10.1 SR 04-21-2025The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community
engagement that encourages and inspires prosperity
[ITEM_HEAD]
Request for Action
To
City Council
Item Number
10.1
Meeting Date
April 21, 2025
Prepared By
Joe Stremcha, Business Services Director/Assistant
City Administrator
Item Description
Multipurpose Facility Advisory Commission
Ordinance Amendments
Reviewed by
Katie Harstad
Cal Portner
Tina Allard
Action Requested
Discuss ordinance amendments as recommended by the MFAC.
Background/Discussion
The MFAC discussed the ordinance during their regular meeting on April 7, 2025, following the City Council
Joint Session.
Motion by Vice Chair Kotzian and seconded by Commissioner Hecker to recommend the following changes
to the Council:
▪ Change the name of the commission to the Community Event Center Commission, thereby changing
any instances in the ordinance referencing the Multipurpose Facility Advisory Commission.
▪ Remove the verbal annual report from “powers and duties.”
▪ Remove “The commission shall meet at least three times each year, meeting requirement.
▪ Revise membership to consist of five voting members:
o One member of the Senior Activity Center
o One sitting member of the City Council
o Three at-large members modeled after the parks and recreation structure, with members
appointed by the city council. It is expected that a preference be given to city residents, but
residency by itself shall not be disqualified.
Motion carries 5-0.
The commissioner’s primary concern is to seek clarity from the city attorney if they can vote on facility rates
if user groups representation is removed, and they have better-defined conflicts of interest for any of the at-
large members.
Page 160 of 197
Financial Impact
None.
Mission/Policy/Goal
Appropriately govern in an ever-changing environment.
Attachments
1. DIVISION_4.___MULTIPURPOSE_FACILITY_ADVISORY_COMMISSION Ordinance Amendment
(April 2025)
Page 161 of 197
- CODE OF ORDINANCES
Chapter 2 - ADMINISTRATION
ARTICLE V. - BOARDS AND COMMISSIONS
DIVISION 4. MULTIPURPOSE FACILITY ADVISORY COMMISSION
Elk River, Minnesota, Code of Ordinances Created: 2025-02-10 11:22:38 [EST]
(Supp. No. 62)
Page 1 of 3
DIVISION 4. MULTIPURPOSE FACILITY ADVISORYCOMMUNITY EVENT CENTER
COMMISSION1
Sec. 2-250. Established.
There is hereby continued, as heretofore created, a multipurpose facility advisorycommunity event center
commission.
(Ord. No. 24-14, 6-3-2024)
Sec. 2-251. Membership.
The commission shall consist of nine five members appointed by the council to include:
(1) A city resident and member in good standing of the Elk River senior center.
(2)Two members in good standing representing turf-use associations, which use the facility, including:
a. Elk River Youth Football Association.
b. Elk River Youth Baseball Association.
c. Elk River Youth Softball Association.
d. Elk River Youth Lacrosse Association.
e. Elk River Flag Football Association.
(3)Two members in good standing representing ice-use associations, which use the facility, including one
each from:
a. Elk River Youth Hockey Association.
b. Elk River Figure Skating Club.
(4) A sitting member of the city council.
(5)A designee of ISD #728. The school district may have a proxy representative in case of absence of the
appointed designee. The proxy's name shall be provided to the staff liaison prior to a meeting. The
proxy representative does have voting rights.
(6)Two Three at-large residents of the community with preference given to city residents, but residency
by itself shall not be disqualified.no affiliation to the former organizations for at least five years.
1Editor's note(s)—Ord. No. 24-14, adopted June 3, 2024, repealed the former div. 4, §§ 2-251—2-254 and enacted
a new div. 4 as set out herein. The former div. 4 pertained to similar subject matter and derived from the
Code of 1982, §§ 217.00, 217.02, 217.04—217.07; Ord. No. 03-002, § 1, adopted February 10, 2003; Ord. No.
12-13, § 1, adopted August 6, 2012; Ord. No. 20-06, §§ 1, 2, adopted June 1, 2020
Page 162 of 197
Created: 2025-02-10 11:22:37 [EST]
(Supp. No. 62)
Page 2 of 3
Representatives of the ice and turf-use associations and the ISD #728 designee may be nonresidents of the
city, but there shall be no more than three two nonresidents of the city serving on the commission at any one
time.
(Ord. No. 24-14, 6-3-2024)
Sec. 2-252. Purpose.
The commission shall set goals and expectations for the community use and enjoyment of the multipurpose
facilitycommunity event center. The commission shall seek community input regarding the use and development
of the facility and make recommendations to the city council to protect and preserve the facility as an asset to the
community. The commission shall recommend an operational budget and capital plan that meets or exceeds the
goals, values, and vision of the facility.
(Ord. No. 24-14, 6-3-2024)
Sec. 2-253. Powers and duties.
The multipurpose facility advisory commissions authority shall include, but not be limited to, the study and
recommendation to the city council on the following:
(1) Develop a value statement and a mission statement for the commission. Review each statement
annually and amend as so desired.
(2) Serves as a conduit to the public to gain feedback on the effectiveness of the facility and services
provided. Holds at least one annual public hearing to receive community comments regarding the
operation, use, and future development of the facility.
(3) Develop and provide a verbalan annual report on the outcomes and activities of the facility to the city
council.
(4) The commission shall review facility rental rates annually and recommend a fee schedule for
incorporation into the annual budget.
(5) The commission shall recommend a budget that balances facility revenue and expenses. The budget
will include projected revenue, expenses, transfers, and capital improvements. The budget shall be
completed no later than November 1 of each year.
(6) The commission shall annually provide a draft capital improvement plan to the city council that
includes capital replacements, repairs, and additions. The plan shall project improvements over a
rolling ten-year period. The capital plan shall be completed no later than September 1 of each year.
(7) The commission shall review and recommend operational policies for the facility and review all policies
at a minimum every two years.
(Ord. No. 24-14, 6-3-2024)
Sec. 2-254. Meetings.
The commission shall meet regularly at least three times each calendar year at such time and place as
established per their bylaws. The sitting council member and the designee from ISD #728 areis excluded from
holding chair or vice chair positions.
(Ord. No. 24-14, 6-3-2024)
Page 163 of 197
Created: 2025-02-10 11:22:37 [EST]
(Supp. No. 62)
Page 3 of 3
Sec. 2-254. Reports.
Reports, conclusions, and recommendations shall be made to the city council throughout the year as
needed. An annual meeting shall be held with the city council to review commission vision, goals, tasks, and
accomplishments.
(Ord. No. 24-14, 6-3-2024)
Secs. 2-255—2-270. Reserved.
Page 164 of 197