05-21-1981 PR MIN
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May 21, 1981
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The meeting was called to order by Mike O'Brien, chairman.
Members present were Darrell Mack, Ken Nelson, Steve Ethen,
andLes Anderson.
An invitation was extended to Dennis Carlson to visit
with the Board to discuss common interests and concerns.
Dennis indicated that the School Board does not want to
become involved in sponsorship or the administration of
programs such as the Gymnastics Program. The issue of
liability is a complicating matter which needs to be
resolved. The only Community Education programs that
are presently receiving Recreation Board support are the
Handke Ice Rink, Tiny Tots, Open Swimming, and the
Senior Citizens (bus).
Community Education's policy is that youth programs can
use school facilities free, but adult programs must
pay. Due to the current school district financial
problem, the fees will probably be increased in the
future. The Community Education program hopes to have
one summer intern for recreational activities for the
1981 summer. The Recreation Board members indicated
they would welcome the opportunity to work with the
intern if the position is filled.
It appears that the Recreation Board and Community
Education programs do share some of the same objectives
and therefore, the need for coordination and cooperation
is obvious. The Board budget year does not follow the
Community Education year. This situation causes some
problems in estimating budgets. However, good communication
should resolve any potential problems.
III Previous meeting's minutes were read and approved.
IV Treasurer's report was read and approved.
The following were approved for payment:
A A bill for $1,080 from the Gymnastics Progra~.
However, it needs to be determined if a prevlous
payment of $130 should be subtracted from this
amount. The final payment would ,be charged to the
Gymnastics account, not the Board budget.
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Elk River Recreation Board Minutes
May 21, 1981
Page 2
B A bill for $9.40 to cover printing of flyers
for the Gymnastics Program. This amount would
be charged to the Board budget account.
C A bill for $4,438.09 to cover the costs associated
with the Winter, 1981 Handke skating program.
D A bill for $1.62 to cover mailing costs associated
with April meeting minutes.
V Old Business
A The proposed funding request form was discussed
and it was determined that it should be sent out
to all activities now receiving Board funding.
All future funding requests are to also be
accompanied by a completed form. Mike will prepare
a cover letter stating the 1982 budget process and
request completion of the form in order to have a
budget item considered.
B
The Board has established a policy of funding
one-third of the bus costs associated with the
Elk River Senior Citizens program. A request
had been received from Community Education for
four activities. The Board will advise Community
Education that the Board will pay $170 of the
total $508.30.
New Business
A In response to a question; the Board had a total
of $12,000 in the 1981 budget. The 1982 budget
estimates should be completed by the Board by
August 1, 1981.
There being no further business, the meeting was adjourned
until Tuesday, June 9, 1981 at 7:30 p.m.
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Mike O'Brien
Chairman