Elk River Senior Citizens activities was not
clear as to what level of support was being
requested. Mike will contact Chris Gove and
invite her to appear at the next Board meeting.
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There seems to be a considerable amount of
overlap between Community Education and Board
responsibilities. Chris will also be asked
to discuss the objectives of Community Education
and how the two groups can best work together.
There being no further business, the meeting was adjourned
until Tuesday, Hay 12, 1981 at 7:30 p.m.
B.
Mike O'Brien
Chairman
4/23/81
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