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4.11 SR 04-07-2025[ITEM_HEAD] To City Council Meeting Date April 7, 2025 Item Description John Deere Gator XUV 845R w/Attachemnts Request for Action Item Number 4.11 Prepared By Mitchell Litfin, Street and Park Superintendent Reviewed by Justin Femrite Cal Portner Tina Allard Action Requested Approve, by motion, the purchase of a John Deere Gator XUV 845R with Infield Groomer and V-PLOW attachments. Background/Discussion The Parks Division requests authorization to purchase a John Deere Gator XUV 845R with Infield Groomer and a V-PLOW attachment. The purchase is programmed in the 2025 CIP equipment replacement schedule. The Gator replaces the division's existing Gator and is vital for performing various tasks, including snow plowing, ballfield grooming, etc. In addition, the Gator will be utilized for maintenance in our parks and trail management. Financial Impact $38,586.20 from the 2025 Equipment Replacement Fund utilizing pricing per Sourcewell Contract # grounds maint 1 1264-dac(PG NBCG70), Mission/Policy/Goal Responsibly grow Attachments I . XUV845R Quote The Elk River Vision A xelcomiug community, xith revolutionary and spirited resourcefulness, exceptional service, and community P� d W E R E D 0d engagement that encourages sand inspires pro rperity INPaU 249 OJOHN DEERE Vendor: Deere & Company ❑ 2000 John Deere Run Cary, NC 27513 Signature on all I_Ols and POs with a ❑ signature line ❑ Contract name or number; or JD Quote ID ❑ Sold to street address ❑ Ship to street address (no PO box) ❑ Bill to contact name and phone number ❑ Bill to address Funk Mitchell Midwest Machinery Co. 3708 Baptist Church Road Princeton, MN 55371 Tel: 763-389-3453 Fax: 763-389-4753 Email: mfunk@mmcjd.com Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate ❑ Membership number if required by the contract Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively "Deere") and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. Page 105 of 249 OJOHN DEERE MIDWEST MACHINERY CO Quote Id: 32546381 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 Delivering Dealer: Funk Mitchell Midwest Machinery Co. 3708 Baptist Church Road Princeton, MN 55371 sales@mmcjd.com ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 3708 Baptist Church Road Princeton, MN 55371 763-389-3453 sales@mmcjd.com Prepared For: CITY OF ELK RIVER PARKS ' Mk" I "E") W E � T .............. M Proposal For: Quote Prepared By: Funk Mitchell mfunk@mmcjd.com Date: 27 March 2025 Offer Expires: 28 April 2025 Confidential Page 106 of 249 OJOHN DEERE MIDWEST MACHINERY CO ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 Prepared For: CITY OF ELK RIVER PARKS 13065 ORONO PKWY NW ELK RIVER, MN 55330 Business: 763-635-1000 JBAAS@ELKRIVERMN.GOV ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 3708 Baptist Church Road Princeton, MN 55371 763-389-3453 sales@mmcjd.com Quote Summary Delivering Dealer: Midwest Machinery Co. Funk Mitchell 3708 Baptist Church Road Princeton, MN 55371 Phone: 763-389-3453 mfunk@mmcjd.com Quote ID: 32546381 Created On: 27 March 2025 Last Modified On: 01 April 2025 Expiration Date: 28 April 2025 Equipment Summary Selling Price Qty Extended JOHN DEERE GATORTM XUV 845R $ 30,818.80 X 1 = $ 30,818.80 (Model Year 2025) Contract: Sourcewell Grounds Maint 112624-DAC (PG NB CG 70) Price Effective Date: March 26, 2025 RAHN JDGL650XUV825-C $ 3,433.00 X 1 = $ 3,433.00 Contract: Sourcewell Grounds Maint 112624-DAC (PG NB CG 70) Price Effective Date: BOSS V-PLOW $ 4,334.40 X 1 = $ 4,334.40 Contract: Sourcewell Grounds Maint 112624-DAC (PG NB CG 70) Price Effective Date: Equipment Total $ 38,586.20 * Includes Fees and Non -contract items Quote Summary Equipment Total $ 38,586.20 Trade In SubTotal $ 38,586.20 Total $ 38,586.20 Down Payment (0.00) Salesperson : X Accepted By: X Confidential age of 249 OJOHN DEERE MIDWEST MACHINERY CO ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 3708 Baptist Church Road Princeton, MN 55371 763-389-3453 sales@mmcjd.com Rental Applied Balance Due (0.00) $ 38,586.20 Salesperson : X Accepted By: X Confidential age of 249 OJOHN DEERE Selling Equipment Quote Id: 32546381 Customer Name: CITY OF ELK RIVER PARKS MIDWEST MACHINERY CO ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Midwest Machinery Co. 2000 John Deere Run 3708 Baptist Church Road Cary, NC 27513 Princeton, MN 55371 FED ID: 36-2382580 763-389-3453 UEID: FNSWEDARMK53 sales@mmcjd.com JOHN DEERE GATORTM XUV 845R (Model Year 2025) Hours: Stock Number: Contract: Sourcewell Grounds Maint 112624-DAC (PG NB Selling Price CG 70) $ 30,818.80 Price Effective Date: March 26, 2025 * Price per item - includes Fees and Non -contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 8820M GATORTM XUV 845R 1 $ 34,099.00 14.00 $ 4,773.86 $ 29,325.14 $ 29,325.14 (Model Year 2025) Standard Options - Per Unit 001 F US 49 State 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 182A Less AutoTracTM/ 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 GreenStarTm Harness 183B Less JDLinkTm Hardware 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0505 Build To Order 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 1062 27" Predator Heavy -Duty all- 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 terrain radial tires on 14" Yellow Alloy Wheels 2350 Park Position in 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 Transmission 2500 Green and Yellow 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 4022 Full Door with Side Mirrors 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 4066 Premium HVAC Cab with 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 Green Roof 5006 Front Brush Guard 1 $ 456.00 14.00 $ 63.84 $ 392.16 $ 392.16 5110 Premium Comfort and 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 Convenience Package Standard Options Total $ 456.00 $ 63.84 $ 392.16 $ 392.16 Technology Options/Non-Contract/Open Market 1880 Less Receiver 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 1900 Less Display 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 Technology Options Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 Dealer Attachments/Nbn-Contract/bpen Market BM26216 LED work lights (2 lights) 1 $ 475.09 14.00 $ 66.51 $ 408.58 $ 408.58 BM26215 LED driving lights (2 lights) 1 $ 475.09 14.00 $ 66.51 $ 408.58 $ 408.58 Confidential 249 OJOHN DEERE MIDWEST MACHINERY CO Selling Equipment Quote Id: 32546381 Customer Name: CITY OF ELK RIVER PARKS ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 3708 Baptist Church Road Princeton, MN 55371 763-389-3453 sales@mmcjd.com BUC11708 Beacon light 1 $ 330.63 14.00 $ 46.29 $ 284.34 $ 284.34 Dealer Attachments Total $ 1,280.81 $ 179.31 $ 1,101.50 $ 1,101.50 Value Added Services $ 0.00 $ 0.00 $ 0.00 Total RAHN JDGL650XUV825-C Equipment Notes: Hours: 0 Stock Number: Selling Price * Contract: Sourcewell Grounds Maint 112624-DAC (PG NB $ 3,433.00 CG 70) Price Effective Date: * Price per item - includes Fees and Non -contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price RAHN JDGL650XUV825-C DRAG 1 $ 3,800.00 14.00 $ 532.00 $ 3,268.00 $ 3,268.00 Freight 1 $ 165.00 $ 165.00 $ 165.00 $ 165.00 $ 165.00 $ 165.00 Suggested Price $ 3,433.00 BOSS V-PLOW Equipment Notes: Hours: 0 Stock Number: Selling Price Contract: Sourcewell Grounds Maint 112624-DAC (PG NB $ 4,334.40 CG 70) Price Effective Date: * Price per item - includes Fees and Non -contract items Confidential Page 110 of249 OJOHN DEERE Selling Equipment Quote Id: 32546381 Customer Name: CITY OF ELK RIVER PARKS MIDWEST MACHINERY CO ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Midwest Machinery Co. 2000 John Deere Run 3708 Baptist Church Road Cary, NC 27513 Princeton, MN 55371 FED ID: 36-2382580 763-389-3453 UEID: FNSWEDARMK53 sales@mmcjd.com Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price BOSS V-PLOW 1 $ 5,040.00 14.00 $ 705.60 $ 4,334.40 $ 4,334.40 Confidential Page 111 of249